## **Trustees’ Annual Report for the period** ## **From 13[th] of November 2019 (incorporated as a CIO) to the 31[st] of March 2021** ## **Charity name: Cylch Meithrin Llanbrynmair** ## **Charity registration number: 1186313** **Address: Cylch Meithrin Llanbrynmair, Llanbrynmair Community Centre, SY19 7AB** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 To provide yearly years education to 3-
of the charity as set out 5 years olds through the medium of
in its governing Welsh.
document
Summary of the main Para 1.17 and The Cylch is registered for 14 children
1.19
activities in relation to preschool age until they go to school.
those purposes for the
public benefit, in The children are offered a variety of
particular, the activities, learning experiences in accordance
projects or services with Powys Foundation Phase
identified in the Curriculum.
accounts.
Statement confirming Para 1.18 Correct
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit
**----- End of picture text -----**
## **Achievements and Performance** **----- Start of picture text -----**
Summary of the main SORP reference The Cylch became a CIO in November
achievements of the 2019, with Angharad Butler, Rhian
charity, identifying the Jones and Helen Jones as trustees.
difference the charity’s
work has made to the 6 children were funded through Powys
circumstances of its Foundation phase at the start of the
beneficiaries and any academic year in September 2019,
wider benefits to society with all except one going on to Ysgol
as a whole. Llanbrynmair in September 2020.
The Cylch is open for 2.5 hrs a day, 4
**----- End of picture text -----**
days a week and provides early years education to pre school age through the medium of Welsh. Mid March 2020 the Cylch closed in line with Government restrictions due to the Covid 19 pandemic. Staff were placed on furlough once conformation was received from Powys County Council that the funding for the Cylch would be paused. Staff ended their furlough in August 2020. During the Summer of 2020 a new leader was appointed and the Cylch reopened in September 2020 with 5 children enrolled with one leaving during the autumn term. Two trustees wished to stand down from their roles and Rachel Ashton Roberts and Gwenllian Evans joined Helen Jones in her role as a trustee. DBS checks were carried out in accordance to the Charity Commission guidelines. Once again the Covid 19 pandemic had an effect on the Cylch, with the 2020 autumn term ending sooner than anticipated in December 2020 and reopening after half term in February 2021. During this time Cylch staff took time to provide ideas of activities that parents could undertake at home with their children as well as undertaking a number of online courses. ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 During the period 11/2019-03/2021 the
financial position at the Cylch made a small loss (this is an 17
end of the period period as the Cylch changed to a CIO
half way through the financial year)
Statement explaining the Para 1.22 We hold sufficient reserves to pay staff
policy for holding redundancy.
reserves stating why they
are held
Amount of reserves held Para 1.22 £6000.00
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23 The number of children at the Cylch is
uncertainties about the lower than we could take. There is
charity continuing as a concern for September 2021 where
going concern there are only 2 funded children
registered to start with the Cylch.
Discussions are in place with regards
to this with Powys County Council.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Local authority funding for 10 hrs of
early years education
The charity’s principal
sources of funds Para 1.47 Llanbrynmair Windfarm Trust – small
(including any grant
fundraising)
Small fees – paying for extra half an
hour at the end of the session
Fundraising activities which were
paused for the majority of the period
due to the Covid 19
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
**----- End of picture text -----**
## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Nominated at a committee meeting
methods including details which are held every half term.
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Cylch Meithrin Llanbrynmair
Other name the charity
uses
Registered charity 1186313
number
**----- End of picture text -----**
**----- Start of picture text -----**
Charity’s principal Canolfan Cymunedol Llanbrynmair
address Llanbrynmair
Powys
SY19 7DX
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Helen Jones Treasurer Committee
2 Rachel Ashton Secretary From October 21 Committee
3 Gwenllian Evans From October 21 Committee
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
**----- End of picture text -----**
**Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **----- Start of picture text -----**
Type of Name Address
adviser
Mudiad Boulevard de Saint-Brieuc, Aberystwyth, SY23
Meithrin 1PD
Foundati Powys County Council
on
Phase
advisory
Teacher
**----- End of picture text -----**
**Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Helen Jones **Position (eg** Treasurer **Secretary, Chair, etc)** **Date** 01/06/2021 **Accounts for the period November 2019-March 2021** |**Income**|| |---|---| |Fees|£418.50| |Fundraising|£126.00| |Other Grants|£15,761.13| |Donations|£1,710.00| |HMRC JRS Grant|£2,785.18| |**TOTAL**|**£20,800.81**| |**Expenditure**|| |Equipment|£1,826.12| |Other|£676.75| |Salary|£18,896.61| |Fundraising|£199.07| |Training|£120.00| |Rent|£790.00| |**TOTAL**|**£22,508.55**| |Balance|**-£1,707.74**| |Opening Bank
Balance|£16,407.32| |ClosingBank Balance|£14,699.58| ||| ||| ||| CHARITY COMMISSION FOR ENGLAND AND WALES Indepondent examinef s report on the accounts Reportto the trusteesl members of Cylth Meithin Uantmynmair On accounts fortr￿ yea vnded 31° Mar 2021 Charity no lrfanyl 118631 Set out on pa l to trE trustees ￿ rny exarninalx)n of Ihe ar%￿nts oflhe atx)ve d*nty Iyhe Tnjsfi lor Ihe year R•sponsibilitiÈs athl basis of roport Aslhe charrtvs trustees. you are reS[x￿￿tA￿ ftylhe preparation of Ihe nts in ac£trdanr£ ￿th the wuirements ofthe Charibes A￿ 2011 (kne I report in resK*d of my examinati(￿ ofthe Tt%Jst's accixjnts carried under secticfi 145 otthe 2011 Ad and in (xrt Tpy exaTninatDn. I have fo￿￿1 all the a￿￿z￿le Di[eL*￿￿ gr￿ bythe Charity Commi&8KJn uTr*r Secti￿ 1451Sllbl ofthe Ind•p•ndon •x*min•es stat•m•n trhe charty's gross ex ,Cth ar%J l am to undertake the examinabo ng 8 qu￿thed m of [Insert twrna of . I l rfnotapp I have cOm￿eted my eX￿￿ation l that rv) malerial matters have ¢J)me to my attenlJth io wnneL*on vAth the examinakn lotr*r than that the ChaFTbes A¢ or . acwunts did notac¢x¥d Ihe a0￿jntiTrj r￿8.. or . the aLwunts did notcompty with the aWscAble requirements (rrteming the fo￿ and ￿ntent of aia))unts set (xrt in the Cha￿￿e5 IALwJnts arvj Reports) Regulations 2(￿ otllerthan any wuirem#rt tt)at the acwunts give a and fair 18 a matter t4)nSIde￿ a8 part of an iThlep&rKJwrt Èxafftinatby%. with the examination to ￿1c* attentK)n sfKxJk1 ￿ drawn in thTS reK*xt in order to en8Ne a ptw urxkrstsnding ofthe aLrvJnts to be reathed. ' Please delete the words in lh8 brthtsrftr*ydo notapply. Siqned= Name.. ATJhJ JofvJQS R¢l¢vant prole55ional qUHliflcatÉonlsl or body lfjlanyl: Addross: Only complete ifthe examiner needs lo h￿hlIght material matters of&)n￿rn IseÈ CC32. IndeperKtent examinati￿ ofcharity ***)unts dire¢Jons and gUNjan￿ for examir*r81. Gtve here brief details of any ￿m$ that the examiner wshes to disclose.