Trustees’ Annual Report
1. Reference and Administrative Details
Charity Name: Sunshines Pre-School Charity Registration Number: 1186294
Principal Address: School Way, Llanfoist, Abergavenny, Monmouthshire, NP79LS Operating Address As above.
Trustees:
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Charlotte Amanda Palmer (Chair)
-
Elcin Ercetin Cetrez (Treasurer)
-
Roger Jones (Secretary)
Bankers: HSBC - 38 Gwent Square, Gwent, Cwmbran NP44 1XL
Independent Examiner / Auditor: Steve Weston Address – 21 Holywell Close, Monmouth, NP25 5EU
2. Structure, Governance and Management
Sunshines Pre School is an unincorporated association governed by a constitution adopted on 12[th] November 2019. The charity is registered with the Charity Commission under the Charities Act 2011.
Appointment of Trustees:
Trustees are elected by members at the Annual General Meeting in accordance with the constitution. New trustees are given an induction pack and training as required.
Organisational Structure:
The management of the pre-school is overseen by the trustees. Day-to-day operations are delegated to the Pre-school Manager, supported by qualified staff.
3. Objectives and Activities
Charitable Objectives:
The charity's objectives are:
To enhance the development and education of children in Wales, for the public benefit, by encouraging parents to understand and provide for their needs through high quality childcare provision.
Set within a Primary School, we provide education and care for children aged 2 to 4 years old. We offer 5 morning sessions a week to Pre-School aged children, and three afternoon sessions a week to children 2 to 3 years old.
Main Activities:
During the year, the pre-school provided:
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High-quality early years education for children
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Safe indoor and outdoor play activities
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Support for parents and carers
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Engagement with local community activities
Public Benefit:
The trustees confirm they have complied with the duty under section 4 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit.
4. Achievements and Performance
Despite challenges such as insufficient funding against a backdrop of ever- increasing costs, the pre-school:
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Supported 41 children across 8 sessions per week
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Maintained a 'Good' rating from Eystyn
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Held 2 community and fundraising events
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Expanded our outdoor learning resources
We continue to meet strong demand for places and have received positive feedback from parents.
5. Financial Review
Monmouthshire CC and Welsh Government funding fall below the amount need to cover the salaries and rent which are the major expenses. We received £4,000 grant towards the cost of new outdoor fixtures. Wages have been increased from £10.95 to £12.05 for assistants, £11.33 to £12.46 for deputy manager and £12.66 to £13.67 for manager. We were able to pay a small bonus for Christmas along with January wages.
Fund raising activities are held. Pressure is never applied in the raising of funds. Any contributions via events are purely voluntary.
Principal Funding Sources:
Principal sources of funds are funding from Monmouthshire CC, Welsh Government and
parents’ fees- Grants from local authorities.
Reserves Policy:
The trustees aim to maintain the maximum reserve that it can.
We have a reserve of £11,844.58 in our savings account as a back-up for unexpected expenses. Regular financial review is at the forefront of Committee Meetings and appropriate action is taken as and when required.
6. Plans for Future Periods
In the next year, the charity aims to:
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Increase staff training and development
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Improve SEN provision and inclusion
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Upgrade indoor learning materials
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Continue to build on the strong links held between the preschool and Llanfoist Primary School in which we are based.
7. Risk Management
The trustees regularly review risks and have implemented policies for: - Safeguarding children, staffing, Health and Safety, Financial controls and GDPR compliance.
The main identified risks relate to staff retention, funding variability, and regulatory changes.
8. Statement of Trustees’ Responsibilities
The trustees are responsible for preparing the Trustees’ Report and financial statements in accordance with applicable law and UK accounting standards.
The law requires trustees to prepare financial statements for each financial year that give a true and fair view of the charity’s financial activities and position.
In preparing the financial statements, the trustees must:
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Select suitable accounting policies and apply them consistently
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Make judgments and estimates reasonably and prudently
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State whether applicable accounting standards have been followed
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Prepare the accounts on a going concern basis
Signed on behalf of the trustees:
C Palmer
Name: Charlotte A Palmer
Position: Chair Date: 10[th] June 2025
BANK SHEET
| BANK SHEET | |||||
|---|---|---|---|---|---|
| SEPTEMBER | OCTOBER | NOVEMBERDECEMBERJANUARY | |||
| INCOME | |||||
| LEA funding | |||||
| Mon CC payments | 18,330.00 | 1,560.00 | 1,404.00 | ||
| Welsh Government | 235 | 745 | 560 | 280 | 280 |
| Sodexo MOT | |||||
| NCC Payments | |||||
| Edenred | |||||
| Early Years Wales | |||||
| Pluxee UK HSBC | |||||
| Money taken from parent and saving | accounts | 5,000.00 | |||
| Money from fundraising | |||||
| Total Income | 18,565.00 | 745 | 560 | 1,840.00 | 6,684.00 |
| EXPENDITURE | |||||
| Resources and Equipment | 293.52 | 50.59 | 197.09 | 123.01 | 385.04 |
| Wales PPA | |||||
| Courses | |||||
| Insurance | |||||
| Accountant | 75 | 75 | |||
| Rent (into savings) | |||||
| Rent | |||||
| ICO Registration | 40 | ||||
| Miscellaneous | 101.34 | 57.88 | 111.85 | 110.35 | 105.75 |
| Bank | 5 | 5 | 5 | 5 | 5 |
| Tax from previous year | 400 | ||||
| Total Expenditure (excluding salaries) | 799.86 | 188.47 | 353.94 | 238.36 | 570.79 |
| SALARIES | |||||
| CC | 1,283.59 | 1,297.43 | 1,483.22 | 1,148.76 | 1,435.56 |
| JS | 897.12 | 990.57 | 1,040.41 | 996.8 | 972.04 |
| NR | 189.79 | ||||
| ET | |||||
| PP | 988.75 | 998.4 | 1,187.82 | 1,000.81 | 1,128.47 |
| SR | 1,161.76 | 1,090.29 | 1,174.78 | 641.75 | 1,160.84 |
| ED | 687.33 | 704.01 | 810.16 | 677.68 | 729.74 |
| SE | |||||
| Tax/NI | 216.4 | 201.09 | 406.82 | 12.77 | 337.63 |
| Pensions | 101.92 | 103.36 | 122.5 | 88.04 | 113.88 |
| Total Salaries | 5,336.87 | 5,385.15 | 6,225.71 | 4,756.40 | 5,878.16 |
| Total Expenditure (including salaries) | 6,136.73 | 5,573.62 | 6,579.65 | 4,994.76 | 6,448.95 |
| Monthly Net Balance | 12,428.27 | -4,828.62 | -6,019.65 | -3,154.76 | 235.05 |
| FEBRUARY | MARCH | APRIL | MAY | JUNE | JULY | AUGUST | TOTAL | ||
|---|---|---|---|---|---|---|---|---|---|
| Opening | Balance | 9,328.70 | |||||||
| 0 | |||||||||
| 15,080.00 | 180 | 1,386.00 | 17,600.00 | 55,540.00 | |||||
| 840 | 560 | 1,112.00 | 4,612.00 | ||||||
| 0 | |||||||||
| 0 | |||||||||
| 0 | |||||||||
| 0 | |||||||||
| 0 | |||||||||
| 5,000.00 | 8,000.00 | 18,000.00 | |||||||
| 0 | |||||||||
| 15,920.00 | 740 | 6,386.00 | 26,712.00 | 0 | 0 | 0 | 78,152.00 | ||
| 1,172.65 | 567.68 | 370.7 | 3,160.28 | ||||||
| 0 | |||||||||
| 0 | |||||||||
| 219.08 | 219.08 | ||||||||
| 75 | 225 | ||||||||
| 0 | |||||||||
| 4,970.00 | 4,970.00 | ||||||||
| 40 | |||||||||
| 205.48 | 88.02 | 84.57 | 107.22 | 972.46 | |||||
| 5 | 5 | 5 | 5 | 5 | 50 | ||||
| 400 | |||||||||
| 1,383.13 | 879.78 | 5,134.57 | 482.92 | 5 | 0 | 0 | 10,036.82 | ||
| 1,429.86 | 1,397.35 | 1,283.59 | 1,360.10 | 1,326.56 | 13,446.02 | ||||
| 1,055.35 | 1,031.07 | 909.58 | 889.7 | 826.15 | 9,608.79 | ||||
| 110.61 | 300.4 | ||||||||
| 0 | |||||||||
| 1,070.55 | 1,062.07 | 916.58 | 1,082.22 | 1,113.19 | 10,548.86 | ||||
| 1,174.78 | 1,148.73 | 1,064.24 | 1,084.44 | 1,146.39 | 10,848.00 | ||||
| 940.55 | 751.75 | 763.61 | 675.95 | 772.18 | 7,512.96 | ||||
| 315.84 | 404.9 | 601.75 | 368.7 | 516.18 | 2,207.37 | ||||
| 188.96 | 372.42 | 230.91 | 277.33 | 2,244.33 | |||||
| 116.99 | 113.64 | 101.92 | 109.78 | 106.37 | 1,078.40 | ||||
| 6,292.88 | 6,281.93 | 5,641.27 | 5,912.41 | 6,084.35 | 0 | 0 | 57,795.13 | ||
| 7,676.01 | 7,161.71 | 10,775.84 | 6,395.33 | 6,089.35 | 0 | 0 | 67,831.95 | ||
| 8,243.99 | -6,421.71 | -4,389.84 | 20,316.67 | -6,089.35 | 0 | 0 | 19,648.75 |
SUNSHINES OVERVIEW 0110912024 - 0810612024 Maln bank account balance on 0110912024 9,328.70 Maln bank account money In Mon CC payments Welsh Government ACW CLTA AC Money taken from parents account 55,540.00 4,612.00 0.00 10,000.00 Main bank account money in total 78,152.00 Maln bank account money out Resources and Equipment Courses Insurance Accountant Actual Rent ICO Registration Miscellaneous Bank Tax from previous years Salaries 3,160.28 0.00 219.08 225.00 4,970.00 40.00 972.46 50.00 400.00 57,795.13 Main bank account money out total 67,831.95 Main bank account balance on 0810612025 19,648.75 Parents Account balance on 0110912024 Parents Account money in Parents Account money out Parents Account balance on 08106/2025 18,859.58 11,690.52 18,045.00 12,505.10 Savings Account balance on 0110912024 Savings Account money in Savings Account money out Savings Account balance on 0810612025 11,844.58 164.09 0.00 12,008.67 Overall total money in Overall total money out Difference 90,006.61 85,876.95 4,129.66 Total Balance on 0810612025 44,162.52 [ILeLF lkn EJ-LLL Qjwkd SwTh9Kwos - ScloD ( QokJL 11 lou (a£ MK. lo SL¥