# **CROSLAND MOOR COMMUNITY ASSOCIATION 15 PARK ROAD WEST, HUDDERSFIELD, HD4 5RX** REGISTERED CHARITY No.1186285 ANNUAL GENERAL MEETING 16 JULY 2025 AT 15:30 Present: Robin Clayton, Joanne Berry, Clare Kennedy, Anne Bradford Sal Miah, Veronica Alexis In attendance: Jane Mellor (Manager) ## **1. APOLOGIES FOR ABSENCE** All Trustees were present, so there were no apologies for absence. ## **2. TRUSTEES** ## Current Trustees: **----- Start of picture text -----**
NAME LENGTH OF END OF TERM
TERM OF OFFICE OF OFFICE
Salik Miah 3 years 09.7.2025
Robin Clayton 3 years 09.7.2025
Joanne Berry 3 years 22.3.2026
Veronica Alexis 3 years 22.3.2026
Margaret Parry 3 years 22.3.2026
Anne Bradford 3 years 09.7.2027
**----- End of picture text -----**
Resignation: Clare Kennedy had resigned as a Trustee. ## Potential New Trustee Dr Jas Singh had indicated he may be interesting in becoming a Trustee. Jane to follow up on this. ## Re-election: RESOLVED: That Robin Clayton be re-elected for a further period of 3 years following his current end of term of office. ## **3. ELECTION OF CHAIR** RESOLVED: That Joanne Berry be elected Chair until the next Annual General Meeting. 1 ## **4. ELECTION OF VICE CHAIR** RESOLVED: That Robin Clayton be elected Vice Chair until the next Annual General Meeting. ## **5. MINUTES OF THE 2024 AGM** RESOLVED: That the minutes of the Annual General Meeting held on 9[th] July 2024 be accepted as a true record. 6. MATTERS ARISING ## **7. CHAIR’S REPORT** - Anne Bradford’s Keep Fit Ladies class continues to do well, new members are always welcome. - Chi-chi fit have finished - Learning Centre – continue to expand and have now run out of room! This matter urgently needs addressing. - WEA Sewing – the WEA no longer fund this. However, the group still runs with support from the Learning Centre. - U3A Bridge – continue to hire the hall once a week - Sal Miah’s Taekwondo – currently hiring the hall one hour a week (Sundays) - Aspire continue to hire our hall on a Wednesday morning - Sugarcraft continue to hire our premises once a month. - Mustard Seed Chapel were invited to leave due to not paying their bills. We eventually contacted the pastor who made arrangements for the outstanding bills to be paid, but they have not returned. - Mount Zion – due to falling numbers they no longer meet at the Community Centre - Frankie Paws Dog Training – no longer using our premises - Trust Yoga hire our premises on a Thursday evening and have quarterly workshops. ## **Premises** We have tried to cancel the agreement with Citron Hygiene (to remove sanitary waste) but it seems we are stuck with them until December 2025. ## **Moorfield House** **Rent:** The Trustees of Moorfield House (Kirklees Council) are keen to get us to sign a new full repairing and insuring lease. This will result in a massive hike in rent which 2 was originally a peppercorn rent of £5 per annum. In communications with Martin Dearnley (on behalf of the Trustees of Moorfield House) he originally stated that the rent would be £4,500 per annum. Following Robin Clayton’s suggestion, the Moorfield House Trustees have reassessed their position: _Thank you for your proposal that the Moorfield Trust accept a rent offer of £2,000 in year 1, £2,500 in year 2, and £3,000 thereafter as a counteroffer to the surveyors recommendations of a new rent of £3,000 per annum. This still needs to be formally approved by the trustees of Moorfield House, but I think that will be acceptable_ In order for us to agree to taking on the full repairing and insuring lease, the building needs to be in a good condition, hence we are trying to get the roof and windows sorted before the lease is signed. ## **Windows:** Martin Dearnley’s response is: _It is clear that the proposal from C&H are well prepared. They also show that upvc would be cheaper than sustainable wood._ _As you will recall, the charity surveyor indicated that he believes that joinery repairs and painting are sufficient for the building to be considered wind and watertight. CMCDA felt that replacement of most of the door/window was what was needed The intention we were exploring, was that you identify the costs of repairs, and the charity pays you this sum, with you meeting the balance of the costs, if you want upvc._ We have received a couple of quotes for replacing the windows and submitted them to Martin Dearnley. Mr Dearnley has since asked us to get a quote for repairing the windows and this is the reply we received from Tom Collins (joiner) of Collins & Hall today: _The windows are not really in a state for repair. The sashes (openers) are misshaped, twisted and or showings signs of decay so these need replacing anyhow. If you’re replacing the opening part of the window, the frame part also needs replacing to ensure weather tightness. The windows are also aged at approx 30 years, this is the life expectancy of Hardwood windows with semi regular maintenance_ . **Roof/guttering** – we were asked to get a quote for roof repairs and guttering which we submitted to Martin Dearnley. However, in the meantime, Bramleys (on behalf of the Lodge family) brought to our attention that the gutters urgently needed attention and there was a loose stone topping on the dwarf wall near the fire escape. This has now been dealt with and the bill has been sent to Martin Dearnley in his capacity as advisor to the Moorfield House Trust as he is able to approve invoices for less than £200. 3 ## **8. TREASURER’S REPORT** The 2023/24 accounts, audited by Relative Accountancy, were tabled. RESOLVED: That the 2023/24 accounts be accepted. ## **9. ANNUAL REVIEW OF HIRERS’ RATES** The Trustees reviewed the current hirers’ rates - RESOLVED: That with effect from 1[st] August, our hire costs be changed to: £15 per hour for regular hirers - £25 per hour for occasional hirers £10 for the use of the kitchen ## **10. ANY OTHER BUSINESS** There were no items of Any Other Business to be discussed. 4 Crosland Moor & Distrirt Communlty Association Accounts For the Year Ended 31st March 2025 Relative Accountancy Limited Headrow House 19 Old Leeds Road Huddersfield HDI ISG Crosland Moor & District Community Association Accounts For the Year Ended 31st March 2025 Accountants Report A5 instructed, we have examined the above accounts and find them in accordance with th underlying records. Relative Accountancy Limited 14th May 2025 Crosland Moor & Dlstrlct Community Associatlon Income & Expenditure Account Year Ended 31st March 2025 2025 2024 Income Hall hire Interest received Total Income 18,978.50 151.38 17,035.00 160.09 19,129.88 17,195.09 Expenditure Accounting fees and software Insurances Off ice/general adminlstration Premise5 Bank Charges Staff Electricity Gas 351.60 541.54 80.96 8,780.74 97.00 6,522.IX) 1,727.86 1,829.10 422.69 333.60 466.61 136.09 5,529.80 90.24 5,786.60 2,286.84 4.305.07 351.70 Water Total Expenditure 20.353.49 19,286.55 Net Income 1.223.61 2.091.46 Crosland Moor & Distrlct Community Association Balance Sheet Year Ended 31st March 2025 2025 2024 Fixed Assets Fixtures & fittings 8,000.(K) 8,000.00 Current Assets Cash in hand Bank current acc Virgin deposit acc Debtors Prepayments 295.95 30.648.13 13,818.48 142.95 31,566.23 13,667.10 430.00 79.00 45.885.28 44,762.56 Current Liabilities Bond Received Creditors loo.00 23.27 22.38 Net Current Assets 44,639.29 45,862.90 Total Assets 52,639.29 53.862.90 Financed By:_ Crosland Moor & District Community Association Fund5 brought forward Surplus for the year Funds carried forward 53,862.90 1,223.61 52,639.29 55,954.36 2,091.46 53,862.90