# **CROSLAND MOOR COMMUNITY ASSOCIATION 15 PARK ROAD WEST, HUDDERSFIELD, HD4 5RX** REGISTERED CHARITY No.1186285 ANNUAL GENERAL MEETING 9 JULY 2024 AT 15:30 Present: Robin Clayton, Joanne Berry, Clare Kennedy, Anne Bradford Sal Miah, Veronica Alexis In attendance: Jane Mellor (Manager) ## **1. APOLOGIES FOR ABSENCE** Apologies for absence were received from Margaret Parry. ## 2. **MALVERN GOODALL** It was announced that with great sadness that our former Chairman, Malvern Goodall, passed away on 15 May 2024. Malvern will be greatly missed. ## **3. TRUSTEES** ## Current Trustees: **----- Start of picture text -----**
NAME LENGTH OF END OF TERM
TERM OF OFFICE OF OFFICE
Lynne Webb 3 years 22.9.2024
Clare Kennedy 3 years 22.9.2024
Salik Miah 3 years 22.9.2024
Robin Clayton 3 years 31.3.2025
Joanne Berry 3 years 22.3.2026
Veronica Alexis 3 years 22.3.2026
Margaret Parry 3 years 22.3.2026
**----- End of picture text -----**
Resignation: Lynne Webb had advised she is no longer able to continue as a Trustee due to health problems. ## New Trustee: Anne Bradford was welcomed to the Board of Trustees. Anne is a Crosland Moor resident and also teaches a Keep Fit Class. 1 Re-election: RESOLVED: That Clare Kennedy and Salik Miah be re-elected for a further period of 3 years following their current end of term of office. ## **4. ELECTION OF CHAIR** - RESOLVED: That Joanne Berry be elected Chair until the next Annual General Meeting. ## **5. ELECTION OF VICE CHAIR** - RESOLVED: That Robin Clayton be elected Vice Chair until the next Annual General Meeting. ## **6. MINUTES OF THE 2023 AGM** RESOLVED: That the minutes of the 2023 Annual General Meeting be accepted as a true record. There were no matters arising. ## **7. CHAIR’S REPORT** - Anne Bradford’s Keep Fit Ladies class continues to do well, new members are always welcome. - Chi-chi fit have finished - Learning Centre – continue to expand and have now run out of room! This matter urgently needs addressing. - WEA Sewing – the WEA no longer fund this. However, the group still runs with support from the Learning Centre. - U3A Bridge – continue to hire the hall once a week - Sal Miah’s Taekwondo – currently hiring the hall one hour a week (Sundays) - Aspire continue to hire our hall on a Wednesday morning - Sugarcraft continue to hire our premises once a month. - Mustard Seed Chapel were invited to leave due to not paying their bills. We eventually contacted the pastor who made arrangements for the outstanding bills to be paid, but they have not returned. - Mount Zion – due to falling numbers they no longer meet at the Community Centre - Frankie Paws Dog Training – no longer using our premises - Trust Yoga hire our premises on a Thursday evening and have quarterly workshops. 2 ## **Premises** We have tried to cancel the agreement with Citron Hygiene (to remove sanitary waste) but it seems we are stuck with them until December 2025. ## **Moorfield House** **Rent:** The Trustees of Moorfield House (Kirklees Council) are keen to get us to sign a new full repairing and insuring lease. This will result in a massive hike in rent which was originally a peppercorn rent of £5 per annum. In communications with Martin Dearnley (on behalf of the Trustees of Moorfield House) he originally stated that the rent would be £4,500 per annum. Following Robin Clayton’s suggestion, the Moorfield House Trustees have reassessed their position: _Thank you for your proposal that the Moorfield Trust accept a rent offer of £2,000 in year 1, £2,500 in year 2, and £3,000 thereafter as a counteroffer to the surveyors recommendations of a new rent of £3,000 per annum. This still needs to be formally approved by the trustees of Moorfield House, but I think that will be acceptable_ In order for us to agree to taking on the full repairing and insuring lease, the building needs to be in a good condition, hence we are trying to get the roof and windows sorted before the lease is signed. ## **Windows:** Martin Dearnley’s response is: _It is clear that the proposal from C&H are well prepared. They also show that upvc would be cheaper than sustainable wood._ _As you will recall, the charity surveyor indicated that he believes that joinery repairs and painting are sufficient for the building to be considered wind and watertight. CMCDA felt that replacement of most of the door/window was what was needed The intention we were exploring, was that you identify the costs of repairs, and the charity pays you this sum, with you meeting the balance of the costs, if you want upvc._ We have received a couple of quotes for replacing the windows and submitted them to Martin Dearnley. Mr Dearnley has since asked us to get a quote for repairing the windows and this is the reply we received from Tom Collins (joiner) of Collins & Hall today: _The windows are not really in a state for repair. The sashes (openers) are misshaped, twisted and or showings signs of decay so these need replacing anyhow. If you’re replacing the opening part of the window, the frame part also needs replacing to ensure weather tightness. The windows are also aged at approx 30 years, this is the life expectancy of Hardwood windows with semi regular maintenance_ . 3 **Roof/guttering** – we were asked to get a quote for roof repairs and guttering which we submitted to Martin Dearnley. However, in the meantime, Bramleys (on behalf of the Lodge family) brought to our attention that the gutters urgently needed attention and there was a loose stone topping on the dwarf wall near the fire escape. This has now been dealt with and the bill has been sent to Martin Dearnley in his capacity as advisor to the Moorfield House Trust as he is able to approve invoices for less than £200. ## **8. TREASURER’S REPORT** The 2023/24 accounts, audited by Relative Accountancy, were tabled. RESOLVED: That the 2023/24 accounts be accepted. ## **9. ANNUAL REVIEW OF HIRERS’ RATES** The Trustees reviewed the current hirers’ rates - RESOLVED: That with effect from 1[st] August, our hire costs be changed to: £15 per hour for regular hirers - £25 per hour for occasional hirers £10 for the use of the kitchen ## **10. ANY OTHER BUSINESS** There were no items of Any Other Business to be discussed. 4 Crosland Moor & Distrirt Communlty A550datlon Accounts Forthe Year Ended 31st March 2024 Relatfvt Accountsncy Llmlted He¥drow Housè 19 Old Lteds ftoad HuddeTsfield HDI ISG Crosland Moor & Distrirt Communlty Assoclatlon Accounts For the Year Ended 31st March 2024 Ac¢ountants Report As Instructed, we have examlned the above accounts and find them in aCCOfdance with the underlyln8 records. Relalive Accountancy Limrted 4th June 2024 Crosland Moor & District Communlty A$￿)datIon Income & Expendlture Account Year Ended 31st March 2024 2024 2023 In¢ome Hall hire Interest received Total Income 17,035.IX) 160.09 13.072.75 35.41 17.195.09 13,108.16 Expendlture Accotsntin8 fees and software Insurances Office/general admlnistrailon Premises Bank Charges Staff Electrlcitv Gas Water Total Expendlture 333.60 466.61 136.09 5.529.80 90.24 5,786.60 2,286.84 4,305.07 351.70 279.60 410.01 567.04 7.668.32 95.60 6,649.48 3,109.53 4.673.88 332.44 19,286.55 23,785.90 Net Income 2,091.46 10,677.74 Tuesday Luncheon Club Income Taxi fees Grant5 Expendlture Tuesday Ivnch club irènsport Insurance Net Income Crosland Moor & Distrld Commun5ty Associatlon Balan¢e Sheet Year Ended 31st March 2024 2024 2023 Flxed Assets Fixtures & fittlng5 8,Cth.00 8,000. Current Assets Cash in hand Bank current acc Vifgin deposrt acc Debtor5 Prepayments 142.95 31.566.23 13,667.10 430.00 79 45.885 28 350.39 33,570.30 13,507.01 1.078.00 48,505.70 Current Llabllltles Creditors 22.38 551.34 Nel Current A55•ts 45,862.90 47,954.36 Total A55ets 53.862.90 55,954.36 Flnanced By:" Crosland Moor & Disirict Commut)ity Ass(Kiation Funds brought forward Surplus for the year Funds carried forward 55,$88.06 2.091.46 53,496.60 66,265.80 10.677.74 55,588.06 Tuesday Luncheon aub Funds brought forward Surplus for year Funds carried lorward 366.30 366.30 366.30 366.30 Tot31 Communlty Funds 53,862. 55.954.36