Crosland Moor & District Cornmunlty Association Accounts For the Year Ended 31st March 2023 Relative AccounLincy Limited Headrow House 19 Old Leeds Road Huddersfield HDI ISG Crosland Moor & District Community Association Accounts For the Year Ended 31st Mar¢h 2023 Accountants Report As instructed, we have examined the above accounts and find them in accordance with the underlying records. Relative Accountancy Limited 27th June 2023 C¥osland Moor & District Communlty Aswciation Income & Expenditure Account Year Ended 31st March 2023 2023 2022 Income Hall hire Grants Interest reteived Moorfield trust Totsl Income 13,072.75 10,943.50 12,701.43 17.87 2,974.00 35.41 13,108.16 26,636.80 Empendlture Accountln8 fees and software Insurances Officelgeneral adminlstratSon Premises Bank Charges Miscellaneous Staff Electricity Gas Water Total Expendlture 279.60 410.01 567.04 7.668.32 95.60 279.60 224.40 182.77 5,943.84 33.60 144.99 6.808.68 870.55 317.09 279.62 6,649.48 3,109.53 4.673.88 332.44 23.785.90 15,085. 14 Net Income 10.677.74 11.551.66 Tuesday Luncheon aub Income Taxi fees Grants Expendlture Tuesday lunch club transport Insurance 250.LXI 250.00 Net Income 250.00 Crosland Moor & District Communlty Association Balance Sheet Year Ended 31st March 2023 2023 2022 Flxed Assets Fixtures & fittin85 8.(M)O. 8,WO.00 Current A55ets Cash in hand Bank current acc Virgin deposit acc Debtors 3SO.39 33.570.30 13,507.01 1,078.CX) 48.505.70 28.84 44,849.97 13,471.60 495.CKI 58,845.41 Current Ilabllltle5 Creditors 551.34 213.31 Net Current Assets 47.954.36 58,632.10 Total A55els 55.954.36 66.632.10 Flnanced Bv:_ Crosland Moor & District Community Association Funds brought forward Surplus for the year Funds carrled forward 66,265.80 10,677.74 55,588.06 54,714.14 11,551.66 66,265.80 Tuesday Luncheon Uub Funds brought forward Surplus for year Funds carrled forward 366.30 616.30 250.00 366.30 366.30 Total Community Funds 55,954.36 66.632.10 # **CROSLAND MOOR COMMUNITY ASSOCIATION 15 PARK ROAD WEST, HUDDERSFIELD, HD4 5RX** REGISTERED CHARITY No.1186285 ANNUAL GENERAL MEETING 12 JULY 2023 AT 15:30 Present: Robin Clayton Margaret Parry Joanne Berry Clare Kennedy Malvern Goodall In attendance: Jane Mellor (Manager) ## **1. APOLOGIES FOR ABSENCE** Apologies for absence were received from Lynne Webb, Veronica Alexis and Sal Miah. ## **2. TRUSTEES** Current Trustees **----- Start of picture text -----**
NAME LENGTH OF END OF TERM
TERM OF OFFICE OF OFFICE
Joanne Berry 3 years 31.03.2023
Veronica Alexis 3 years 31.03.2023
Margaret Parry 3 years 31.03.2023
Clare Kennedy 3 years 07.12.2024
Lynne Webb 3 years 07.12.2024
Salik Miah 3 years 07.12.2024
Malvern Goodall 3 years 31.03.2025
Robin Clayton 3 years 31.03.2025
**----- End of picture text -----**
## **3. ELECTION OF CHAIR** RESOLVED: That Joanne Berry be elected Chair until the next Annual General Meeting. ## **4. ELECTION OF VICE CHAIR** RESOLVED: That Malvern Goodall be elected Vice Chair until the next Annual General Meeting. 1 ## **5. MINUTES OF THE 2022 AGM** RESOLVED: That the minutes of the 2022 Annual General Meeting be accepted as a true record. There were no matters arising. ## **6. CHAIR’S REPORT** ## Thanks We would like to take this opportunity to thank Malvern Goodall for his many years of service at the helm, having taken over from David Milnes. He can’t escape that easy as we will be relying on his wealth of knowledge and expertise in his new role as Vice Chairman. Thanks were also given to Jane for managing the Community Centre, and to the Learning Centre who are always on hand to let tradespeople in or new hirers wanting to look round. ## Premises As Andrew Morris, our caretaker, is no longer living in Crosland Moor, we don’t have anyone to open up and lock up + he doesn’t drive! Jane has been doing this for those occasional hirers who don’t want to stay late, but the latest lock up time is 8pm. However, Andrew has continued to visit the premises twice a week to put the tables up and take them down at the end of the week. The CCTV was upgraded and we had an extra camera fitted, so that we have 3 cameras in total. Following Lynne’s retirement, we appointed Sparkle Cleaning to clean the premises. The gas cooker was decommissioned and replaced with an electric oven. Citron Hygiene have installed a nappy bin and 3 sanitary bins. There are 7 external maintenance items that are in need of repair. We are still negotiating with Kirklees Council to get the work done as this currently falls within their remit. A roofer has provided costings for this work estimated at £2,090. In addition, there is a crack on floor of Learning Centre resulting in water ingress. A contractor has quoted £1,276.80 to repair. This also falls within the remit of Kirklees Council. ## New Hirers New hirers include Adrienne Lake from Trust Yoga who use our premises on a Thursday evening and Sheila Frampton of Chi-Chi Fit who currently use our premises on a Monday afternoon. 2 ## Grant requests We have two projects that we are looking for financial assistance with: 1. The external doors and rotten windows in the Learning Centre also need replacing, we have received an estimate for £6635.00 + VAT. 2. The Learning Centre have outgrown their premises and are in desperate need of more space. An architect has prepared some plans with a view to providing separate office space where the existing ladies toilets are. The toilets would be relocated, providing one unisex toilet and one disabled toilet. The estimated cost is £22,725 + VAT. If anyone wants to look at the plans, we would be happy to show you after this meeting. We approached Asda for a grant but were unsuccessful. We are currently in the process of preparing an application to the Trustees of the Moorfield Trust for both of our projects. Their next meeting is in August. ## Charitable transfer On 5 July 1926, the site was left in trust for the people of Crosland Moor under a Deed of Gift. Kirklees Council advised us around 5 years ago that they could no longer foot the bill for the external repairs. In 2011 our lease expired. We have agreed in principle to take on a new long-term lease on a full repairing and insuring basis, which would mean that we will be responsible for the repair of both the external and internal areas of the building. The matter will be discussed at the Council’s Cabinet meeting in August. In the meantime, we will be appointing Ramsdens to assist us with the legalities. ## **7. TREASURER’S REPORT** The 2022 accounts, audited by Relative Accountancy, were tabled. The main areas of concern that were highlighted were the (i) missing Moorfield Trust funds and (ii) the huge increase in gas consumption. Jane agreed to carry out an analysis into the gas bills. **ACTION: JM** RESOLVED: That the 2022 accounts be accepted. ## **8. HIRERS’ RATES** Our hire costs have not changed for quite a number of years. As we experienced a loss this financial year, compared to the previous year, it was agreed that hire costs should be increased to also cover the higher gas/electricity costs. - Thornton Lodge Community Centre charge £33 for the hire of their hall 3 - Milnsbridge Village Hall charge £15/hour for regular hirers; £20/hour for occasional hirers, or £50 for 3 hours (which includes half an hour set up/tidy up at the end of the hire). - RESOLVED: That with effect from 1[st] August, our hire costs be changed to: £15 per hour for regular hirers - £20 per hour for occasional hirers ## **9. ANY OTHER BUSINESS** There were no items of Any Other Business to be discussed. 4