# **CROSLAND MOOR COMMUNITY ASSOCIATION 15 PARK ROAD WEST, HUDDERSFIELD, HD4 5RX** REGISTERED CHARITY No.1186285 ANNUAL GENERAL MEETING 27 SEPTEMBER 2022 AT 15:30 Present: Robin Clayton Margaret Parry Joanne Berry Clare Kennedy Malvern Goodall In attendance: Jane Mellor (Manager) ## **1. APOLOGIES FOR ABSENCE** Apologies for absence were received from Lynne Webb, Veronica Alexis and Sal Miah. ## **2. TRUSTEES** Current Trustees **----- Start of picture text -----**
NAME LENGTH OF END OF TERM
TERM OF OFFICE OF OFFICE
Joanne Berry 3 years 31.03.2023
Veronica Alexis 3 years 31.03.2023
Margaret Parry 3 years 31.03.2023
Clare Kennedy 3 years 07.12.2024
Lynne Webb 3 years 07.12.2024
Salik Miah 3 years 07.12.2024
Malvern Goodall 3 years 31.03.2025
Robin Clayton 3 years 31.03.2025
**----- End of picture text -----**
## **3. ELECTION OF CHAIR** RESOLVED: That Malvern Goodall be elected Chair until the next Annual General Meeting. ## **4. ELECTION OF VICE CHAIR** RESOLVED: That Mrs Joanne Berry be elected Vice Chair until the next Annual General Meeting. 1 ## **5. MINUTES OF THE 2021 AGM** RESOLVED: That the minutes of the 2021 Annual General Meeting be accepted as a true record. There were no matters arising. ## **6. CHAIRMAN’S REPORT** ## 6.1 Premises Sparkle Cleaning continue to keep the place clean and tidy. Mark’s wife, Jadwiga (aka Vicky), is seriously ill, but Mark and his team continue to clean the premises. The entrance hall and the main hall have been painted, which has made everything look brighter. Vertical blinds replaced the old curtains The new tables have been well received by all hirers. An architect, David Bottomore, undertook a condition survey on our behalf which highlighted a number of areas in need of repair. We have met with Kirklees to ascertain which items on the list they will pay for – they will report back. In addition, Jo spoke to Marcus Lodge who has confirmed that Lodges will be undertaking some renovation works to the whole of the Moorfield site. At the time of writing this report it is not clear which items they will agree to. Lodges have also started to trim back the bushes in the car park and remove the rubbish. The boiler that supplies the hot water to the taps stopped working. A new boiler arrived but apparently it was the wrong one. Eventually, around 3 months later, a new one arrived and is now installed. Following work undertaken by Kirklees to remove an unused pipe in the disabled toilet we were without water completely for one day and the Community Centre had to close for the day. The water was then restored the following day but many of the ceiling tiles in the gents toilets and the boiler room were broken – we are still waiting for these to be replaced. The cooker has been de-commissioned – due to the anticipated cost, it is likely that we may have to install a domestic cooker. Gas – a smart meter was fitted in February Gas – we are currently out of contract but have been advised by our broker to sit tight as there are very few acceptable tariffs at present. Electric – a date for fitting has been re-arranged for October half term. 2 ## 6.2 Charitable transfer Other than obtaining the condition survey, there has been very little movement on the subject of moving forward with the full repairing and insuring lease. Ideally, we would like all the outstanding repairs to be carried out before we sign the new lease. ## 6.3 ## Hirers Anne Bradford’s Keep Fit Ladies class joined us at the beginning of the year. They use the hall on a Monday evening. Tuesday Luncheon Club – Margaret has been unwell and therefore unable to run the Luncheon Club. Learning Centre – continue to expand and have now run out of room! WEA Sewing – now reduced to one session a week. U3A Bridge – continue to hire the hall once a week Sal Miah’s Taekwondo – currently hiring the hall one hour a week (Sundays) ESOL – the classes did stop but have now re-started. The Basement Project – have now finished hiring our hall – it is unlikely that they will resume. Aspire continue to hire our hall on a Wednesday morning Sugarcraft continue to hire once a month. Mustard Seed Chapel – have expanded their existing hire to now include an evening session on a Wednesday Mount Zion have returned. We have seen a drop in bookings for parties recently as many of the hirers need to use the cooker which is not available at present. ## **7. TREASURER’S REPORT** The 2022 accounts, audited by Relative Accountancy, were tabled. RESOLVED: That the 2022 accounts be accepted. ## **8.** ## **ANY OTHER BUSINESS** There were no items of Any Other Business to be discussed. 3 ## **Crosland Moor & District Community Association** ## **Accounts** ## **For the Year Ended** ## **31st March 2022** **Relative Accountancy Limited Headrow House 19 Old Leeds Road Huddersfield HD1 1SG** ## **Crosland Moor & District Community Association** ## **Accounts** ## **For the Year Ended 31st March 2022** ## **Accountants Report** As instructed, we have examined the above accounts and find them in accordance with the underlying records. Relative Accountancy Limited 29th June 2022 ## **Crosland Moor & District Community Association Income & Expenditure Account Year Ended 31st March 2022** |**Income**
Hall hire
Grants
Interest received
Moorfield trust
**Total Income**
**Expenditure**
Accounting fees and software
Insurances
Office/general administration
Other professional services
Premises
Bank Charges
Miscellaneous
Bond Refunded
Hire costs refunded
Staff
Electricity
Gas
Water
**Total Expenditure**
**Net Income**
**Tuesday Luncheon Club**
**Income**
Taxi fees
Grants
**Expenditure**
Tuesday lunch club transport
Insurance
**Net income**|10,943.50
12,701.43
17.87
2,974.00
26,636.80
279.60
224.40
182.77
‐
5,943.84
33.60
144.99
‐
‐
6,808.68
870.55
317.09
279.62
15,085.14
**11,551.66**
‐
‐
‐
‐
250.00
250.00
**250.00**
**‐**
**2022**|2,352.50
19,481.00
65.83
2,974.00
24,873.33
290.40
1,646.70
18.24
300.00
1,098.96
‐
‐
100.00
70.00
7,578.44
1,221.24
711.01
166.70
13,201.69
**11,671.64**
225.00
‐
225.00
360.00
250.00
610.00
**385.00**
**‐**
**2021**|2,352.50
19,481.00
65.83
2,974.00
24,873.33
290.40
1,646.70
18.24
300.00
1,098.96
‐
‐
100.00
70.00
7,578.44
1,221.24
711.01
166.70
13,201.69
**11,671.64**
225.00
‐
225.00
360.00
250.00
610.00
**385.00**
**‐**
**2021**| |---|---|---|---| ||279.60
224.40
182.77
‐
5,943.84
33.60
144.99
‐
‐
6,808.68
870.55
317.09
279.62|290.40
1,646.70
18.24
300.00
1,098.96
‐
‐
100.00
70.00
7,578.44
1,221.24
711.01
166.70|| ||‐
‐|225.00
‐|| ||||**11,671.64**| ||||225.00
610.00| ||‐
250.00|360.00
250.00|| ||||| ||||**385.00**
**‐**| ## **Crosland Moor & District Community Association Balance Sheet** **Year Ended 31st March 2022** |**Fixed Assets**
Fixtures & fittings
8,000.00
**Current Assets**
Cash in hand
28.84
Bank current acc
44,849.97
Virgin deposit acc
13,471.60
Debtors
495.00
58,845.41
**Current Liabilities**
Creditors
213.31
**Net Current Assets**
58,632.10
**Total Assets**
**66,632.10**
**Financed By:‐**
Crosland Moor & District Community Association
Funds brought forward
54,714.14
Surplus for the year
11,551.66
Funds carried forward
66,265.80
**Tuesday Luncheon Club**
Funds brought forward
616.30
Surplus for year
250.00
‐
Funds carried forward
366.30
**Total Community Funds**
**66,632.10**
**2022**|8,000.00
197.10
34,365.55
13,453.73
25.00
48,041.38
710.94
47,330.44
**55,330.44**
43,042.50
11,671.64
54,714.14
1,001.30
385.00
‐
616.30
**55,330.44**
**2021**|8,000.00
197.10
34,365.55
13,453.73
25.00
48,041.38
710.94
47,330.44
**55,330.44**
43,042.50
11,671.64
54,714.14
1,001.30
385.00
‐
616.30
**55,330.44**
**2021**| |---|---|---| ||48,041.38
710.94|| |||| |||**55,330.44**| |||43,042.50
11,671.64| |||54,714.14| |||1,001.30
385.00
‐| |||616.30| |||| |||**55,330.44**| ‐