## **CROSLAND MOOR COMMUNITY ASSOCIATION 15 PARK ROAD WEST, HUDDERSFIELD, HD4 5RX** 

REGISTERED CHARITY No. 508972 (old number) 1186285 (new number) 

ANNUAL GENERAL MEETING 8 DECEMBER 2021 AT 16:00 

Present: 

Robin Clayton Veronica Alexis Joanne Berry Clare Kennedy Sal Miah Malvern Goodall (via telephone) 

In attendance: Jane Mellor (Manager) 

## **1. APOLOGIES FOR ABSENCE** 

Apologies for absence were received from Lynne Webb and Margaret Parry. 

## **2. TRUSTEES** 

## **2.1 Resignations** 

Janet Silvester Bruce Jackson 

## **2.2 Current Trustees** 

|NAME|LENGTH OF<br>TERM OF OFFICE|END OF TERM<br>OF OFFICE|
|---|---|---|
|Malvern Goodall|2 years|31.3.2022|
|Robin Clayton|2 years|31.3.2022|
|Joanne Berry|3 years|31.3.2023|
|Veronica Alexis|3 years|31.3.2023|
|Margaret Parry|3 years|31.3.2023|



## **2.3 Election of new Trustees** 

RESOLVED: That the following Trustees be appointed: 

|NAME|LENGTH OF<br>TERM OF OFFICE|END OF TERM<br>OF OFFICE|
|---|---|---|
|Clare Kennedy|3 years|07.12.2024|
|Lynne Webb|3 years|07.12.2024|
|Salik Miah|3 years|07.12.2024|



1 



The new Trustees were welcomed to the meeting. 

## **3.** 

## **ELECTION OF CHAIR** 

RESOLVED: That Malvern Goodall be elected Chair until the next Annual General Meeting.  Mr Goodall was reminded that his current period of office ends on 31.03.2022. 

## **4. ELECTION OF VICE CHAIR** 

RESOLVED: That Mrs Joanne Berry be elected Vice Chair until the next Annual General Meeting. 

## **5. MINUTES OF THE 2020 AGM** 

RESOLVED: That the minutes of the 2020 Annual General Meeting be accepted as a true record. 

There were no matters arising. 

## **6. CHAIRMAN’S REPORT** 

The Chair gave a warm welcome to everyone. 

Whilst we would normally have our AGM a couple of months after the year end of 31[st] March, due to Covid and various health-related matters, we decided to defer our AGM. Some of the matters in this report overlap into this current year. 

## 6.1 Hirers 

Due to Covid, many of the hirers delayed their return. 

However, from January 2021, the Learning Centre were able to work in the office for two days a week, whilst they delivered their lessons remotely via Zoom, returning full time in September 2021. 

We continue to support an ever-growing range of hirers, the newest ones being: 

- Aspire started on 22[nd] September (they meet every Wednesday morning during term time) – the group is open to Over 55’s and they carry out a range of activities including crafting, singing, aromatherapy etc. 

- The Basement Recovery Project (meet every Thursday afternoon) – the group offers those addicted to alcohol or drugs a new way of life.  Joanne Berry offered to speak to Kevin from the Basement Recovery Project regarding the Hepatitis B tests that were being carried out at the Community Centre. **ACTION: JB** 

Sal Miah’s Taekwondo group have reduced their hours to just 1 hour a week but are looking to increase the hire period in the near future. 

2 



Bridge no longer meet on a Monday as they were unable to find someone to run the session, but they have continued their Friday afternoon sessions. 

The Tuesday Luncheon Club have not yet resumed due to concerns over Covid. They had hoped to resume in December but due to the new Covid variant, they had made the decision to wait until the New Year. The Luncheon Club are also short of volunteers to help with the cooking. 

Mount Zion Church, Mustard Seed Chapel and Sugarcraft all resumed, although Mount Zion Church have recently taken the decision to hold off meeting again until the new year (due to the new Omicron variant). 

We have received an enquiry for a new Keep Fit Class (for seniors), meeting on a Monday in the new year.  They intend to start on 10[th] January! 

## 6.2 Cleaning 

On 8[th] August, sadly, Lynne Webb’s husband, Dave, passed away suddenly, for which we pass on our sincere condolences.  Dave always helped Lynne out with the cleaning, and he was very diligent.  He will be very much missed. 

Following Dave’s passing, Lynne advised that for health reasons (and lack of transport) that she would no longer be able to continue to do the cleaning.  We have now set on a local cleaning company called Sparkle Cleaning. 

## 6.3 Charitable Transfer 

Crosland Moor Community Centre is unique in that it is classed as a charitable asset which is not owned by Kirklees Council. 

We are currently in negotiation with Kirklees Council in their capacity as Corporate Trustee of the Moorfield Trust with a view to them granting the Association a new long-term lease on a full repairing and insuring basis at a nominal rent. Any new lease would need both Cabinet and Charity Commission approval. 

If the new lease were granted, we would have the opportunity to explore external funding opportunities in relation to property maintenance and improvements. 

Officers of the Council have suggested that a Condition Report be undertaken to ascertain our future liabilities. In addition, they will collate information relating to the costs that the Council have incurred on our behalf over the last 2 years, including the compliance protocols. Jane agreed to chase this with Mark Varley. We look forward to receiving both reports. **ACTION: JM** 

In the meantime, Boultons Estate Agents carried out a valuation of the premises, although we have not yet seen the report.  It is our understanding that Kirklees’ Estates Team have some queries that they are working through with Boultons. Jane would ask for a copy of the valuation. **ACTION: JM** 

3 



## 6.4 Moorfield Trust Charity 

Kirklees Council, as Corporate Trustee for the Moorfield Trust Charity, currently receive 5% of the annual rent received from the tenants of the whole Moorfield Shopping Centre site.  At present, that amount is £4,350 per annum, this is the only source of income for the Moorfield Trust. Historically, 80% of this is currently passed over to Crosland Moor Community Association, whilst the remaining 20% is held by the Moorfield Trust charity to cover its administration costs and insuring and repairing responsibilities.  At 31[st] March 2020 the balance held by was £11,352. 

We were given the option to become Trustees of the Moorfield Trust Charity but we declined as it felt too onerous.  However, the offer is still on the table. 

Note: if we do not become trustees for the Moorfield House Charity, then the Corporate Trustee will need to retain a source of funding to meet its obligations. 

## 6.5 Premises 

Some slipped tiles have been dealt with by the Council’s roofing team.  The internal ceiling tiles that showed water marks have been replaced. 

The hall and entrance will be painted early 2022. 

A projector has recently been fitted in the ceiling of the hall. 

Having already replaced our chairs, we are now in the process of replacing the tables. 

Sal, Jo and Jane recently spent some time tidying up the storeroom as space is limited. 

## 6.6 Winding down the old charity 

At the Trustee meeting to follow on immediately after the AGM, the Board will be asked to formally wind down the old charity, which is currently running alongside the new CIO (Charitable Incorporated Organisation). 

## **7. TREASURER’S REPORT** 

The 2020/21 accounts, audited by Relative Accountancy, were tabled. 

We have not yet received the 80% of the 2020/21 rent that we usually get from the Moorfield Trust (this was due around April/May 2021). It is our understanding that the Corporate Trustee will request permission to release these funds at their next meeting in January. 

HSBC have started charging us for the use of our current account. We are being charged 40p for every cheque we write and 40p for cheques credited to our account + a fee of £5 for maintaining the account. 

4 



During the period ending 31 March 2021, we were fortunate to receive £19,481 in grants which has helped to cover the shortfall in lettings due to lockdown. 

Crosland Moor Community Association received various Covid-19 re-start grants throughout the last financial period totalling £19,481.00 which will cover the loss of income from hirers. 

RESOLVED: That the 2020/21 accounts be accepted. 

## **8. ANY OTHER BUSINESS** 

As there were no items of any other business to discuss, the AGM finished at 17:00. A meeting of the Trustees followed immediately after. 

5 



Crosland Moor & District Communlty Association
Accounts
For the Year Ended
31st March 2021
Relative Accountsncy Limited
Headrow House
19 Old Leeds Road
Huddersfield
HDI ISG

Crosland Moor & District Community Association
Accounts
For the Year Ended 31st March 2021
Accountants Report
As instructed, we have examined the above accounts and find them in accordance with the
underlying records.
Relative Accountancy Limited
17th June 2021

Crosland M¢)or & District Communlty As%Jciation
Income & Expenditure Account
Year Ended 31st March 2021
2021
2020
Income
Hall hire
Grants
Interest received
Moorfield trust
Total Income
2,352.50
19,481.00
65.83
2.974.IX)
15,707.00
99.84
2,974.00
24,873.33
18,780.84
Expendlture
Accountin8 fees and software
Insurances
Office/general administration
Other professlonal servlces
Premises
Grant- Crosland Moor Parish Church
Furniture
Bond Refunded
Hire costs refunded
Staff
Electricity
Gas
Water
Total Expenditure
29J.40
1.646.70
18.24
279.60
1,481.84
149.95
1.098.96
1,386.34
1.500.00
1.494.60
ICMJ.fy)
70.CN)
7.578.44
1.221.24
711.01
166.70
7,748.11
1,483.03
538.41
398.07
13.201.69
16,459.95
Net Income
11.671.64
2,320.89
Tuesday Luncheon Club
Income
Taxi fees
Grants
225.
5C(I.
4.C(O.00
225.C
4,500.00
Expendlture
Tuesday lunch club transport
Insurance
360.CKI
250.IX)
2,7(K).00
250.00
610.(￿1
2,950.C
Net Income
385.00
1.550.(M)

Crosland Moor & Distrlrt Community A5sociatlon
Balance Sheet
Year Ended 31st March 2021
2021
2020
Fixed Assets
Fixtures & fittings
8,C￿.
8,CW.00
Current Assets
Cash in hand
Bank current ècc
Virgin deposit acc
Debtors
197.10
34,365.55
13,453.73
25.C(I
48,041.38
285.34
22,417.93
13,387.90
210.25
36,301.42
Current Liabilities
Creditors
710.94
257.62
Net Current Assets
47.330.44
36,043.80
Total Assets
55,330.44
44,043.80
Financed By:_
Crosland Moor & Dislrici Community Associatlon
Funds brought forward
Surplus for the year
Funds carried forward
43,042.50
11.671.64
54,714.14
40,721.61
2,320.89
43.042.50
Tuesday Luncheon Club
Funds brought forward
Surplus for year
Funds carried forward
I,0)1.30
385.(KJ
616.30
548.70
1,550.C(J
I,CN)1.30
Total Communlty Fund5
55.330.44
44.043.80

Crosland Moor & District Communlty Association
Accounts
For the Year Ended
31st March 2021
Relative Accountsncy Limited
Headrow House
19 Old Leeds Road
Huddersfield
HDI ISG

Crosland Moor & District Community Association
Accounts
For the Year Ended 31st March 2021
Accountants Report
As instructed, we have examined the above accounts and find them in accordance with the
underlying records.
Relative Accountancy Limited
17th June 2021

Crosland M¢)or & District Communlty As%Jciation
Income & Expenditure Account
Year Ended 31st March 2021
2021
2020
Income
Hall hire
Grants
Interest received
Moorfield trust
Total Income
2,352.50
19,481.00
65.83
2.974.IX)
15,707.00
99.84
2,974.00
24,873.33
18,780.84
Expendlture
Accountin8 fees and software
Insurances
Office/general administration
Other professlonal servlces
Premises
Grant- Crosland Moor Parish Church
Furniture
Bond Refunded
Hire costs refunded
Staff
Electricity
Gas
Water
Total Expenditure
29J.40
1.646.70
18.24
279.60
1,481.84
149.95
1.098.96
1,386.34
1.500.00
1.494.60
ICMJ.fy)
70.CN)
7.578.44
1.221.24
711.01
166.70
7,748.11
1,483.03
538.41
398.07
13.201.69
16,459.95
Net Income
11.671.64
2,320.89
Tuesday Luncheon Club
Income
Taxi fees
Grants
225.
5C(I.
4.C(O.00
225.C
4,500.00
Expendlture
Tuesday lunch club transport
Insurance
360.CKI
250.IX)
2,7(K).00
250.00
610.(￿1
2,950.C
Net Income
385.00
1.550.(M)

Crosland Moor & Distrlrt Community A5sociatlon
Balance Sheet
Year Ended 31st March 2021
2021
2020
Fixed Assets
Fixtures & fittings
8,C￿.
8,CW.00
Current Assets
Cash in hand
Bank current ècc
Virgin deposit acc
Debtors
197.10
34,365.55
13,453.73
25.C(I
48,041.38
285.34
22,417.93
13,387.90
210.25
36,301.42
Current Liabilities
Creditors
710.94
257.62
Net Current Assets
47.330.44
36,043.80
Total Assets
55,330.44
44,043.80
Financed By:_
Crosland Moor & Dislrici Community Associatlon
Funds brought forward
Surplus for the year
Funds carried forward
43,042.50
11.671.64
54,714.14
40,721.61
2,320.89
43.042.50
Tuesday Luncheon Club
Funds brought forward
Surplus for year
Funds carried forward
I,0)1.30
385.(KJ
616.30
548.70
1,550.C(J
I,CN)1.30
Total Communlty Fund5
55.330.44
44.043.80