BLAYDON YOUTH AND COMMUNITY CENTRE CIO
Financial Statements
For The Year Ended 31 December 2022
Registered Charity No. 1186251
Blaydon Youth and Community Centre CIO Members of the Management Committee and Professional Advisors For the year ended 31 December 2022
The Management Committee have pleasure in presenting their report and the un-audited Financial Statements for the year ended 31 December 2022
Reference and Administrative Details
| Charity No | 1186251 |
|---|---|
| Principal Office | Blaydon Youth and Community Centre |
| Shibdon Road | |
| Blaydon | |
| Tyne & Wear | |
| NE21 5QE | |
| Accountant | Mark Thompson MAAT |
| 42 Lesbury Road | |
| Heaton | |
| Newcastle upon Tyne | |
| NE6 5LB | |
| Bankers | Lloyds |
| Front Street | |
| Whickham | |
| NE21 5QE | |
| Trustees | Maria Hall |
| Victor Connaughton | |
| Dorothy Burnett |
2022 Report
About us
‘Blaydon Youth Club’ was established in 1957 before becoming the operator of the Blaydon Youth and Community Centre in 2014. Blaydon Youth Club became a Charitable Incorporated Organisation in and formally changed its name to ‘Blaydon Youth & Community Centre CIO’ in 2019. We are still driven to achieve our mission to “Become an enabling hub for the Blaydon community, through promoting and providing quality activities and services that will contribute to local peoples’ physical, social, economic and emotional well-being.”
Our venue now provides a safe and inclusive space for all members of the community to socialise, learn, and keep fit and healthy. The Centre benefits people with a café and social area, three multi-purpose rooms, a very large sports hall, a large outdoor/sensory garden area, and an on-site child day-care facility.
Beneficiaries are residents from the surrounding 10%, 20%, and 30% most deprived neighbourhoods (IMD, 2019) in England, and although our focus is residents of Blaydon and the surrounding neighbourhoods, anyone, whatever their circumstances, is welcome to visit the Centre and benefit from use of its facilities, services and activities Our Beneficiaries are aged between 6 months and 89 years old, including those who are neurodiverse, disabled people, and young families. We are committed to and pride ourselves on good accessibility, affordability, variation and inclusivity of activities on offer, with prices kept as low as possible whilst ensuring financial sustainability of the venue. Grants are secured to help make use of the facility more affordable.
We love to get feedback about the charity activities and the impact it has had on our community; “JUST WOW – thanks to everyone who worked so hard and organised the pop up cinema, and cooked, ‘hot chocolate’ making tonight a wonderful build-up of Christmas HUGE THANKS ALL” Social media comment from an attendee of the film show.
“The holiday activities have been excellent - it was great to see the kids grow in confidence so quickly, learn new skills and have fun – thank you!” Kate.
“The Centre has given me opportunities to meet people. As I’ve got older, I have fewer friends which causes
me to be isolated” Sue
To fulfil the charitable objects and purpose, listening to, and understanding the views and needs of residents is essential. Trustees are keen that activities and priorities are regularly reviewed to ensure this public benefit is maximised.
Our Charitable Objects and Purpose
The charity’s objects are set out in our governing document and are
to further or benefit the residents of Blaydon and surrounding wards of Gateshead, without distinction of sex, sexual orientation, race or of political, religious or other opinions in the provision of services to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the trustees shall have power:
To establish or secure the establishment of a youth and community centre and to maintain or manage such a centre for activities promoted by the charity in furtherance of the above objects.
Our charity vision, mission and aims
The new chief officer was appointed in December 2020 and before work could begin on a new charity threeyear strategy, the COVID19 pandemic closed the Centre and delayed the preparation and adoption of a new strategy. This will be resolved in 2023 when a new strategy, along with other improvements will begin thanks to funding from The National Lottery Community Fund Reaching Communities programme.
Performance & Achievement: A review of delivery in 2022
2022 proved to be a challenging period with the global pandemic still impacting our communities and limiting the Centres’ operations. AS the year progressed, we were delighted to be able to gradually re-open the Centre to full operations, welcoming former and new beneficiaries and groups.
Our approach to delivering more for residents
Our local residents want a diverse range of high-quality services and activities that are accessible, affordable and enjoyable. In 2022, the charity achieved this in three ways where delivery is;
By our own staff and volunteers. Examples include OFSTED registered Childcare, Afterschool and Breakfast Clubs, Holiday clubs, Walk & Talk groups, SEN health & wellbeing sessions.
In partnership with other groups and organisations. Examples include ‘Walk & Talk’ sessions with ‘Tees Valley Health & Wellbeing’, Over 55’s Yoga with GOPA and Rose Yoga, and fun family activities with Circurama.
By a hosted group or organisation who hire and deliver independently. Examples include Little kickers, Rubgy tots, Blaydon Youth & Community FC, Ability Sport & Social NE, Active Futures, Ryton Netball, and the Blaydon Races.
Ensuring Childcare & Young People get a great start in life
A new Childcare Manager was recruited early 2022, only a week before an OFSTED inspection which resulted in our desired ‘GOOD’ rating for childcare provisions. A great achievement by our dedicated staff and community support. We currently have places for approximately 20 children aged 2-5 years old, and this year featured trips to Bill Quay Farm, Derwent Walk, Saltwell Park, South Shields, plus many different activities to assist with the children’s learning in key development areas.
Our term time After School Club is regular engaging at least 20 young people per evening aged from 3-11 years old. As with our pre-school childcare, the children participate in activities such as Arts & Crafts, Sports, Baking, Messy play, Outdoor learning and free-play. We are seeing increased demand for this provision and we expect to grow attendance to 30 young people per evening in mid-2023.
Supporting working age and older people keep healthy, active and connected
Activities for older people later in life continues to grow each year. For example, our ‘Walk & Talk’ social walking group was set-up as a direct response to the evident increase in isolation and loneliness faced by many older people as a result of the restrictions imposed during the global pandemic. The group meet at the Centre each Thursday morning and undertake a leisurely walk, utilising plethora of nature walks right on our doorstep. This group is constantly very well attended with an average of 25 people taking part each week, all aged between 35 and 89 years old.
“After my husband passed away just before lockdown I was in a very bad place. My family don’t live beside me, so I decided to join the walking group. Best decision I have made. We a very friendly group, made lots of friends and have lots of outings together. Even had a holiday abroad which I never thought would happen.” Margaret
Bringing residents together through large community events
The Christmas Market gets better each year. Over 30 stalls were greeted by over 500 residents and Santa’s grotto proved hugely popular with families from our local community. A new partnership with ‘Dance Fusion Extreme’, a Northeast based dance organisation, also engaged over 400 attendees to their annual Dance competition. These events received brilliant feedback and we are hoping to develop our larger community events over the next 3 years.
A cosy community cafe and welcoming warm space for all
More people are visiting the updated café area because of improved quality and variety of refreshments alongside the opportunity to meet fellow residents in our warm and welcoming social area. A key priority was to improve provision of affordable, healthy, and fresh food and drink options to our beneficiaries. This is partly thanks to an Awards for All grant from the National Lottery Community Fund that improved café equipment. To help vulnerable people after the pandemic and during the cost-of-living crisis we were proud to welcome people to our official ‘Warm Space’ offering a safe, friendly local place for residents; grabbing a hot drink and meet familiar and new residents. We were delighted to be awarded a 5* food hygiene rating this year.
Funding Support:
All our work was achieved, thanks to our team, partners and supporters. We thank our dedicated staff, and wonderful community – all were fantastic in what has been a very testing period. We also thank our funders for the year: The National Lottery Community Trust, Gateshead Council, and Rise North East.
Plans for 2023 and beyond
Trustees, staff and volunteers are committed to making continuous improvements in order to help maximise public benefits and grow the charity’s impact in the community. In order to assist us to do so, we have successfully secured funding support from The National Lottery Community Trust via their ‘Reaching Communities’ fund which will provide us with extra staffing capacity, allow us to analyse and strengthen our Governance, and develop a new, suitable and exciting 3 year development plan. This will ensure that BYCC continues to offer high quality support and activities based upon our communities changing needs, growing our community benefit each year.
Our plans for 2023 include;
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Securing a better venue for childcare to benefit children and parents.
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Strengthening the charity with improved governance, strategy and finance.
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Developing a new three-year strategy in conjunction with our local community
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Continuing the Holiday Activity Programme #BrightenTheDay
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Securing significant grant funding to develop services, increase capacity and activities
FINANCIAL REVIEW
Financial review:
BYCC operates on a not-for-profit basis. Any monies raised over and above our immediate operating costs are held within our Reserves, Buildings and Maintenance, and/or Childcare Contingency operating Fund. These funds are held against future building repair expenditure, replacement of minibuses, and to cover the costs of winding up the charity in a worst-case scenario.
Preparation of the accounts on a going concern basis. The financial statements have been prepared on a going concern basis. The Trustees have reviewed and considered relevant information, including the annual budget and future cash flows in making their assessment. In particular, in response to the Covid-19 pandemic and its aftermath, the Trustees have revised their forecasts to take into account the impact on the business of possible scenarios brought on by the impact of Covid-19, alongside the measures that they can take to mitigate the impact. Based on these assessments, given the measures that could be undertaken to mitigate the current adverse conditions, and the current resources available, the Trustees have concluded that they can continue to adopt the going concern basis in preparing the annual report and accounts.
BYCC continues to be extremely appreciative to all funders for their generous support, full details of which are given on page X. At each Board meeting, Trustees receive a full financial and funding report and regularly review cash flow and the grant income stream.
It is the intention of BYCC to continue to adapt its services within the resources available.
Reserves Policy
BYCC has examined the charity’s requirements for reserves in light of the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed, allocated, or invested in tangible fixed assets held by the charity should be between 4 and 6 months of the expenditure. As of December 2022, the reserves were £108,000 which represents four and a half months running costs. The trustees are aware of our current position and will continue to work towards restoring this policy with a planned operational surplus.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Organisational Structure
The charity is registered as a charitable company limited by guarantee and is governed under its Articles of Association.
Trustees
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association. Trustees are elected at the AGM and the board includes a local councillor from the Winlaton and High Spen wards of Gateshead MBC, and other individuals chosen and approved by the members having expertise in relation to the affairs of the charity, being experts of legal, charitable or community service matters. Induction is provided to all new Trustees. Day to day operations are delegated to the staff team, led by the Chief Executive Officer.
Risk management
The Trustees have assessed the major risks to which the charity is exposed, in particular those related to operations and finances of the charity and are satisfied that systems and procedures are in place to mitigate the exposure to the major risks.
Trustees responsibilities in relation to the financial statement
The charity Trustees are responsible for preparing a Trustees’ Annual Report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the charity Trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK accounting standards have been followed, subject to any material
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departures disclosed and explained in the financial statements
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the
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charity will continue in business.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Approved by the trustees and signed on their behalf by:-
......................................................
INDEPENDENT EXAMINER'S REPORT
Report to the trustees of Blaydon Youth and Community Centre CIO On accounts for 31 December 2022 Charity no 1186251 the year ended Respective The trustees of the organisation are responsible for the preparation of responsibilities of accounts; they consider that an audit is not required for this year under trustees and section 144(2) of the Charities Act 2011 and that an Independent examiner Examination is needed. It is my responsibility to examine the accounts (under section 145 of the 2011 Act), follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act), and state whether particular matters have come to my attention. Basis of My examination was carried out in accordance with General Directions independent given by the Charity Commissioners. An examination includes a review of examiner’s the accounting records kept by the charity and a comparison of the statement accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. Independent In the course of my examination, no matter has come to my attention: examiner's 1. which gives me reasonable cause to believe that in, any material statement respect, the trustees have not met the requirements to ensure that: proper accounting records are kept (in accordance with section 130 of the Act); and accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 7 June 2023 Name: Mark Thompson MAAT Address: 42 Lesbury Road Newcastle NE6 5LB
Blaydon Youth and Community Centre CIO Statement Of Financial Activities For the year ended 31 December 2022
| Incoming Resources Notes Voluntary Income 2 HMRC Job Retention Scheme Room Hire Canteen Investment Income 4 Project Income 3 Insurance Claim Total Incoming Resources Resources Expended Charitable Activities Projects & Activities (See notes) 5 Canteen Cost of generating funds Maintenance & Premises 6 Salary Costs 8 Training Administration 7 Depreciation 9 Total Resources Expended Net income (expenditure) for the year Net Movement Between Funds Total Funds as at 1 January 2022 Total Funds as at 31 December 2022 |
Unrestricted Funds 2022 9245 53786 32376 20 158050 253477 7589 11563 18847 144005 1118 18414 3776 205313 48164 0 141019 189183 |
Restricted Funds 2022 101472 101472 17914 3985 54541 2433 78873 22599 0 0 22599 |
Total Funds 2022 110717 0 53786 32376 20 158050 0 354949 25503 11563 22832 198546 3551 18414 3776 284186 70763 0 141019 211782 |
Total Funds 2021 68452 12729 35880 4626 8 145907 7356 274958 13450 3061 20867 177436 696 26410 4368 246287 28671 0 112348 141019 |
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Blaydon Youth and Community Centre CIO
Balance Sheet as at 31 December 2022
| 2022 | 2022 | 2021 | 2021 | ||
|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |
| Fixed Assets | |||||
| Tangible Fixed Assets | 10 | 15106 | 9197 | ||
| Currents Assets | |||||
| Debtors | |||||
| Cash at bank and in hand | 196676 | 131822 | |||
| Current Liabilities | |||||
| Net Current Assets | 196676 | 131822 | |||
| Net Assets | 211782 | 141019 | |||
| Funds | 11 | ||||
| Restricted Funds | 22600 | 0 | |||
| General Funds | 1182 | 61530 | |||
| Designated Funds | 188000 | 79489 | |||
| 211782 | 141019 |
Approved by the Committee on ……………………………..
and signed on their behalf:
………………………………………………………
………………………………………………………
Blaydon Youth and Community Centre CIO
Notes to the financial statements for the year ended 31 December 2022
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1 Accounting Policies
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1.1 Basis of preparation of accounts
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006
Blaydon Youth Club meets the definition of a public benefit entity under FRS 102. Asseys and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
1.2 Grant receivable and local authority fees
Grants received are accounted for on a receivable basis and credited to income. Any grants restricted to future accounting periods are deferred and recognised in those accounting periods.
1.3 Donations & Other Income
All income is accounted for when it is received.
1.4 Funds
Restricted funds comprise funds subject to specific restrictions imposed by donors and funders. The purpose and uses of the restricted reserves are set out in note 12 to the accounts. Unrestricted funds comprise funds which can be used in accordance with the charitable objectives at the discretion of the Management Committee.
1.5 Expenditure
All is included on the accruals basis and is recognised when there is a legal or constructive obligation to pay for expenditure. All costs have been directly attributed to one of the functional categories of resources expended in the SOFA. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT.
1.6 Tangible fixed assets and depreciation
Tangible fixed assets for use by the charity are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:
Computer Equipment 33% on a reducing balance basis Fixtures & Fittings 20% on a reducing balance basis Motor Vehicles 25% on a reducing balance basis
1.7 Charity Registration
Blaydon Youth and Community Centre CIO was registered with the Charity Commission in November 2019. Assets were transferred from the previous charity Blaydon Youth Club, which had the charity registration number 520735.
2 Grant Income
| Restricted Funds | |
|---|---|
| National Lottery Community Trust | 45200 |
| National Lottery Awards for All | 9950 |
| Gateshead Council HAF Programme | 4554 |
| Gateshead Council – COVID Champions | |
| Round 2 | 6530 |
| Gateshead Council Easter HAF Programme | 6882 |
| Gateshead Council Digital Maturity | |
| Assessment/Fund | 5000 |
| Community Foundation (Crechemobile Fund) | |
| RISE Together Fund | 6836 |
| Gateshead Council Summer HAF | |
| Programme | 9640 |
| Gateshead Council Warmer Spaces Grant | 500 |
| Gateshead Council Christmas HAF | 6379 | |
|---|---|---|
| Toal Restricted Funds | 101471 | |
| Unrestricted Funds | ||
| Gateshead Council Business Support Fund | 4000 | |
| Otrher Donations & Grants | 5245 | |
| Total Unrestricted Funds | 9245 | |
| 3 | Project Income | |
| After School & Breakfast Clubs | 158050 | |
| 158050 | ||
| 4 | Investment Income | |
| Bank Interest Receivable | 20 | |
| 5 | Other Activites | |
| Minibus | 2444 | |
| Events & External Provider Costs | 17914 | |
| Childcare Costs | 5145 | |
| 25503 | ||
| 6 | Maintenance & Premises | |
| Electricity, Gas and Water | 15375 | |
| Maintenance & Repairs | 5393 | |
| Cleaning Materials & Cleaning | 2064 | |
| 22832 | ||
| 7 | Administration | |
| Insurance | 4621 | |
| Telephone & Broadband | 2557 | |
| Licences, IT Support & DBS | 2857 | |
| Legal & HR | 3720 | |
| Accountancy | 675 | |
| Payroll | 818 | |
| Postage & Stationery | 993 | |
| Other General Admin | 2173 | |
| 18414 | ||
| 8 | Employees | |
| Salary Costs | 187546 | |
| Redundancy Costs | 11000 | |
| Total Employee Costs | 198546 |
The average no. of employees was 14 for the year
No expenses were paid to trustees in the year.
- 9 Net Income (expenditure) for the year is arrived at after debiting (crediting)
Depreciation
3776
| 10 Tangible Fixed Assets Cost At 1 January 2022 Additions Disposals At 31 December 2022 Depreciation At 1 January 2022 Charge for the year Disposals At 31 December 2022 Net Book Value 31 December 2022 Net Book Value 31 December 2021 11 Fund Year End Balances Restricted Funds National Lottery Community Trust National Lottery Awards for All Gateshead Council HAF Programme Gateshead Council – COVID Champions Round 2 Gateshead Council Easter HAF Programme Gateshead Council Digital Maturity Assessment/Fund RISE Together Fund Gateshead Council Summer HAF Programme Gateshead Council Warmer Spaces Grant Gateshead Council Christmas HAF Total Designated Funds Future contingency/reserve fund: Building Fund Childcare operations contingency fund Total |
Fixtures Computer Motor Total & Fittings Equipment Vehicles 29277 2824 34141 66242 9685 9685 38962 2824 34141 75927 22125 2824 32096 57045 3367 409 3776 25492 2824 32505 60821 13470 0 1636 15106 7152 0 2045 9197 Balance Income Expend Balance Jan-22 Dec-22 45200 22600 22600 9950 9950 0 4554 4554 0 6530 6530 0 6882 6882 0 5000 5000 0 6836 6836 0 9640 9640 0 500 500 0 6379 6379 0 101471 78871 22600 Balance Dec-23 108000 60000 20000 188000 2022 |
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