## **PLYMOUTH PROPRIETARY LIBRARY ASSOCIATION** ## **President’s Report for 2023** 2023 saw a steady increase in member numbers as the range and regularity of activities at the PPL increased. The number of talks doubled to two a month, and a new writing group was formed. New initiatives included book launches from the University of Plymouth’s English Literature and Creative Writing Department, whilst plays on homelessness and the women’s peace movement were performed by Script-in-Hand theatre. The PPL regularly received book donations from various sources. Alongside purchases, these ensured a steady development of the library collection whilst unwanted items were sold to generate income. The PPL secured £250 from the Plymouth Octopus Project (POP), an organisation that supports grassroots, charities, and social enterprises. This money went to preserving our archives and rare book collection. A further £200 came in the form of a Community Grant from Plymouth City Council which provided publicity material for the library. Finally, a very generous £1,250 from the Devon Freemasons was given to the PPL to support running costs. The PPL continued to reach out to the local community and had a presence at various events including a stall selling books and craft items at the summer and Christmas fairs at Stoke Damerel church. There was a stall with promotional material at local studies day held at the University of Plymouth, and also at the Plymouth community history festival held at The Box. As a result of a collaboration with the PPL, The Box had a display on the origins of our library with drawings of the original building by the architect John Foulston. These were displayed in their active archives area for over six months. The year ended with a medieval Christmas feast at the PPL, where thanks must go to our dedicated volunteers who provided high quality hot food for 30 guests despite very limited catering facilities. Their work and support throughout the year both inside and in the garden is testament to their devoted support of the PPL. Fr Gregory Carpenter (President PPL Association) Char.Iv N•m PLYMOUTH pROPRI￿ARy UBRARY ASSOCIATIOt4 £trIARITY COMMISSIO FOR ENGLAND AND WALES Receipts and payments accounts CC16a Forthè pèriod frt 01m112033 31112r2023 Section A Receipts and payments Unrèstrictsd funds R¢stri¢t¢d funds Endowmgnt funds Total fvnds Last year tothè E to thg nBar•st£ 10 thè nwr#%¢e A1 Receipts (knlior ei er un £3.098. £8,058 £1,8￿.￿ f 3.098.00 £8.058.(K) £1,8￿.¢)0 £1,299.(K) £6,939.Crf) £1.800. Rentsl Ir InVestm￿t lThx¥ne & Intsr8sl Act￿t￿S ￿ FLHKLS & Furwj Miscellan￿5 m8nue Inland Revenue rebBle V£mbership Sub8dpb"o £1,420 CKI £11,543. £1.420.(K) Ell,543. £0.00 £4,337.00 fO.¢J) f D. £0. £3,682.( £4.337.CKI LectL￿. EX￿￿￿0 & Ow Ow Bank in cwfawur E397 (Kl £597.(h) £1,208.O) tota ross Income ARJ £14.928 A2 Asset and investmtrnt sales, Isee tsble). Sale of Investmgnts £4,5￿Tr) £4,580.00 £0.00 £14,500.Crf) £1&600 Total recwpts 9A28 A3 Payments Pre￿￿$ty proytyreD Event Eypwses PrOwS￿n of Library Fa(aSiEs Propery Reoairs Pu￿aSe & Repair of B￿kS Newspaper & Mawnes purdo £21.CAI £10,701.LXI £1A£(X] £512.(XJ £21 £388 £10,701 £1È5 £6,359 £1,146 £281 £512 offi￿ Supple5 Sundry Cosis PrOfe￿K)nal C(xsts £817.(lJ £11.319.LK) £494.( £12,286.(X) £3631 £B17 E11.319 £494 £11286 £J6.915 £993 £S,114 £12,924 £2B,316 AGM Cc6 Sub total A4 Asset and investment purchases, Ise• tablèl Purchase bulldln Sub total £36A15 36A16 £28.316 Not of receipts/(payments) AS Transfers between funds A6 Cash funds last year end Ca$h funds this year end 882 £1.112 3132 3.132 2.250 £2.020 £3,132 2249 Section B Statement of assets and liabilities at the end of the period Unrestricted Re¥triGted funds to n•ArMt£ Endowment fund5 to n￿rest E ¢ategorie8 Details to ntsir*t£ B1 Cash funds £2231 Pety Cash Total cash fun(ts 2.249 xr¢urtl$}I Unrestn"¢ted funds to no¥re￿£ 180.IJD R¢$tri¢ted fund6 to no*re￿£ Endowm*nt funds to nvresi £ D•tall$ Ltyary B2 Other monetary assets F￿ndlO whkh askt bplon Co•t lopbonall Curreht Dgtails 83 Investment assets 56,746 SAT 3111 Fund to *•t bol Unrestrittt Curr•nt vam on•1 180.000 Details o¥t I¢)pt￿n11) 84 Assets rotsined for thg charity's own us un￿1rK￿y 30,1100 Fund tr*wthkh Am?unl du• Vlhety du• Details bll n• B5 Liabilities Signed by one Iruste05 on beha￿ of all tt)e knJstees Print Name Dale of roval ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF PLYMOUTH PROPRIETARY LIBRARY ASSOCIATION FOR THE YEAR ENDED 31 DECEMBER 2023** I report on the attached accounts of the Plymouth Proprietary Library for the year ended 31 December 2023, in respect of an examination carried out under Section 145, Charities Act 2011 [“the Act 2011”]. ## **Respective Responsibilities of Trustees and Examiner** The charity's trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed _._ It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b)) of the 2011 Act; and - to state whether particular matters have come to my attention. ## **Basis of Independent Examiner’s Statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: - the accounting records were kept in accordance with section 130 of the Charities Act; or - the accounts did accord with the accounting records; or - the accounts did comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of understanding of the accounts to be reached. Natalia Ferreras Luz Carpenter 1 5.10.24 **…………………………………………………………………………………. ……………………………………………………** **Natalia Ferreras & Luz Carpenter on behalf of West Country Bookkeeping Ltd, 2 Linnet Close, Exeter, EX4 5HF**