Charity number: 1186242
TRUMPINGTON VILLAGE HALL CHARITY
(A charitable incorporated organisation)
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
TRUMPINGTON VILLAGE HALL CHARITY
(A charitable incorporated organisation)
| CONTENTS | |
|---|---|
| Page | |
| Reference and administrative details of the Charity, its Trustees and advisers | 1 |
| Trustees' report | 2 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 - 15 |
TRUMPINGTON VILLAGE HALL CHARITY
(A charitable incorporated organisation)
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2024
| Trustees | A F Pemberton MA DL, Chair |
|---|---|
| D Levien | |
| R F A Pemberton | |
| Rev M J Maxwell |
Charity registered number 1186242 Registered office c/o Trumpington Pavilion Paget Road Trumpington Cambridge CB2 9JF Accountants Evelyn Partners (East) LLP Stonecross Trumpington High Street Cambridge CB2 9SU Independent examiners Julie Mutton CLA Evelyn Partners Limited Stonecross Trumpington High Street Cambridge CB2 9SU
Page 1
TRUMPINGTON VILLAGE HALL CHARITY
(A charitable incorporated organisation)
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2024
The Trustees present their annual report together with the financial statements of the Trumpington Village Hall Charity for the year of 1 April 2023 to 31 March 2024. The Trustees confirm that the annual report and financial statements of the charitable incorporated organisation comply with the current statutory requirements, the requirements of the charitable incorporated organisation's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
The charity also trades under the name Village Hall.
Objectives and activities
a. Policies and objectives
The objectives of the charity are to provide a village hall, institute and reading room for the benefit of the inhabitants of the parish of Trumpington in Cambridgeshire. Therefore the Trustees consider that they have complied with the duty in section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission.
The hall is provided for parish requirements as they arise, and is maintained by a management committee.
Achievements and performance
a. Review of activities
Hall rental income continued to increase as more groups began using the hall. Car park rental income remained the same as last year.
Because of this, the charity made a surplus during the year and is expected to continue to do so.
Financial review
a. Going concern
The Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
b. Reserves policy
The Charity's objectives are as described above and it is incumbent on the Charity to ensure that adequate funds are available to meet these objectives. The Trustees have taken the decision to allow the reserves to build up to ensure adequate resources exist to secure the long-term future of the hall, as the car park is being used for daytime parking. The Trustees consider adaquete reserves to be one years worth of operating costs.
All reserves are held as unrestricted funds.
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TRUMPINGTON VILLAGE HALL CHARITY
(A charitable incorporated organisation)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024
c. Performance
The Charity has earned a surplus of £19,669 (2023: £2,411) in the year ended 31 March 2024. The Charity has net assets of £40,264 (2023: £20,595) including £36,255 (2023: £31,745) of cash at 31 March 2024, considered sufficient to maintain the premises to a standard to enable the Charity to achieve its objectives.
d. Principal funding
The principal funding activity of the Charity is the rent of the car park at the rear of the hall for day time car parking, along with the rental of the hall.
Structure, governance and management
a. Constitution
Trumpington Village Hall Charity is registered as a charitable incorporated organisation and was set up by a constitution.
The members of the charitable incorporated organisation are the Trustees.
b. Methods of appointment or election of Trustees
The appointment of new Trustees is in the gift of the present Trustees. Trustees are selected with due consideration of their skills and local knowledge.
c. Organisational structure and decision-making policies
The objectives of the Charity are to provide a village hall, institute and reading room for the benefit of the inhabitants of the parish of Trumpington in Cambridgeshire.
The charity is managed by A F Pemberton MA DL., who also acts as Treasurer. The manager of the hall is SueEllen Beadle.
d. Policies adopted for the induction and training of Trustees
Trustees are required to read the guidance given by the Charity Commission relating to trustee duties and responsibilities.
e. Financial risk management
The Trustees have assessed the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.
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TRUMPINGTON VILLAGE HALL CHARITY IA charitable incorpoTated organi8ationl TRUSTEES, REPORT ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2024 Statement of Trustees, responsibllities Th8 Trustees are responsible for preparing thp Trustees. report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the sl£ile ul affairs of the Charity and of its income Bnd oxpcnditure, for that year. In praparing these financial statements, the Trustees are required lo.. select suitable accounting policies and then apply them consi$tenlly', observe the methods arbd principles of the Charities SORP IFRS 102)", make judgments and accounting estimates that are reasonable and prudent". state whether applicable UK Accounting Standards (FRS 1021 have been followed, subject to any material departures disclosed and explained in the financial statements.. prepare the financial 51al¢iTieiiLb oli tlie going Gtsncern basis unles8 it ia inappiopriatc to presume that the Charity will conbnue in business. The Truslees are re5pon5iblE fui keeping adequato arcounting re¢ord8 that are sufficient to show and gxplain the Charity's transactions and disclose with reasonable accuracy al any lime the financial position of the Charity and enable them to ensure that the finanryal statements comply with the Companies Act 2011. the ChaTlties lACnIS and Reports) Regulations 2008 and the provisions of the Charity's Constitution. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable Steps for the prevention and detectlon of fraud and ulliei iii¥yularilies. Approved by order of the members of the board of Trustees and signed on their behalf by.. A F Pemberto (Tiusteel Date.. 2LIl g I Z14 Page 4
TRUMPINGTON VILLAGE HALL CHARITY (A charitable incorporated organisation)
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2024
Independent examiner's report to the Trustees of Trumpington Village Hall Charity ('the Charity')
I report to the trustees on my examination of the accounts of Trumpington Village Hall Charity for the year ended 31 March 2024, which comprise the Statement of Financial Activities, Balance Sheet and the notes to the accounts, including a summary of significant accounting policies.
Respective responsibilities of trustees and examiner and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Julie Mutton (Jan 7, 2025 15:58 GMT)Julie Mutton Signed: Dated: 07/01/2025
Julie Mutton Fellow of the Institute of Chartered Accountants in England and Wales
CLA Evelyn Partners Limited Chartered Accountants Stonecross Trumpington High Street Cambridge CB2 9SU
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TRUMPINGTON VILLAGE HALL CHARITY
(A charitable incorporated organisation)
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024
| Note Income from: Donations and legacies 3 Charitable activities 4 Bank interest Total income Expenditure on: Charitable activities 5 Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds 2024 £ 3,452 46,877 101 50,430 30,761 30,761 19,669 20,595 40,264 |
Total funds 2024 £ 3,452 46,877 101 50,430 30,761 30,761 19,669 20,595 40,264 |
Total funds 2023 £ - 39,704 27 39,731 |
|---|---|---|---|
| 37,320 37,320 |
|||
| 2,411 | |||
| 18,184 20,595 |
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 8 to 15 form part of these financial statements.
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TRUMPINGTON VILLAGE HALL CHARITY {A charitable incorporated organisation) REfjISTERED NUMBER: BALANCE SHEET AS AT 31 MARCH 2024 2024 2023 Note Fixed assets Tangible assets .029 1,029 Current as$ets Debtors Cash at bank and in hand 10 5.933 36,256 2,312 31,745 42.189 34,057 C.rp.dilors.' amounts falling due within one year 11 (2,954) (13,46?) 39,235 20,595 Ngt current assets Totsl assets le8$ current liabilities 40.264 20,595 Net assets excluding pension asget 40,264 20,595 20,595 Total net asacts 40,264 Charity funds Restricted funds Unrestricted funds 12 12 40.264 20,595 Total fuiids 40.264 20,595 The finanoial slatements were approved and aulhorised for issue by the Trustees and signed on their behalf by.. A F Pemberton MA DL (Trustee) Dale-. The notes on pages 8 to 15 form part of Ihese ff nancitil tslatement8. Paop. 7
TRUMPINGTON VILLAGE HALL CHARITY (A charitable incorporated organisation)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
1. General information
Trumpington Village Hall Charity is a UK charity (No 1186242) and is a Charitable Incorporated Organisation.
The principal place of business is Trumpington Village Hall, 71 High Street, Trumpington, Cambridge, CB2 9HZ.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
Trumpington Village Hall Charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Going concern
The Trustees are confident that the charity has adequate reserves and resources to continue operations for the forseeable future and is well placed to manage its business risks successfully. For this reason, they continue to adopt the going concern basis in preparing the financial statements.
2.3 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the year is shown in the relevant funds on the balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
2.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
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TRUMPINGTON VILLAGE HALL CHARITY (A charitable incorporated organisation)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
2. Accounting policies (continued)
2.5 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
2.6 Tangible fixed assets and depreciation
Tangible fixed assets costing £100 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.
Depreciation is provided on the following basis:
| Improvements to property | - | 20% |
|---|---|---|
| Computer equipment | - | 25% |
2.7 Liabilities and provisions
Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
2.8 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
2.9 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
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TRUMPINGTON VILLAGE HALL CHARITY
(A charitable incorporated organisation)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
3. Income from donations and legacies
| Unrestricted funds 2024 £ Donations 20 Grant Received 3,432 3,452 |
Total funds 2024 £ 20 3,432 3,452 |
Total funds 2023 £ - - - |
|---|---|---|
4. Income from charitable activities
| Unrestricted funds 2024 £ Hall rental 36,477 Car park rental 10,400 Total 2024 46,877 Unrestricted funds 2023 £ Hall rental 29,304 Car park rental 10,400 Total 2023 39,704 |
Total funds 2024 £ 36,477 10,400 46,877 |
|---|---|
| Total funds 2023 £ 29,304 10,400 39,704 |
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TRUMPINGTON VILLAGE HALL CHARITY
(A charitable incorporated organisation)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
5. Analysis of expenditure by activities
| Hall rental Hall rental |
Activities undertaken directly 2024 £ 30,761 Activities undertaken directly 2023 £ 37,320 |
Total funds 2024 £ 30,761 |
|---|---|---|
| Total funds 2023 £ 37,320 |
Analysis of direct costs
| Wages and salaries Depreciation Insurance IT costs Accountancy fees Independent examiners' fees Light and heat Advertising Professional fees PRS Sundries Repairs and maintenance |
Activities 2024 £ 14,493 69 2,252 271 1,501 2,800 5,327 354 483 1,033 33 2,145 30,761 |
Total funds 2024 £ 14,493 69 2,252 271 1,501 2,800 5,327 354 483 1,033 33 2,145 30,761 |
|---|---|---|
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TRUMPINGTON VILLAGE HALL CHARITY
(A charitable incorporated organisation)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
5. Analysis of expenditure by activities (continued)
Analysis of direct costs (continued)
| Staff costs Insurance IT costs Accountancy fees Independant examiners' fees Light and heat Advertising Legal expenses Professional fees PRS Sundries Rates and water Repairs and maintenance |
Activities 2023 £ 14,117 2,222 70 1,500 2,550 2,632 354 890 701 132 27 159 11,966 37,320 |
Total funds 2023 £ 14,117 2,222 70 1,500 2,550 2,632 354 890 701 132 27 159 11,966 37,320 |
|---|---|---|
6. Independent examiner's remuneration - Governance cost
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Fees payable to the Charity's independent examiner for the independent | ||
| examination of the Charity's annual accounts | 2,800 | 2,550 |
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TRUMPINGTON VILLAGE HALL CHARITY
(A charitable incorporated organisation)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
7. Staff costs
| 2024 £ Wages and salaries 14,258 Contribution to defined contribution pension schemes 235 14,493 The average number of persons employed by the Charity during the year was as follows: 2024 No. Employees 3 |
2023 £ 13,854 263 |
|---|---|
| 14,117 | |
| 2023 No. 3 |
No employee received remuneration amounting to more than £60,000 in either year.
8. Trustees' remuneration and expenses
During the Period, no Trustees received any remuneration or other benefits (2023 - £NIL) .
During the Period ended 31 March 2024, no Trustee expenses have been incurred (2023 - £NIL) .
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TRUMPINGTON VILLAGE HALL CHARITY
(A charitable incorporated organisation)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
9. Tangible fixed assets
| Cost or valuation At 1 April 2023 Additions At 31 March 2024 Depreciation At 1 April 2023 Charge for the Period At 31 March 2024 Net book value At 31 March 2024 At 31 March 2023 |
Property improvement £ 18,446 - 18,446 18,446 - 18,446 - - |
Computer equipment £ 2,225 1,098 3,323 2,225 69 2,294 1,029 - |
Total £ 20,671 1,098 21,769 |
|---|---|---|---|
| 20,671 69 20,740 |
|||
| 1,029 | |||
| - |
In addition to the assets above, the charity owns the Village Hall itself, which was donated to the Trust in 1908.
10. Debtors
| Due within one year Trade debtors Other debtors |
2024 £ 5,933 - 5,933 |
2023 £ 2,207 105 2,312 |
|---|---|---|
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TRUMPINGTON VILLAGE HALL CHARITY
(A charitable incorporated organisation)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
11. Creditors: Amounts falling due within one year
| Other loans Trade creditors Other taxation and social security Pension contributions payable Accruals and deferred income |
2024 £ - 300 13 41 2,600 2,954 |
2023 £ 10,000 1,059 162 41 2,200 |
|---|---|---|
| 13,462 |
12. Statement of funds
Statement of funds - current Period
| Unrestricted funds General Funds - all funds Statement of funds - prior year Unrestricted funds General Funds - all funds |
Balance at 1 April 2023 £ 20,595 Balance at 1 April 2022 £ 18,185 |
Income £ 50,430 Income £ 39,731 |
Expenditure £ (30,761) Expenditure £ (37,321) |
Balance at 31 March 2024 £ 40,264 |
|---|---|---|---|---|
| Balance at 31 March 2023 £ 20,595 |
13. Related party transactions
The Charity has not entered into any related party transactions during the year (2023: £10,000 loan). There was a loan from A F Pemberton, a trustee in the previous year. This has been fully repaid during the year.
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