Helford River Gig Club Charity No 1186229
Receipts and Payments Accounts
30th September 2024
Helford River Gig Club Administrative Details
Charity name
Charity registration number
Trustees
Independent Examiner
Helford River Gig Club
Charity No 1186229
Anna McLaren John Peter Duckworth Stephen Bagshaw Philip Badger Stephen Paul Edwin Solomon Maureen Ann Duckworth
Whyfield Limited Ground Floor, Building A Green Court Truro Business Park Threemilestone TR4 9LF
Chair's Report -2024 Sustainability The Iruslee's and committee work continues and includes reviewing and managing governance, safety, welfare, training provision, providing rowing for all members of the club, insurance, providing a website, email communication and a newsletter. The Trustee, Committee and Officer positions are all carried out by volunteers who devote much time lo the management ol the Club. We are constantly seeking new 'blood' to help and keep Helford alive to the challenges it faces. The club trustees and committee are working and developing slruclures and procedures to maintain and improve governance and management of the club. The Trustees work with the managemenl committee lo focus on Ihe objectives ol the charity and ensure we remain compliant to our Constitution. Risk Physical risk - clubhouse, boals, oars, Irailers, covers, access to Ihe resources on the Helford. Operational risk size and scale of the club, management, volunteers availability. Published and updated Safely Policy. Risk assessment forms, 3. An Incidenl Reporting process. Introduction of better Dala Protection including GDPR awareness training, which all committee mernbers have to do, and will be rolled out lo our full membership. Our websile is outdaled and a risk I lo be updaled 20251 6. Ongoing major works on the club house makes us both financially and physically vulnerable. We have received some grants and monies from an insurance claim however we have had to spend some of our own reserves to fund a new roof. We need to continue to be proaclive wilh our fundraising to support all of our physical resources. 7. A new gig commissioned again could be a strain on our linancial resource. Increases in costs of launching, stowing and transporting gigs could put a strain on finances. 9. Our membership is over 200, which brings logistical issues on boat access, communication, equality, welfare and parity of experience. 10. Our clubhouse needs ongoing urgent repair as long as we continue to use it lor events, boat storage and boat mainlenance. 11. Our volunteers, Trustees, Committee and Officers work hard to maintain a club Ihat promotes compelition and litness for all. The managemenl of sectors of Ihe club are potenlially at risk wilhout enough volunteers. 12. Our membership profile is made up of competiliva and non-competitive rowers, we need lo continue lo ensure both are catered for. 13. Our biggest risk currently are our old buildings and the general increase in costs of launching and procuring new gigs and associated equipment. Membership The club represents a mix of age and ability, and we feel that we meet our objectives of providing healthy recreation for all Ihe community. 209 members1126 female, 83 male). 180 row. Previous concerns over the age range and lack of male youth in the club has diminished. there is a healthy mix of rowers of all ages. Juniors continue to be successful in recruiting and represents the club at various events. 'New rowers, provides a plattorm to learn how lo row, we also provide an 'lmprovers' crew for new rowers to progress lo. Those who want. can then go on lo make new crews or join existing crews. New rowers operates when required, not all year round.
Our junior membership is healthy. Juniors can progress to Cadets and actively pursue training and compelitive rowing. Some go on lo row in Scillies World Championships. There are over 30 crews out each week, with an equal split between competitive and non compelitive. Competition Mlnl Sclllles 2024 Was well attended and produced some promising results for our crews. Mini Scillies allows focus for ours and other competitive clubs to get a sense of where they are in relation to other similar crews. Giving renewed focus to training for Ihe final weeks before Scillies. Scillies Resulls 2024. 6 of 10 crews all finished in top heats, with significant results in.. Ladies A 2nd, Ladies SV 4th, Ladies Masters 1st, Mens Masters 1st. Local Summer events Gives less experienced rowers the opportunily lo race in crews they might nol olherwise be selected for. All great days out that are about rowing, friendships and having fun. Many new to rowing gat initial race experiènce al these èvanls. Newquay Championships 4 ladies crews attended. 2 made it to the second day. Ladies A won overall, receiving Gold. No Mens crews this year. Hayle Championships Jnr u14. Attended Newquay Championships Jnr u16. Altended Head of the River Race: HRGC Juniors 1st Always lovely to invite other clubs and rowers to enjoy our river and hospitality. A great fundraiser for HRGC. A handicapped race, crews mixed ability from across the club. 21 gigs entered. 1st across the line was Morgawr. National County Championships . All won Gold HRGC rowers were selected included U18 Girls,. U15 Girls,. U16 boys and SV Ladies Mixed Championships- Caradon - Spirit of Helford Crew. London River Race 3 crews entered all finishing at the fronl of Ihe fleet. Training 1.A 'Helford version, ol the British Rowing Level I Coxing & Steering course was held on 261271h Oct. 12 member rowers took the 2-day theory and on-water training. 2. Mobile Phone Video footage is increasingly used lo help wilh rowing selection. Revisting sessions, crews, rowers allows more lo see and more to be seen. 3. CPGA COURSE Whats App Community Course. 4. CPGA COURSE Junior Welfare in Sport. 5.The CPGA provide an increasing number ol training / knowledge COLJrses (Newsletter and Website). If ol interesl and helpful in running our club we would encourage members to attend. 6. Pre Scillies Selection Rowing Oct - Dec provides rowing training lor all interested. 7. Cross fitness training is encouraged for all rowers, and this has been provided at a cost to the rowers by local qualified providers. 8. Ergo training from a H&S perspective continues to be provided.
Resources The club continues to ensure that it maintains its facilities and equipment. To this end we have a very proaclive maintenance policy. A leam continue Iheir excellent work on the maintenance of the gigs. oars, trolleys and trailers. Both Morgawr and Helford are in good condition bul will need annual winter maintenance. Pedn Billy our oldest gig is now lor sale to help fund a new gig. A new gig is on order and due lor delivery al the end of January 2025. Our oars constantly need maintaining, they are receiving much use with over 30 crews out per week. We have received 2 new sets of oars, these will be used on scillies 2025. With so many crews the replenishment of oars will be ongoing. Each sel cost over £3.600. The trailers remain in good order. The clubhouse Kitchen has suffered a collapsed ceiling and revealed a roof that has deteriorated beyond repair. The club has funded a new roof 12k, insurance has paid lor the ceiling and associated electrical work 1 Ok. The clubhouse continues to need repairs due to its age and construction we have secured 4k grant towards this. The clubhouse serves as a youth club, an evenls venue and a valuable resource for club meelings, social evenls and boal maintenance. We have a small gym which houses our ergos. A new club house is under discussion with some planning already underway. HRGC sile at Gweek is our greatest assel, by developing it thoughtfully we envisage it will remain so. Communication We need lo have a new website. News letter which also needs to be rebuill. Facebook / social media are used for publicity. Stripe payment system makes payments easier. Spond allows for racing events lo be published easily. Whals app groups are working well for mosl, 'fill my crew, brings competitive and non compelitive rowers together. As a club we are looking 'Whats App Community, as a platform to communicate with. Both the committee and trustees work with IT to publish documents and club information on the Website. Sponsorship Club racing vests were provided by sponsors for all Helford crews entering events this year. Sponsors provided the New Masters Trophies and have their name alongside ours as the supporters of this trophy. Sponsors also provide prizes at the Mini Scillies and Scillies events. Our sponsors are a small family-run business based close to the Helford River. We are currently looking al developing l expanding our sponsorship relationships. Oar shed. Car Park Trust & 200 Club The Oar Shed is kindly provided by the Helford Passage Car Park Trust and funded by the car park tickets. The Trustees of Helford Passage Car Park Trust have donated £2900 to Helford River Gig Club. This is less than last year, we would encourage all to purchase a ticket as the car park trust doubles whal ever we purchase. 'The Trustees would like to take this opportunity to thank all of those people and organisations who have purchased lickets for the upkeep of the car park al Helford Passage and whilsl doing so, would ask these individuals and organisalions to urge others to likewise purchase tickets. as it is only, they who have made li possible for the Trustees to donate any profits to local organisalions. The car parking annual tickets will remain at £50 per car but reduced to £25 for gig club members, running Irom 1 * April to March 31 st. In 2024 the '200 club. sold 79 tickets, but only to 29 peoplel This is not many when we have a membership of over 2001 Money raised £948, money given to gig club £474. Tina Walker will be emailing everyone in the next month or so explaining how to get involved. In the past this has been a great money maker for the club and fun lor participants who can win cash prizes. Please sign up. Hall the money is won by a ticket holder the olher half goes lo the club. Launch Facilities
The owners of Pednbilly allow us to store and launch our 213gigs from their foreshore, Pednbilly Beach. This exceptional concession allows us to row throughoul the year wilhoul the need to tow and launch, so please respect the beach and tranquillity of Pedn Billy. HRGC have presented the owners with a gift as a thank you. We also launch I retrieve from Ferryboal. We pay a fee to Helford River Boats for this, which includes the storage and launching of our regatta dinghy. At busy limes or due to river I weather conditions and h&s implications we change over or launch the dinghy at Bar beach. We pay the same as other users and have the same righls as other users. We also launch I retrieve from Gweek for a lee, this is run on a trust basis, the club are happy to support a local business. When we reach our quota we have lo pay again for the facility to launch and retrieve our boats. We would like to say a massive thank you to all in the club who make her such an enjoyable club to be a member of. The committee and Iruslees have put in an exceptional amount of work to maintain and drive the club, helping us all find a place in which lo thrive, be that enjoying ihe lovely river or training for big rowing events.. Lets continue to work together lo support HRGC as a club that is about friendship and the pleasure of rowing be that competitive or non competitive. 10. Club Development Plan Purpose of the Club To promote community participation in healthy recreation by providing facilities for the participation in pilot gig rowing benefiting people residing in and around the Helford River as well as the wider public residing in the county of Cornwall ('facilities' means land, buildings, equipment and organised sporting activities) Key Objectives for 2025 Sustainability Ensure suslainabilily through good governance and management ol the club. To be informed about CPGA developments / initiative's Risk On-going review and control of risk through Risk Assessment and Procedure. Continue to provide insurance policies for personal, public and managemenl liabilily in addition lo insurance ol physical kit. All insurance reviewed annually. Apply GDPR across the club Maintain pathways lor new rowers. Approve updated Welfare policy . Repair and maintain HRGC buildings Build new website. Continue to fundraise to support and maintain the clubs resources. Membership . To promote and support CPGA Strategy Plan. To provide lo safe and balanced access for rowing, lor all rowers. To encourage active membership both on the water and in the management of the facility. To encourage and support rowers al all levels. To encourage a range of rower profile, competitivelnon competitive., youthlexperience. . To have fun. Finances To keep the club on a sound linancial footing. Fees need to reflect expenditure. To further develop and expand sponsorship relationships
To actively seek / access funding streams and grants for club equipment and maintenance. To further review the sale of the land at Gweek to create a fund for clubhouse development. To seek match funding for clubhouse development. Encourage on going fundraising. Competition To achieve top twelve finish positions in the Open and top three placings in the Vet, Super Vel and Maslers World Pilol Gig Championships 2025 To encourage and support junior rowing. Enter well trained t U14s & U16s into County Champs,. To attend local Gig events throughout the season. To attend significant competitions with our top crews. To be informed of CPGA developments in competilive rowing. Training To provide structured professional development / training to enhance both seamanship and compelitive skills. To develop confidence and competence in rowing. To attend a range of CPGAlraining programs. Resources To provide up to date and competitive rowing equipment. To progress the development of the clubhouse facilily. Human resource in management- ensure the workload is spread. Maintain clubhouse to ensure facilities are safe and can support club and community activities. Communication Be mindful of the different platforms for communication, embracing new lorums for the sharing of information. The Newsletter to be continued. Develop new websile. Club Kit Role out New Kit (clothing rangel, lor entire club.
Helford River Gig Club Charity No 1186229
Independent Examiner's Report
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30th September 2024.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act
Independent Examiners' Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or 2. the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Tabitha Lawer
Signed: Tabitha Lawer (Jul 11, 2025 13:52 GMT+1) Name: Tabitha Lawer
Relevant professional qualification(s) or body (if any):
Date:
10/07/2025
AAT
Address: Whyfield Limited Ground Floor, Building A Green Court Truro Business Park Threemilestone Truro Cornwall TR4 9LF
Helford River Gig Club Charity No 1186229 Receipts and payments accounts
| Section A: Receipts and payments Income Sub Total A2: Asset and investment sales Asset and investment sales Sub Total Total Receipts A3: Payments Cost of charitable activites Sub Total A3: Asset and investment purchases Asset and investment purchases Sub Total Total Payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash Funds this year end |
Unrestricted funds 29,480 29,480 - - 29,480 27,462 27,462 10,684 10,684 38,146 (8,666) - 46,786 38,120 |
Restricted funds 700 700 - - 700 - - - - - 700 - - 700 |
Total Funds 30,180 30,180 - - 30,180 27,462 27,462 10,684 10,684 38,146 (7,966) - 46,786 38,820 |
Last year 28,080 28,080 - - 28,080 17,848 17,848 2,006 2,006 19,854 8,226 - 38,560 46,786 |
|---|---|---|---|---|
Helford River Gig Club Charity No 1186229 Statment of Assets & Liabilites
| Unrestricted | Restricted | |||
|---|---|---|---|---|
| funds | funds | |||
| B1: Cash funds | ||||
| Bank current accounts - 780 | 2,462 | 700 | ||
| Bank account - 629 | 33,625 | |||
| Bank account - 616 | 1,642 | - | ||
| Cash balance | 390 | - | ||
| Total cash funds | 38,119 | 700 | ||
| (agree balances with receipts and payments account(s)) | ||||
| B2: Other monetary assets | ||||
| None | - | - | ||
| B3: Investment assets | Fund to which asset belongs |
Cost (optional) | ||
| None | - | - | ||
| B4: Assets retained for the charity’s own use | Fund to which asset belongs |
Cost (optional) | ||
| Buildings | 190,000 | - | ||
| Gigs, other boats and equipment | 142,972 | - | ||
| Value of assets has been reviewed within the financial year and updated where appropriate | ||||
| Deposits of £8,484 were paid in relation to 2 new | ||||
| sets of oars and a new gig within the period. The | ||||
| full cost will be applicable within the next set of | ||||
| accounts. | ||||
| 332,972 | - | |||
| Fund to which liability relates B5: Liabilities None Signature 1: Signed by one or two trustees on behalf of all the trustees M ADuckworth (Jul 9, 2025 20:49 GMT+1) M ADuckworth |
- |
Amount due (optional) - |
||
| Print name: | Maureen Duckworth | |||
| Signature 2: | ||||
| Print name: | Steve Bagshaw |