Charlty r•gl$tratlon number 1186211 (England and Wale61 ROOTS THEATRE ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
ROOTS THEATRE LEGAL AND ADMINISTRATIVE INFORMATION Trustees Francesca Hulthlnson James Drake Elizabeth v(JIer Shlvalke Shah Prfyanka Roy Dr Lel Meleyal Charlty numbor 1186211 Prlnclpal addr05¥ 44 Bridge Slreet T8dGasler LS24 gAL Independent examlner Two M8tts LLP 151 WaTdour Street London WIF8WE
ROOTS THEATRE CONTENTS Pago Trustees report Independent examine¢B report statement of ffnanclal acllvllles 10 Balanc8 sheet 11 Notes to Ihe finand818lalements 12-18
ROOTS THEATRE TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2025 Tho trustses present their annu81 r•part and ffnanclal 8t8tem8nls for the y•arended 31 March 2025. The financlal 51alemgnt¥ have been prepared in accordance with Ihe accounllng PDllc188 Set out In note 1 to Ihe nanc1al slalements and comply wlh Ihe charity's governlng document, the Charitie5 Acl 2011 and Accounllng 1 Reportlng by Charities.. Statement of Recommended Pracllce appllcable to charities prep8ring their aecounls In accordance wllh the Fln8nclal RepDriing Slandaid appllcable In the UK and Republlc of Ireland {FRS 1021. (effective 1 January 20191.
ROOTS THEATRE TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Objectlves and actlvltles Alms and objectlves RootB Theatre (known Ihrouth the worklng name Roois) ha5 the follng alms and obJectlves'. Roots 18 a le8dlny LGBTQ+ led theatre comp8ny that promotes for the publlc benefit the art of drama and 11$ under81andlng aNI appredallon by the publlc through the de1fv6ry of theatre ptDducllons. Founded In 2019, Root8. m1881rAI18 to festruGture theatre into # queer spa that deliver8 wellbelng fw LGBTQIA+ communllle8 through encouraglng and produthng new writing theatre. From Tadcaster and 8cr088 North Yorkshire, W8 dolivor creative training Ihgt dfrvelops the art15try of 011 member¥ of our communlty. We produce and tour award- YnnIng new writing througFKSUt the UK and Intematlonalty, cted by and for LGBTQIA+ communlll8 Our wsion is to cregts a Ih891re iTKlu¥ty thal Is made by communllle8 from margln81188d backgrounds. cr8Ating fairer and ethlaal envlronrnent for all. Our values 8r8: NolhlrwJ aLt us wlthout us. LGBTQiA+ and Inter8ecU¢)nal dlver81ty are present throughout OUF workforce. LGBTQIA+ spaces are inclusN8 8paces. We produce que8r ated events thatwelcome all communilies who value equity and ernpathy. Artlslry comes from care ¢entr&d practlse. Our Staff, TruBtees and as$o¢iat8$ ad8pI how we deliver our 8ervke8 to faolltale each user's needs. Wè are 811 artlsls. Our Impact on the theatre Sector helps enable LGBTQIA+ creativity to flourish al every level. Publlc bonefit In plannlng thè yea¢6 advllles arKJ Seiting obpclwes, the Irutstees have considered the Charity Commlsslon's guldance on public ben8fi1, includlng the guldonce on publiG b8ngfit and fo0 tharglng. The charity relles on gr8rtts and the Income from Ihealres and tlcket sales lo cover it$ operating tosls. In setting thè level of fees, charges and concesslonk, the Irusleps glvo careful CDnslderalion to thè accesslblllty ol the ¢ompanls productlon8 and act[lIes for Ihose on low Incomes. Th8 beneficlarfes of Roots, work are: The general public, as all performan¢e6 delY dlstribuled and promoted. Director&, wiiters, actars, deslgner8 and all art18tlc profe881onals to whom Roots offers development and employment., LGBTQIA+, Inlersectlonal and allied Gommunitles who partlclpale In our educatlonal actlvlttes. Roots, educatlonal work provldes parlclpanls wth valuable practical experience and indghl into posslbilllles of16ve 8nd thgilal perfomiance, and provkles access lo audiences from all backgrounds.
ROOTS THEATRE TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 A¢hlevemcnts and performanGO This year the charlly delivered mulllple heèdllne prol8ots, ell furthering our mission to provlda creallve Irainlng and performances for LGBTaiA+ communltles and 8udlen¢es. ROOTS LAB We dellvered Roots Lab.. our LG8TQIA+ leadership PTowamme that tralngd 7 Art181ic Assoclates. The A88ocl8les, a comblnalion of emerging and e81abllshed artlsls, received Iralning lo develop SU8lalnable careers, create their work wilhSn the nollonal theatre industry, and deliver leadership in the sector. E8ch A8soclale recelvod.. A fee, rehearsal space, artlsuc and acce88 8UPPOrt to create a new plece ofw)rk. The opportunlly lo perfom extracts from thelr new work In Queer Scratch, A dlgi181 showcase of IholT new WOTk for an industry audience. Pairing with an establlsh8d Industry mentor to provide one-on-ane career d8V8lopmenl guidance, m88ttng multiple times thrDughoul the programme. Industry Maslercl8s$ days wth expert fecllltator3 ¢overing 8reas In leadership and how to create suslalnat48 careers, InclLtdlng how to fundr818e as an Indopondent 8rUsl and how sustsin8bllity In artlslic practise. Passlng on knowleth3e wilhln OLEr communlty by e8ch As80¢iate dellvgring a shang My Practfjce workshop for aspiring emerglng LGBTQIA+ 8rtlsts, The Associate Arli818 8eleeted were a mlxture of emerglng arbsls that we've eloped and want lo Invest fvrther In lo become established artlsls, and new relationshlp8 with artlsts that wee been 8èeking an opportunhy lo engage. We worked wlth each to define Ihglr ¥hort, mi(1, and long-tsrm carew goals, end over 6 mcmths, supported the arilsts to achieve their amblilons Ihrough.. Thelr pr8clise.' flnanclng and producing support to develop ideas for a new show. Thetr stTategy'. being paired th an Industry mentor to advlse them in how to achleve Ihelr career goals. Their neork.. brlnglng the Associate Ar$t3 together through Ilve workshops and ¢)nline, providlng tralnlng relevant to belng a fre8lance artl81, and encouraglng them to 8UPPOrt eaGh other and explore collaboTat40n. OurAssocialeArtlsl8 wer8.. Joly 81ack Ihelhlm) Joty Is a Lfjeds-b85ed PrcJuGgr excited by bold anrl brave new worft, partl¢ulady Intsr8Sted In qu88r storfe8 and naw muslcals. He Co-Founded Four Vvhegl Drive, an Immersive experl8nce provlder based kn York. Joly wa8 mentored byAndrew Smale Ihelhim), Dlreclor of PToduclng al Leeds Playhouse. Kalle Yonna (shelherl Katie Is a writer, perfomier and Ihealr8 m*er. Her work inclurle8.' All The Things l Lled About, (Off We81 End Award) 8nd Dity Great Love Story {Fringe Flrsl- transferred to the Brits Off Broadway Fesllval and the Arts Theatre, Wesl Endl. K&lle wa8 mentored by Luke HolbroDk Ihelhlml, Senlor Prodtscer of Fuel. JJ Crulckshank IheAheyl JJ is a Iran5 m880 mullldlsclplinary Ihealre artlst and WOTk8 as a wrfter, perfovmer, producer and facilltatQT across York8hlre and the North. In 2021, he storted the LGBTQIA+ theatre company, (Not) Forever Yon6. JJ WAS mentured by Moily Sharpe (8helfhey), Senlor Producer of Had(ney Showroom. ax Percy (helhlml Max 18 a mulll-dlsclplinary arusl creallng amblllou8 experienGe8 acro88 dance, theatre, 8culplure and technology. HIS recent work Includes Bokla (Asian Arts Award & Fleabag Fund 20231. Max was mentored by Amber Mas$le- BlOMfld {sh8lherl, inl8rimwExeculiva Director of ATG and proviously Executive Director of Complicito.
ROOTS THEATRE TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Hook Ithaylthem) Hook 16 a trans, non.blnary, 8nd neurodivergent mythlcal creature and Cabaret artlst. They speclBllse In mSscN6f and mayhem, bul also act, write, slng, dlrecl, ard perform In var4ou$ f¢mis of drag. Hook was mentored by Da16 Hale ltheyllhèm), Creative Director ofThe Hale. Frew {helthey) Fre%V8 composltion credlt8 Include cfkqrlots of Flre, Steer (Sheffleld Thealresl, All We Ever Imanted Was Everythlng IBu5h Thoatrelmlddle Chlld), and Joan of LeEd5 (New DIDr8mal8reach Thealrel. Frew was mentored by Llzzl Voglw {8helherl, Executlve Consultant, Facllltator and Co-Acllve Coach. Tabby Lamb (shen)erl Tabby is a norFbinary writer and performer based In East London. Her work for Roots Includes Happy Meal. Tabby was mentored by Tom Casserty Ihelhiml, a New York-ba8ed woducer, wh08e credit8 on Broadway Incd8 Fun Home 8nd Full Commltled. The maslercla88 day8 Incbjded a symposlum, Produdng Trans Performance at SFKJredilch Town Hall. The A88¢Cl8tes partlcipaled in two panèl events,. Why make trans performance? with artists includlng Luke Sklbeck (Milk Presents). Laurie Ward IpisslCARNATIONI and Travls M8banz8, and Produdng Irans-led perfom)ance work In the UK wllh Sam Curtl8 Llnd8ay {Hackney Showroom), Kamri Romeo (Somersèt House) and Lèe snth Imarlborough Producllons). The seconé was g be$poke day of workshops hosted by Roots oxploring sustsinabilty as a freelance artist. Lizzie Vogler delivered the optsning session on selling personal visions and priorities for success. Then. art5 marketing consultant Emma Martln led a segslon on marketing yoursett os 8 buslness. And finalty, prodLtc8r B8n Quashla18d ses$5on on buslne55 models and rai8lng funds lo mgke work. The Assoclate Artl¥18 each dellvered a Ilve onllne masterclass, tsharfny thelr career trajectory, how they make work, and answered live que8lion8. Over 100 people attended live, with the recording then belng made av8ilable on Roots, w8b811e. Throughout the project, we colleded varied and Insi)j1 feedback which Shaped th& project. articulated th& dlstlncUvene88 of our offer and app8tite for11, and has Shaped our future pl8n8. Extracts Include.. '1 came to thg programme feeling qullo jaded about the Ih¢atr8 industry wlth feelings of isalalion., bul belng given Ilme. space and attention on theAssor4aleArtlsts programme helped lo reenergise my self-b81ief and enthusiasm., 'T8lking to a mentor who was 9160 gender-nonGonfomiSng and neurodlveryent wa$ partlGul¥rly helpful and heartening., QUEER SCRATCH Queèr Scratch, performed by the Awclate Artlgts, look pl8Cg 8t YO Th&alre Royal ¢)n January 4th 2Q25. plon9 10 65% capacity. W8 film8d, edlted and released the Que&r Scratch monologue8 on Roots, webslle, each have been shared vmlh over 1000 followeT8 of Roots on social channels and me0. TREASURE W8 have aontlnued to provtd& workshop dramelurgy support lo Tabby Lamb on her cKJmmlssion, Treasure. We engaged Jesse Jones, Artl*iG D1ctOr of Northampton's Royal & Demgatè, lo 1n Roots and thè Belgrade Cov8nlry as a third portner, provlding Tabby addltlonal artl$l wppL¥t and resour¢e- 911 destgned to help br¢ng the script toward5 production. FILTH We have conllnued to provlde workshop and dramaturgy support lo Frazer Flinlham on hls commlsslon, FILTH. The Royal Court have offere¢J to support the project wth a workshop, culminating in 8 readiNJ forArtisllc Directors and
ROOTS THEATRE TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 CLIMATE PRIDE We started dellvtrry of Queer Climate, a R&D of a new p18y on LGBTQIA+ actThii$m and the climate emergency, and Its linked artist development project Climate Pride, which culmin8le8 In Ilvè perlomiances at York The8lre Royal and the Slgphen Joseph Theatre, Scarborough In October 2025. Flnonclal revlew The Trustees have examined the requirement for freo rgserve8 l.e. Ih08e unreslrioted fvnd8 not de81gnated for speclflc purposes or olherw4s8 committed. T17e Trustees consider that, given Ihe naluro of the ch8ritable compan18 work, the lev81 of fre& resarves should be approximately slx months, annual expendllure for overheads, governance. fees and theatre development ¢51s. This threshold has been reached, and the Trustees will designate any future, addltlonal reserves lo an Arti51iG Fund intended lo capitali50 on opportunilles to delw&r the chorlty's alms and Obctives. We are grateful for support from several publk lunders ftnd tN815 8nd foundatlons, In parts'cular.. Arts Councll England, Backstage Tru8t. Garrick Charllable Trust, Martln Bowley Charitable Trust, Tadcaster Buslness Centre and Two Ridlngs Cornmunlly Foundallon. We would also Ilke lo thank all our indlvidual 8UPPOrters. We are also grateful to the Ihealres and sector partners who h8Vg Partnered wlh us In support of LGBTQIA+ communities through Investing in our work.. York Theatre Royal, Belgrade Theatro Coventry, Stephen Joseph Theatre Scarbarough, Royal & Derngate Theatre, and the Royal Court Tatre London. We would also liko to thank the many LGBTQIA+ support charities that we partner wth. Structute, governllnc• and manag8Thwnt Govomlng documonl The charlty 15 Gontro118d by Its govgrnlng document, a dood of trust and con8lltutes an unlncorpoTated charlly. The truste06 who served durlng fhe year and up to the dale ol slgnalura of the financlal Statements wexe= Francesca Hutchlnson James Drake Elizabeth Vogler Shlvalke Shah Priyanka Roy Dr Lel Melfyyal Recrultment and appolntment of new truste8 Trustees of the charity are appointed by a Board majority vote. after fir81 bèlng klentified and formally prop08ed by tha B08rd'$ Nomlnalions Commltlee. On appolnlmonl trustees are provkled vAth a Bogrd Induction pack. I1¢h OLrtllnes the luncllon of the Board, th6 companls ffnanclal pos11ion and future prouramme. Tru$lee5 are also 8upplled with a copy of the company'8 memorandum and ariides of as8ociatlon. Trustees are offered Iralning 8ppropTiale lo their roles on the BoaTd.
ROOTS THEATRE TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Organl8atlonal structure The board of tfU8lees are the nonoxe¢ulive and unpald govemlng body of Roots Theatre. The Iru8lees have the responsibility of appointing th8 Produ¢grlCEO, who le8ds the day-t¢>day operatson5 and appolnts 811 other freelance artlsts and support staff. The Producer develo th8 artisuc vislon for the company by plannlng the 8rtlslic programme. along wlh preparing annual budgets for tha company's operatlons which are presenlad to the board of Iruslee8 for approval. Decl8lon maklng Tru$tee$ devolve day-to-day responsibility far the rL¢nnlng of the ¢harlty to the key managem8nl personnel. During the year, the key managèrnent personnel comprised the Producer who 18 also the Chlef Executlve Officer. Relatod parths Rool$' adminislrallve ba8e18 don81gd in-kind by Tadcaster Buslne$s C&ntr8 as part of thr CSR contribution lo local ch8ritie8 in Selby. W8 8Ta olso Resldenl Company in our local producing theatre, York Theatre Royal, vtho support r artlstlc and ethjcational a¢tlvilies throuuh donating In-k4nd reheatsal facilitles, artistic crAlaboratlon and marketing support. Rlsk management Th8 trustees have a duty lo Ide[fy and revlew the risks to which tha charity Is exposed and to ensure aFPToprfot• controls are in place to provlde reasonable assurance agalnst fraud and error. Thè Iru81ee8 Carry out an annual revl8w of the companvs act¢¥llies and annually update the fcllowing polkles: Complalnls - Confllct of Interests Digital Safegu8rdlng and GDPR Pollcy Inveslmenl Pollcy Managlng Volun16ers . Paymanl of Staff . Rlsk Management . Safeguardlng Vulnerable Benefidarte
ROOTS THEATRE TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Dlverntty, In¢lu8lotT and Equullty Our Worklng Strategy, updated In FY 202412D25, fully embeds LGBTQIA+ and Intersectional ejfverslty IhroughoLrt our workforce. Users of Roots. servlce8 arè present In our Iru81ees, slaff aNI artlsls. Our worklorce refiects the diver81ty of Ihe communitle$ w6 work wlth and develops with our tIvitIeS such that W8 are 8 dwaml¢, changlng ¢c4lectiv8. Roots, tsrget audience encompasses LGBTQIA+ communlt4e8 In Selby and York, as well as the local queer communltles near the theatres where we partner, 8uch 8$ In Coventy, &grborough and London. Our eurrent focus wllhin the LGBTQIA+ community 18 to collaborate wllh trans and non-blnary 1ndldUalS, 8¥ well 88 gay men and lesblan$. Wo strive to create InGluslve Spaces for 811 communlties who value equity 8nd empathy. Al Roots. we embrace Intersectlonal dl¥ersTty by actively engaglng wlth LGBTQIA+ indlvlduals who a180 Identify as part of the global malorlty, dis8bled, and those faang SOCiOveconomlc disadvantages. To ensure acc888iblllty, ow engagement actlvltles are provlded tree of ch8r9e for LG8TQIA+ pariicipants. In terms of tlcket PTlce8 for our theatre productic$, we alm to keep them affordable, th most seats pted around £20, stateThnt of Tru8teos' Re8ponslbllltl08 The tnjslees are SPonSible for preparing the Report Df the Tru8tee$ and the ffnanci?18tatements in accordance wllh applicable law and United Klngdom Accounting Standards {Uniled Klngdom Generalty Accepted Accountlng Practlce). Tho law 8PF41cable to charilles In England and Wales, the Charille8 Act 2011, Charlty {Account8 and Report81 Regulats'ons 2008 and the provi51ons of th8 trust deed requires the Iruslees to prepare finandal statements for each rinanclal year which glve a true and falr vlew of the $lale of affairs of the charfty and of the Incoming resources and application of resources, including th8 Income and expendlture, of the charlty for that period. In prepartng Iho8e rinanaal 8latemonls, the trusleos are quirod to.. Selt sultable accounltng pollaes and thèn apply them conslstently,. ob8erve the methods and principles in the Charity SORP,. make ludgèmenls 8nd e8llmales Ihal are reasonable and prudenl., prepare thp finanoal slalements on th8 going cOrern basls unle$s11 Is Inapproprlale to pr8sum8 that the charily 11 continue In buslness. The Iruslees ore respon$lble for keeplng proper accountsng records whlch disGh)se with reasonable 8¢¢uracy at any tlm8 the financial posillon of fhe charily and to enable them lo ensure that the linanclal statements comply with the Charllle8 Act 2011, the Charity (Accoun18 and Reports) Regulations 2008 and the prow81ons of the IruBI deed. They are also re5ponslble for safeguarding the assets of th8 chorlly and her for taking reasonablè steps lor the evantion and delecllon ol fraud and other Irregularities. Rool8' admlnlslrallve b88e Is donatsd In4lnd by TadGasler Bu81ne5N Centre a8 part of thelr CSR conlrfbulion to local charilles In Selby. We are also Resldont Comp8ny In our local producing Ihealre, York Theatre Royal, who support our ortlstic ar education81 activllie5 through donallng in-klnd reheorsal faclllles, artist4c ¢ollaboralion and mBTkeling support.
ROOTS THEATRE TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Th6 trustees report was approved by the Board Df Trustees. Francè8ca Hutchin80n Trustee Dale.. ..........................................
ROOTS THEATRE INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ROOTS THEATRE I report to th8 Iru81ee6 on my examinatiLM of the Inanclal 6t8temenl8 of Roots Theatre (tha chadlyl for the year ended 31 March 2025. Responsibllltlqs and ba of report As the trustee3 of the ch8rlty you are SpOnSIble for th& preparatlon of Ihe fInal81 slal&ynen18 in accordance wtth the requlremenls of the Chariti88 Act 2011. I report In respect ol my examlnatlon ol the tharity'g financlal 8talements carried out under sectlon 145 of the charies Act 2011. In carrylng out my examination I have followed the Dlreclion8 glven by the Charity CDmmi8won under sedon 145151(b) Df the Charities Act 2011. Independont oxarnln8rf8 8tat8m•nt Your attention 18 drawn to the facÉ Ihat the charlty has PTepaffjd th8 flnandal 8tatements In accoTd8nce with the relgvant verslon ol the Statement of Recommended Pracllce appllE8blè ID charltles prep8rlng their finar¢clal stslem8nts In aceoidance wlh the Financlal Reporting Standard applicabl8 In the UK and Republic of I13nd (FRS 1021 in preference to the ACCnting and Reporting by Ch8rllles'. Statement of Recommended Practice issued on 1 Aprll 2005 whlch 58 referred to in the extsnt rggLdallon3 bul ha6 nDW been wlthdrawn. l understand that Ihls has bBen done in order for the finandal statements lo provid8 8 true and falr view In aCCLydan with UK Generally Accepted Accountlng Practlce. I havo completed my examlnation. I confi*m that no matters have come lo my attention in connectlon wÉlh th8 examlnallon glvlng me c8U8e lo believe thal in any material re8pect.' 8ccounling records were not kept in respect of the charlty a8 requlred ty sectlon 130 of the Charitle& Act 2011. the financlal statements do not accor(I wth those reGords,' or the flnandal stgtements do not comply wlth the appllcable requlrement8 concernlng the foTm and content of flnanc181 $181emenls set out In the Charitles (Account8 and Report8) Regulallon8 2008 other than any requirement that lh8 financial 8lalements glve a true and falr vlew, whlch18 not a matter Gonsldered as part of an indap&ndent examlnallon. I have no concem8 and have come across no other matter8 In conneclSon with the examlnallon to whlch allentlon should be drawn In th18 report In order to enable a proper under8tsnding of the fin8nci81 statements lo be reached. Iwo Matts LLP 151 WardDuT Street London W1 F 8VIE
ROOTS THEATRE STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOMEAND EXPENDITUREACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 Unrestrlctad Unrestrictod funds funds 2026 2024 Income and endowments from: Donatlons and legades Charitable actlvllles Other incom& 76,091 3,404 9,742 86,1S2 7,071 14,595 Total Income 89,237 107.818 Expendlture on: Charttable acllvlllas OtheT expenditure 78.259 282 87,185 410 10 Total expendlture 78.541 87,575 Net Income and movement In 10,696 20,243 Reconclllatlon of nds. Fund baance8 at 1 April 2024 76,404 66,161 Fund b•lanc05 at 31 March 2025 87,100 78,404 The Btatement of finandal actlvittets includes all galn8 and los8es recogni8ed In the year. All Income and expenditure derlve Ibm ¢ontlnulng &tlvlfjes. 10-
ROOTS THEATRE BALANCE SHEET ASAT31 MARCH 2025 2025 2024 Notes FIx8d a5SOtg Tangible a5set8 12 1,094 2,101 Currgnt assets Debtors Cash at bank and in hand 13 9,753 88,141 14,967 75,965 97,894 90,932 Cradltorn: amount8 lalllng due wlthln one year 15 (8,3711 17,9411 Net current assets 89,523 82,991 Total •8sets1oss curront Ilab115t188 90.617 85,092 Credltors: amounts falllng du• aft•r more than one year 18 (3,517) (8.888) Net assets 87,100 76,404 Tho funds of the charlty Unreslrloled funds 17 87,100 76,404 87,100 76,404 The fin8n¢l81 st8tem8nts wer8 approved by the tru8lees on......................... Francesca Hutchinson Trustso
ROOTS THEATRE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 AGcountlng pollclgB 1.1 Accountlng conv•ntlon Tha fin8nci816t8tements havg bgen pTgpared In accordance with the charttys governlng document. the Chariti89 Act 2011, FRS 102 Yhe Finan¢lal Reporting Standard appllcable In the UK and Republic of Iland, and the chalIeS SORP "Acwunling ond Reporting by Chariiies.. Statèment of Recommended Pf8¢ttce applicable to charftle8 preparing thelr accounts In accordanc8 with the Financlal Report¢ng Standard appllcable In the UK arKI Republi¢ of Ireland (FRS 102)". The charfty18 a Publlc 8enefll Entlty a8 defflned by FRS 102. The charity has taken advantage of the provl8k)ns In the SORP fvr tharlties not to prepare a Statement of cash ffows. The fftnandal slalements h¥v6 departed from the Chariligs (Accounts and Report81 Regulallons 2008 only to the extent required to provide a truè lalr view. This dtsparture has Involved fouowlng the Slalement of Recommend8d Practice for charflles applylng FRS 102 rath8T than Ihe version of the Stalemenl of Recommended PraciEce whlch is referred to in the Regulations bul whith has 8incg been wthdrawn. The financial statements are prepar8d In st8rflng, which Is tho fvnctlonal currenw of the charity. Monetsry amount8 in Ihe8e financial statements a rounded to the nearest £. The )Inanclal glalements have been prepared under the historical cost conv8ntbn, ImodSfled to Include Ihe revaluatlon of fre8hold propertlgs and lo include Inveslment properties and certain fin8nc181 Instruments 81 fair valuel. The prlnclpal accounting policles adopted are 8el out b810w. 1.2 Golng concern Al Ihg limo of approvlng the financial 8talemenl8. the tw$lee$ have a reasonable expectation that the chaTIty has adequate resources lo conllnue In operaonal existenee for the foreseeablg future. Thus tho tru8te88 cOnnUe to adopt Ihg golng conc8m bas18 of accounting In prepaFlng the flnanGial slalements. Charltablo fund¥ Unreslrided fund8 ar8 avalble for u3e at the dl8crelion of fhe Iruslees In lurtheran¢e of Iheir chlIable obJecUve8. Restrlcted funds 8re subSecl to speclfftc condlttons ty donors or grantors 88 to how they may bo u8ed. The pUOseS and use8 of the r8slrfcted fdS set out In the note$ lo the finanThal statemonls. Endowment funds are subleet 10 8tdfic condltlon8 by donofs that the capltal must be malnlalned by th8 charlly. 1.4 Incom8 InGom8 1$ recognF8ed when the charlty Is legally entllled to il after any performanGe Gonditlons have b88n met, the amounts can measured rellably, 8nd It Is probable that Income wll bg rec8ived. Cash donalitsns are recagnlsed on r8Gelpl. Othgr donallDns are recognlsed once the charity ha8 been notiffed of the don8tlon, unless performance condillons require deferral of the amount. IncLime lax recoverable in relallM lo dMat¢ons recelve(l under GIftAld or deeds of cov8nant18 recogn18ed at the tlme of the donatlon. Leg8cÉ68 are recognl8ed on recelpt or otherwlsè If the ch8rity has boen notifted of an Imp8nding dlstribution, Ihe amount 18 known, and ceIpt Is expected. If the amtsunl is not knihn, the legacy Is treated as a contingent a68et. 12-
ROOTS THEATRE NOTES TO THE FINANCIAL STATEPAENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Accountlng pollcles (Contlnued) 1.6 Expendlture Expenditure is recogn18ed once there 18 a legal or constructlve obllg8Uon lo transler e¢onomic benefit lo a third p8rty, il Is PTob8ble that a tr8nsfer of economlc benefit8 wlll be requlred In 8plll8menl, 8nd the 3rnount of the obligation can b8 measured 18liably. ExpenditUTe Is classified by 8cllwly. The costs of each activity are made up of the totsl of dlrect costs and shBr8d costs. including support costs Invofved in undertaking each activity. Dlrect costs allrlbutabla to a slngle activity 8Te allocated dlrectly to that acllvlty. Shared costs which conlrlbute lo more than one actlvity and support costs which ara not attdbulable lo a single acllvlty are apportioned bebmeen those activitie8 on a basls consistent with the use of resourcas. Central staff cosls are alloceted on the b8SI8 of time Spent, and d8preclation charges ere allocated on the pthon of the 8ssel'8 use. 1.6 Tanglble flxed assets Tonglble flxed assets are inllialty measured al 5t and subsequentjy measured 81 cost or valuatlon. nel of deprec4ation and any impaiTrnenl losses. Depffjcl#llc) is recognl88d 80 as to writs off the cost or valuallon of a55ets less Ihelr resldual valu8s over thalr useful lives on the followlng ba8es', Computers 20% 8lralght Ilne The galn or loss arlslng on tho dlsposal of an ass6t15 dolermined as the difference belween the 5919 proceeds and the carrylnu value of the asset. and is recognlsed In the sialement of financial acliviliÉg. 1.7 Impalmwnt of fixed atssets Al eaGh reporting end dale, the ch8rfty revfews the carrying amounts of Ils tanglbl8 g$s81s to del8rmln8 whether there Is any Indlcation that those assets have 8uffered an impalrmenl loss. If any Such IndSc8llon xl$l$, th8 rocoverable 8mount of the asset is e5ttmated In order to detwmlne the extent of the Impalrment loss Ilf #ny). 1.8 Cash and Cash equlvalents Cash and cash equlvalent8 Include ta8h In hand, deposlts held Jl call wth bank8. Other Short-term liqul(I Invastments with original maturilles of three months or les8, and bank overdrafts. Bank overdrafts are shown thin b(vrowingB In current Ilabilllies. 1.9 Flnanclal Instrvments The charity has elected to apply the provlslons of Section 11 'B8slc Flnanclal Inslwm8nts' qnd Sedon 12 'Olher Flnanclal Instruments16sueS' of FRS 102 to all of ils fi'nancl81 inslrLtments. FlnarKlal InrUMents are rec(•Jnised In the ¢horltVs balance 8heet when the ¢harlty bMe$ party lo th8 contractual provlslons of the Instrumènt. Flnancial ass8t6 and liabili3 are offset, wlth the nel amounts pr95enfed In the financi81 stataments, whgn ther818 a18gally enforceable right10 6&t off the recogni68d amounts and there Is an int8nllon lo settle on a net basis or lo reallse the a58el and setlle tha liability gimullaneou81y. Baslc flnanclal assets Basic fingnciol asse15. which indudg debtors and cash and bank balan¢e$. are InllSalty rnea8ured at transaction prlce Including Ironsaction costs and are subsequonlly carrled al amortlsed cost using Ihg effecllve Interest method unless the arrangement conslllules a financing Iransacllon, where the transaction Is measured al the present value of thè future recèlpts dlscounled at g m81ket rate of interest. Flnan¢lal assets da88ifled a8 recelvable wllhln one year are not amortltsed. 13-
ROOTS THEATRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Accountlng pollcleg {CoThtlnuedl Ba8lc fln8nclalllabllltles Basic financial Ilabllllle4 Includlng credlior8 and bank loans are Initially recogni8ed al transaction prlce unless tho arr¥nggment C01781ilules a financing transactlon, where the debt Instrument Is me88ured at th8 pr8s8nt value of the future payments discounted at 8 market rate of Interest. Fin8nclal113bililies classlfied as payabte wilhln one year are not amortlsed. Dabt IrÈ8trumenls are subsequenlty C8Tried at amortised cost. uslng the effecllva interg$1 rate method. Trade Cfedllors are obltgalions to pay for goods or SeICeS that have beèn acqu1 in the ordinary course of operations from $upplleTS. Amounts payablo ar8 classified as current Ilabllllles If payment is du8 wlhin on year or less. If not, they ar& presen18d as non-currenl lÈabllkle& Tradè creditors are recognised Inllially at transactlon wce subsequanlty measured at amorti8ed cost uslng Ihe &ffectt¥e Interest method. Dor•eognltlon of flnanclalllabllltles Flnancial Ilabllile6 are dergwgni6ed whon the ¢harlty's contractU81 obligatlons explre or are dlschorggd or cancelled. Donatlon8 and legacles Unrnstrlctgd Unre8lricled funds funds 2026 2024 Donatlon8 Grants 16,667 59,424 395 85,757 76,091 86.152 Income from chadtsblè actlv5tles Unre8trlcted Unrestrlcted funds funds 2026 2024 PrrAlucl¢on income 3,404 7,071 Charltabl& Iradlng In¢ome Productlon incom8 14-
ROOTS THEATRE NOTES TO THE FINANCIAL STATEklENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Other Income UnrtrIcted Unrestrlcted funds fund$ 202B 2024 Theatre Tax Rellef 9,742 14,595 Charftable actl¥ltles Charltablg Charltablg activiti85 actlvltle5 2024 2025 Depreclatlon and Impalmenl Producllon costs Travel subsistence Marketing Research ATUstlc devolopment Subscrfpllon5 1,008 35,179 1,517 1,027 40,153 3.463 12 615 37,660 300 34,438 72.398 83.430 Support Gosts Governance costs 2,318 3,545 342 3,393 78.259 87,185 Net movement In fund8 2Q26 2024 The ngt movem•nt In funds Is staled after chargiryllcTediling}'. Fee8 payable for the Independent examlnallon oflhe charfly's flnanclal 8latemen18 Depreclallon of owned tsnglble fixed assets 1,000 1,008 1,027 Trusteos None of the Iruslees (or any p&r8on8 connected wlth tmI recelved any remunaratlon or beMfiI8 from the charity durfng the year. 15-
ROOTS THEATRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Employ998 Tho average monthly numb8r of emwoyees durlng the year was.. 2025 Number 2024 Number 10 othgr Unie5trlGtgd Unre5tr1cted funds funds 2025 2024 Flnanclng costs 282 410 282 410 11 Taxatlon The Ghartty is exenw from taxatlon on Ils a¢lSvltles because all 118 Sncome 5$ applied for charftable PUTPO8es. 12 Tanglble fixed assèts CornpLrt8r8 Cost At 1 Aprll 2024 Addltlons 3,915 1,002 At 31 MarGh 2025 4,917 Dopreclatlon and Impalmiont Al l Aprll 2024 Depredatfon charged in the year 2,815 1,008 Al 31 March 2025 3,823 Carrylng amount Al 31 March 2025 1,094 AI 31 Mah 2024 2,101
ROOTS THEATRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 13 Debtors 2025 2024 Amounts falllng due wlthln one yoaT: Corporatlon lax recoversble VAT recoverable 9,743 10 14.455 512 9,753 14,967 14 Loans and overdrafts 2026 2D24 Bank loa 8,687 13,731 Payable wilhln one year Payable after ona year 5,170 3,517 5,043 8,688 15 c1110r0. amount8 falllng due wlthln one yoar 2025 2024 Notes Bank loans Ac¢wals and deferred Inm8 14 5,170 3,201 5,043 2,898 8,371 7,941 16 Credltors: amounts falllng due After more than one y•Rr 2026 2024 Nots8 Bank loan8 14 3,517 8,688 17 Unrestrlcted funds The Ltnrestrlcled funds of the charlty comprise the unexpended bilances of donatlons and grants whlch are not 8ublect to 8p8dlic conditions by donors and grantors 8s lo how th may b8 used. The88 Include d881gnated funds which have b8en sel asid& out of unrestricted funds by lh8 Iruslees for specific purposes. At 1 Aprll 2024 Incomlng resource6 Resource8 At 31 March expendad 2026 General funds 76,404 89,237 {78,641) 87,100 17
ROOTS THEATRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 17 Unr•stricted funds {Contlnued) Prevlou¥ year.. At 1 Aprll 2023 Incoming Resources At 31 March resources gxpgnded 2024 General fijnds 56,161 107,818 187,576) 76,404 18 Relatsd party tran8•cllong There w8re no dlsdosable r8taled party Iranwtlons during the year. 18-