## **HILLTOP CIRCLE LTD**
**Accounts and Reports**
**For the year ended 30 June 2023**
## **HILLTOP CIRCLE LTD**
## **Contents**
## **For the year ended 30 June 2023**
||Page|
|---|---|
|Legal and administrative information|1|
|Trustees’ report|2-7|
|Independent examiner’s report|8|
|Statement of financial activities|9|
|Balance sheet|10|
|Notes to the accounts|11-14|
## **HILLTOP CIRCLE LTD**
## **Legal and Administrative Information**
## **For the year ended 30 June 2023**
Status: The organisation is a charity and a company limited by guarantee. Company Number: 11229168 Charity Number: 1186210 Registered Office 408 Neasden Lane, London, NW10 0BT Business Address: 408 Neasden Lane, London, NW10 0BT Members: Zakaria Abdi Hassan - Director Ahmed Ali Hussein - Director Abdullah Yusuf Mohamed - Director Ahmed Abdulhakim Yaslem - Director Mahad Mohamed Omar - Treasurer/Secretary Bank BARCLAYS BANK PLC Acorn House 36/38 Park Royal Rd London NW10 7JA Accountants: Issa Associates Certified Accountants and Tax Consultants 116 Cumberland House 80 Scrubs Lane London, NW10 6RF
1
## **HILLTOP CIRCLE LTD**
## **Directors Report**
## **For the year ended 30 June 2023**
## Hilltop Circle CIO
Report of the Trustees for the Year June 2023.
The trustees present their report with the financial statements of the charity for the year June 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
## _OBJECTIVES_
> The objectives of Hilltop Circle Ltd are:
- To act as a resource and point of contact for young people
- To provide a secure and safe environment for young local people to play and socialise with other young people, without the fear of crime, bullying and violence
- To provide development of personal, social physical and educational potential of young people through programmes of sports, educational and social activities
- To establish efficient and constructive networking with schools, agencies and other professional bodies
- To participate in local, regional, national and international football competitions so young people experience travelling, meeting people from different backgrounds and communities
- To provide any other services that would facilitate young people personal growth
- To promote such other charitable purposes as may from time to time be determined.
## _LEGAL STRUCTURE_
Hilltop Circle Ltd is a registered charity and a company limited by guarantee and is registered with Charities Commission and Companies House.
## _FINANCIAL STATEMENTS_
The directors submit their report and financial statements for the year ended 30 June 2023.
## _POLICIES:_
## _Reserve policy:_
The charity currently operates with minimal reserves. The directors are endeavouring to build up its donor base with a view to having reserves equal to 6 months operating expenditure.
2
## **HILLTOP CIRCLE LTD**
## **Directors Report (continued)**
## **For the year ended 30 June 2023**
## _Risk(s) review:_
Throughout the year, the Board of Trustees reviewed quarterly management accounts and control was also exercised by senior staff and the Treasurer in line with the Charity's Financial Management Policy.
This prudent approach has resulted in a surplus which takes unrestricted reserves over £9k. The unrestricted reserves are just under 6 months running costs, which is within the reserves policy approved by the Trustees to meet circumstances of loss of funding or other risks to the organisation.
Our revenue costs are dependent on funding received, therefore the costs required for reserves is not equal to the 6 months cost from this financial year. The Trustees consider that reserves at this level will ensure in the event of a significant drop in funding, they will be able to continue a minimum level of activities while consideration is given to ways in which additional funds may be raised.
Hilltop Circle will actively work to achieve this level of reserves.
## _RESPONSIBILITIES_
Acting directors are responsible for keeping proper accounting records which disclose at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006.
Acting directors oversee preparation of financial statements, select suitable accounting policies and make judgments and estimates that are reasonable and prudent to give the true state of affairs of the company.
Directors are also responsible for safeguarding the assets of the company. They are elected and replaced as set out in the Memorandum and Articles of Association.
## _PUBLIC BENEFIT_
Hilltop Circle have always, and will continue to, take out responsibilities of ensuring that charitable activities contribute significantly to the lives of those we work with and specifically within the local areas in which those activities are undertaken.
We have referred to the guidance provided by the Charity Commission on public benefit, and all our charitable activities are directed towards having a lifelong impact in our area of benefit and service users alike and these activities are undertaken to further our charitable purposes for the public benefit. In particular, the Board of Trustees consider how our services will contribute to these aims and objectives in planning our future services.
3
## **HILLTOP CIRCLE LTD**
## **Directors Report (continued)**
## **For the year ended 30 June 2023**
## _STRATEGIC PARTNERSHIP_
We act as a strategic organisation working with partners across the sector as well as statutory providers to enable members of the community to engage with service providers and to enable those providers to adapt services to better meet the needs of the community. We provide ideas and input into discussions and consultations on policy matters. Staff and trustees attend a range of internal and external meetings to help set the direction of the organisation and to share best practice and ideas.
We work in consultation and partnership with the local community and statutory and voluntary agencies in developing our programmes, projects and service and responding to emerging need and new initiatives.
We are widely involved in collaborative and partnership work and developed further opportunities by being actively involved in new initiatives locally. Partnership working benefits our users as it identifies need and gaps in provision, prevents duplication of services and enables accurate referral and information to and from partnership organisations. It enables access to funding streams and increases our effectiveness and resilience through the joint provision of services and the exchange of good practice, policies and information.
## ACHIEVEMENT AND PERFORMANCE ACKNOWLEDGMENT
The charity aims to develop a diverse funding base for its activities. We continue to attract funding for various programmes, projects and services from a wide range of other sources - charitable trusts, private companies, donations and our own income generating activities.
We would like to thank all of our funders and supporters from the Central Government, Local Authorities, GLA, Charity Trust & Foundation and Cooperative institutions.
We would also like to thank all of our individual donors for their donation and Gift Aid which has helped us carry out our crucial work.
## YEAR IN REVIEW
The following details are our proud achievements for the year to June 2023 cementing and building upon the ongoing delivery of programmes, projects and a service that continues to demonstrate that we remain rooted in community activism.
## Quality Marks
We have maintained the following Quality Marks and accreditation: FA Accreditation
## Children & Young People
We engage children & young people across some of the most disadvantaged boroughs of London, supporting them away from antisocial behaviour, giving them a safe place to explore, learn and achieve through our youth services. This model follows a generic youth club to engage young people in a fun and social activities and leads to outcome focused youth work, including: "Youth volunteering programme.
"Social Action programmes that touches on the environment and social issues.
4
## **HILLTOP CIRCLE LTD**
## **Directors Report (continued)**
**For the year ended 30 June 2023**
## Community Safety
Hilltop Circle organised projects and events to help create and strengthen community ties. Our Building Community Resilience Project taught young people critical thinking and leadership skills. They organised a series of community competitions and events to tackle knife crime and bring together the community.
"Our Estate Based Doorstep Sports and Youth Clubs with the support of housing associations and Metropolitan Thames Valley in many London boroughs, providing positive engagement for local young people.
## Skills Development
We equip individuals from disadvantaged communities with the skills and experience they need to improve their future prospects. Unemployment and a lack of adequate training and skills are issues that many face. Our ongoing volunteering programme enhances our engagement with local residents with our programme and activities.
## **ACHIEVEMENT AND PERFORMANCE**
We have over 20 volunteers that are involved throughout our events and activities from diverse background.
Our coaches and volunteers have been recognised at our Award Ceremony and with external awards and many of our beneficiaries have moved on to successful employment and opportunities.
Our ongoing employment supports have helped over 10 people into work.
## Health & Wellbeing
Hilltop Circle promotes general healthy living as well as addressing key issues in the ethnic minority community such as smoking, poor diet and low levels of physical activities. These include events, tournaments and annual sports days and regular physical activity sessions such as fitness, aerobics and more. Our successful women only provisions activities thrived in Brent engaging over 30 women from BAME backgrounds participating regularly in health and fitness sessions.
## Sporting Pathway
Hilltop Circle uses sports to engage with disadvantaged communities and tackling community issues by providing entry level engagement sessions with the support and opportunity to progress to elite level and beyond. Our beneficiaries can take advantage of opportunities to simply participate or to compete in leagues, professional environments and with professional sports players. We are part the lead organiser of sporting events for the UK Somali Community in the area of Football.
## Financial Review
Throughout the year, the Board of Trustees reviewed quarterly management accounts and control was also exercised by senior staff and the Treasurer in line with the Charity's Financial Management Policy.
This prudent approach has resulted in a surplus which takes unrestricted reserves over £15k. The unrestricted reserves are just under 6 months running costs, which is within the reserves policy approved by the Trustees to meet circumstances of loss of funding or other risks to the organisation.
5
## **HILLTOP CIRCLE LTD**
## **Directors Report (continued)**
## **For the year ended 30 June 2023**
Our revenue costs is dependent on funding received, therefore the costs required for reserves is not equal to the 12 months cost from this financial year. The Trustees consider that reserves at this level will ensure in the event of a significant drop in funding, they will be able to continue a minimum level of activities while consideration is given to ways in which additional funds may be raised.
Hilltop Circle will actively work to achieve this level of reserves.
## STRUCTURE, GOVERNANCE AND MANAGEMENT
## _Governing document_
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
The Charity is registered as a charity and is governed by its Memorandum and Articles of Association. The board of trustees administers the charity. The trustees meet four times a year, and there are committees covering finance and Personnel.
The trustees are responsible for setting general policy, finalising and approving the annual plan and budget, monitoring the charity and taking major decisions about the strategic direction of the charity and any capital expenditure.
A Chief Executive is appointed by the trustees to manage the day to day operations of the charity. To facilitate effective operations, the Chief Executive has delegated authority, within terms of delegation approved by the trustees, for operational matters including finance, employment and performance related activity. The Chief Executive is supported by s a dynamic and skilled senior management team.
The senior management team lead on strategy & sustainability, business & partnership development and co-ordinates fundraising initiatives. The remaining staffs are employed to manage and develop particular programmes, projects and service areas or have specific administration or premises-related responsibilities.
## _Trustee Induction and Training_
Due to the charity's selection procedure, most trustees are already familiar with the work of the charity. However, new trustees undergo an orientation day to brief them on their legal obligations under charity law, the content of the Memorandum and Articles of Association, the Board and decision making processes, the business plan and recent financial performance of the charity. During the induction day they meet key employees and other trustees whenever possible. The day is jointly led by the Chair of the Board and the Chief Executive of the charity. Trustees are also encouraged to attend external events where these will facilitate the undertaking of the roles and enhance their understanding of the charity's remit.
6
## **HILLTOP CIRCLE LTD**
## **Directors Report (continued)**
## **For the year ended 30 June 2023**
In addition, a Trustees' induction pack is given, which provides information on both the charity and the context within which it operates. The pack draws information from a range of Charity Commission publications; the Commission's guide 'the Essential Trustee', as well as those produced by the charity itself.
These include the Strategic Plan, the Organisation's Structure and the latest Financial Statements.
Risk management
The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity. These risks are formally documented and regularly reviewed, and the trustees are satisfied that systems are in place to mitigate the charity's exposure to significant risk. The three main risks the charity faces are: Financial Reputation Staffing
The Finance and Personnel Committee include the charity's risk registers as a standing item on its agendas. Further any risk highlighted as high risk or issues arising are reported at each meeting of the Board of Trustees.
This report was approved by the board and signed on its behalf by:
Abdullah Y. Mohamed Director
Date: 25 March 2024
7
## **HILLTOP CIRCLE LTD**
## **Independent examiner’s report**
## **For the year ended 30 June 2023**
I report on the accounts of the company for the year ended 30 June 2023, which are set out on pages 6 to 7.
_Respective responsibilities of trustees and examiner_
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of accounts. The trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts under section 43 of the 1993 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 43(7)(b) of the 1993 Act; and
- to state whether particular matters have come to my attention.
## _**Basis of independent examiner’s report**_
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## _**Independent examiner’s statement**_
In connection with my examination, no matter has come to my attention, which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 386 of the Companies Act 2006; and
- • to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities; have not been met;
_Issa Associates_ Issa Associates Certified Accountants and Tax Consultants 116 Cumberland House 80 Scrubs Lane London NW10 6RF
Date: 25 March 2024
_8_
## **HILLTOP CIRCLE LTD**
## **Statement of Financial Activities**
## **For the year ending 30 June 2023**
|**Notes **
**_Incoming resources_**
From charitable activities
2
Investment income
2
**Total incoming resources**
**_Resources expended_**
Charitable activities
3
Governance costs
4
**Total Resources Expended**
Less Adjustment
Net resources for the year
Fund balances at 30 June 2022
**Fund balances at 30 June 2023**|**Unrestricted**
**funds**
**£**
1,509
-
**1,509**
1,226
-
**1,226**
283
2,908
**3,191 **|**Restricted**
**funds**
**£**
128,041
-
**128,041**
118,270
3,759
**122,029**
6,012
6,695
**12,708**|**2023**
**2022**
**Total**
**Total**
**£**
**£**
129,551
127,315
-
-
**129,551 **
**127,315**
119,496
113,280
3,759
12,465
**123,255**
**125,745**
6,296
1,570
9,603
8,033
**15,899**
**9,603**|
|---|---|---|---|
9
## **HILLTOP CIRCLE LTD**
## **Balance Sheet**
## **For the year ending 30 June 2023**
|Notes
**_Fixed assets_**
Tangible assets
**_Current Assets:_**
Debtors
Cash at bank and in hand
**_Creditors:_**_amounts falling_
due within one year
**_Net Current Assets_**
**_Total Assets less current liabilities_**
**_Funds of the charity:_**
Restricted funds
Unrestricted funds|£
£
£
£
-
-
-
-
15,899
9,603
15,899
9,603
-
-
15,899
9,603
15,899
9,603
12,708
2,908
3,191
6,695
15,899
9,603
2023
2022|
|---|---|
||15,899
-|
|||
For the financial year 30 June 2023, the company was entitled to exemption from audit under s477 of the Companies Act 2006; and no notice has been deposited under s476.
The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with s386 and preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year, and of its profit or loss for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies' regime. The financial statements on pages 1 to 6 were approved by the board and signed on their behalf by:
**………………………………..** Mahad M. Omar Secretary
Date: 25 March 2024
10
## **HILLTOP CIRCLE LTD**
## **Notes to the Accounts**
## **For the year ending 30 June 2023**
## **1 Accounting Policies**
- _1.1 Basis of accounting_
The financial statements have been prepared under the historical cost convention, and have been prepared in accordance with the Statement of Recommended Practice, _Accounting and Reporting by Charities_ (Revised SORP 2015) and the Financial Reporting Standard for Smaller Entities.
- _1.2 Incoming Resources_
Grants and donations are recognised on accruals basis.
Incoming resources are reported gross.
- _1.3 Resources Expended_
Resources expended are included in the Statement of Financial Activities on accruals basis, inclusive of any VAT that cannot be recovered.
Expenditure that is directly attributable to specific activities has been included in these cost categories. Where costs are attributable to more than one activity, they have been apportioned across the cost categories on a basis consistent with the use of those resources.
- _1.4 Depreciation_
Tangible fixed assets are stated at cost less depreciation.
Provision for depreciation of tangible fixed assets held by the charity is made at an annual rate of 25% on straight line basis.
_11_
## **HILLTOP CIRCLE LTD**
## **Notes to the Accounts**
## **For the year ending 30 June 2023**
## **2. Grants and Donations**
|Brent NCIL
Nike Foundation
Pepsi Foundation
Connect Stars
Brent CO2
Wembley National Stadium Trust
Young Brent Foundation
John Lyons Charity
The National Community Fund
The Football Foundation
Brent Health Matters
Step Up Hub
Horn Stars
October BHM Event
Bridge Park Survey
Refunds & loans
Other Donations
**2. Investment Income**
Interest receivable
Total Incoming Resources|Unrestricted
Funds
Restricted
Funds
2023
Total
2022
Total
£
£
£
£
-
51,023
51,023
24,000
-
5,000
5,000
5,000
-
-
5,000
-
-
-
17,512
-
16,000
16,000
-
-
-
-
2,500
-
6,892
6,892
13,560
-
3,900
3,900
5,000
-
-
-
9,930
-
-
-
1,000
-
9,429
9,429
-
1,000
1,000
23,421
-
15,500
15,500
-
-
1,600
1,600
-
-
2,000
2,000
-
-
7,042
7,042
6,314
1509
8,655
10,164
14,078
1,509
128,041
129,551
127,315
Unrestricted
Funds
Restricted
Funds
2023
Total
2022
Total
£
£
£
£
-
-
-
-
1,509
128,041
129,551
127,315|
|---|---|
_12_
## **HILLTOP CIRCLE LTD**
## **Notes to the Accounts**
## **For the year ending 30 June 2023**
## **3a. Direct Charitable Expenditure**
|||Unrestricted|Restricted|2023|2022|
|---|---|---|---|---|---|
||Notes|Funds|Funds|Total|Total|
|||£|£|£|£|
|Football activities||-|14,948|14,948|16,650|
|Wages and staff costs||-|43,614|43,614|41,806|
|Training facility cost||-|39,246|39,246|35,825|
|Equipment, materials and maintenance||-|6,996|6,996|8,359|
|Trips, travel and hospitality||1,226|13,465|14,691|10,521|
|||1,226|118,270|119,496|113,161|
|**3b. Support Costs**||||||
|||Unrestricted|Restricted|2023|2022|
|||Funds|Funds|Total|Total|
|||£|£|£|£|
|Sundries||-|-|-|119|
|Depreciation||-|-|-|-|
|||-|-|-|119|
|||||||
|Total Charitable Activities||1,226|118,270|119,496|113,280|
|**4. Governance**||||||
|||Unrestricted|Restricted|2023|2022|
|||Funds|Funds|Total|Total|
|||£|£|£|£|
|Legal and Professional||-|3,759|3,759|12,465|
|||-|3,759|3,759|12,465|
|||||||
|Total Resources Expended||1,226|122,029|123,255|125,745|
_13_
## **HILLTOP CIRCLE LTD**
## **Notes to the Accounts**
## **For the year ending 30 June 2023**
|**5**
**Tangible Fixed Assets**
**7**
**Creditors – Amounts falling due within one year**
At 30 June 2023
At 30 June 2022
Additions
**Depreciation**
Other Creditors
At 30 June 2023
Charged in the Year
At 30 June 2022
**Net Book Value**
At 30 June 2023
**Cost**
At 30 June 2022|**Office**
**Equipment**
**Total**
**£**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
2023
2022
£
£
-
-
-
-|
|---|---|
_14_