RISBY VILLAGE HALL CHARITY TRUST
Aylmer Close, Risby IP28 6RT
Charity No. 1186173
Annual Report 2024/2025
USTE
Chair
Vice-chair
Secretary
Treasurer
Mr. Dean Taylor
Mr. Darren Matthews
Mrs. Vivien South
Mrs. Catherine Baines
Mr. David Edwards
Mrs. Karen Taylor
CHARITY OBJECTIVES- The provision of the Village Hall, Recreation Ground, MUGA and
Children'5 Playground for the benefit of the local community.
CHARITY AIMS - The aim of the Charity is to manage, maintain and improve the Village
Hall, Recreation. and Playground facilities for the benefit of the local community.
HALL MANAGER Mr. jamie Hudson

Chairfs Report for the Annual General Meeting on 25th November 2025
I took over as chair following last yearfs AGM and It's turned out to be a busy 12 months.
I would like to express my thanks to everyone who has worked hard and helped
ontribute to the many improvements made this year. We've worked hard to establish a
robust policy and procedures framework which includes a comprehensive financial
controls policy, a new health and safety policy, new safeguarding policy. new risk
assessment framework, new cleaning schedules, improved terms and conditions of hire,
and a new 5-year capital improvement programme. Thanks to Catherine Baines for her
tireless attention to detail with the finances and accounts, Catherine's workload is always
high with a continuous stream of activity behind the scenes. Thanks also to Vivien South
who has kindly stepped in as our new secretary, to Darren Matthews with his hard work
editing and coordinatingdeliveryofThe Stile, and. to Dave Edwards and Karen Taylorfor
coordinating events and raising an extremely healthy amount of funding via grants and
fundraising events. Not forgetting our Hall Manager jamie Hudson who has also had a
busy year, and, on behalf of all trustees. I'd like to thank Jamie for his hard work
maintaining the facility, improving the main kitchen and managing the outside areas.
Thanks alsoto every volunteer who willinglyhelped us with events and those who ktndly
deliver The Stile in all weather conditions. Finally, thanks also to Craig Ellis who stepped
down this year after several years of loyal service and support for the Risby Village Hall.
The financial position for the Village Hall has improved over the past year. However, as
our Treasurer explains in her repor¢ finances continue to remain tight, and we must
continue to work to ensure thatall booking revenues are sufficientto recovertheir input
costs such as heatin& lightin& and cleaning. Hall bookings remain healthy, but we are
lookingat how we can fijrther improve occupancy levels moving forward. We have some
availability in our main hall whilstalso having other areas such as our meeting room and
MUGA that are significantly under-utilised.
We have this year established sub-committees or working groups to help drive
improvements whilst helping to reduce the overall workload of the main trustee
committee. Dave Edwards has been heading up an events team aimed at organising a
wide range of entertainment activities, mostly aligned to improving fundraising for the
village hall. l addition to seeking and applying for grants, Karen Taylor is leading the
Children's Play area project, coordinating a team of enthusiastic parents to deliver by far
our biggest project for manyyears. Vivien South and l are workingwith the Green's team
trying to improve communication and teamworking whi15t improving the outdoor
recreational facilities on offer. In addition. we have also now established a good dialogue
with the School head who has agreed to regularly attend our meetings. As the single
biggest user of our indoor and outdoor facilities ivs in all interests to be closely aligned,

The school provides us with vital income whilst the village hall provides a much-needed
extension of school facilities.
We have also had a successfijl year of fundraising and project delivery. We managed to
raise sufficient funding for the fijll refurbishment of our toilet facilities. all completed on
budget and to a high standard. We have funding in place to improve the main
entranceway and corridor in the village hall with new vinyl flooring new doors, LED
lightin& and redecoration, Finally, we have also successfully raised funds this year for
stage improvements for which work will be carried out in coming months.
Achlevements
Refurbishment of ladies, gents, and accessible toilets.
Creation ofnew storage room and new chair stores.
Fundingsecured for improvements in entrance hallway and the main hall stage.
Agreed a 5-year capital improvement plan,
Successful hosting of fundraising events such as Comedy nights.
Agreed to the erection of new cricket pavilion and football dug outs.
Agreed to the implementation of a new'Hallmasteff online booking system.
Improved communication channels with user groups, including the school.
Introduced editorial content in The Stile, improved use of Facebook, set up a
WhatsApp friends supportgroup, and. introduced a new RVH logo (withthanks to
Jess Austinl).
Our focus for the coming year includes continuing to seekgrant funding not leasttowards
the Children's play area project, to host more fundraising events (including our first
Village Fete for several yearsl), and. to encourage donations via platforms such as Easy
Fundraising and lustGiving. We also need to build a more effective Website platform to
better showcase the facilities and the services we have on offer.
The Trustees have carried out a review of future village hall improvement projects which
may span the next 5 years, or beyond. Whilst this is not deemed a definitive list, as
situations and priorities can change. the key Capex priorities as we currently see them
are summarised in priority order below,.
Children's play area
Veteran oak tree pollarding
Main hall fire door repair / replacement
Small hall & meeting room refurbishment
Kitchen refi¢ new windows, fly screens, new crockery, etc

Wi-Fi (possibly CCTV)
New hall chairs (possibly tables)
Localised flooding in car park, car park improvements
Power upgrade (EV chargers etc)
Further stage improvements, improved lightin& new projector, etc
Improved steps with handrails at front of village hall
New pavilion with changin& toilets & showers
Main hall flooring
MUGA change of use
The trustee's long-terni strategy is to continue to improve the amenities provided, and to
allow more vtllagers to make use of the halls, meerlng room, children's play area, MUGA.
pétanque and the recreation field. Ultimately, this will only be achievable if we can
successfully recruit additional supporters to help plan and coordinate our activities.

Treasurer's Report
It is with great pleasure that I report the Village Hall's finances are in a r¢lativ¢ly stTong¢r
Ex)sition than this tsme last year. This is due solely to the hard work and enthusiasm of the
Trustees as well as Jamie. the Hall Manager, all of whom I wish to thank for their dedication.
For the first time in ihree years the revenue associated with bookings has b¢¢n sufficient to
cover the day-to-day operating costs of running the hall and recreation ground. This year the
operating profit was £3.094.07 compared to a loss of £1,210 l&st year. However, some of this
profit was the result of an audit of our prices revealing thal the ￿nt from ihe Pr¢-School
hadn't been reviewed and increased and we were able to recover just over £1,000 in arrears.
The Hall hire costs were slighily incr¢ased at the start of 2025 and these will continue to be
reviewed on an annual basis. especially with the rising cost of utilities and the growing
demand for Wi-Fi.
The overall net profit this year was £15,103.54 compared to £2.119 last year.
A breakdo￿￿ of the figures can be found in th¢ financial statements following. However.
here ar¢ more details..
Fundraising
We hostcd two Comedy Nights during the year, working in parth¢rship Kai
Baron, raising just ov¢r £1,300.
The Risby Village Lotto for 2024 raised £692. We thank all those who took part and
helped to rdise these valuable funds.
The Indoor Car Bool Continues to be a valuable regular fundraising event, raising over
£I.000 this year. Our thanks go to Jamie for all he does to ensure their success.
Our thanks also go to Jess Austin for organising the Autumn Wreath Making
Workshop which raised £270 and started off the fundrdising for upgrading the
Playground.
Grants
A total of £43.800.00 in grant funding was Kcurcd during the financial year.
Some grants were achi¢v¢d with the help of an interniediary, 4Granls, for which we
paid IOO/o commission.
Grants awarded Specifically for improvements lo th¢ Stsg¢ faciliti¢s:
o Tudwick Foundation - £2.000 less 4Grants commission
Suffolk Community Foundation- Miller Trust Grant
£1,800
£4.800
Grants awarded for the WC refurbishments:
o Belstead Ganzoni - £3.000 less 4Grants commission
o Bernard Sunley Foundation
Garfield Weston Foundation
o National Lottery - £20.000 less 4Grants commission
o W¢st Suffolk Council - Locality Fund
o West Suffolk Council - Triving Communities Budget
£2.700
£5.000
£7,500
£18.000
£800
£39,000

WC Refutbishment Project
As already mentioned, both the female and male Wc's hav¢ b¢en fully r¢furbished with
the acc¢ssibl¢ WC being completed in November. Thanks must go to Dean & Karen foi
their diligent management of the project meaning it was completed to an ¢xtr¢m¢ly high
stsndard with a relatively low budget. In summary:
Female WCS:
Male Wcs..
R¢-configuring WC access doors..
Total expenditure to 30.09.2025
£17.603.86
£18.304.97
£1521.60
£37,430.43
Funded by..
Exisling r¢strict¢d fund..
Neiv grants..
Total funds:
£4.617.58
£39 000.00
£43.617.58
Surplus carried forward to Accessible WC refirbishment..
£6.187.15
During the year we have cancelled our VAT registration. CuTrent VAT rules state that a
business may only reclaim VAT on purchases related to standard rated supplies. However
small businesses may also r¢cov¢r VAT link¢d to exempt supplies under a set threshold as
part of the de minimis rules. The majority of the Village Hall's income comes from hall
bookings which are an exempt supply and therefore, unfortunat¢ly, it is not financially
beneficial to be VAT registered and with the current laxable turnover less than £90,CK)O per
annum ￿ ar¢ not obliged to be registered.
As recommended at last y*s AGM we have moved our TeseTves to a CCLA COIF Charities
Deposit Fund where it has attracted an average of 4 % interest each month.
This year the Tn￿te¢S have thought through and produced a written Financial Controls Policy
to ensure that praclices and procedure5 are fit for purpose and regularly monitored. As a
result, going forward we will set annual budgets and regularly monitor against them the
actuaI income & expenditure. We will also produce an asset register with current values
which ￿711 be use¢ amongst other things, to ¢nsur¢ w¢ are adequat¢ly and appropriat¢ly
insured.
Thanks go to Risby Parish Council for their donation towards the upkeep of the facilities as
well as members of the village for their ￿1c1patIOn in helping the Trustees maintsin and
improve the facilitie5 for generations to come. It is encouraging to know that we have
h¢althier funds for the year ahead.
Once again, I take this opportunity to thank Jack Deal for Lxing our Auditor and for his help
and advice during th¢ year.

RISBY VILLAGE HALL CHARITY TRUST
•rity No: 1186173
INCOME & EXPENDITURE ACCOUNT
For the period l October 2024 to 30 Sèptember 2025
Operating Income
Booklngs- Hall
Clubs & Societies .
Private Bookings-
Ri5by CEVC School Usage '
2025
2024
18,379.00
9,967.OJ
3,208.(JJ
31,554.00
303.50
18,265
8,377
2,805
29,447
145
Booklngs- MUGA
Other Income
Bank Interest received
EV Chargers
Pre-school Rent
Recycling
Wayleave5
1,161.76
719.90
584.42
1,002.72
970.72
2.30
3,280
32,872
2,286.84
800.94
2.30
4,251.84
36,109.34
Total Operatlng Income:
Operatlng Expenses
AdvertiSin￿PrOM0tIOftal
Bad Debts & Write offs
Cleaning- Hall
Electricity
General Administrative Expenses
Hall Manager + Mobile Phone
Insurances
Music Licen￿ & Lottery Fee
Purchases
Repairs & Maintenance - Grounds
Repalrs & Maintenance - Halls
Unrecoverable VAT
Waste Collection
Water
Total Operatlng Expenses:
255.81
49
115
5,257
2,895
256
15,698
1,929
5,463.19
4,040.09
394.62
15,690.CKI
2,325.86
322.24
41.65
1.151.14
1,474.13
901.50
563.60
391.44
33,015.27
48
2.968
2,299
1,330
546
212
34,082
Net Operatlng Proflt:
£3,094.07
-£1.210
Continued overleaf ...

RISBY VILLAGE HALL CHARITY TRUST
Incorne & Expendi￿re Account Page 2
2025
2024
Stile
Income
Advertising
Magazine Sales
2,490.86
3,200.￿j
5,690.86
2,400
3,285
5,685
Expenses
Printing
4,092.19
£1,598.67
4,487
£1,198
Stlle Proflt
Fundralsln8 & Donatlons
Car Boot
Donations & Legacies
Fundralsing
Grants
1,155.30
604.80
2,281.13
43,800.CQ
£47,841.23
508
619
1,004
£2,131
Projects
WC Refurbishment
37,430.43
£37,430.43
£0
NEf PROFIT:
£15,103.54
£2,119
Clubs & Societies- Regular groups using the Hall eg Brownies. Pilates or Lindyhop
One-off events & partie5
' School usage includes school sports and PTA bookings

RISBY VILLAGE HALL CHARITY TRUST
Charlty No: 1186173
STATEMENT OF ASSETS & UABIUTIES
As at 30 September 2025
2024
Assets
Lloyds Current Account
Lloyds Saving5 Accounts
CCLA Deposit Fund
Cash in hand
Debtors
2,380.53
10,000.00
48.629.21
33.50
2,220.50
63,263.74
,451
37,010
io
1.850
47,321
Less Llablllties
Creditors
Risby Lotto
445.00
1,680.00
2,125.00
18
1,267
1,285
TOTAL NET ASSETS
£61,138.74
£46,035
Represented by..
General Fund
As at 1st October 2024
Surplusldeficit for the period
Balance at 30th September 2025
41,417.62
8,463.97
49,881.59
39,299
2,119
41,418
Restrlcted Fund5
As at 1st October 2024
Surplus/deficit for the period
Balance at 30th September 2025
4,617.58
6,639.57
11,257.15
4,618
4,618
TOTAL CHARITY FUNDS AT 30 SEPTEMBER 2025
£61,138.74
£46,035
Slgned
Chalrman
Slgned
Treasurer
Date

(HARITY COMMISSION Independent examiner's report on the
fOR ENGLANO AND WAIES
accounts
Section A
Independent Examiner's Report
Report to the trustees
,PLI)h. U Ik@￿ ¥.
On accounts for the year
ended
Charity no
lifanyl l ! 117
Set out on pages
I report lo the Iruslees on my examination of the accounts of the above
harily I'the Trusl'l for the year ended
Responsibilitie5 and
basis of report
As the charity's trustees. you are iesponsible for the preparation of the
accounts In accordance with the requirements ol the Charities Acl 2011
(' the Act").
I report In respect of my examination of the Trust's accounts cariied out
under seclioi) 145 of the 2011 Act and In carrying out my examination. I
have followed all the applicable Directions given by the Chaiily Commission
under section 14515llbl of the Act
Independent IThe charily's gloss Income exceeded £250.000 and l am Qualified lo
examiner's statement undertake the examination by being a qualified member ol Iinsert name ol
applicable11sled bodyll Delete I l if i?ol applicable
I have Completed my examination. I confirm that no material mallers have
come lo my 311enlion in connection with the examination (other than that
disclosed below ') which gives me Cause lo believe that In. any material
respect
the accounting records were nol kept in accordance with section 130
of Ihe Chaiilies AGI. or
the accounts did nr)l accoid with the accounting records, or
the 2ccounls did not comply with the applicable requirements
concerning the form and conlenl of accounts sel out in the Chaiilies
{AcGoun15 and Reports) Regulations 2008 other than any requirement
that the accounts give a 'lrue and fair view which Is not 3 matter
considered as part of an Independent examination.
I have no concerns and have come acr055 no other matters in connection
w￿th the examination lo which allenlion should be drawn In this report in
order lo enable a proper understanding of the accourlls to be reached.
Please delete Ihe words in Ihe brackets if they do not apply
Signed..
Date..
Name.. :. Cr_
Relev3nt profe55ional
qualificationls) or body
IER
Oct 2018

lif anyl:
Address: il• S,di.-.
.1 Lguv
ISL
Seclion B
Dlsclosure
only compleTe IT The examiner neeas io nigniighl material matters of concern
Isee CC32 Independent exam1n31ion of charity accounts directions and
guidance for examinersl.
Give here brief details of
any items that the
exarniner wishe5 to
disclose.
IER
Oct 2018