RISBY VILLAGE HALL CHARITY TRUST Aylmer Close Risby Charity No. 1186173
Annual Report 2023/2024
TRUSTEES Chairman Mr. Darren Matthews Vice-Chairman Mr. Craig Ellis Secretary Mrs. Sophie Flux Treasurer Mrs. Catherine Baines Committee Member Mr. David Edwards
HALL MANAGER Mr. Jamie Hudson
OBJECTIVES –The provision of the Village Hall, Recreation Ground and Playground for the benefit of the Village.
AIMS – The aim of the Charity is to maintain and improve the fabric of the Village Hall, Recreation Ground and Playground.
Chairman’s Report for the Annual General Meeting 26[th] November 2024
First, I would like to say thank you to all the Trustees and volunteers for their commitment over the past year. I especially want to thank Jamie Hudson for maintaining the Halls, Kitchens, and outside Garden Area and David Edwards for all the time he has put in to managing the EV chargers and applying for grants for the major projects we have planned in 2025.
It’s been a productive year and we have been able to maintain the financial stability of the trust funds through regular bookings and fundraising.
Achievements
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The Village Hall Charity Trust have done the following during the year:
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Monthly Coffee mornings
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Manage the Planters with flowers, bulbs and wildflowers
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Repaint the internal walls of the large hall
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Maintaining the surface of the car park
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Fenced off more of the field in conjunction with the Cricket Club
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Car boot sales during winter months
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Fundraising for the toilet improvements
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Risby Lotto Fundraising
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During the year we have seen good use of the MUGA, by several regular clubs and hope this will continue during the winter months.
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The forward bookings are good, and there are very few nights of the week when the halls are not being used.
Next Year 2024 – 2025
The committee has one major project which we are looking to move forward with in the coming year, namely:
- WC Refurbishment
The committee’s long-term strategy is to continue to improve the amenities provided, and to allow more of the village to make use of both halls, the MUGA, and the recreation field.
Some of our long term projects are:
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Secure funds for resurfacing of car park area (when needed)
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Restoration or installation of a new wood floor for the large hall.
Treasurer’s Report
This is my second year as Treasurer and we continue to use Quickbooks for our daily bookkeeping needs including raising invoices to customers and submitting regulatory tax information to HMRC. The software helps Jamie and I to keep abreast of outstanding debtors and to run the accounting of the Hall in a modern and professional manner.
The use of accounting software has also enabled us to look at different areas of the finances and to drill down in more detail. For example, it can be seen that The Stile raised £1,198.05 of valuable funds for the Hall this year. Thanks must go to Darren for his tireless production of the magazine every month. However, in contrast, it has become clear that by stripping out fundraising activities and grants, the Hall does not cover its operating overheads from booking fees and other revenue alone. The net operating profit for the financial year ending 30[th] September 2024 was minus £1,210.15 This figure included £719.90 of interest received from the bank as we made use of higher interest rates by putting our capital reserves into savings accounts. Without this, the situation would have been even worse.
The policy of the Trustees is to keep our prices as low as possible for the benefit of the community but to try and break even on operating costs so that any fundraising activities and grants can be used for larger maintenance and refurbishment projects. With this in mind and with recent rises in the cost of utilities and consumables the committee has decided to increase hall hire prices from 1[st] January 2025. Even with these increased booking fees the viability of the Hall and Grounds will continue to be dependent on volunteers undertaking fundraising events and applying for grants.
This year’s fundraising income was raised through the 2023 Village Hall Lottery (£555) and The Galaxy Big Band Raffle (449) on New Year’s Eve. Thank you to all those who contributed. Thanks also go to the Parish Council and Claas for their generous donations to help keep our funds healthy.
Jamie has repainted the large hall this year but beyond normal maintenance jobs we have not undertaken any major refurbishment projects. However, we needed to check and maintain the safety of the trees around the Recreation Ground and this work cost £3,000 including VAT.
The total income for the year was £40,687.52 and the total expenditure was £38,568.72 resulting in a net profit of £2,118.80.
I would like to take this opportunity to thank the Committee for their support and encouragement. I also thank Jack Deal for being our Auditor again and for his help and advice during the year.
RISBY VILLAGE HALL CHARITY TRUST
Charity No: 1186173
INCOME & EXPENDITURE ACCOUNT
For the period 1 October 2023 to 30 September 2024
| Operating Income Bookings - Hall Clubs & Societies ^ Private Bookings ~ Risby CEVC School Usage " Bookings - MUGA Other Income Bank Interest received EV Chargers Pre-School Rent Recycling Wayleaves Total Operating Income: Operating Expenses Advertising/Promotional Bad Debts & Write offs Cleaning - Hall Electricity General Administrative Expenses Hall Manager + Mobile Phone Insurances Music Licence & Lottery Fee Purchases Repairs & Maintenance - Grounds Repairs & Maintenance - Halls Unrecoverable VAT Waste Collection Water Total Operating Expenses: Net Operating Profit: |
2024 18,264.50 8,377.00 2,805.00 29,446.50 145.01 719.90 584.42 1,002.72 970.72 2.30 3,280.06 32,871.57 49.20 115.00 5,257.16 2,895.03 255.55 15,697.50 1,929.22 479.72 48.33 2,968.20 2,298.59 1,330.22 545.86 212.14 34,081.72 -£1,210.15 |
2023 18,304 8,743 2,520 29,567 238 0.00 231 1,258 1,258 2 2,749 32,553 344 1,077 5,310 3,307 271 15,755 1,751 655 402 957 1,765 998 524 347 33,464 -£910 |
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Continued overleaf …
RISBY VILLAGE HALL CHARITY TRUST
Income & Expenditure Account Page 2
| Stile Income Advertising Magazine Sales Expenses Printing Stile Profit Fundraising & Donations Car Boot Donations & Legacies Fundraising Grants Projects Planters NET PROFIT: |
2024 2,400.05 3,285.00 5,685.05 4,487.00 £1,198.05 508.40 618.67 1,003.83 0.00 £2,130.90 0.00 £0.00 £2,118.80 |
2023 2,721 3,213 5,933 4,836 £1,097 845 2,230 1,513 1,000 £5,588 -114 -£114 £5,661 |
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Notes
^ Clubs & Societies - Regular groups using the Hall eg Brownies, Pilates or Lindyhop ~ One-off events & parties
" School usage includes school sports and PTA bookings
RISBY VILLAGE HALL CHARITY TRUST
Charity No: 1186173
STATEMENT OF ASSETS & LIABILITIES
| As at 30 September 2024 Assets Lloyds Current Account 8,451.20 Lloyds Savings Accounts 37,009.86 Cash in hand 10.00 Debtors 1,849.50 47,320.56 Less Liabilities Creditors 18.36 60 Club 1,267.00 1,285.36 TOTAL NET ASSETS £46,035.20 Represented by: General Fund As at 1st October 2023 39,298.82 Surplus/deficit for the period 2,118.80 Balance at 30th September 2024 41,417.62 Restricted Fund As at 1st October 2023 4,617.58 Surplus/deficit for the period 0.00 Balance at 30th September 2024 4,617.58 TOTAL CHARITY FUNDS AT 30 SEPTEMBER 2024 £46,035.20 |
2023 12,836 30,000 25 2,885 45,746 665 1,165 1,830 £43,916 34,803 4,496 39,299 2,562 2,056 4,618 £43,916 |
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Risby Village Hall Charity Trust On accounts for the year 30 September 2024 Charity no 1186173 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/09/2024.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 11/11/2024
Signed: Name: Jack Deal Relevant professional ACA (ICAEW) qualification(s) or body (if any): Address: The Grain Store, Park Farm Barns, Cavenham, IP28 6DA
1
October 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER