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2023-09-30-accounts

RISBY VILLAGE HALL CHARITY TRUST Aylmer Close Risby Charity No. 1186173

Annual Report 2022/2023

TRUSTEES Chairman Mr. Darren Matthews Vice-Chairman Mr. Stephen Spencer – resigned April 2023 Secretary Mrs. Sophie Flux Treasurer Mrs. Catherine Baines Mr. David Edwards Mr. Fred Rowell - resigned October 2022 Mr. Craig Ellis

HALL MANAGER Mr. Jamie Hudson

OBJECTIVES –The provision of the Village Hall, Recreation Ground and Playground for the benefit of the Village.

AIMS – The aim of the Charity is to maintain and improve the fabric of the Village Hall, Recreation Ground and Playground.

Chairman’s Report for the Annual General Meeting 28[th] November 2023

First, I would like to say thank you to all the Trustees and volunteers for their commitment over the past year. It’s been a very productive year and we have been able to continue maintaining the financial stability of the Trusts funds. We have also been busy with lots of projects and fundraising. I would like to thank Jamie Hudson for maintaining the halls, kitchens and outside garden area. I would also like to thank David Edwards for all the time he has put into getting the EV-Chargers installed.

Achievements

Next Year 2023 – 2024

The committee have several projects which we are looking at moving forward with in the coming year.

These include the following:

The committee’s long-term strategy is to continue to improve the amenities provided, and to allow more of the village to make use of both halls, the MUGA and the recreation field.

Some of our long-term projects are:

Treasurer’s Report

This is my first full year as Treasurer and during the year we moved the accounts onto Quickbooks. This has enabled Jamie, the Hall Manager, to raise sales invoices directly from the software and enabled me to submit fully compliant MTD VAT returns directly to HMRC. Although Quickbooks incurs an administrative cost it makes day to day bookkeeping easier and more transparent. It is also much easier to see which sales invoices remain outstanding and to send reminders to customers. As a consequence, there are fewer outstanding debtors at the year end.

We have also consolidated the Restricted Fund, with full written consent from any interested parties, into one fund, currently WC Refurbishment causing an accounting adjustment of £891.21. During the year the proceeds from the Quiz Night (£208.47) and the Open Gardens event (£956.39) were also added to this fund.

Dave Edwards has been added as a full signatory on the Lloyds Bank current account with full online banking access which he uses regularly in his role as manager of the 60 Club. This provides an added layer of transparency within the organisation. We are also encouraging as many people and clubs as possible to move away from paying by cash and to use online banking transfers instead. With bank interest rates rising during 2023 we opened two savings accounts at Lloyds in September 2023.

This year we have reviewed the advertising sales, the cost of subscribing and the number of copies printed of The Stile magazine in order to make sure the magazine does not run at a loss. The annual cost for subscribing to The Stile was raised from £2.50, where it has been for possibly 20 years, to £5.00. However, circulation numbers are down probably due to new, younger residents in Risby not signing up but rather opting to rely on social media sites for news and updates.

We have not undertaken any major refurbishment projects this year, but continue to discuss and plan future works and maintenance jobs. The Financial Statements show that the Hall barely covers its costs with bookings alone and is dependent on donations, fundraising and grants for any major works.

The total income for the year was £45,792.01 and the total expenditure was £40,130.96 resulting in a net profit of £5,661.05.

I would like to take this opportunity to thank the Committee for their support and encouragement as I have taken on this role. I would also like to thank Jack Deal for being our Auditor again and for his help and advice during the year.

RISBY VILLAGE HALL CHARITY TRUST

Charity No: 1186173

INCOME & EXPENDITURE ACCOUNT

For the period 1 October 2022 to 30 September 2023

Operating Income
Bookings - Hall
Car Boot
Clubs & Societies ^
Private Bookings ~
Risby CEVC School Usage "
Bookings - MUGA
Other Income
EV Chargers
Pre-School Rent
Recycling
Wayleaves
Total Operating Income:
Operating Expenses
Advertising/Promotional
Bad Debts & Write offs
Cleaning - Hall
Electricity
General Administrative Expenses
Hall Manager + Mobile Phone
Insurances
Music Licence & Lottery Fee
Purchases
Repairs & Maintenance - Grounds
Repairs & Maintenance - Halls
Unrecoverable VAT
Waste Collection
Water
Total Operating Expenses:
Net Operating Profit:*		 2023
844.92
18,304.00
8,743.00
2,520.00
30,411.92
237.50
230.90
1,257.51
1,258.15
2.30
2,748.86
33,398.28
344.40
1,077.36
5,310.48
3,307.07
271.31
15,754.59
1,750.80
655.30
401.93
956.71
1,765.06
997.89
523.86
346.80
33,463.56
-£65.28		 2022
708
6,120
18,833
2,614
28,275
181
0
753
1,389
2
2,144
30,600
389
0
5,849
4,269
893
12,000
1,680
310
0
384
7,137
0
499
-150
33,260
-£2,660

Continued overleaf …

RISBY VILLAGE HALL CHARITY TRUST

Income & Expenditure Account Page 2

Stile

Income
Advertising
Magazine Sales
Expenses
Printing
Stile Profit
Fundraising & Donations
Income
Donations & Legacies
Fundraising
Grants
Planters donations
Expenditures
Planters expenditure
Fundraising & Donations Profit
Projects
Gym Equipment
Solar Panels
Project Costs
NET PROFIT:		 2,720.90
3,212.50
5,933.40
4,836.00
£1,097.40
2,230.10
1,512.73
1,000.00
1,000.00
5,742.83
1,113.90
£4,628.93
£5,661.05		 4,187
5,409
-£1,222
2,344
3,403
5,747
£5,747
7,062
10,798
-£17,860
-£15,995

Notes

^ Clubs & Societies - Regular groups using the Hall eg Brownies, Pilates or Lindyhop

These may be different definitions from previous years

RISBY VILLAGE HALL CHARITY TRUST

Charity No: 1186173

Restricted Fund Notes 2023

Opening Balance as at 1st October 2022
Made up of:
A
WC Refurbishment Fund
B
Christmas Dinner Fund
C
Donation to Large Hall
D
MUGA Fund
Less Unreclaimed VAT
Adjustments made:
B
Used to repair the kitchen oven
C
Moved to Hall repairs
D
Moved to Bad Debts & Write offs
Plus
Historical Village Fete Float
Additions during the year to the WC Refurbishment Fund:
Quiz Night - April 2023
Open Gardens - June 2023
Closing Balance as at 30th September 2023		 3,134.72
109.65
20.00
1,275.14
-1,978.00
-702.86		 £2,561.51
-109.65
-20.00
702.86
318.00
208.47
956.39
£4,617.58

RISBY VILLAGE HALL CHARITY TRUST

Charity No: 1186173

STATEMENT OF ASSETS & LIABILITIES

As at 30 September 2023
Assets
Lloyds Current Account
Lloyds Savings Accounts
Cash in hand
Debtors
Less Liabilities
Creditors
60 Club
TOTAL NET ASSETS
12,835.95
30,000.00
25.00
2,885.25
45,746.20
664.80
1,165.00
1,829.80
£43,916.40		 2022
35,625
0
31
3,931
39,587
318
1,905
2,223
£37,364
Represented by:
General Fund
As at 1st October 2022
Surplus/deficit for the period
Balance at 30th September 2023
Restricted Fund
As at 1st October 2022
Surplus/deficit for the period
Balance at 30th September 2023
TOTAL CHARITY FUNDS AT 30 SEPTEMBER 2023
34,802.63
4,496.19
39,298.82
2,561.51
2,056.07
4,617.58
£43,916.40*		 46,993
-12,191
34,802
6,366
-3,804
2,562
£37,364

Notes

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Risby Village Hall Charity Trust

On accounts for the year 30 September 2023 Charity no 1186173 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/09/2022.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 25/11/2023 Signed: Name: Jack Deal Relevant professional ACA (ICAEW) qualification(s) or body (if any): Address: The Grain Store, Park Farm Barns, Cavenham, IP28 6DA

October 2018

1

IER

Disclosure

Section B

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER