## **Trustees’ Annual Report for the period** **From Period start date 6[th] November 2019 To Period end date 31[st] December 2020 Charity name: OLIVE BEARERS** **Charity registration number: 1186167** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To relieve poverty, sickness, hardship and distress of
children, orphans and widows primarily in Africa but
also anywhere in the world by providing education,
training and healthcare projects.
One of the main effects resulting from this poverty is a
very low life expectancy rate in Bumala, Kenya.
The relationship between wealth and life expectancy is
largely due to the nature of poverty. E.g., the inability to
see a doctor, access contraception, buy medicine, etc.
all compound the chances of early mortality. Poverty
has impacts beyond general health too, like exposing
people dis-proportionally to unsafe living conditions.
This informs the reality in Kenya, where people over the
age of 65 make up only2.7 percentof the population,
and the average life expectancy is only 59 years.
.| Page 1 |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|•
Olive Bearers has been working closely with
Bumala Visions Community Based Organisation
in Bumala, (BVCBO) Kenya
•
Funded 71 very needy children to attend full
time education at St Annes School - Kenyan
Education Standards
•
Children receive 2 meals a day, medical care
and a school uniform
•
In December 2019, a Chicken House was
turned into a classroom for a pre-primary class
•
Due to Covid restrictions, all schools were
closed but teachers from St Anne’s assessed
and dealt with children’s needs in the community
in an attempt to keep the children motivated.
•
During lock-down the school premises were
used as a Feeding Centre for the village, up to
200 families.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Olive Bearers Trustees are recruited according to
Charity Commission guidelines e.g., building on skills
and experience of existing Trustees, carrying out skills
needs analysis and recruiting to identified gaps.
The next Trustee will be considered for skills tobring in
new contacts to raise funds.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The Trustees apply the funds of Olive Bearers at their
discretion and in accordance with the charitable
purposes and objectives of the charity and which align to
its Grant Making Policy.| |Policy on social investment
including program related
investment||None| |Contribution made by
volunteers|Para 1.38|Olive Bearers volunteers have provided support through
their diverse range of skills e.g., accountancy, website
building, database, management consultancy, desktop
publishing, technical knowledge and fundraising skills.| Page 2 ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In addition to achievements listed in the summary on
page 1 , the following were accomplished:
•
Providing water for the school, e.g., ‘hand dug’
well at the school which yields around 2 thousand
litres of water per day and gives needy people the
opportunity to fill their containers.
•
During lockdown, a Football Team was set up for
all children and kits supplied by FC Lakeside,
Cheltenham, UK
•
Access to medical advice is not readily available
in Bumala. Olive Bearers facilitated access to
doctors and treatment for acute conditions, e.g.,
Epilepsy, Malaria
•
Olive Bearers supported the Christmas
Celebrations by providing funds to purchase
shoes and a school bag for each child.
•
Progression through the school is celebrated with
Graduation Ceremonies and Certificates.
•
Gowns and mortar boards are handmade by
volunteers in the community giving the children a
real sense of educational achievement from an
early age.| Page 3 ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Fundraising via following activities: -
•
Craft Fayres to raise the profile of Olive Bearers
•
Community Devon Cream Tea with guests
including local MP (Kevin Foster) and Torbay
Councillor
•
The charity was publicised and promoted through
the visit of Pastors Benard and Lily Omondi from
St. Annes School, Bumala, Kenya
•
Olive Bearers provides quarterly Bulletins to
supporters, “Making Every Penny Count” to
update them on activities and progress
•
Websitewww.olivebearers.org.uk was built to
provide communication and updates to its
supporters, by posting newsletters and advertising
up and coming events| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The majority of fundraising activities had to stop due to
Covid restrictions and lockdowns.| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The majority of donations received are ringfenced for
specific needs such as: -
•
Child & Adult Sponsorship
•
Covid Emergency Fund (new)
•
Converting the Chicken House into a Classroom
(Grade 3)
•
Christmas Community Event| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Monies being held in reserve for the new school until
such time as building work can proceed.| |Amount of reserves held|Para 1.22|£2089.38| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal sources of funds are from: -
•
individuals who support the aims and objectives
of Olive Bearers and the work at St Annes
School, Bumala.| |A description of the principal
risks facing the charity|Para 1.46|The risk facing the charity are the lack of
sponsors/supporters due to Covid restrictions.| Page 4 ## **Structure, Governance and Management** |**Description of charity’s**
**trusts:**||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|•
Trustees’ skills audits and recruiting
to subsequent need
•
Appointment by Trustee Meeting
and vote| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Induction to Olive Bearers and Charity’s
governing documents via Trustee Welcome
Pack e.g.,
•
Understanding Charity’s Purpose and
Requirements
•
Understanding Trustee Roles and
Responsibilities
•
Charity Finances
•
Grant Making Policy| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|•
Chair
•
Secretary
•
Treasurer
•
Sponsorship Co-ordinator
•
Media/Website Designer| |Relationship with any related
parties|Para 1.51|•
Bumala Visions Community Based
Organisation – Ps Benard Omondi
•
(Poultry Project) Burnbrae Farms,
Canada (Helen Hudson)
•
(Young Women’s Empowerment
Program) Alan Carnie, Canada
•
Lakeside FC, UK (Rob Griffiths)| ## **Reference and Administrative details** |Charity name|OLIVE BEARERS| |---|---| |Other name the charity uses|Olive Bearers (UK)| |Registered charity number|1186167| |Charity’s principal address|Windyridge,
Maidenway Lane,
Paignton, Devon TQ3 3NH| Page 5 ## **Names of the charity trustees who manage the charity** |**Trustee name**
Derek George Wills
Carolyn Mary
Elizabeth Starkings
Ellen Elizabeth Anne
Wills
John Sharman
Muriel Makotore
Joyce Wilson|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---| ||Chair||| ||Secretary from
March 2021||| ||Treasurer||| ||Website
Co-ordinator||| ||Sponsorship
Co-ordinator|14/03/2020|| ||||| |
Deborah Jeanette
Reid|Secretary|06/11/2019 to
07/03/2021|| |
Katherine Bates|Fundraising|06/11/2019 to
27/11/2020|| ||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |None||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |**Funds held as custodian trustees on behalf of**|**others**| |---|---| |Description of the assets held in this capacity|N/A| |Name and objects of the charity on whose behalf the assets
are held and how this falls within the custodian charity’s
objects|N/A| |Details of arrangements for safe custody and segregation of
such assets from the charity’s own assets|N/A| Page 6 ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |Training & Development
Consultancy|Antje Cooley|49 Lammas Lane, Paignton, Devon TQ3 2PX| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** N/A ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Derek George Wills **Position (eg Secretary, Chair, etc)** Chair **Date** 26th June 2021 Page 7 Charfly number 1186167 Olive Bearers Accounts 31 De￿rnber 2020 Olfv• Bearers Report and accounts Contents ago Independent examiners report Statement of financial activibes statsmonts of assets and liabilities Notes to the accounts Ollve Bearer8 Indopend•nt gxamlneV• report to tha tNst•OB of Ollve Bearers I report to the trustees on my examination of the accounts ofthe Oliver Bearer5 Gharty for the period 8 Novemter 2019 to 31 December 2020. Re6PeCtlve respon$lbiliti88 of tru8taos and examlner R95wnsibililies and basis of report A5 the charity trustees of the Trust you are responsible for the p¢paration of the xcounts in accordance wth the raquirements of the Charities Act 2011 {'the Acfl. Bo818 of Independent •xamlnerfs r•port I report in respect of my examination of the Trusvs accounts Garried out under section 145 of the 2011 Act and in carrying out my oxaminatron I have lollowed all the applicable Directions given by the Charity Commission under section 145(5)Ib) of the Act. Independent examinerfs ststement I have completed mi examination. Independent oxamlnef8 8tatoment I confirm that no materi81 matters have come to my attention in connection with the examination giving me cause to believe that in any malerial rèspect 1. afxounting records were not kept in resFe¢t of the Trust as r4uired ty section 130 ofthe Art or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in conneclKffl with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be re8ched. Signed-. LL L¢L C C8sling IFCCA) 68 ',_irne Tree Walk Newton Abbot Devon Ta12 4LF 20 May 2021 Olive Bearers Statemont of Financial Acthilties For the Perlod 6 November 2019 to 1 December 2020 unrnstriCt￿ Restrlctod Total Fund8 Fund8 Funds 2020 Not Incoming resources Incoming resources from generat8J funds 4,873 26,583 31,256 Totsl incoming resourcos 4,673 28.583 Expfrndltur• Charitable athvitie5 6,029 32.413 Net movements in fund$ -1,356 199 -1,157 Re￿ncIlIatIOn of fund8 Total funds brought fOr￿ard 1,356 1.890 3,246 Total fvnds carried forward 2,089 Ollve Bearers Charity number Statsments of assots and Ilabilitles as at 31 December 2020 2020 Curront a889ts Cash at bank and in hand 2,089 Credltorn: amounts falllng duo within ono ymr Net current ass•ts 2,089 Net 48$0ts 2.089 The lunds of thg chartty Restrthd funds Unrestricted fund$ 2,089 Total charlty fund8 2.089 Ollve B￿rerS Notss to the Accounts a8 at 31 December 2020 l Donatlons Unr98trk￿ Rastrlcted Total Funds Funds Fund8 2020 Child Swn80rship Adult sponsorship Children specrf¢c need8 Covid Emergency fund New School Chicken house to cla8srcorn Christmas 2019 Christsmas 2020 Grfts ft)r chiklren PFI Oiher donations Bank charge incorne Gfft Aid 16,109 1.419 16 2,SXIO 1.905 2,460 924 16.109 1,419 16 2.900 1,9L15 924 480 50 320 320 2.384 15 2,274 2,384 16 2,274 4.673 26.583 31,256 2 Charttablo actbvltle• Unr6strlGted R8strlcted Total Fund8 Funds Funds Child Sponsorship Aduh Sponsorship Children Specffic needs Covid emorgency fund New School Chicken House to ¢lassroom Christrnas 2019 Christmas 2020 Children's grfts PFI expense Bank charg8S other charrlable activities 16,426 16.426 1.654 20 2,900 2D 1,400 3,860 2,074 2,074 480 50 320 320 {270) 4,899 {270) 4.899 6.029 26.384 32,413 Charfly number 1186167 Olive Bearers Accounts 31 De￿rnber 2020 Olfv• Bearers Report and accounts Contents ago Independent examiners report Statement of financial activibes statsmonts of assets and liabilities Notes to the accounts Ollve Bearer8 Indopend•nt gxamlneV• report to tha tNst•OB of Ollve Bearers I report to the trustees on my examination of the accounts ofthe Oliver Bearer5 Gharty for the period 8 Novemter 2019 to 31 December 2020. Re6PeCtlve respon$lbiliti88 of tru8taos and examlner R95wnsibililies and basis of report A5 the charity trustees of the Trust you are responsible for the p¢paration of the xcounts in accordance wth the raquirements of the Charities Act 2011 {'the Acfl. Bo818 of Independent •xamlnerfs r•port I report in respect of my examination of the Trusvs accounts Garried out under section 145 of the 2011 Act and in carrying out my oxaminatron I have lollowed all the applicable Directions given by the Charity Commission under section 145(5)Ib) of the Act. Independent examinerfs ststement I have completed mi examination. Independent oxamlnef8 8tatoment I confirm that no materi81 matters have come to my attention in connection with the examination giving me cause to believe that in any malerial rèspect 1. afxounting records were not kept in resFe¢t of the Trust as r4uired ty section 130 ofthe Art or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in conneclKffl with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be re8ched. Signed-. LL L¢L C C8sling IFCCA) 68 ',_irne Tree Walk Newton Abbot Devon Ta12 4LF 20 May 2021 Olive Bearers Statemont of Financial Acthilties For the Perlod 6 November 2019 to 1 December 2020 unrnstriCt￿ Restrlctod Total Fund8 Fund8 Funds 2020 Not Incoming resources Incoming resources from generat8J funds 4,873 26,583 31,256 Totsl incoming resourcos 4,673 28.583 Expfrndltur• Charitable athvitie5 6,029 32.413 Net movements in fund$ -1,356 199 -1,157 Re￿ncIlIatIOn of fund8 Total funds brought fOr￿ard 1,356 1.890 3,246 Total fvnds carried forward 2,089 Ollve Bearers Charity number Statsments of assots and Ilabilitles as at 31 December 2020 2020 Curront a889ts Cash at bank and in hand 2,089 Credltorn: amounts falllng duo within ono ymr Net current ass•ts 2,089 Net 48$0ts 2.089 The lunds of thg chartty Restrthd funds Unrestricted fund$ 2,089 Total charlty fund8 2.089 Ollve B￿rerS Notss to the Accounts a8 at 31 December 2020 l Donatlons Unr98trk￿ Rastrlcted Total Funds Funds Fund8 2020 Child Swn80rship Adult sponsorship Children specrf¢c need8 Covid Emergency fund New School Chicken house to cla8srcorn Christmas 2019 Christsmas 2020 Grfts ft)r chiklren PFI Oiher donations Bank charge incorne Gfft Aid 16,109 1.419 16 2,SXIO 1.905 2,460 924 16.109 1,419 16 2.900 1,9L15 924 480 50 320 320 2.384 15 2,274 2,384 16 2,274 4.673 26.583 31,256 2 Charttablo actbvltle• Unr6strlGted R8strlcted Total Fund8 Funds Funds Child Sponsorship Aduh Sponsorship Children Specffic needs Covid emorgency fund New School Chicken House to ¢lassroom Christrnas 2019 Christmas 2020 Children's grfts PFI expense Bank charg8S other charrlable activities 16,426 16.426 1.654 20 2,900 2D 1,400 3,860 2,074 2,074 480 50 320 320 {270) 4,899 {270) 4.899 6.029 26.384 32,413