PARTIALLY SIGHTED SOCIETY HAVERING (PSSH) INCOME AND EXPENDITURE ACCOUNT PERIOD 12 MONTHS TO 31 MARCH 2023
| 12 mths to 31 Mar 2023 £ INCOME Subscriptions 939.50 Theatre charge 769.75 Raffle 649.10 Day trip charge 385.00 Donations - sundry small 200.00 BBQ 180.00 Fund raising red pots 172.39 BBQ refund 150.00 Sale of pens/badges/stationery/diar 99.00 HAD Hall Hire refunds 40.00 Shopping bags 5.00 Entertainment 0.00 Auction 0.00 DBS 0.00 Drop in Funds 1670.10 EXPENDITURE Day trips 659.45 Entertainment 600.00 BBQ hire 517.73 Minibus hire 560.00 Theatre tickets 464.45 BBQ food 227.03 Public Liability/Computer insurance 194.96 Fish and chip supper 180.00 Hall hire - HAD 200.00 Postage/stationery/diaries/pens/bad 142.67 AGM refreshments 118.00 Christmas party expenses 100.77 Hall hire 100.00 PPL License 71.71 Flowers & Gifts 50.00 Donation 40.00 DBS check 24.30 shopping bags 7.20 Outings - theatre etc 0.00 BBQ hall 0.00 mugs 0.00 teapots 0.00 Vouchers/raffle prizes 0.00 Drop in funds 926.11 Excess of Income over (Regular) Extraordinary receipts Sponsorship 500.00 Donation in memory 1000.00 |
5,259.84 |
|---|---|
| 5,184.38 | |
| 75.46 | |
| 1,500.00 |
Total excess of Income over Expenditure
1,575.46
| At bank 1st April 2022 8,411.10 Cash in hand 124.35 At bank 31st March 2023 9,487.00 Cash in hand 448.10 Increase in Funds from all sources in the period |
|
|---|---|
| 1,575.46 | |
Examined and found to be in accordance with the documents and records pro
Esther Mannoukas
Partially Sighted Society Havering Established 1977
(Registered Charity No. 1186148)
Minutes of Annual General Meeting held on 15th May 2023
1. Welcome
John thanked all for coming. He had some sad news that Hilary Ryding passed away on 25.4. We have a new member, Barbara Hensher.
There was a red pot for £25.74
John and Glynda were invited on 27/4 to the Town Hall to receive a certificate (which he read out) from the Mayor for their civic award for their work in the PSSH. John mentioned the Mayor having attended our BBQ last year and was impressed with the work of the PSSH.
2. Apologies
Steve Ellis, Pat Moody and daughter Pat, Chris Nicholass, Sylvia Fisher, Martin Adams, Eve Farraud, Ken Furnell, Jackie Burr, Marie Broad, Betty Baker, David Julian, Kieran Gildea, Patty Collings and Charlotte Hammond Attendance - There were 32 members present.
3. 2022 Minutes
The Minutes from the May 2022 AGM were read out by Janice. There was an error re Joanne Price. She had not passed away, she was now in a care home. Plus it was Eve, not Eva Farraud. Corrections were made and Minutes signed by John.
4. Matters Arising
There were no matters arising.
5. Chairman’s Report
John said it was a positive year, with some sad losses. We had been donated a number of items no longer required e.g. white sticks, monocles, CCTVs, magnifiers, tapes and CDs and liquid level indicators. These have been passed on to those who would benefit from them.
Also there have been 7 Queens Theatre trips, 3 trips locally and 3 further afield. In addition, the summer and coronation Drop-In events plus the Social Gathering and Barbecue, all enjoyed and well attended.
The Tuesday Drop-in sessions have really made a difference to people’s lives with their demonstrations and talks on the first Tuesday of the month together with the exchange of information and advice, plus the friendliness of the people who regularly attend.
John hoped that everyone had enjoyed the Monday entertainment as much as he has. He mentioned some slight changes to be made (which will be spoken about later on in Social Secretary’s report)
3 new members have joined and 3 new volunteer drivers (11 in total and 4 on standby) which is great. Very sadly, 7 members have passed away, a higher number than ever before, even in the pandemic year only 2 people passed away, neither due to Covid. John praised all the volunteers for Monday evening and also the Tuesday drop-in, giving up their time and paying for their own petrol.
Policies
Risk Assessments Policies – these keep our members, volunteers and entertainers safe on a day to day basis. They are in place for both groups and the barbecue.
Safeguarding Policies – Being a registered charity these have to be in place to make sure everything is being done to make you feel safe on a long and short term basis.
General Data Protection Regulation (GDPR) - as it has been 5 years since this regulation began, we have had to get agreement of 49 members to continue to hold their information. John thanked the 40 which have been updated. 5 have been removed and 4 remain to be updated, and those having joined less than 5 years ago will be asked to give consent after 5 years has expired.
The above 3 policies are reviewed and updated each year and are available to see on request.
PPL License (Phonographic Performance Ltd) – this enables us to play recorded music in a public place. The fee for this license is collected on behalf of record companies and performers.
Public Liability Insurance – this is for everything we do, at Yew Tree or other locations and covers items bought for the demonstration room.
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Committee Members – some are also Trustees on other charities and have attended their meetings. This helps to ensure we are working together and able to support each other.
Sally is stepping down as Treasurer at this AGM and was thanked for all the work she has done for, and dedication to, the Society over many years.
Patty has come off the Committee so John asked if anyone was interested in joining and in the Treasurer’s role as Peter will not have time to take over permanently with his full time job and other commitments. Barbara Hensher enquired about it, and Sally and Peter gave some information re the Treasurer’s role and will speak further if she is interested in finding out more.
6. Secretary’s Report
Janice mentioned that besides typing up the Minutes of our various Committee meetings, she helped out with driving members to the Monday meetings and assisted our refreshment ladies, gradually recognising more of the members. She drove John when Eileen wasn’t well and realised how much he brings each time. She also commented on trips to Buckingham Palace, canal boat trip (with our bumpy journey on approaching our destination), barbecue, Christmas, and the entertaining Henry VIII talk. She concluded by wishing the PSSH another successful year of providing social activities and entertainment for the benefit of all its members.
7. Treasurer’s Report
Peter said that the income/expenditure accounts are on the various tables. However due to Esther having not been well, and also having had family issues and been on holiday, she had not been able to undertake a full examination of the figures. Therefore, this is to be seen as a draft until then although Esther could not see any major errors when Peter emailed her with them so they should be ok.
We have not been charged anything for using Yew Tree since September. We will hold on and see what happens.
Peter read out the income and expenditure details. Total income £5,246.84, expenditure £5,178.88, profit £67.96. Also with Eve’s sponsorship of £500 and £1000 on a member’s passing away, total profit £1,567.96.
Sally thanked Esther for her work in dealing with the accounts.
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Peter mentioned that Sally had been persevering but struggling due to her ill health in the past year so it was decided that Peter would take over the role until a suitable replacement could be found.
8. Social Secretary’s Report
Entertainment over the year has been very good. Looking ahead with have: June – Havering Saxophonics
July – Angie Walk
August – Barbecue
September – to be advised
October – Music quiz with Paul Seckleman
John mentioned that the entertainment was going to be reduced to an hour, from 8-9pm from July, then tea, raffle and a chance to have a chat with everybody. We will see how it goes, and decide whether to stay with this or revert back to previously depending on how the members feel.
9.Membership Secretary’s Report
In Steve’s absence, we have 62 members altogether
New Members, (and when joined)
Mr Martin Adams (Oct 22), Miss Barbara Hensher (volunteer – Nov 22), Mrs Barbara Hall (Dec 22), Mrs Donna Kelly and Mrs Charlotte Hammond (March 23), Mr Peter Watt (April 23) Mrs Wenda Cordell who has been attending a while
Sadly, passed away,
Mrs Val Poole 14.8.22, Mr Sam Adams 2.11.22, Mrs Patricia Golding 17.11.22, Mrs Barbara Barnett 3.12.22, Mrs Winnie Lombard 21.2.23, Mrs Gladys Cater 26.2.23, Mrs Hilary Ryding 24.4.23
Moved Away
Miss Eva Saunders, 9.11.22
Removed as no GDPR
Mrs Pauline Compton, Miss Kathy Sims
10. Transport Secretary Report
There are 11 regular drivers and 4 for backup if needed.
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Sadly Gary Beale has stepped back from driving on Monday evenings, although he is willing to be backup if required.
New Drivers – Barbara Hall, Barbara Hensher, Peter Watt – thank you to them.
As we have more volunteer drivers, this means that for the first time in 20 years we do not need the minibus, therefore a speedier journey to the event.
John thanked those throughout the year who have phoned to say they are not coming to the event, which saves the driver a wasted journey and is so important as we value our drivers and the time they give up.
At this point we stopped for a refreshment break and raffle
11. Resource Centre Report
Glynda mentioned having returned back to Yew Tree Resource Centre on 19[th] April last year and having had a good year with increasing numbers. The resources room is available for anyone requiring one to one support and contains equipment to assist with everyday living. There is an easy reader available for those wishing to listen to their own mail. They meet on Tuesdays from 12.30-3pm and share information and ideas with tea and biscuits/cake. Jo Irwin Hunt reads from the national paper and we have discussions about this. On 1[st] Tuesday of the month there is a speaker or group demonstration. There is also a raffle each week.
We have had various visits from organisations including:
Elizabeth Line, informing them of the new service
Tescos , 2 visits from Clover, with sessions on tasting various fruits and veg, plus cheeses, bread and crackers which was educational and useful to ascertain what people liked and could buy in future.
Vision Aid
Queen’s Hospital the Eye Care Liaison Officer from the eye clinic
Sessions with stationery, accessible games, video magnifiers and hot cross buns tasting afternoon
Events - Summer and Christmas parties
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Glynda thanked the team, namely Chris who does the books, Sandra, Malcolm and very importantly, Gene Holroyde, Denise Robinson and Jo Irwin-Hunt for their general help and especially with the refreshments.
12. Activity Report
In the past year there have been 6 day trips:
Romford Dogs, Buckingham Palace, Kew Gardens, wine tasting, beer tasting both at the Hop Inn and a Canal trip
There have been 7 theatre trips:
Rebus, The Flood, Sleeping Beauty, Jekell and Hyde, Kinky Boots, Maggie May, Sucker Punch.
125 people attended both events, 75 to day trips and 50 to the audio described Queens Theatre performances.
For the coming year, Anna did a quick survey on the interest for future events with Epping & Ongar Railway coming top with 24. They mainly do weekend trips but on 23/24/25 June there is a steam gala so Anna will look into it.
The Committee Resigned
13. Elections
Barbara Hensher was elected to the Committee, proposed Glynda Davison, seconded Anna Slattery
The Committee were re-elected en bloc, proposed Sean Murphy, seconded Jackie Scott
14. Any Other Business
John mentioned the consultation with the Council at the beginning of the year. Out of the 1,375 forms which were submitted overall the PSSH submitted 15 or 16 of them. At the present time we have not been told the outcome of it.
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