2022-12-31-accounts - Cleobury Community Hub

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St Mary’s Youth Project

REPORT TO THE MANAGEMENT COMMITTEE FOR THE YEAR ENDED 31 DECEMBER 2022

The Management Committee presents its report and the financial statements of the Project for the year ended 31 December 2022.

Principal address

Cleobury Mortimer Church Office The Market Hall Church Street Cleobury Mortimer Shropshire , DY14 8BX

Trustees

Rev W A Buck (Chairman) Mrs L Castledine Mr N Davis Mr S Harris Mrs S Hill Mr R C Kippin

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Until 3 November 2019 the St Mary’s Youth Project was an integral part of the St Mary’s Cleobury Mortimer Parochial Church Council (St Mary’s PCC). From 4 November 2019 the Project became an independent charity in the form of a Charitable Incorporated Organisation, governed by a Constitution dated 9 May 2019. The Constitution defines the Project’s objectives, its rules of operation and the appointment of its Trustees.

REFERENCE AND ADMINISTRATIVE DETAILS

The Project has charitable status as a Charitable Incorporated Organisation. Its charity number is 1186142.

TREASURER

Mr R C Kippin The Old Telephone Exchange The Hurst Cleobury Mortimer Shropshire, DY14 8EG

ON BEHALF OF THE MANAGEMENT COMMITTEE

……………………………………………….. Rev W A Buck – Chairman

Date …………………………………………..

ST MARY'S YOUTH PROJECT

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022

				2022	2021
		Unrestricted	Restricted	Total	Total
		funds	funds	funds	funds
	Notes	£	£		£
Incoming resources
Income from individuals	2	28775	657	29432	21186
Income from organisations		61780	6000	67780	38678
Earned income	3	2119		2119	2875
Income from members		42898		42898	26954
Other income	4	332		332	1654
Total incoming resources		135904	6657	142561	91347
Resources expended
Employment costs	5	77394		77394	50330
Administration & development costs		8749		8749	28145
Activities costs		19762		19762	11415
Other costs	6		6657	6657	6000
Total resources expended		105905	6657	112562	95890
Net incoming/(outgoing) resources		30000	0	30000	-4543
Reconciliation of funds
Total funds brought forward		67412	0	67412	71955
Total funds carried forward		97412	0	97412	67412

The notes form part of these financial statements.

ST MARY'S YOUTH PROJECT

BALANCE SHEET AS AT 31 DECEMBER 2022

					2021
		Unrestricted	Restricted	Total	Total
		funds	funds	funds	funds
	Notes	£	£
Current assets
Cash at bank and in hand	7	97412	0	97412	67412

The notes form part of these financial statements.

ST MARY’S YOUTH PROJECT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022

1 ACCOUNTING POLICIES

Accounting conventions

The financial statements have been prepared under the historical cost convention, as modified by the revaluation of certain assets and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.

Incoming resources

All incoming resources are included on the Statement of Financial Activities when they are received by the Charity.

Resources expended

Expenditure is accounted for when expended, and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

These are depreciated in full in the year of purchase.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Management Committee.

Restricted funds can be used only for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Pension costs and other post-retirement benefits

The Project operates a defined contribution pension scheme. Contributions payable to the pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2022 2021

2 INCOME FROM INDIVIDUALS Donations received 24198 Gift Aid reclaimed on eligible donations 5234 29432 3 EARNED INCOME Cleobury Mortimer Primary School 1369 Other 750 2119 4 OTHER INCOME Job retention scheme furlough payments Sale of capital equipment 250 Investment income (Virgin Money) 67 Other 15 332 5 EMPLOYMENT COSTS Salaries 69592 Pension costs 5774 Expenses 1249 Training 779 77394	17562 3624
	21186
	1279 1596
	2875
	1108 500 34 12
	1654
	45113 3584 1474 159
	50330

6 OTHER COSTS

OTHER COSTS
Methodist Circuit Ukraine appeal	2022 6000 657 6657	2021 6000
		6000

Methodist Circuit: rental of the Methodist Church premises, matched by an equal grant from them to the Project.

Ukraine appeal: donation to the appeal from contributions from members.

7 CASH IN HAND

Bank current account - Unity Trust Bank current account - Lloyds Charity deposit account - Virgin Money	2022 34183 37646 25583 97412	2021 17999 23897 25516 67412

8 TRUSTEES’ REMUNERATION AND BENEFITS

No remuneration or other benefits or expenses were paid to any member of the Management Committee for the year ended 31 December 2022, nor for the previous year.

ST MARY’S YOUTH PROJECT

FINANCIAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2022

After the operational difficulties of 2020 and 2021 caused by the pandemic, it is pleasing to report a more successful year in 2022. With the lifting of restrictions, activity in the Community Hub has increased significantly, and the new facilities installed in the last two years have been well used. As a result, income from members increased from £27,000 to £43,000. Income from our generous personal donors increased from £21,000 to £30,000, and with grants secured in 2021 income from organisations rose by over 80%. There has been a reduction in the small amount of income earned from premises hire, and from work in schools, and in miscellaneous income. Despite this, our overall unrestricted income of £136,000 is 60% higher than the corresponding figure in 2021.

With increased activity, costs have risen proportionately. Staff numbers have again increased during the year and now comprise two full-time and one part-time staff on permanent contracts, and one part-time staff member on a temporary contract. Activity costs have risen proportionately, and at £20,000 represent just under 50% of the income from members.

Overall, the Project posted a surplus of £30,000, increasing total unrestricted funds to £90,000, of which £25,000 are designated as reserves. No capital was transferred to or from reserves during the year. The trustees aim to hold liquid assets, including reserves, of between three and six months’ unrestricted turnover. Our current unrestricted assets represent around nine months’ turnover, but the trustees feel that it is prudent to hold a strong capital base. This has allowed the Project to operate and develop satisfactorily during the last two years of uncertainty, and will act as a springboard for anticipated future developments.

The trustees met six times during the year. There have been no changes to the trustee body during the year.

Independent examiner's report to the trustees of St Mary's Youth Project

I report on the accounts of the Trust for the year ended 31 December 2022, set out on pages 1 to 6.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility:

to examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Graham M Bradshaw BSc(Econ) ACA

London