**Company Registration Number: 08080710 Charity Registration Number: 1186133** 

## **Eggleston Agricultural Society Ltd** 

## **Accounts** 

## **For the Year Ending 31 December 2024** 

## **JANE ASCROFT ACCOUNTANCY LIMITED** 

Chartered Accountants Enterprise House Harmire Enterprise Park Barnard Castle County Durham DL12 8XP 



## **Eggleston Agricultural Society Ltd** 

## **Accounts** 

**Year Ended 31 December 2024** 

||**Page**|
|---|---|
|Trustees' Annual Report (Incorporating the Director's Report)|**1**|
|Independent Examiner's Report to the Trustees|**4**|
|Statement of Financial Activities (Including Income and Expenditure Account)|**5**|
|Statement of Financial Position|**6**|
|Notes to the Accounts|**7**|
|**The Following Pages Do Not Form Part of the Accounts**||
|Detailed Statement of Financial Activities|**14**|





## **Eggleston Agricultural Society Ltd** 

## **Trustees' Annual Report (Incorporating the Director's Report)** 

## **Year Ended 31 December 2024** 

The trustees, who are also the directors for the purposes of company law, present their report and the unaudited accounts of the charity for the year ended 31 December 2024. 

## **Objectives and Activities** 

The Charity's objects are to promote, advance and improve for the benefit of the public agriculture, horticulture and rural crafts and skills in all their branches by the improvements of livestock and the demonstration and showing of livestock, machinery, crafts, products, methods and processes connected with agriculture and agricultural education in particular by the holding of an annual show. 

## **Public Benefit** 

Our main activities and who we help are described elsewhere in this report.  All our charitable activities are undertaken to further our charitable purposes for the public benefit.  The Committee have had regard to the Charity Commission's guidance on public benefit throughout the year when deciding on the activities of the charity. 

## **Achievements and Performance** 

The 2024 Eggleston Agricultural show went ahead on Saturday 21st September, it was a successful day with a bumper crowd and good weather, much improved on the year previous. 

This was the second year for the Show having the independent catering units paying us 15% of takings to be on site and trade. It has been discovered this year, that has not been as successful as we hoped. We are going to introduce a flat rate fee for caterers for 2025 and ask for the caterers to have paid before Show day, like the other trade stands. So, we will see what happens in 2025 and review again annually. 

It was the second year of the 'Sheep Grand National' which was a success, we donated proceeds from this event to 'Cancer Research Teesdale' 

We had no poultry again only eggs, and will review annually, with the hope to reinstate the poultry, in accordance with the rules at the time. 

We looked for a new insurance provider in 2024 which was a last-minute decision and cost the show considerably more than previous years, we hope to review this much earlier for 2025 and lower that cost. 

In 2024 for the first time the show really pushed sponsorship of the show, a designated person took on this responsibility, which was a big success. We used the money received to fund free children's entertainment, such as bouncy castles. 

**1** 



## **Eggleston Agricultural Society Ltd** 

## **Trustees' Annual Report (Incorporating the Director's Report)** _**(continued)**_ 

## **Year Ended 31 December 2024** 

There were lots of new signage across the field to fulfil all the new rules and regulations that had come into place and make sure the Show is running efficiently and correctly. 

The Schedule had to be written out due to printer changes, a committee member took this role alongside the secretary as it was a big under taking. 

It was the first year for a card machine at the show, it was not advertised in case it got overloaded but it was a success and took about £1,000 of gate entry money. 

Online tickets were sold for the first time for the Horse Section only, this was done with the help of a new, younger member of the committee, it worked well. The Committee will look to introduce online entries for all sections in 2025. This is to save on increasing postal costs and bring the Show up to date with technology more. 

The possibility of online ticket sales being offered pre-show day at a reduced cost, to secure funds in case of bad weather or unforeseen circumstances, will be looked into for 2025. 

All trophies were retained for an audit for insurance purposes and handed back out after this audit had taken place, to the winners until the 2025. 

## **Financial Review** 

The Trustees aim to maintain sufficient "free" reserves to meet the general running costs of the charity for one year.  At 31st December 2024 this was estimated at approximately £35,000. Actual "free" reserves at 31st December 2024 were £57,810. 

## **Structure, Governance and Management** 

Eggleston Agricultural Society is governed by Memorandum and Articles incorporated 25th July 2014 as amended by a special resolution registered at Companies House on 6th September 2019. 

## **Reference and Administrative Details** 

|**Registered charity name**|Eggleston Agricultural Society Ltd|
|---|---|
|**Charity registration number**|1186133|
|**Company registration number**|08080710|
|**Principal office and registered**|9-11 Chapel Row|
|**office**|Middleton In Teesdale|
||Barnard Castle|
||DL12 0SN|



## **The Trustees** 

A Gent R Oxby T Tarn (Resigned 20 September 2024) G Wilkinson G Wilson K Robinson 

**2** 



**Eggleston Agricultural Society Ltd** 

## **Trustees' Annual Report (Incorporating the Director's Report)** _**(continued)**_ 

## **Year Ended 31 December 2024** 

|**Company Secretary**|A Teward|
|---|---|
|**Independent Examiner**|Jane Ascroft FCA MA (Cantab)|
||Enterprise House|
||Harmire Enterprise Park|
||Barnard Castle|
||County Durham|
||DL12 8XP|



## **Small Company Provisions** 

This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption. 

The trustees' annual report was approved on .............................. and signed on behalf of the board of trustees by: 

A Teward Charity Secretary 

**3** 



## **Eggleston Agricultural Society Ltd** 

## **Independent Examiner's Report to the Trustees of Eggleston Agricultural Society Ltd** 

## **Year Ended 31 December 2024** 

I report to the trustees on my examination of the accounts of Eggleston Agricultural Society Ltd ('the charity') for the year ended 31 December 2024. 

## **Responsibilities and Basis of Report** 

As the trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’). 

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. 

## **Independent Examiner's Statement** 

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 

1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or 

2. the accounts do not accord with those records; or 

3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or 

4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Jane Ascroft FCA MA (Cantab) Independent Examiner 

Enterprise House Harmire Enterprise Park Barnard Castle County Durham DL12 8XP 

**4** 



## **Eggleston Agricultural Society Ltd** 

## **Statement of Financial Activities (including income and expenditure account)** 

## **Year Ended 31 December 2024** 

|||**2024**||2023|
|---|---|---|---|---|
|||Unrestricted|||
|||funds**Total funds**||Total funds|
||**Note**|**£**|**£**|£|
|**Income and endowments**|||||
|Donations and legacies|**5**|6,671|6,671|2,517|
|Charitable activities|**6**|30,847|30,847|24,881|
|||`────────`|`────────`|`────────`|
|**Total income**||37,518|37,518|27,398|
|||`════════`|`════════`|`════════`|
|**Expenditure**|||||
|Expenditure on charitable activities|**7,8**|34,683|34,683|31,374|
|||`────────`|`────────`|`────────`|
|**Total expenditure**||34,683|34,683|31,374|
|||`════════`|`════════`|`════════`|
|||`────────`|`────────`|`────────`|
|**Net income/(expenditure) and net movement in funds**||2,835|2,835|(3,976)|
|||`════════`|`════════`|`════════`|
|**Reconciliation of funds**|||||
|Total funds brought forward||54,975|54,975|58,951|
|||`────────`|`────────`|`────────`|
|**Total funds carried forward**||57,810|57,810|54,975|
|||`════════`|`════════`|`════════`|



The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. 

**The notes on pages 7 to 12 form part of these accounts.** 

**5** 



## **Eggleston Agricultural Society Ltd** 

## **Statement of Financial Position** 

## **31 December 2024** 

|||**2024**|2023|
|---|---|---|---|
||**Note**|**£**|£|
|**Current Assets**||||
|Debtors|**13**|942|421|
|Cash at bank||57,477|56,077|
|||`────────`|`────────`|
|||58,419|56,498|
|**Creditors: amounts falling due within one year**|**14**|609|1,523|
|||`────────`|`────────`|
|**Net Current Assets**||57,810|54,975|
|||`────────`|`────────`|
|**Total Assets Less Current Liabilities**||57,810|54,975|
|||`────────`|`────────`|
|**Net Assets**||57,810|54,975|
|||`════════`|`════════`|
|**Funds of the Charity**||||
|Unrestricted funds||57,810|54,975|
|||`────────`|`────────`|
|**Total charity funds**|**15**|57,810<br>`════════`|54,975<br>`════════`|



For the year ending 31 December 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. 

Directors' responsibilities: 

- The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476; 

- The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. 

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime. 

These accounts were approved by the board of trustees and authorised for issue on ........................, and are signed on behalf of the board by: 

K Robinson Trustee 

**The notes on pages 7 to 12 form part of these accounts.** 

**6** 



**Eggleston Agricultural Society Ltd** 

## **Notes to the Accounts** 

## **Year Ended 31 December 2024** 

## **1. General Information** 

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is 9-11 Chapel Row, Middleton In Teesdale, Barnard Castle, DL12 0SN. 

## **2. Statement of Compliance** 

These accounts have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006. 

## **3. Accounting Policies** 

## **Basis of Preparation** 

The accounts have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure. 

The accounts are prepared in sterling, which is the functional currency of the entity. 

## **Going Concern** 

There are no material uncertainties about the charity's ability to continue. 

## **Judgements and Key Sources of Estimation Uncertainty** 

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.  The trustees consider that there are no significant estimates or judgements affecting these financial statements. 

## **Fund Accounting** 

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes. 

Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment. 

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds. 

**7** 



## **Eggleston Agricultural Society Ltd** 

**Notes to the Accounts** _**(continued)**_ 

## **Year Ended 31 December 2024** 

## **3. Accounting Policies** _**(continued)**_ 

## **Income** 

All incoming resources are included in the statement of financial activities when entitlement has passed to the charity; it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income: 

- income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably. 

- legacy income is recognised when receipt is probable and entitlement is established. 

- income from donated goods is measured at the fair value of the goods unless this is impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilities and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribution of general volunteers. 

- income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted. 

## **Expenditure** 

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates: 

- expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods. 

- expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities. 

- other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities. 

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis. 

## **Financial Instruments** 

The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. 

**8** 



## **Eggleston Agricultural Society Ltd** 

## **Notes to the Accounts** _**(continued)**_ 

## **Year Ended 31 December 2024** 

## **Debtors** 

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 

Accrued income and tax recoverable is included at the best estimate of the amounts receivable at the balance sheet date. 

## **Cash at Bank and in Hand** 

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 

## **Creditors** 

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due. 

## **Taxation** 

The company is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the company is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. 

## **4. Limited by Guarantee** 

The company is limited by guarantee. At 31st December 2024 there were 5 members each of whom had undertaken to contribute an amount not exceeding £10 in the event of a winding up. 

## **5. Donations and Legacies** 

||Unrestricted|**Total Funds**|Unrestricted|Total Funds|
|---|---|---|---|---|
||Funds|**2024**|Funds|2023|
||£|**£**|£|£|
|**Donations**|||||
|Subscriptions and donations|6,671|6,671|2,517|2,517|
||`═══════`|`═══════`|`═══════`|`═══════`|



**9** 



## **Eggleston Agricultural Society Ltd** 

## **Notes to the Accounts** _**(continued)**_ 

## **Year Ended 31 December 2024** 

## **6. Charitable Activities** 

||Unrestricted|**Total Funds**|Unrestricted|Total Funds|
|---|---|---|---|---|
||Funds|**2024**|Funds|2023|
||£|**£**|£|£|
|Gate entrance takings|18,455|18,455|12,366|12,366|
|Entry fees|5,192|5,192|4,691|4,691|
|Trade stands|5,594|5,594|6,391|6,391|
|Catering income|1,410|1,410|1,182|1,182|
|Sheep race|196|196|251|251|
||`────────`|`────────`|`────────`|`────────`|
||30,847|30,847|24,881|24,881|
||`════════`|`════════`|`════════`|`════════`|



## **7. Expenditure on Charitable Activities by Fund Type** 

|||Unrestricted|**Total Funds**|Unrestricted|Total Funds|
|---|---|---|---|---|---|
|||Funds|**2024**|Funds|2023|
|||£|**£**|£|£|
||Charitable expenditure|34,683|34,683|31,374|31,374|
|||`════════`|`════════`|`════════`|`════════`|
|**8.**|**Expenditure on Charitable Activities by Activity Type**|||||
||||Activities|||
||||undertaken|**Total funds**|Total fund|
||||directly|**2024**|2023|
||||£|**£**|£|
||Charitable expenditure||34,683|34,683|31,374|
||||`════════`|`════════`|`════════`|
|**9.**|**Independent Examination Fees**|||||
|||||**2024**|2023|
|||||**£**|£|
||Fees payable to the independent examiner for:|||||
||Independent examination of the accounts|||299|252|
|||||`════`|`════`|



## **10. Staff Costs** 

The average head count of employees during the year was Nil (2023: Nil). 

No employee received employee benefits of more than £60,000 during the year (2023: Nil). 

## **11. Trustee Remuneration and Expenses** 

During the current and previous year trustees received neither remuneration nor expenses from the charity. 

**10** 



## **Eggleston Agricultural Society Ltd** 

## **Notes to the Accounts** _**(continued)**_ 

## **Year Ended 31 December 2024** 

## **12. Cash at Bank** 

|||2024|2023|
|---|---|---|---|
|||**£**|£|
||Redwood Bank|20,000|–|
||Barclays Bank current account|37,477|56,077|
|||`────────`|`────────`|
|||57,477|56,077|
|||`════════`|`════════`|
|**13.**|**Debtors**|||
|||**2024**|2023|
|||**£**|£|
||Trade debtors|942|421|
|||`════`|`════`|
|**14.**|**Creditors:** **amounts falling due within one year**|||
|||**2024**|2023|
|||**£**|£|
||Accruals and deferred income|609|1,523|
|||`════`|`═══════`|



## **15. Analysis of Charitable Funds** 

**Unrestricted funds** 

|**Unrestricted funds**|||||||
|---|---|---|---|---|---|---|
|||||||**At**|
||At|1|January||**31**|**December**|
||||2024|Income|Expenditure|**2024**|
||||£|£|£|£|
|General funds|||54,975|37,518|(34,683)|57,810|
||||`════════`|`════════`|`════════`|`════════`|
|||||||At|
||At|1|January||31|December|
||||2023|Income|Expenditure|2023|
||||£|£|£|£|
|General funds|||58,951|27,398|(31,374)|54,975|
||||`════════`|`════════`|`════════`|`════════`|



**11** 



## **Eggleston Agricultural Society Ltd** 

**Notes to the Accounts** _**(continued)**_ 

## **Year Ended 31 December 2024** 

## **16. Analysis of Net Assets Between Funds** 

||Unrestricted|**Total Funds**|
|---|---|---|
||Funds|**2024**|
||£|**£**|
|Current assets|58,419|58,419|
|Creditors less than 1 year|(609)|<br>(609)|
||`────────`|`────────`|
|**Net assets**|57,810|57,810|
||`════════`|`════════`|
||Unrestricted|Total Funds|
||Funds|2023|
||£|£|
|Current assets|56,498|56,498|
|Creditors less than 1 year|(1,523)|<br>(1,523)|
||`────────`|`────────`|
|**Net assets**|54,975|54,975|
||`════════`|`════════`|



**12** 



**Eggleston Agricultural Society Ltd** 

## **Management Information** 

**Year Ended 31 December 2024** 

**The Following Pages Do Not Form Part of the Accounts.** 

**13** 



## **Eggleston Agricultural Society Ltd** 

## **Detailed Statement of Financial Activities** 

## **Year Ended 31 December 2024** 

||**2024**|2023|
|---|---|---|
||**£**|£|
|**Income and endowments**|||
|**Donations and legacies**|||
|Subscriptions and donations|6,671|2,517|
||`───────`|`───────`|
|**Charitable activities**|||
|Gate entrance takings|18,455|12,366|
|Entry fees|5,192|4,691|
|Trade stands|5,594|6,391|
|Catering income|1,410|1,182|
|Sheep race|196|251|
||`────────`|`────────`|
||30,847|24,881|
||`────────`|`────────`|
||`────────`|`────────`|
|**Total income**|37,518|27,398|
||`════════`|`════════`|
|**Expenditure**|||
|Insurance|2,078|434|
|Catering costs|3,065|2,400|
|Legal and professional fees|346|264|
|Secretary expenses|3,150|2,425|
|Advertising, printing & stationery|6,106|7,264|
|Prize money|5,429|5,615|
|Equipment rental|6,631|8,152|
|Other costs|7,878|4,820|
||`────────`|`────────`|
|**Total expenditure**|34,683|31,374|
||`════════`|`════════`|
||`────────`|`────────`|
|**Net income/(expenditure)**|2,835|(3,976)|
||`════════`|`════════`|



**14**