**Trustees' Annual Report for the period** **From** Period start date Period end date Day Month Year Day Month Year 1[st] April 2024 31[st] March 2025 **To** ## Section A Reference and administration details **Charity name** Town Pastors **Other names charity is known by** Town Pastors Central **Registered charity number (if any)** 1186112 **Charity's principal address** 19 Westleton Way, Felixstowe Suffolk **Postcode** IP11 2YG ## **Names of the charity trustees who manage the charity** |1
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7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Peter Livey|Chair
Communications
Director|Resigned as Chair:
29.4.2024|| ||Peter Livey|Deputy Chair
Communications
Director|Appointed as Deputy
Chair: 29.4.2024|| ||Neil Winton|Deputy Chair|Resigned as Deputy
Chair: 29.4.2024|| ||Neil Winton|Chair|Appointed as Chair:
29.4.2024|| ||BarryWillson|Finance Director||| ||Joanna Copsey|TrainingDirector||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) Memorandum and Articles of Association How the charity is constituted Private Limited Company. Company Number 9091093. (eg. trust, association, company) Trustee selection methods - (eg. appointed by, elected by) Appointed by existing Trustees ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. The trustees of Town Pastors have given consideration to the major risks to which the charity is exposed and satisfied themselves that systems or procedures are established in order to manage those risks. The trustees of Town Pastors also ensure that appropriate insurance cover is maintained. Town Pastors Central holds the franchise for Town Pastors. Town Pastor schemes pay an annual membership fee to Town Pastors Central which allows for: - Continued use the Town Pastor name and the logo. - Ongoing support and guidance. - Additional, updated or revised documents/templates. - Access to central fundraising and accountability In all other respects the organisations function entirely separately and independently of each other; with each Town Pastor scheme having its own separate management, trustees and charitable status. The trustees of Town Pastors Central have no responsibility or liability in respect of individual Town Pastors schemes. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To advance the Christian faith in such parts of the United Kingdom or the world as the directors of the charity (herein called “the trustees”) may from time to time think fit and to fulfil such other purposes which are exclusively charitable according to the law of England and Wales and are connected to the charitable work of the charity; to promote public safety and the prevention of crime for the benefit of the public by such means as the trustees may consider appropriate including but not so as to limit the generality of the foregoing by providing services for mediation and conciliation between persons involved in disputes or interpersonal conflicts which may lead to acts of nuisance, vandalism, racial abuse or breach of the peace in such parts of the UK or the world as the trustees may from time to time think fit. To relieve sickness and financial hardship and to promote and preserve good health by the provision of funds, goods or services of any kind, including through the provision of counselling and support in such parts of the United Kingdom or the world as the trustees from time to time may think fit. 2 **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Town Pastors Central, is a charitable company limited by guarantee (company number 9091093) and a registered charity (registered charity number 1186112). Town Pastors Central express their Christian faith for the benefit of the public by holding the franchise for Town Pastors and seeking to maintain the quality of the Town Pastor brand. Town Pastors Central operates as the hub/umbrella for the Town Pastor schemes in Suffolk and Norfolk, offering resources, assistance, guidance, and support. Town Pastors Central are committed to safeguarding vulnerable people and to promoting good practise throughout all Suffolk and Norfolk Town Pastor schemes. During the year Town Pastors Central has overseen six Town Pastor schemes, five in Suffolk and one in Norfolk. Town Pastors Central welcome invitations to introduce Town Pastors into additional locations in Suffolk, Norfolk, neighbouring counties and elsewhere. The trustees of Town Pastors Central are willing to meet with church representatives in other towns should they be considering setting up Town Pastors (or similar) in their locality. As an incorporated body, Town Pastors Central manages the distribution of grants to local Town Pastors schemes, distributing a Crime and Disorder Reduction Grant on behalf of the Suffolk Police and Crime Commissioner to Suffolk Town Pastor schemes. Town Pastors Central can liaise with central bodies on behalf of Town Pastor schemes, thus enabling them to have a stronger coherent voice. For public benefit, Town Pastors Central is committed to ensuring that central costs are kept to a minimum. Town Pastors Central organises the provision of Town Pastors (known as Festival Pastors) at Latitude Festival bringing together volunteers from across the local schemes. Festival Pastors provide a visible nonjudgemental, friendly presence helping to reduce crime and anti-social behaviour. The Trustees of Town Pastors Central have carried out the purposes of Town Pastors Central for public benefit by making decisions that have had due regard for public benefit guidance when exercising any powers or duties to which the guidance is relevant. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. 3 Section D Achievements and performance Throughout the year, Town Pastors Central have offered support and **Summary of the main** encouragement to the Town Pastor schemes in Suffolk and Norfolk. **achievements of the charity during the year** Town Pastors have successfully continued their work in one Norfolk Town (Dereham). Town Pastors have successfully continued their work across Suffolk in four towns (Bury St Edmunds, Felixstowe, Ipswich and Leiston) from April - August 2024, and in five towns (Bury St Edmunds, Felixstowe, Haverhill, Ipswich and Leiston) from September 2024 - March 2025: It should be noted that: - i) Haverhill Town Pastors had been unable to patrol since October 2022 due to changes within the co-ordination/administration of the scheme, and lack of available volunteers. They are delighted to have resumed patrolling from September 2024. ii) Newmarket Town Pastors suspended patrols in November 2023 due to a lack of volunteers. The trustees of Newmarket Town Pastors reviewed the situation in February 2025 and made the decision to close the Town Pastor scheme. Based on figures that have been submitted from the five Suffolk schemes, Town Pastors have noted 7,687 actions. Of these actions, 6,016 involve directly helping a person or group of people (stats categories 1-10 inclusive). Town Pastors Central was delighted to be able to provide Town Pastors (known as Festival Pastors) to patrol at Latitude Festival in July 2024. Festival Pastors provide a friendly presence, in a non-judgemental way and help to reduce crime and anti-social behaviour at Latitude by being visible capable guardians. They also make a significant contribution towards helping to ensure the safety of everyone attending the Festival. Festival Pastors carried out patrols across 4 days and 4 nights at Latitude in July 2024. Festival Pastors and support staff volunteered from Bury St Edmunds, Felixstowe, Haverhill, Ipswich and Leiston Town Pastors. Twelve Christian volunteers from local churches (and further afield) were also recruited and trained to patrol with Town Pastors, to cover daytime patrols. Night time patrols took place for the first time since the pandemic and were very much appreciated. All Town Pastors patrolling as Festival Pastors are active Town Pastors in their local Town Pastor scheme, or have recently been active before their Town Pastor scheme closed. As such they have enhanced DBS checks. All additional Christian volunteers also had enhanced DBS checks. Festival Pastors were joined by Chaplaincy Lowestoft in the Festival Pastors prayer tent base. This provided a safe peaceful place for reflection, pastoral care, emotional support, a listening ear, prayer, face glitter, hand massage and more. The Festival Pastors designated safeguarding lead attended daily Latitude safeguarding meetings with Festival Republic safeguarding leads, police and other agencies, as part of the team ready to respond to any safeguarding issue that they were made aware of. 4 Section D Achievements and erformance p Festival Pastors invested a large number of volunteer hours over the four days and four nights including set up and tear down, patrolling and travelling. In addition many more hours are invested by Town Pastors Central trustees and Town Pastor volunteers in preparation and training before the festival, administrative tasks, and prayer support related to the festival. Festival Pastors were involved with many activities including: being a friendly presence and generally helping people, helping set-up, giving lots of directions, giving out child wristbands, personal safety/welfare, keeping people calm, support to distressed people, assistance in medical situations, assisting people who were highly intoxicated and/or had taken drugs (or been spiked), welfare style support given to Festival Republic staff whilst Festival Pastors were on patrol. Festival Pastors recorded 6,634 interactions during the event. These included: 15 personal safety/wellbeing interactions, distributing 3264 child wristbands, and 5 interactions related to pastoral care and/or mental health needs. They offered care and support to 5 people who were drunk and incapable of looking after themselves. Festival Pastors alerted security on 2 occasions, were able to prevent/reduce crime on 1 occasion, and they removed 20 dangerous items (bottles). Festival Pastors gave out water/chocolate/love hearts on 2,797 occasions. These small treats often improve general attitude and wellbeing thus reducing the risk of aggressive, confrontational or antagonistic behaviour. The prayer tent was well attended and pastoral care given. Stats figures for Lowestoft Chaplaincy show 24 personal safety/wellbeing interactions and 51 pastoral care/mental health interactions in the prayer tent. All Town Pastor services throughout the year are supported by prayer and Latitude is no exception. We solicit prayers in advance of the Festival and during the Festival itself. Festival Pastors set up a prayer facility on site so that our patrolling pastors are especially supported in this practical way. Town Pastors Central has continued to promote, assist, and develop the individual Town Pastor franchises across Suffolk and Norfolk. Town Pastors Central have also provided support where difficult decisions have had to be made with regard to the future of a Town Pastors scheme. Specifically, this year its activities and achievements were: •Managing the grant from the Police and Crime Commissioner (PCC) for Suffolk of £24,000 (2024-2025) on behalf of the Suffolk schemes. This continued grant support has been greatly appreciated. •Maintaining and updating a resources folder on Microsoft OneDrive containing relevant data, enabling easy access to all resources in one place with business class security. •Carrying out a quality check review with all Suffolk and Norfolk Town Pastor schemes. •Review of safeguarding policy and procedures. •Maintaining a strong working relationship with Suffolk Constabulary. •Organising and leading the Chairs and Co-ordinator’s meetings to promote communications and continued relational working between the 5 Section D Achievements and erformance p schemes in Suffolk, Norfolk and Town Pastors Central. These meetings have continued throughout the year on Zoom rather than in person. Town Pastors Central has continued to play a key part as the hub/umbrella for Town Pastors in East Anglia through coordinating central grant applications and supporting existing franchises. Town Pastors is a long-standing ministry in the East of England which continues to enjoy strong support across the communities it serves. 6 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Town Pastors current practice is to prepare a budget at the beginning of the year to reflect anticipated income and expenditure. Income and expenditure are reviewed on a monthly basis, using a receipts and payments summary prepared by the Finance Director at the end of each month and circulated to all trustees for this purpose. Town Pastors has a policy to hold unrestricted reserves of six months expenditure. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; Town Pastors Central’s main sources of funding received during yearend 31[st] March 2025 were: - Franchise Fees from Town Pastor scheme. - Crime and Disorder Reduction grant from Suffolk Police and Crime Commissioner, which was disbursed to Suffolk Town Pastor schemes. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Neil Winton **Position (eg Secretary,** Chair **Chair, etc) Date** 15/1/2026 Peter Livey Deputy Chair 7 CHARITY COMMISSION FOR ENGLANO ANO WALES 1186112 Receipts and payments accounts CC16a For the period from 1.4.2024 To 31.3.2025 Section A Receipts and payments furtds funds fvnds Totsl fund¥ Last year r8st£ toll* nBarost£ tr*th• totho neaMt£ A1 Receipts Suffcdk PCC Payments frryn TP Schvn25 Lattuda PCC Grant 24,￿0 2.080 4.ClJO 24,000 Sub total{Gross income for ARJ 29.086 A2 Asset and investment 8ale¥. Is8• tsblel. Sub total 080 29.086 A3Pa ents SLrffolk PCC thsknbutK)n staff(￿stsIAdrnInf￿ LabiL¥I& Insurance Mistr113neous Equiptnent 8ank Cha Van Hire arKI diesel Charil8ble acts Slationery 3,357 724 432 634 281 983 93 259 983 42 30,721 106 Sub total 30.793 A4 AB¥et and investmént purchases, Isee table Trnde Mark for Chari Sub total 8.093 32,093 30,721 Net of re¢elpts/fpayments) A5 Trdnsfèrs between funds A6 Cash funds last year end Cash funds thls year end 2.01 2,013 1,63 20.787 18,77 1&119 15.1 19 37,$41 35,906 33,893 CCXX Rl acrxjunts ISSI 2010112026 Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restrfcted funds to nfraroJtE Endowment funds to nearest£ Categories Details B1 Cash funds 11,t43 7N1 ForTP S(* 15,119 Total cash funds 1Q774 15.119 X4W(¥l) EndOWn￿nt funds to #earest£ lunds fiènds Details to nearest£ Fund to wh C05t lopiionAII Current value or￿1 Details Fund to ¥thich Details Crétl￿￿0nIlI u1￿￿rt Value ona 84 Assets retsined for the charity's own use 1279 Fund tO7*lMch Amountdu8 onal Whèn due Details B5 Liabilities SwJn8d by one oriwo trustees on behaff of all the trustees Print Name Date of roval Neil Winton 6 5.2025 Peter Livey CCXX R2 attounts ISSI 2010112026 Independent examiner's report on the accounts Section A Indopgndent Examlnefs Report Report to the trusteesl members of TOWN PASTORS On accounts for Ihe year ended 31￿ March. 2025 Charity no 1 1186112 lif any) Set out on pages 1-3 Respectlve The charivs Injslees are responsible for the preparation of the accounts. The responsibilities of charity's Iruslees consider that an audit is nol required for this year under trustees and examiner section 144 of the charit￿ Act 2011{￿ Charities Act) and that an iThJependenl examinalion ts needed. It is my responsibilify lo.. examine ihe accounls under section 145 of Ihe Charilies Act. lo follow the procedures laid down in the genera5 Directions given by the Charity Commission (under seclion 145(5Xbl of the Charities Act, and lo stale vthether parliujlar matters have come to my attention. Basis of independent My examinat￿n was carried out in accordance with general D1￿CtionS given by examiner's statement the Charity Cornmission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. 11 also indudes consideralion of any unusual items or disclosures in Ihe accounts, and seeking explanations from the Irustees concerning any such matters. The prO￿dureS undertaken do nol provide all the evidence Ihat would be required in an audit. and consequently no opinion is given as lo whether the accounts present a 'true and fair. view and the report is limrted lo those matters set oul in the slalemenl below. Independent In connection wlh my examination. no maiter has come lo my attention lolher examiner's ststement than that disc105ed below -) 1. which gives me reasonable cause io believe Ihat in. any material respect. Ihe requirements= to keep accounting records in ac￿rdanCe with section 130 of the Charities Act", and to prepare accounts which accord with the accounling Tecords and comply with the accounts.ng requiremenls of the Charities Act have nol been met. or 2. to whieh. in my opinion. attention shouhj be drawn in order lo enable a proper understanding of the accounls to be reached. ' Please delele I ds ￿ the brackets if they do not apply. Signed= Oate: ', 214125 Name: Matthew Peek Relevant professional qualification(s) or body lif any)". MBA Cmi ACIB IER YEAR ENDING 31ST MARCH 2025. Address: . 15 Pagel Adams Drive Dereham NR20 3SA Sectlon 8 Dlsclosure Only complele if the examiner need5 lo highlight material problems. IER YEAR ENDING 31ST MARCH 2025. Give here brief details of Wherea5 receipts are not formally swJned by the claimant. All payments are made any iterns that the electronically and Iherelore fully traceable. examiner wishes to disclose. I noted the deprecation of Assels is sel al 20Yo which may be worth reviewing do lo their type and likely value in 5 years after purcha*. For the Board lo ￿nsIder. Records are meticulous and il has been a pleasure to review these figures. IER YEAR ENDING 31ST MARCH 2025.