## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 1[st] April 2023 31[st] March 2024 **To** **From** ## Section A Reference and administration details ## **Charity name** Town Pastors **Other names charity is known by** Town Pastors Central **Registered charity number (if any)** 1186112 **Charity's principal address** 19 Westleton Way, Felixstowe Suffolk **Postcode** IP11 2YG ## **Names of the charity trustees who manage the charity** |1
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10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Peter Livey|Chair
Communications
Director||| ||Neil Winton|DeputyChair||| ||BarryWillson|Finance Director||| ||Joanna Copsey|TrainingDirector||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** |**Type of adviser Name**
**Address**|**Type of adviser Name**
**Address**|**Type of adviser Name**
**Address**| |---|---|---| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) Memorandum and Articles of Association How the charity is constituted - (eg. trust, association, company) Private Limited Company. Company Number 9091093. Trustee selection methods - Appointed by existing Trustees - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. The trustees of Town Pastors have given consideration to the major risks to which the charity is exposed and satisfied themselves that systems or procedures are established in order to manage those risks. The trustees of Town Pastors also ensure that appropriate insurance cover is maintained. Town Pastors Central holds the franchise for Town Pastors. Town Pastor schemes pay an annual membership fee to Town Pastors Central which allows for: - Continued use the Town Pastor name and the logo. - Ongoing support and guidance. - Additional, updated or revised documents/templates. - Access to central fundraising and accountability - In all other respects the organisations function entirely separately and independently of each other; with each Town Pastor scheme having its own separate management, trustees and charitable status. - The trustees of Town Pastors Central have no responsibility or liability in respect of individual Town Pastors schemes. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To advance the Christian faith in such parts of the United Kingdom or the world as the directors of the charity (herein called “the trustees”) may from time to time think fit and to fulfil such other purposes which are exclusively charitable according to the law of England and Wales and are connected to the charitable work of the charity; to promote public safety and the prevention of crime for the benefit of the public by such means as the trustees may consider appropriate including but not so as to limit the generality of the foregoing by providing services for mediation and conciliation between persons involved in disputes or interpersonal conflicts which may lead to acts of nuisance, vandalism, racial abuse or breach of the peace in such parts of the UK or the world as the trustees may from time to time think fit. To relieve sickness and financial hardship and to promote and preserve good health by the provision of funds, goods or services of any kind, including through the provision of counselling and support in such parts of the United Kingdom or the world as the trustees from time to time may think fit. 2 Town Pastors Central, is a charitable company limited by guarantee (company number 9091093) and a registered charity (registered charity number 1186112). **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Town Pastors Central express their Christian faith for the benefit of the public by holding the franchise for Town Pastors and seeking to maintain the quality of the Town Pastor brand. Town Pastors Central operates as the hub/umbrella for the Town Pastor schemes in Suffolk and Norfolk, offering resources, assistance, guidance, and support. Town Pastors Central are committed to safeguarding vulnerable people and to promoting good practise throughout all Suffolk and Norfolk Town Pastor schemes. During the year Town Pastors Central has overseen seven Town Pastor schemes, six in Suffolk and one in Norfolk. Town Pastors Central welcome invitations to introduce Town Pastors into additional locations in Suffolk, Norfolk, neighbouring counties and elsewhere. The trustees of Town Pastors Central are willing to meet with church representatives in other towns should they be considering setting up Town Pastors (or similar) in their locality. As an incorporated body, Town Pastors Central manages the distribution of grants to local Town Pastors schemes, distributing a Crime and Disorder Reduction Grant on behalf of the Suffolk Police and Crime Commissioner to Suffolk Town Pastor schemes. Town Pastors Central can liaise with central bodies on behalf of Town Pastor schemes, thus enabling them to have a stronger coherent voice. For public benefit, Town Pastors Central is committed to ensuring that central costs are kept to a minimum. Town Pastors Central organises the provision of Town Pastors (known as Festival Pastors) at Latitude Festival bringing together volunteers from across the local schemes. Festival Pastors provide a visible nonjudgemental, friendly presence helping to reduce crime and anti-social behaviour. The Trustees of Town Pastors Central have carried out the purposes of Town Pastors Central for public benefit by making decisions that have had due regard for public benefit guidance when exercising any powers or duties to which the guidance is relevant. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** Throughout the year, Town Pastors Central have offered support and encouragement to the Town Pastor schemes in Suffolk and Norfolk. Town Pastors have successfully continued their work across the county in five towns from April - September 2023, and in four towns from October 2023 – March 2024. It should be noted that: i) Haverhill Town Pastors have been unable to patrol since October 2022 due to changes within the co-ordination/administration of the scheme, and lack of available volunteers. Despite a number of setbacks, they intend to resume patrolling as soon as possible. ii) In November 2023, Newmarket Town Pastors trustees made the difficult decision to suspend patrols for a year. iii) Sudbury Town Pastors had to suspend patrols in October 2022 due to changing needs in the town and lack of volunteers. The scheme closed in November 2023. Based on figures that have been submitted from the five schemes, Town Pastors have noted 7,654 actions. Of these actions, 5,890 involve directly helping a person or group of people (stats categories 1-10 inclusive). Town Pastors Central was delighted to be able to provide Town Pastors (known as Festival Pastors) to patrol at Latitude Festival in July 2023. Festival Pastors provide a friendly presence, in a non-judgemental way and help to reduce crime and anti-social behaviour at Latitude by being visible capable guardians. They also make a significant contribution towards helping to ensure the safety of everyone attending the Festival. Festival Pastors carried out patrols across 4 days at Latitude in July 2023. Festival Pastors and support staff volunteered from Bury, Felixstowe, Haverhill and Ipswich Town Pastors. Festival Pastors and support staff also included a few people who had previously been actively involved with Lowestoft or Stowmarket Town Pastors before they closed. All patrolling Festival Pastors are active Town Pastors in their local Town Pastor scheme, or have recently been active before their Town Pastor scheme closed. As such they have enhanced DBS checks. Festival Pastors were joined by Chaplaincy Lowestoft in the Festival Pastors prayer tent base. This provided a safe peaceful place for reflection, pastoral care, emotional support, a listening ear, prayer, a prayer tree, face glitter, hand massage and more. There were repeat visitors and at times people were queueing to get into the prayer tent. The Festival Pastors designated safeguarding lead attended daily Latitude safeguarding meetings with Festival Republic safeguarding leads, police and other agencies, as part of the team ready to respond to any safeguarding issue that they were made aware of. Festival Pastors invested a large number of volunteer hours over the four days including set up and tear down, patrolling and travelling. In addition many more hours are invested by Town Pastors Central trustees and Town Pastor volunteers in preparation and training before the festival, administrative tasks, and prayer support related to the festival. Festival Pastors were involved with many activities including: being a friendly presence and generally helping people, helping set-up, personal safety/welfare, giving out child wristbands, keeping people calm, support 4 Section D Achievements and erformance p to lost children (and adults!), giving lots of directions, welfare style support given to Festival Republic staff whilst Festival Pastors on patrol. Festival Pastors recorded 2,237 situations involving personal safety/wellbeing, including child wristband distribution and 20 interactions related to pastoral care and/or mental health needs. Festival Pastors alerted security on 2 occasions, were able to prevent/reduce crime on 2 occasions, and they also engaged with 2 incidents/situations involving domestic tension or violence. Festival Pastors gave out water/chocolate/love hearts on 1,606 occasions. These small treats often improve general attitude and wellbeing thus reducing the risk of aggressive, confrontational or antagonistic behaviour. The prayer tent was well attended and pastoral care given. Please note that no stats figures were recorded for pastoral care/mental health interactions in the prayer tent. All Town Pastor services throughout the year are supported by prayer and Latitude is no exception. We solicit prayers in advance of the Festival and during the Festival itself. Festival Pastors set up a prayer facility on site so that our patrolling pastors are especially supported in this practical way. Town Pastors Central has continued to promote, assist, and develop the individual Town Pastor franchises across Suffolk and Norfolk. Town Pastors Central have also provided support where difficult decisions have had to be made with regard to the future of a Town Pastors scheme. Specifically, this year its activities and achievements were: •Managing the grant from the Police and Crime Commissioner (PCC) for Suffolk of £24,000 (2023-2024) on behalf of the Suffolk schemes. This continued grant support has been greatly appreciated. •Maintaining and updating a resources folder on Microsoft OneDrive containing relevant data, enabling easy access to all resources in one place with business class security. •Review of safeguarding policy and procedures. •Maintaining a strong working relationship with Suffolk Constabulary. •Organise and lead the Chairs and Co-ordinator’s meetings to promote communications and continued relational working between the schemes in Suffolk, Norfolk and Town Pastors Central. These meetings have continued throughout the year on Zoom rather than in person. •Providing support and guidance with the closure of Sudbury Town Pastors. There have been no changes in the board of trustees during the year. However Peter Livey stepped down as Chair in April 2024, and Neil Winton was appointed Chair. Peter Livey was appointed Deputy Chair. Strengthening the board of trustees will be a priority during the next year. Town Pastors Central has continued to play a key part as the hub/umbrella for Town Pastors in East Anglia through coordinating central grant applications and supporting existing franchises. Town Pastors is a long-standing ministry in the East of England which continues to enjoy strong support across the communities it serves. 5 **Section E Financial review** **Brief statement of the charity’s policy on reserves** Town Pastors current practice is to prepare a budget at the beginning of the year to reflect anticipated income and expenditure. Income and expenditure are reviewed on a monthly basis, using a receipts and payments summary prepared by the Finance Director at the end of each month and circulated to all trustees for this purpose. Town Pastors has a policy to hold unrestricted reserves of six months expenditure. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. Town Pastors Central’s main sources of funding received during yearend 31[st] March 2024 were: - Franchise Fees from Town Pastor scheme. These fees were considerably reduced in order to help Town Pastors schemes as they continue to recover from the effects of the Covid-19 pandemic. - Crime and Disorder Reduction grant from Suffolk Police and Crime Commissioner, which was disbursed to Suffolk Town Pastor schemes. Total income for the year to 31 March 2024 is £29,086. - Reserves at the year-end are £35,906, including restricted funds of £15,119. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Neil Winton Peter Livey **Position (eg Secretary,** Chair Deputy Chair **Chair, etc) Date** 6.9.2024 6 CHARITY COMMISSION FOR ENfjiAND AND WALES 1186112 Receipts and payments accounts CCq6a For the ￿Tr50d To 1.4.2023 31.3.2024 Section A Receipts and payments fund¥ funds ioth•n•Ar4¥t£ k)tr* nw•%t£ iotr• wr4St£ tOih• lund$ Totsl funds A1 Recel Suffolk PCC 20. 2,493 L8dlude PC¢ Gram Lati1￿16Gtsnt Sthgmg C&yul In3urnrt¢ RefvTrl Sub totsl(Gmss income for AR) 24.C A2 A¥set and Investsnent8ales, tabte). Sub total Totsl re￿Ipts 26.2S9 Suffdk PCC siaff COStslAdrninfirK Lattsj Insvrdr MiscdlareoL Eryiw*nt BÈr4E C V$n ￿￿￿Trd Chariwbleacts 2,3S2 592 426 634 281 93 259 42 30,721 Sub total A4 Asset and Investment rcha$e8 8¢e table Sub total 6,021 30.72f 24.604 Not ￿receIP￿(paYme￿tsj A5 Transfers be￿eell funds A6 Gash funds last year end Cash funds this year end 93$ 93S 1.655 21.721 20,787 15,819 IS,119 3S,866 35,906 35.886 37,S41 CCXX R1 ar£ounts ISSI Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds to r4•affAt£ Endtswment fvnds lo near¢*t£ Dèiail• to 81 Ca8h fund8 1IL¥)4 4783 Totsl cash funds 20.787 15,119 Unre8tr1¢ted R•stricted funds funds Endowm•nt funds DetalL t• nearest£ cuffent value Details 1sllet bel Ccat(opU(xwl1 FU￿1t0￿bICh CurrEntvalue OMI 1.695 OetalSs B4 A88•ts retalnod for th• C￿rIty'S own u8e Fund tv whlEh ab kntsuntd When d Detsils ona B5 Liabillfj Svjned by ￿ cf tsu5*es on behalf of au the IrLtsl8es Date of tsval SwJrMiure Prmrt Name 29.4.2024 Nel Winton CCXX R2 a¢¢4ynts Issi Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the tnMtffi TOWN PASTORS On accounts lor tho yo•r 31. Marth. 2024 Charfty no (If any) 1186112 Re$￿tive The charitys tru8tee5 are re8pon8ible for the preparation of the accounts. The rnspoMlbilitio5 of charitys trustees (x)nsidw that an audit 18 not requ￿ed for this year und trustofy• and •umlnor 8ec*on 144 of the Charitie8 Act 2011 {th8 char￿e& Ad) and tr￿t an indeFendent examination is neaded. It is my responsibilty to: examine the a¢counts ufvjer section 145 of the Chariti85 Acl, to follow procedures laid in the general Directions given by thè Charity Commission (urwjer section 145{5){b) of the Charities Act, and to state partiojlar matters hav6 come to my attention. 8a•kn of Indopendent My examination was cwried out in accordan￿ with general Di￿.on5 given by •xamln•Vs statwmnt the Charity Crrnmission. An 8xamin8tion includes'a revw of the accounting records keFi by the charity and a comparsson of the accounts presented vith those records. It also indLMJes consideration of any unusual items or disdosures in tre accounts, and sethng explanations from the trustes n(xming any such matter5. The procedures undertaken do not provide all the eviden￿ that woukl be required in an audit, and consequentty no opinion is given as to vrtthr the accounts present a ￿ and fairf view and the report ' limiied to tfw matter5 set out in the statement beltYW. Indepndent In Connecti￿ with rny ￿aMination. no matter has come to my attentKXI (other •xaminerf8 statemont than that disdosed bebN') 1. whi(* gi4*s me reasonth cause to be￿￿e that in. any maierial resFecL the rg]uirements: to keep accwnting recA)rds in accordance with seclion 130 of char￿eS Art arKI comply wlih th8 accountirKJ requiremuts Charit￿ A have not baen me(. or 2. to vthich, in my opinion. attenti￿ shoukl be drwn in ord8r to enable a proper urKlerstanding of the ac¥Jxuts to be reach￿1. the *vrds in the br8(*et$ ff they not appty. 1514r24 Rolevant prof•g•lonal qyallfication(s} or body (If MBA Cmi, ACIB ST YEAR ENDING 31 IAARCH 2023. IER Addrnss: 15 Paget Adm Drive Dereham NR20 3SA Section B Disclosure Only ¢omFAets rf the e%￿Ine[ needs to h￿hlIght material problems. IER YEAR ENDING 31 hlARCH 2021 CHARITY COMMISSION FOR ENfjiAND AND WALES 1186112 Receipts and payments accounts CCq6a For the ￿Tr50d To 1.4.2023 31.3.2024 Section A Receipts and payments fund¥ funds ioth•n•Ar4¥t£ k)tr* nw•%t£ iotr• wr4St£ tOih• lund$ Totsl funds A1 Recel Suffolk PCC 20. 2,493 L8dlude PC¢ Gram Lati1￿16Gtsnt Sthgmg C&yul In3urnrt¢ RefvTrl Sub totsl(Gmss income for AR) 24.C A2 A¥set and Investsnent8ales, tabte). Sub total Totsl re￿Ipts 26.2S9 Suffdk PCC siaff COStslAdrninfirK Lattsj Insvrdr MiscdlareoL Eryiw*nt BÈr4E C V$n ￿￿￿Trd Chariwbleacts 2,3S2 592 426 634 281 93 259 42 30,721 Sub total A4 Asset and Investment rcha$e8 8¢e table Sub total 6,021 30.72f 24.604 Not ￿receIP￿(paYme￿tsj A5 Transfers be￿eell funds A6 Gash funds last year end Cash funds this year end 93$ 93S 1.655 21.721 20,787 15,819 IS,119 3S,866 35,906 35.886 37,S41 CCXX R1 ar£ounts ISSI Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds to r4•affAt£ Endtswment fvnds lo near¢*t£ Dèiail• to 81 Ca8h fund8 1IL¥)4 4783 Totsl cash funds 20.787 15,119 Unre8tr1¢ted R•stricted funds funds Endowm•nt funds DetalL t• nearest£ cuffent value Details 1sllet bel Ccat(opU(xwl1 FU￿1t0￿bICh CurrEntvalue OMI 1.695 OetalSs B4 A88•ts retalnod for th• C￿rIty'S own u8e Fund tv whlEh ab kntsuntd When d Detsils ona B5 Liabillfj Svjned by ￿ cf tsu5*es on behalf of au the IrLtsl8es Date of tsval SwJrMiure Prmrt Name 29.4.2024 Nel Winton CCXX R2 a¢¢4ynts Issi Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the tnMtffi TOWN PASTORS On accounts lor tho yo•r 31. Marth. 2024 Charfty no (If any) 1186112 Re$￿tive The charitys tru8tee5 are re8pon8ible for the preparation of the accounts. The rnspoMlbilitio5 of charitys trustees (x)nsidw that an audit 18 not requ￿ed for this year und trustofy• and •umlnor 8ec*on 144 of the Charitie8 Act 2011 {th8 char￿e& Ad) and tr￿t an indeFendent examination is neaded. It is my responsibilty to: examine the a¢counts ufvjer section 145 of the Chariti85 Acl, to follow procedures laid in the general Directions given by thè Charity Commission (urwjer section 145{5){b) of the Charities Act, and to state partiojlar matters hav6 come to my attention. 8a•kn of Indopendent My examination was cwried out in accordan￿ with general Di￿.on5 given by •xamln•Vs statwmnt the Charity Crrnmission. An 8xamin8tion includes'a revw of the accounting records keFi by the charity and a comparsson of the accounts presented vith those records. It also indLMJes consideration of any unusual items or disdosures in tre accounts, and sethng explanations from the trustes n(xming any such matter5. The procedures undertaken do not provide all the eviden￿ that woukl be required in an audit, and consequentty no opinion is given as to vrtthr the accounts present a ￿ and fairf view and the report ' limiied to tfw matter5 set out in the statement beltYW. Indepndent In Connecti￿ with rny ￿aMination. no matter has come to my attentKXI (other •xaminerf8 statemont than that disdosed bebN') 1. whi(* gi4*s me reasonth cause to be￿￿e that in. any maierial resFecL the rg]uirements: to keep accwnting recA)rds in accordance with seclion 130 of char￿eS Art arKI comply wlih th8 accountirKJ requiremuts Charit￿ A have not baen me(. or 2. to vthich, in my opinion. attenti￿ shoukl be drwn in ord8r to enable a proper urKlerstanding of the ac¥Jxuts to be reach￿1. the *vrds in the br8(*et$ ff they not appty. 1514r24 Rolevant prof•g•lonal qyallfication(s} or body (If MBA Cmi, ACIB ST YEAR ENDING 31 IAARCH 2023. IER Addrnss: 15 Paget Adm Drive Dereham NR20 3SA Section B Disclosure Only ¢omFAets rf the e%￿Ine[ needs to h￿hlIght material problems. IER YEAR ENDING 31 hlARCH 2021