||||||||| |---|---|---|---|---|---|---|---| |**Trustees' Annual Report for theperiod**|||||||| |**From**|Period start date|||**To**|Period end date||| ||Day
1st|Month
April|Year
2022||Day
31st|Month
March|Year
2023| ## Section A Reference and administration details **Charity name** Town Pastors |**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|Town Pastors Central|Town Pastors Central| |---|---|---| ||1186112|| ||
19 Westleton Way,|| ||Felixstowe|| ||Suffolk|| ||**Postcode**|IP11 2YG| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Peter Livey|Chair
Communications
Director||| ||Neil Winton|DeputyChair||| ||BarryWillson|Finance Director||| ||Joanna Copsey|TrainingDirector||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) Memorandum and Articles of Association How the charity is constituted - (eg. trust, association, company) Private Limited Company. Company Number 9091093. Trustee selection methods - Appointed by existing Trustees - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. The trustees of Town Pastors have given consideration to the major risks to which the charity is exposed and satisfied themselves that systems or procedures are established in order to manage those risks. The trustees of Town Pastors also ensure that appropriate insurance cover is maintained. Town Pastors Central holds the franchise for Town Pastors. Town Pastor schemes pay an annual membership fee to Town Pastors Central which allows for: - Continued use the Town Pastor name and the logo. - Ongoing support and guidance. - Additional, updated or revised documents/templates. - Access to central fundraising and accountability In all other respects the organisations function entirely separately and independently of each other; with each Town Pastor scheme having its own separate management, trustees and charitable status. - The trustees of Town Pastors Central have no responsibility or liability in respect of individual Town Pastors schemes. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To advance the Christian faith in such parts of the United Kingdom or the world as the directors of the charity (herein called “the trustees”) may from time to time think fit and to fulfil such other purposes which are exclusively charitable according to the law of England and Wales and are connected to the charitable work of the charity; to promote public safety and the prevention of crime for the benefit of the public by such means as the trustees may consider appropriate including but not so as to limit the generality of the foregoing by providing services for mediation and conciliation between persons involved in disputes or interpersonal conflicts which may lead to acts of nuisance, vandalism, racial abuse or breach of the peace in such parts of the UK or the world as the trustees may from time to time think fit. To relieve sickness and financial hardship and to promote and preserve good health by the provision of funds, goods or services of any kind, including through the provision of counselling and support in such parts of the United Kingdom or the world as the trustees from time to time may think fit. 2 **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Town Pastors Central, is a charitable company limited by guarantee (company number 9091093) and a registered charity (registered charity number 1186112). Town Pastors Central express their Christian faith for the benefit of the public by holding the franchise for Town Pastors and seeking to maintain the quality of the Town Pastor brand. Town Pastors Central operates as the hub/umbrella for the Town Pastor schemes in Suffolk and Norfolk, offering resources, assistance, guidance, and support. Town Pastors Central are committed to safeguarding vulnerable people and to promoting good practise throughout all Suffolk and Norfolk Town Pastor schemes. During the year Town Pastors Central has overseen nine Town Pastor schemes, eight in Suffolk and one in Norfolk. Town Pastors Central welcome invitations to introduce Town Pastors into additional locations in Suffolk, Norfolk, neighbouring counties and elsewhere. The trustees of Town Pastors Central are willing to meet with church representatives in other towns should they be considering setting up Town Pastors (or similar) in their locality. As an incorporated body, Town Pastors Central manages the distribution of grants to local Town Pastors schemes, distributing a Crime and Disorder Reduction Grant on behalf of the Suffolk Police and Crime Commissioner to Suffolk Town Pastor schemes. Town Pastors Central can liaise with central bodies on behalf of Town Pastor schemes, thus enabling them to have a stronger coherent voice. For public benefit, Town Pastors Central is committed to ensuring that central costs are kept to a minimum. Town Pastors Central organises the provision of Town Pastors (known as Festival Pastors) at Latitude Festival bringing together volunteers from across the local schemes. Festival Pastors provide a visible nonjudgemental, friendly presence helping to reduce crime and anti-social behaviour. The Trustees of Town Pastors Central have carried out the purposes of Town Pastors Central for public benefit by making decisions that have had due regard for public benefit guidance when exercising any powers or duties to which the guidance is relevant. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** Throughout the year, Town Pastors Central have offered support and encouragement to the Town Pastor schemes in Suffolk and Norfolk. Town Pastor schemes have found the process of recovering from the effects of the Covid-19 pandemic to be particularly challenging. Town Pastors have successfully continued their work in nine towns across Suffolk and Norfolk from April - September 2022, and in six towns from October 2022 – March 2023. It should be noted that: i) Sadly, Beccles Town Pastors ceased patrolling in October 2022 and closed in November 2022, due to the Town Pastor role no longer being appropriate for the needs of the town. ii) Haverhill Town Pastors have been unable to patrol since October 2022 due to changes within the co-ordination/administration of the scheme, and lack of available volunteers. - iii) Sudbury Town Pastors had to suspend patrols in October 2022 due to changing needs in the town and lack of volunteers. Based on figures that have been submitted from the eight Suffolk Town Pastor schemes, Town Pastors have noted 7,925 actions. Of these actions, 6,235 involve directly helping a person or group of people (stats categories 1-10 inclusive). These figures are significantly higher than the previous year due to more Town Pastor patrols taking place as Covid-19 risks decreased, and more consistently having two pairs of Town Pastors on patrol in Bury and Ipswich on Saturday nights. Town Pastors Central was delighted to be able to provide Town Pastors (known as Festival Pastors) to patrol at Latitude Festival in July 2022. Festival Pastors provide a friendly presence, in a non-judgemental way and help to reduce crime and anti-social behaviour at Latitude by being visible capable guardians. They also make a significant contribution towards helping to ensure the safety of everyone attending the Festival. 15 Festival Pastors carried out patrols across 4 days at Latitude in July 2022. Festival Pastors and support staff volunteered from Felixstowe, Ipswich, Haverhill and Bury Town Pastors. Festival Pastors and support staff also included a few people who had previously been actively involved with Lowestoft or Stowmarket Town Pastors before they closed. All patrolling Festival Pastors are active Town Pastors in their local Town Pastor scheme, or have recently been active before their Town Pastor scheme closed. As such they have enhanced DBS checks. The Festival Pastors designated safeguarding lead attended daily Latitude safeguarding meetings with Festival Republic safeguarding leads, police and other agencies, as part of the team ready to respond to any safeguarding issue that they were made aware of. Patrols were in 2-hour blocks during the day, due to the excessive heat. The team carried out approximately 350 hours of volunteering over the 4 days including set up and tear down, patrolling and travelling. Festival Pastors were involved many activities including: personal safety/welfare, crowd control, keeping people calm, helping set-up, giving lots of directions, welfare style support given to Festival Republic staff whilst Festival Pastors on patrol. 4 Section D Achievements and erformance p Festival Pastors recorded 335 situations involving personal safety/wellbeing and 19 interactions related to pastoral care and/or mental health needs. They alerted security on 2 occasions, including alerting police and site welfare with regard to the victim of a sexual assault. They also cared for 2 people who were drunk and incapable. Festival Pastors gave out water/chocolate/love hearts on 1090 occasions. They know that having small treats to hand often improves general attitude and wellbeing thus reducing the risk of aggressive, confrontational or antagonistic behaviour. The Festival Pastors prayer tent was well attended, pastoral care given, and much use made of Festival Pastors inflatable sofas etc. No stats figures were recorded for the many pastoral care/mental health interactions which took place in the prayer tent. Notes re Festival Pastors at Latitude: a) All Town Pastor services throughout the year are supported by prayer and Latitude is no exception. We solicit prayers in advance of the Festival and during the Festival itself. We set up a prayer facility on site so that our patrolling pastors are especially supported in this practical way. b) Whilst we have calculated the approximate number of volunteer hours over the 4 days including set up and tear down, patrolling and travelling, the figures quoted do not take into account the number of hours invested by Town Pastors Central trustees and Town Pastor volunteers in preparation and training before the festival, administrative tasks, and prayer support related to the festival. Town Pastors Central has continued to promote, assist, and develop the individual Town Pastor franchises across Suffolk and Norfolk. Town Pastors Central have also provided support where difficult decisions have had to be made with regard to the future of a Town Pastors scheme. Specifically, this year its activities and achievements were: •Managing the grant from the Police and Crime Commissioner (PCC) for Suffolk of £20,000 (2022-2023) on behalf of the Suffolk schemes. This continued grant support has been greatly appreciated. •Maintaining and updating a resources folder on Microsoft OneDrive containing relevant data, enabling easy access to all resources in one place with business class security. •Review of safeguarding policy and procedures. •Maintaining a strong working relationship with Suffolk Constabulary. •Organise and lead the Chairs and Co-ordinator’s meetings to promote communications and continued relational working between the schemes in Suffolk, Norfolk and Town Pastors Central. These meetings have continued throughout the year on Zoom rather than in person. •Providing support, guidance and assistance with the closure of Beccles Town Pastors. There have been no changes in the board of trustees during the year. Strengthening the board of trustees will be a priority during the next year. Despite the considerable challenges due to moving forward from the Covid-19 pandemic, Town Pastors Central has continued to play a key part as the hub/umbrella for Town Pastors in East Anglia through coordinating central grant applications and supporting existing franchises. Town Pastors is a long-standing ministry in the East of England which continues to enjoy strong support across the communities it serves. 5 ## **Section E** ## **Financial review** **Brief statement of the charity’s policy on reserves** Town Pastors current practice is to prepare a budget at the beginning of the year to reflect anticipated income and expenditure. Income and expenditure are reviewed on a monthly basis, using a receipts and payments summary prepared by the Finance Director at the end of each month and circulated to all trustees for this purpose. Town Pastors has a policy to hold unrestricted reserves of six months expenditure. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. Town Pastors Central’s main sources of funding received during yearend 31[st] March 2023 were: - Franchise Fees from Town Pastor scheme. These fees were considerably reduced in order to help Town Pastors schemes during the Pandemic. - Crime and Disorder Reduction grant from Suffolk Police and Crime Commissioner, which was disbursed to Suffolk Town Pastor schemes. - The closure of Beccles Town Pastors - Total income for the year to 31 March 2023 is £26,259 and the surplus over expenditure is £1,655. Reserves at the year-end are £37,541 including restricted funds of £15,819. ## **Section F** ## **Other optional information** ## **Section G** ## **Declaration** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Peter Livey Neil Winton **Position (eg Secretary, Chair, etc)**[Chair ] Deputy Chair **Date** 30.10.2023 6 CHARITY COMMISSION FOI ENGiAND AND WALES Tovm Pastors 1186112 Receipts and pa ments accounts CC16a For tho pertod from To 1.4.2022 31.03.2023 Section A Receipts and payments UnrestrÈcted Restrtcted funds Ertdowment fvnds Totsl funds Last y￿r to ¢l#i w••¢£ totho t)•aY•gt£ toth• tothg n•tyr•Bt£ A1 R•c•l ts SutfoLk PCC Pwnent8 fromTP Schem Laliwde PCC Granl Lalitude Grant Scheme C108ur¢ insurance TeluTrJ 20,000 2,493 3.000 300 30.000 1493 3.000 2.053 116 Sub total(Gmss income for AR) A2 Ass•t and Inv•stm•nt s•l•s. Is•• tsblel. 26.259 37.089 Sub total 5,793 37.089 A3 Payments Sufvk PCC disthbulh)n Starfuswp￿mi￿lnc LatibAe Insurance Website mis￿lIa￿e0 Equipment B4nk Charge5 Van Hirt and dwl DK9piay maieriaLs Chafthb* arts 20,OQD 2.352 592 30,DOO 1,556 6BO 179 414 405 1352 592 42B 244 585 141 311 M271 267 £604 287 24,604 Sub tot41 A4 Asset and Investrnont PUTchase5, (see tsblel Latltude Tabbards 633 Sub total 24604 34.504 Net ofrocdpts/{payments) A5 Transfers between funds A6 Cash funds last year ¢nd Cash funds thls year end 1.189 1.655 2,185 15.353 15,819 35.886 37.541 33.701 35,886 21.7 Section B Statement of assets and liabilities at the end of the period Unrgstrictod Restrici•d funds Endowment funds lo m•Tg•t£ 81 Cash funds 11.625 1QO•Y 14849 Total cash funds 21.722 15,819 Uftrestrfc￿ Restricted fund8 fundj ID n&*rtSt£ Endowment funds DeTitli5 B4 Au•ts r•t•ln•d for th? charlty's own u8• 200 FuTrJ towhkh Amourtdug Whon du• B6 Liabllitles SvanEd by on• or trustw¥ h8lf of allth•tnJ8t•es Date of roval Wilknn 25.4.2023 Pet* L￿eY 811112023 (H￿111 IOMMlSSfON Independent examinerfs report on the accounts Sectioii A I ndepefident Examiner s Report port to the tr￿te TOWN PASTORS On accounts for tho y•ar 31° March. 2023 Charty Tro (If any 1186112 r•$poMlbllftles of chartvs trustees cor￿MIer that an audit is not rwuired ts Ihi8 year under trust0￿ and oxamlner section 144 of the Chartbes Act 2011 (the Ctwili* and that an It is my r8swJsitxlty to: examiro the a¢oxrts under sethon 145 of the Charthes Act, to foltow tre procedu￿9 kid in the general Directions gNen by the Charlty commissi￿ (ur¥kn section 145(5)(b) of the Chafitres ￿ and Ba•h of Indwndent My exarninalion was ¢anied out i) *A)rdan￿ wrth general tAre¢tion8 given by *mlnoe• Statom￿ the Charrty Commission. An examtnation indLKles a reNryew of the a¢counting record8 kept by the thwity and a comparison of acc(MJnts Fyesented wilh those records. It also includes consideration of any unusual items or (thsdosures in the a(x(MA)ts, arKI 8e8kir¥J explanati¢)ns fr￿7 the trustees eoncemirg any 8uth mattor8. The wocedures ur¥Jertaken do not provide all the evidence that knryild be required in an aL*Irt. ￿ consequenuy no opinion is given as to the ￿Unts present a kn and fairf VIV￿ and the report li limited to those matters Set out in the statsment bg10w. Ind•pnd•nt In LX)nnedion *ilh my examination. no matter come to my attention (other examinrfs 8tatemont than that dtsdosed bekw") hm not been or 2. to whidi. in My opinion. att*lKJn should bo dravm in order to enable a s￿ned. 23 qu4lln¢allon(8) or body111 IIA, C qr- IER YEAR ENDING 31 MARCH 2023. 41st|Month
April|Year
2022||Day
31st|Month
March|Year
2023| ## Section A Reference and administration details **Charity name** Town Pastors |**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|Town Pastors Central|Town Pastors Central| |---|---|---| ||1186112|| ||
19 Westleton Way,|| ||Felixstowe|| ||Suffolk|| ||**Postcode**|IP11 2YG| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Peter Livey|Chair
Communications
Director||| ||Neil Winton|DeputyChair||| ||BarryWillson|Finance Director||| ||Joanna Copsey|TrainingDirector||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) Memorandum and Articles of Association How the charity is constituted - (eg. trust, association, company) Private Limited Company. Company Number 9091093. Trustee selection methods - Appointed by existing Trustees - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. The trustees of Town Pastors have given consideration to the major risks to which the charity is exposed and satisfied themselves that systems or procedures are established in order to manage those risks. The trustees of Town Pastors also ensure that appropriate insurance cover is maintained. Town Pastors Central holds the franchise for Town Pastors. Town Pastor schemes pay an annual membership fee to Town Pastors Central which allows for: - Continued use the Town Pastor name and the logo. - Ongoing support and guidance. - Additional, updated or revised documents/templates. - Access to central fundraising and accountability In all other respects the organisations function entirely separately and independently of each other; with each Town Pastor scheme having its own separate management, trustees and charitable status. - The trustees of Town Pastors Central have no responsibility or liability in respect of individual Town Pastors schemes. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To advance the Christian faith in such parts of the United Kingdom or the world as the directors of the charity (herein called “the trustees”) may from time to time think fit and to fulfil such other purposes which are exclusively charitable according to the law of England and Wales and are connected to the charitable work of the charity; to promote public safety and the prevention of crime for the benefit of the public by such means as the trustees may consider appropriate including but not so as to limit the generality of the foregoing by providing services for mediation and conciliation between persons involved in disputes or interpersonal conflicts which may lead to acts of nuisance, vandalism, racial abuse or breach of the peace in such parts of the UK or the world as the trustees may from time to time think fit. To relieve sickness and financial hardship and to promote and preserve good health by the provision of funds, goods or services of any kind, including through the provision of counselling and support in such parts of the United Kingdom or the world as the trustees from time to time may think fit. 2 **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Town Pastors Central, is a charitable company limited by guarantee (company number 9091093) and a registered charity (registered charity number 1186112). Town Pastors Central express their Christian faith for the benefit of the public by holding the franchise for Town Pastors and seeking to maintain the quality of the Town Pastor brand. Town Pastors Central operates as the hub/umbrella for the Town Pastor schemes in Suffolk and Norfolk, offering resources, assistance, guidance, and support. Town Pastors Central are committed to safeguarding vulnerable people and to promoting good practise throughout all Suffolk and Norfolk Town Pastor schemes. During the year Town Pastors Central has overseen nine Town Pastor schemes, eight in Suffolk and one in Norfolk. Town Pastors Central welcome invitations to introduce Town Pastors into additional locations in Suffolk, Norfolk, neighbouring counties and elsewhere. The trustees of Town Pastors Central are willing to meet with church representatives in other towns should they be considering setting up Town Pastors (or similar) in their locality. As an incorporated body, Town Pastors Central manages the distribution of grants to local Town Pastors schemes, distributing a Crime and Disorder Reduction Grant on behalf of the Suffolk Police and Crime Commissioner to Suffolk Town Pastor schemes. Town Pastors Central can liaise with central bodies on behalf of Town Pastor schemes, thus enabling them to have a stronger coherent voice. For public benefit, Town Pastors Central is committed to ensuring that central costs are kept to a minimum. Town Pastors Central organises the provision of Town Pastors (known as Festival Pastors) at Latitude Festival bringing together volunteers from across the local schemes. Festival Pastors provide a visible nonjudgemental, friendly presence helping to reduce crime and anti-social behaviour. The Trustees of Town Pastors Central have carried out the purposes of Town Pastors Central for public benefit by making decisions that have had due regard for public benefit guidance when exercising any powers or duties to which the guidance is relevant. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** Throughout the year, Town Pastors Central have offered support and encouragement to the Town Pastor schemes in Suffolk and Norfolk. Town Pastor schemes have found the process of recovering from the effects of the Covid-19 pandemic to be particularly challenging. Town Pastors have successfully continued their work in nine towns across Suffolk and Norfolk from April - September 2022, and in six towns from October 2022 – March 2023. It should be noted that: i) Sadly, Beccles Town Pastors ceased patrolling in October 2022 and closed in November 2022, due to the Town Pastor role no longer being appropriate for the needs of the town. ii) Haverhill Town Pastors have been unable to patrol since October 2022 due to changes within the co-ordination/administration of the scheme, and lack of available volunteers. - iii) Sudbury Town Pastors had to suspend patrols in October 2022 due to changing needs in the town and lack of volunteers. Based on figures that have been submitted from the eight Suffolk Town Pastor schemes, Town Pastors have noted 7,925 actions. Of these actions, 6,235 involve directly helping a person or group of people (stats categories 1-10 inclusive). These figures are significantly higher than the previous year due to more Town Pastor patrols taking place as Covid-19 risks decreased, and more consistently having two pairs of Town Pastors on patrol in Bury and Ipswich on Saturday nights. Town Pastors Central was delighted to be able to provide Town Pastors (known as Festival Pastors) to patrol at Latitude Festival in July 2022. Festival Pastors provide a friendly presence, in a non-judgemental way and help to reduce crime and anti-social behaviour at Latitude by being visible capable guardians. They also make a significant contribution towards helping to ensure the safety of everyone attending the Festival. 15 Festival Pastors carried out patrols across 4 days at Latitude in July 2022. Festival Pastors and support staff volunteered from Felixstowe, Ipswich, Haverhill and Bury Town Pastors. Festival Pastors and support staff also included a few people who had previously been actively involved with Lowestoft or Stowmarket Town Pastors before they closed. All patrolling Festival Pastors are active Town Pastors in their local Town Pastor scheme, or have recently been active before their Town Pastor scheme closed. As such they have enhanced DBS checks. The Festival Pastors designated safeguarding lead attended daily Latitude safeguarding meetings with Festival Republic safeguarding leads, police and other agencies, as part of the team ready to respond to any safeguarding issue that they were made aware of. Patrols were in 2-hour blocks during the day, due to the excessive heat. The team carried out approximately 350 hours of volunteering over the 4 days including set up and tear down, patrolling and travelling. Festival Pastors were involved many activities including: personal safety/welfare, crowd control, keeping people calm, helping set-up, giving lots of directions, welfare style support given to Festival Republic staff whilst Festival Pastors on patrol. 4 Section D Achievements and erformance p Festival Pastors recorded 335 situations involving personal safety/wellbeing and 19 interactions related to pastoral care and/or mental health needs. They alerted security on 2 occasions, including alerting police and site welfare with regard to the victim of a sexual assault. They also cared for 2 people who were drunk and incapable. Festival Pastors gave out water/chocolate/love hearts on 1090 occasions. They know that having small treats to hand often improves general attitude and wellbeing thus reducing the risk of aggressive, confrontational or antagonistic behaviour. The Festival Pastors prayer tent was well attended, pastoral care given, and much use made of Festival Pastors inflatable sofas etc. No stats figures were recorded for the many pastoral care/mental health interactions which took place in the prayer tent. Notes re Festival Pastors at Latitude: a) All Town Pastor services throughout the year are supported by prayer and Latitude is no exception. We solicit prayers in advance of the Festival and during the Festival itself. We set up a prayer facility on site so that our patrolling pastors are especially supported in this practical way. b) Whilst we have calculated the approximate number of volunteer hours over the 4 days including set up and tear down, patrolling and travelling, the figures quoted do not take into account the number of hours invested by Town Pastors Central trustees and Town Pastor volunteers in preparation and training before the festival, administrative tasks, and prayer support related to the festival. Town Pastors Central has continued to promote, assist, and develop the individual Town Pastor franchises across Suffolk and Norfolk. Town Pastors Central have also provided support where difficult decisions have had to be made with regard to the future of a Town Pastors scheme. Specifically, this year its activities and achievements were: •Managing the grant from the Police and Crime Commissioner (PCC) for Suffolk of £20,000 (2022-2023) on behalf of the Suffolk schemes. This continued grant support has been greatly appreciated. •Maintaining and updating a resources folder on Microsoft OneDrive containing relevant data, enabling easy access to all resources in one place with business class security. •Review of safeguarding policy and procedures. •Maintaining a strong working relationship with Suffolk Constabulary. •Organise and lead the Chairs and Co-ordinator’s meetings to promote communications and continued relational working between the schemes in Suffolk, Norfolk and Town Pastors Central. These meetings have continued throughout the year on Zoom rather than in person. •Providing support, guidance and assistance with the closure of Beccles Town Pastors. There have been no changes in the board of trustees during the year. Strengthening the board of trustees will be a priority during the next year. Despite the considerable challenges due to moving forward from the Covid-19 pandemic, Town Pastors Central has continued to play a key part as the hub/umbrella for Town Pastors in East Anglia through coordinating central grant applications and supporting existing franchises. Town Pastors is a long-standing ministry in the East of England which continues to enjoy strong support across the communities it serves. 5 ## **Section E** ## **Financial review** **Brief statement of the charity’s policy on reserves** Town Pastors current practice is to prepare a budget at the beginning of the year to reflect anticipated income and expenditure. Income and expenditure are reviewed on a monthly basis, using a receipts and payments summary prepared by the Finance Director at the end of each month and circulated to all trustees for this purpose. Town Pastors has a policy to hold unrestricted reserves of six months expenditure. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. Town Pastors Central’s main sources of funding received during yearend 31[st] March 2023 were: - Franchise Fees from Town Pastor scheme. These fees were considerably reduced in order to help Town Pastors schemes during the Pandemic. - Crime and Disorder Reduction grant from Suffolk Police and Crime Commissioner, which was disbursed to Suffolk Town Pastor schemes. - The closure of Beccles Town Pastors - Total income for the year to 31 March 2023 is £26,259 and the surplus over expenditure is £1,655. Reserves at the year-end are £37,541 including restricted funds of £15,819. ## **Section F** ## **Other optional information** ## **Section G** ## **Declaration** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Peter Livey Neil Winton **Position (eg Secretary, Chair, etc)**[Chair ] Deputy Chair **Date** 30.10.2023 6