2022-03-31-accounts - Town Pastors

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Trustees' Annual Report for theperiod
From	Period start date			To	Period end date
	Day 1st	Month April	Year 2021		Day 31st	Month March	Year 2022

Section A Reference and administration details

Charity name Town Pastors

Other names charity is known by Town Pastors Central

Registered charity number (if any) 1186112

Charity's principal address	19 Westleton Way,	19 Westleton Way,
	Felixstowe
	Suffolk
	Postcode	IP11 2YG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
TonyHodge	Chair	Resigned: 1.11.2021
Gordon Kerr	DeputyChair	Resigned: 6.9.2021
Peter Livey	Chair Communications Director	Appointed: 6.9.2021
Neil Winton	DeputyChair	Appointed: 25.9.2021
BarryWillson	Finance Director
Joanna Copsey	TrainingDirector

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

Memorandum and Articles of Association

How the charity is constituted

(eg. trust, association, company)

Private Limited Company. Company Number 9091093.

Trustee selection methods

Appointed by existing Trustees
(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The trustees of Town Pastors have given consideration to the major risks to which the charity is exposed and satisfied themselves that systems or procedures are established in order to manage those risks. The trustees of Town Pastors also ensure that appropriate insurance cover is maintained.

Town Pastors Central holds the franchise for Town Pastors. Town Pastor schemes pay an annual membership fee to Town Pastors Central which allows for:

Continued use the Town Pastor name and the logo.
Ongoing support and guidance.
Additional, updated or revised documents/templates.
Access to central fundraising and accountability
In all other respects the organisations function entirely separately and independently of each other; with each Town Pastor scheme having its own separate management, trustees and charitable status.
The trustees of Town Pastors Central have no responsibility or liability in respect of individual Town Pastors schemes.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To advance the Christian faith in such parts of the United Kingdom or the world as the directors of the charity (herein called “the trustees”) may from time to time think fit and to fulfil such other purposes which are exclusively charitable according to the law of England and Wales and are connected to the charitable work of the charity; to promote public safety and the prevention of crime for the benefit of the public by such means as the trustees may consider appropriate including but not so as to limit the generality of the foregoing by providing services for mediation and conciliation between persons involved in disputes or interpersonal conflicts which may lead to acts of nuisance, vandalism, racial abuse or breach of the peace in such parts of the UK or the world as the trustees may from time to time think fit. To relieve sickness and financial hardship and to promote and preserve good health by the provision of funds, goods or services of any kind, including through the provision of counselling and support in such parts of the United Kingdom or the world as the trustees from time to time may think fit.

Town Pastors Central, is a charitable company limited by guarantee (company number 9091093) and a registered charity (registered charity number 1186112). Town Pastors Central express their Christian faith for the benefit of the public by holding the franchise for Town Pastors and seeking to maintain the quality of the Town Pastor brand. Town Pastors Central operates as the hub/umbrella for the Town Pastor schemes in Suffolk and Norfolk, offering resources, assistance, guidance, and support. Town Pastors Central are committed to safeguarding vulnerable people and to promoting good practise throughout all Suffolk and Norfolk Town Pastor schemes. During the year Town Pastors Central has overseen ten Town Pastor schemes, nine in Suffolk and one in Norfolk.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Town Pastors Central welcome invitations to introduce Town Pastors into additional locations in Suffolk, Norfolk, neighbouring counties and elsewhere. The trustees of Town Pastors Central are willing to meet with church representatives in other towns should they be considering setting up Town Pastors (or similar) in their locality. As an incorporated body, Town Pastors Central manages the distribution of grants to local Town Pastors schemes, distributing a Crime and Disorder Reduction Grant on behalf of the Suffolk Police and Crime Commissioner to Suffolk Town Pastor schemes. Town Pastors Central can liaise with central bodies on behalf of Town Pastor schemes, thus enabling them to have a stronger coherent voice. For public benefit, Town Pastors Central is committed to ensuring that central costs are kept to a minimum. Town Pastors Central organises the provision of Town Pastors (known as Festival Pastors) at Latitude Festival bringing together volunteers from across the local schemes. Festival Pastors provide a visible nonjudgemental, friendly presence helping to reduce crime and anti-social behaviour.

The Trustees of Town Pastors Central have carried out the purposes of Town Pastors Central for public benefit by making decisions that have had due regard for public benefit guidance when exercising any powers or duties to which the guidance is relevant.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

The COVID-19 pandemic led to HM Government imposing strict Summary of the main lockdown restrictions for the third time in January 2021. This resulted in achievements of the charity the closure of the night-time economy, and, in consequence, the during the year continued suspension of Town Pastor patrols in all towns. These strict lockdown restrictions remained and were still in place as at 1[st] April 2021. With all Town Pastor activities suspended, the work of Town Pastors Central was focussed on supporting all schemes through the challenges of suspension and possible re-starting. This included review of lockdown restrictions as they developed, eased or were lifted, their effect on the work of Town Pastors and the possibilities for safely re-establishing patrols as restrictions were eased. Also under review was the risk to the continuance of individual schemes and the organisation as a whole due to prolonged suspension of activity. Restrictions began to be eased in April 2021, with pubs and bars allowed to reopen in May 2021 (with ‘table-service only’ restrictions). Trustees continued to engage in researching requirements and regulations as they affected patrolling under COVID-19 restrictions, including the appropriate levels of PPE and how to use them in a Town Pastor Patrol setting, and reviewing the risks posed to volunteers when patrols recommence. Town Pastors Central also offered support to Town Pastor schemes as they made challenging decisions about whether to resume patrolling. Sadly in April 2021 the management committee of Stowmarket Town Pastors made the very difficult decision to close the Town Pastor scheme. This was mainly due to a lack of a co-ordinator, lack of committee members and a lack of volunteers. Town Pastors Central offered Stowmarket Town Pastors support and guidance during their closure. Town Pastor patrols resumed in some Town Pastor schemes in May 2021. By October 2021 most schemes had resumed patrols, albeit with reduced frequency of shifts, reduced number of pairs of Town Pastors on patrol and/or reduced patrolling hours. Town Pastors Central was delighted to be able to provide Town Pastors (known as Festival Pastors) to patrol at Latitude Festival in July 2021. This event was designated as a government ‘test event’ for the relaxation of COVID restrictions. Town Pastors Central were very much focused on the safety of their volunteers, and the welfare of festival-goers and staff. This proved to be a significant ‘in-person’ event, and most welcome after the Festival had been cancelled in 2020 due to the pandemic. Town Pastors Central has continued to promote, assist, and develop the individual Town Pastor franchises across Suffolk and Norfolk. Specifically, this year its activities and achievements were: •Managing the grant from the Police and Crime Commissioner (PCC) for Suffolk of £30,000 (2021-2022) on behalf of the Suffolk schemes. This continued grant support has been greatly appreciated. •Maintaining and updating a resources folder on Microsoft OneDrive containing relevant data, enabling easy access to all resources in one place with business class security. •Review of safeguarding policy and procedures.

Section D Achievements and erformance p •Organise and lead the Chairs and Co-ordinator’s meetings to promote communications and relational working between the schemes in Suffolk, Norfolk and Town Pastors Central. These meetings have continued throughout the year on Zoom rather than in person. •Strengthening the working relationship with Suffolk Constabulary. Support from Suffolk Constabulary has been a great encouragement to Town Pastors Central, and to the individual Town Pastor schemes. Suffolk Constabulary’s Assistant Chief Constable attended the Chair and Co-ordinator’s meeting in June 2022 (on Zoom), speaking words of encouragement and answering numerous questions. This was very much appreciated.

In September 2021, the trustees were sad to see Gordon Kerr step down as a trustee, after five years’ dedicated service.

The trustees were delighted to welcome Peter Livey back onto the board of trustees, and to welcome Neil Winton onto the board of trustees in September 2021.

The trustees were sad to see Tony Hodge step down as a trustee and chair in November 2021, after seven years’ dedicated service. Tony’s resignation was due to moving out of the area.

Strengthening the board of trustees will be a priority during the next year.

Despite the considerable challenges due to the pandemic, Town Pastors Central has continued to play a key part as the hub/umbrella for Town Pastors in East Anglia through coordinating central grant applications and supporting existing franchises.

Town Pastors is a long-standing ministry in the East of England which continues to enjoy strong support across the communities it serves.

Section E Financial review

Brief statement of the charity’s policy on reserves

Town Pastors current practice is to prepare a budget at the beginning of the year to reflect anticipated income and expenditure. Income and expenditure are reviewed on a monthly basis, using a receipts and payments summary prepared by the Finance Director at the end of each month and circulated to all trustees for this purpose. Town Pastors has a policy to hold unrestricted reserves of six months expenditure.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Town Pastors Central’s main sources of funding received during yearend 31[st] March 2022 were:

Franchise Fees from Town Pastor scheme. These fees were considerably reduced in order to help Town Pastors schemes during the Pandemic.
Crime and Disorder Reduction grant from Suffolk Police and Crime Commissioner, which was disbursed to Suffolk Town Pastor schemes.
The closure of Stowmarket Town Pastors
Total income for the year to 31 March 2022 is £37,089 and the surplus over expenditure is £2,185. Reserves at the year-end are £35,886 including restricted funds of £15,353.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)	Peter Livey	Neil Winton
Position (eg Secretary, Chair, etc)	Chair	Deputy Chair

Date	17.1.2023

CHARITY COMMISSION FOR ENGLAND AND WALES T¢3 Pastors 1188112 Receipts and payments accounts CC16a For the perl¢)d To 1.4_2021 31.03.2022 Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total fund$ Last year totho wr8¥t£ totr rwB¥t£ toth• n••r•st£ to th• A[#¢£ A1 Rocel ts Suffolk PCC Payrnents from TP S¢heme5 Lalilude PCC Grant Latitude Catering Ir¢ome Lowesloft TP Closure insurance r8fiJnd Irom reserves Stowm8rkèt dosure 30,000 1,920 4000 15.500 1.920 10.300 116 116 2.053 2,053 Sub tOtal(GrO income AR) 31,553 37.089 26,900 A2 Asset and Invgstment sales, (see table). Sub total S,536 31.553 37.089 26,900 A3Pa ments Suffolk PCC dislrution Stsff costslAdrnIbnC LattLkle+580 Insuran Vvebsite Miscellaneous Equipment Van Hire arul diesel Display malerfals Charitable acts 15,800 927 60S 211 179 414 405 179 414 405 585 798 311 4.271 311 34.Z11 Sub totsl 1&389 A4 Asset and Invostmont urchases. Isee table) LatUde Tabbards 633 833 Sub total 633 4.904 18,389 Nèt 0frèe•1pfp8Yrn•nts) AS Transfers between funds A6 Cash funds last year end Cash funds this year end 632 1.563 2.185 8,511 19,901 13.800 15.35 33,701 26.190 33.701

Section B Statement of assets and liabilities at the end of the period Unrestricted funds to wro¥t£ Restricted funds to n•Ar88t É Endowment funds to n&are8t£ Catsgories Detsils B1 Cash funds TP Central 10,665 TP Latit ForTP Sthémes 15,353 Total Cash funds 20,533 1S,3S3 &5)} Unrestrleted funds Restrlctgd funds to rthrgst£ Endowment funds Detal to rarest£ Fund to thlch Currentval onal Detsl Cost loptlonall FuTrJ to thlch Details LalitLkYe eqnent c(tIopI10a1j Currnntvalu B4 Assots retained for the charity's own us offi eqwm8nt 600 Fund to which Amount du• Whon du onal D8tatls B5 Liabilities Swjned by one or Iwo trust on IAh8W of all th& trust Dale of roval Signature Print Name Barry Willson 25.4.2022 Peter Livey 2510412022

Independent examinerfs report on the accounts Section A Independent Examiner"s Report R•port to the trustee81 members of TOWN PASTORS On acunt3 for th• year •ndod 31° March, 2022 Charlty no Ilf any) 1186112 Set out on pages 14 Respective The chartys trustees responsible for tre pyeparation of the accourrts. The ponsibilities of (tharity's trustees consider that an audit is not required for this year under trustees and examlmr section 144 of the Charits Act 2011 (the Charities A(a) and that an 11 is my responsibilty to: examine the accounts under 8e(ion 145 of the Charities Art, to fdkjw procedures laid d(ln in the gen8ral '[ectIonS given by the Charity Commission (urKler section 145(5)(b) of Charities Act, and to state wlthr particukr matters have come to my attents'on. 8a81• of Ind•p•nd•nt My examination was rrIed out aCcn0 ith gerffil tXre(ions glven by •x•mln•rfs •tst¢m•nt the Charity Commission. An exafflination inGludes a review of the accountÈng records kept by the charity and a mparson of the accounts presentsd wilh those records. It alfA) irdudes consideration of any unusual items or disdosures in the a(xounts, and seeking explanations from the tnjstees cOnmIrj any such matter5. Tre kY0dUres undertaken do not wovide all the evidence that woukl be required in an audit, and consequently no opinion is given as to whether the a(xntS présent a arxl fairf view and the report is limlted to those matters set in the staiement below. Independent In )nne&lon with my examination. no matter has come to my attention (other examlnerfs statemént than that dtsdosed 1.) 1. which gives me reasonable cause to bele that in. any material respect. the requireménts: to keep accounting reconls in acCdance wilh section 130 of the CharItS Act: and to prepare accounts thi¢h accord with the accounting records and comply with the accountir¥J requirements of the Charities Act have not been met: 2. to whth. in my opinlon. attention should dr¥4ffl in order to enable 8 SIgn. 41412022 Relevant prokn8ional qualifi¢atlon(s) or body (If any): MBA, Cmrgr, FCMI, ACIB IER YEAR ENDING 31 MARCH 2022.

Addr8s8: 3 St James Pla¢ NR3 1RJ Section B Disclosure ly complete If the examiner r to hhlight material probl8ms. Reconaliation Summary OpenirvJ Bank Balance 114r21 £337CK1.92 c10sH Balance 31rJr22 £35855.87 +£2184.95 Totsl income £37067.60 Less total expeTrJiture £34882.65 £2184.95 IER ST YEAR ENDING 31 PAARCH 2022.

Gfve hero brief d•tails of any itams that the examin•r wi8lw• to dl8clot•. Sarne of trE rNoic¥s kYOVKJed against ts expenditure was made and found to be fijlly compliant. IER YEAR ENDING 31 MARCH 2022.