REGISTERED CHARITY NUMBER: 1186093
WILTSHIRE AGRICULTURAL PRESERVATION GROUP
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST AUGUST 2022
WILTSHIRE AGRICULTURAL PRESERVATION
GROUP
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2022
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Page
Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Statement of Financial Position 5
Notes to the Financial Statements 6 to 10
Detailed Statement of Financial Activities 11
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WILTSHIRE AGRICULTURAL PRESERVATION
GROUP
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST AUGUST 2022
Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyear ended
31stAugust2022.ThetrusteeshaveadoptedtheprovisionsofAccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordance with
theFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS102)(effective 1
January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
ToadvancetheeducationofthepublicprimarilybutnotexclusivelytheinhabitantsofWiltshire of
obsolete or interesting agricultural plant, machinery and agricultural practices of all types by:
A) Hosting annual events in order to preserve rural and cultural traditions and heritage.
B) Providing educational site visits and educational talks / programmes.
Significant activities
ThemainactivityandsourceoffundingforthecharityistheannualWiltshireSteamandVintage Rally
whichisheldannuallyinJune.Inadditiontothis,thecharityalsoholdsmonthlymeetingsfor its
membersoftenwithguestspeakers,anannualtractorroadrunandanannualploughingmatch/ working
weekend.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
ForthefirsttimesinceCovidstruckwewereabletoruntheWiltshireSteamandVintagein2022at our
excitingnewvenueofLydiardparkinSwindon.Wehavereceivedsomeexcellentfeedbackonthe event
frombothexhibitorsandmembersofthepublic.Publicattendancewasthehighestthatwehave on
recordfortheeventandwehadavariedrangeofexhibitsincludingaflypastfromtheBattleof Britain
Memorial flight Spitfire on the Saturday and the Hurricane on the Sunday.
Fundraising activities
TheonlyfundraisingactivitythatweheldduringtheyearwastheWiltshireSteamandVintagerally at
Lydiard Park.
FINANCIAL REVIEW
Financial position
UnfortunatelydespitehavingrecordnumbersofpublicthroughthegatesattheWiltshireSteam and
Vintagerallyin2022duetoincreasedcostsfromsuppliersaswellasadditional infrastructure
requirementsofthenewsitetherallymadeasignificantlosslastyearasreflectedinthe accounts
presentedhere.Thetrusteeshavetakenactiontoreducethesecostsforfutureshowsandwe are
already seeing major potential savings on the 2023 rally compared to this year.
Reserves policy
Itistheaimofthetrusteestomaintainatleastequalto2years'worthofexpensesrequiredtostage the
Wiltshire Steam and Vintage Rally.
FUTURE PLANS
ThecharityhasplanstorunaChristmasroadruninDecember,andplansarealreadywelladvanced for
the2023WiltshireSteamandVintageRallyagainbeingheldatLydiardParkSwindonontheweekend of
10thand11thofJune,exhibitorentrieshaveopenedearlierthaneverbeforeandwealreadyhave a
significant number of entries across all sections.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Thecharityiscontrolledbyitsgoverningdocument,adeedoftrust,andconstitutesan unincorporated
charity.Thecharityhasproceduresandpoliciesinplaceinlinewithrecommendationsfromthe Small
Charities Coalition.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1186093
Page 1
WILTSHIRE AGRICULTURAL PRESERVATION
GROUP
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST AUGUST 2022
Principal address
PO Box 4269
Calne
Wiltshire
SN11 7AZ
Trustees
Mr M W Liddiard Trustee
Mr N R Banks Trustee
Mr A J Vickery Trustee
Independent Examiner
Morris Owen
Chartered Accountants
43-45 Devizes Road
SWINDON
Wiltshire
SN1 4BG
STATEMENT OF TRUSTEES' RESPONSIBILITIES
ThetrusteesareresponsibleforpreparingtheReportoftheTrusteesandthefinancialstatements in
accordancewithapplicablelawandUnitedKingdomAccountingStandards(UnitedKingdom Generally
AcceptedAccountingPractice)includingFinancialReportingStandard102"TheFinancial Reporting
Standard applicable in the UK and Republic of Ireland".
ThelawapplicabletocharitiesinEnglandandWales,theCharitiesAct2011,Charity(Accounts and
Reports)Regulations2008andtheprovisionsofthetrustdeedrequiresthetrusteestoprepare financial
statementsforeachfinancialyearwhichgiveatrueandfairviewofthestateofaffairsofthecharity and
oftheincomingresourcesandapplicationofresources,includingtheincomeandexpenditure,of the
charity for that period. In preparing those financial statements, the trustees are required to
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charity SORP;
-
make judgements and estimates that are reasonable and prudent;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
Thetrusteesareresponsibleforkeepingproperaccountingrecordswhichdisclosewith reasonable
accuracyatanytimethefinancialpositionofthecharityandtoenablethemtoensurethatthe financial
statementscomplywiththeCharitiesAct2011,theCharity(AccountsandReports)Regulations2008 and
theprovisionsofthetrustdeed.Theyarealsoresponsibleforsafeguardingtheassetsofthecharity and
hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on 7th June 2023 and signed on its behalf by:
Mr M W Liddiard - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WILTSHIRE AGRICULTURAL PRESERVATION
GROUP
Independent examiner's report to the trustees of Wiltshire Agricultural Preservation Group
IreporttothecharitytrusteesonmyexaminationoftheaccountsofWiltshireAgricultural Preservation
Group (the Trust) for the year ended 31st August 2022.
Responsibilities and basis of report
AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsin accordance
with the requirements of the Charities Act 2011 ('the Act').
IreportinrespectofmyexaminationoftheTrust'saccountscarriedoutunderSection145oftheAct and
incarryingoutmyexaminationIhavefollowedallapplicableDirectionsgivenbytheCharity Commission
under Section 145(5)(b) of the Act.
Independent examiner's statement
Ihavecompletedmyexamination.Iconfirmthatnomaterialmattershavecometomyattention in
connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationto which
attentionshouldbedrawninthisreportinordertoenableaproperunderstandingoftheaccountsto be
reached.
Ian Sumbler FCCA
Morris Owen
Chartered Accountants
43-45 Devizes Road
SWINDON
Wiltshire
SN1 4BG
Date: .............................................
Page 3
WILTSHIRE AGRICULTURAL PRESERVATION GROUP
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2022
2022
Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
200
Other trading activities
2
42,340
Total
42,540
EXPENDITURE ON
Charitable activities
Charity expenditure
62,069
NET INCOME/(EXPENDITURE)
(19,529)
RECONCILIATION OF FUNDS
Total funds brought forward
58,363
TOTAL FUNDS CARRIED FORWARD
38,834 |
2021
Total
funds
£
-
510
510
1,739
(1,229)
59,592
58,363 |
|
|
The notes form part of these financial statements
Page 4
WILTSHIRE AGRICULTURAL PRESERVATION
GROUP
STATEMENT OF FINANCIAL POSITION 31ST AUGUST 2022
2022
Unrestricted
funds
Notes
£
FIXED ASSETS
Intangible assets
5
104
Tangible assets
6
4,652
4,756
CURRENT ASSETS
Stocks
7
1,680
Debtors
8
1,051
Cash at bank and in hand
32,157
34,888
CREDITORS
Amounts falling due within one year
9
(810)
NET CURRENT ASSETS
34,078
TOTAL ASSETS LESS CURRENT
LIABILITIES
38,834
NET ASSETS
38,834
FUNDS
10
Unrestricted funds
38,834
TOTAL FUNDS
38,834 |
2021
Total
funds
£
160
5,082
5,242
2,803
200
50,838
53,841
(720)
53,121
58,363
58,363
58,363
58,363 |
|
|
ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissue on
7th June 2023 and were signed on its behalf by:
Mr M W Liddiard - Trustee
The notes form part of these financial statements
Page 5
WILTSHIRE AGRICULTURAL PRESERVATION
GROUP
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
Thefinancialstatementsofthecharity,whichisapublicbenefitentityunderFRS102,have been
preparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsin accordance
withtheFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS 102)
(effective1January2019)',FinancialReportingStandard102'TheFinancialReporting Standard
applicableintheUKandRepublicofIreland'andtheCharitiesAct2011.Thefinancial statements
have been prepared under the historical cost convention.
Income
AllincomeisrecognisedintheStatementofFinancialActivitiesoncethecharityhasentitlement to
the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructive obligation
committingthecharitytothatexpenditure,itisprobablethatatransferofeconomicbenefits will
berequiredinsettlementandtheamountoftheobligationcanbemeasuredreliably. Expenditure
isaccountedforonanaccrualsbasisandhasbeenclassifiedunderheadingsthataggregate all
costrelatedtothecategory.Wherecostscannotbedirectlyattributedtoparticularheadings they
have been allocated to activities on a basis consistent with the use of resources.
Patents
Patents are being amortised on a straight line basis over their estimated economic life of 3 years.
Tangible fixed assets
Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetover its
estimated useful life.
Plant & equipment- 15% on reducing balance
Computer equipment- 33% on cost
Stocks
Stocksarevaluedatthelowerofcostandnetrealisablevalue,aftermakingdueallowance for
obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestrictedfundscanbeusedinaccordancewiththecharitableobjectivesatthediscretionof the
trustees.
Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsof the
charity.Restrictionsarisewhenspecifiedbythedonororwhenfundsareraisedfor particular
restricted purposes.
Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.
continued...
Page 6
WILTSHIRE AGRICULTURAL PRESERVATION
GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2022
2. OTHER TRADING ACTIVITIES
OTHER TRADING ACTIVITIES |
|
|
Event income
Subscriptions & group meetings |
2022
£
42,230
110
42,340 |
2021
£
-
510 |
|
|
510 |
3. TRUSTEES' REMUNERATION AND BENEFITS
Therewerenotrustees'remunerationorotherbenefitsfortheyearended31stAugust2022 nor
for the year ended 31st August 2021.
Trustees' expenses
Duringtheyear,trusteeswerereimbursedatotalof£6,892(2021:£Nil)forcharityexpenses paid
privately.Theseexpensesrelatetoeventcostssuchashireofequipment,advertising, payment
for first aiders amongst others.
4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
|
Unrestricte |
|
funds |
|
£ |
INCOME AND ENDOWMENTS FROM |
|
Other trading activities |
510 |
EXPENDITURE ON |
|
Charitable activities |
|
Charity expenditure |
1,739 |
NET INCOME/(EXPENDITURE) |
(1,229) |
RECONCILIATION OF FUNDS |
|
Total funds brought forward |
59,592 |
TOTAL FUNDS CARRIED FORWARD |
58,363 |
continued...
Page 7
WILTSHIRE AGRICULTURAL PRESERVATION
GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2022
5. INTANGIBLE FIXED ASSETS
INTANGIBLE FIXED ASSETS |
|
|
|
|
|
|
|
|
Patents |
|
|
|
|
and |
|
|
|
|
licences |
|
|
|
|
£ |
COST |
|
|
|
|
At 1st September 2021 and |
|
|
|
|
31st August 2022 |
|
|
|
170 |
AMORTISATION |
|
|
|
|
At 1st September 2021 |
|
|
|
10 |
Charge for year |
|
|
|
56 |
At 31st August 2022 |
|
|
|
66 |
NET BOOK VALUE |
|
|
|
|
At 31st August 2022 |
|
|
|
104 |
At 31st August 2021 |
|
|
|
160 |
TANGIBLE FIXED ASSETS |
|
|
|
|
|
Plant & |
Computer |
|
|
|
equipment |
equipment |
|
Totals |
|
£ |
£ |
|
£ |
COST |
|
|
|
|
At 1st September 2021 |
6,864 |
162 |
|
7,026 |
Additions |
698 |
|
- |
698 |
Disposals |
(472) |
|
- |
(472) |
At 31st August 2022 |
7,090 |
162 |
|
7,252 |
DEPRECIATION |
|
|
|
|
At 1st September 2021 |
1,899 |
45 |
|
1,944 |
Charge for year |
781 |
53 |
|
834 |
Eliminated on disposal |
(178) |
|
- |
(178) |
At 31st August 2022 |
2,502 |
98 |
|
2,600 |
NET BOOK VALUE |
|
|
|
|
At 31st August 2022 |
4,588 |
64 |
|
4,652 |
At 31st August 2021 |
4,965 |
117 |
|
5,082 |
STOCKS |
|
|
|
|
|
|
2022 |
|
2021 |
|
|
£ |
|
£ |
Stocks |
|
1,680 |
|
2,803 |
6. TANGIBLE FIXED ASSETS
7.
continued...
Page 8
WILTSHIRE AGRICULTURAL PRESERVATION
GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2022
8.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Prepayments and accrued income
9.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Other creditors
10.
MOVEMENT IN FUNDS
At 1.9.21
£
Unrestricted funds
General fund
58,363
TOTAL FUNDS
58,363
Net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
42,540
TOTAL FUNDS
42,540
Comparatives for movement in funds
At 1.9.20
£
Unrestricted funds
General fund
59,592
TOTAL FUNDS
59,592
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
510
TOTAL FUNDS
510 |
2022
2021
£
£
1,051
200
2022
2021
£
£
810
720
Net
movement
At
in funds
31.8.22
£
£
(19,529)
38,834
(19,529)
38,834
Resources
Movement
expended
in funds
£
£
(62,069)
(19,529)
(62,069)
(19,529)
Net
movement
At
in funds
31.8.21
£
£
(1,229)
58,363
(1,229)
58,363
Resources
Movement
expended
in funds
£
£
(1,739)
(1,229)
(1,739)
(1,229) |
|
|
continued...
Page 9
WILTSHIRE AGRICULTURAL PRESERVATION
GROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31ST AUGUST 2022
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
Unrestricted funds
General fund
TOTAL FUNDS |
Net
movement
At 1.9.20
in funds
£
£
59,592
(20,758)
59,592
(20,758) |
At
31.8.22
£
38,834 |
|
|
38,834 |
Acurrentyear12monthsandprioryear12monthscombinednetmovementinfunds,included in
the above are as follows:
Unrestricted funds
General fund
TOTAL FUNDS |
Incoming
Resources
Movement
resources
expended
in funds
£
£
£
43,050
(63,808)
(20,758)
43,050
(63,808)
(20,758) |
|
|
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31st August 2022.
Page 10
WILTSHIRE AGRICULTURAL PRESERVATION
GROUP
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST AUGUST 2022
|
2022 |
2021 |
|
£ |
£ |
INCOME AND ENDOWMENTS |
|
|
Donations and legacies |
|
|
Donations |
200 |
- |
Other trading activities |
|
|
Event income |
42,230 |
- |
Subscriptions & group meetings |
110 |
510 |
|
42,340 |
510 |
Total incoming resources |
42,540 |
510 |
EXPENDITURE |
|
|
Charitable activities |
|
|
Advertising |
758 |
- |
Hire of equipment |
18,719 |
- |
Haulage |
1,055 |
- |
Site services |
13,329 |
(1,429) |
Hire of site |
6,420 |
- |
Attendance |
1,690 |
- |
Security |
5,508 |
- |
First aid cover |
3,100 |
- |
Entertainment |
600 |
- |
Commentators |
350 |
- |
Other event costs |
6,913 |
- |
|
58,442 |
(1,429) |
Support costs |
|
|
Management |
|
|
Insurance |
984 |
333 |
Computer costs |
- |
46 |
Postage and stationery |
450 |
1,018 |
|
1,434 |
1,397 |
Finance |
|
|
Bank charges |
170 |
- |
Other |
|
|
Amortisation of intangible fixed assets |
56 |
10 |
Depreciation of tangible fixed assets |
834 |
921 |
Loss on disposal of fixed assets |
293 |
- |
|
1,183 |
931 |
Governance costs |
|
|
Accountancy and legal fees |
840 |
840 |
Total resources expended |
62,069 |
1,739 |
Net expenditure |
(19,529) |
(1,229) |
This page does not form part of the statutory financial statements
Page 11