2021-08-31-accounts - Wiltshire Agricultural Preservation Group

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REGISTERED CHARITY NUMBER: 1186093

`WILTSHIRE AGRICULTURAL PRESERVATION GROUP`

UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED
31 AUGUST 2021

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021`

		`Page`
`Report of the Trustees`	`1`	`to`	`2`
`Independent Examiner's Report`		`3`
`Statement of Financial Activities`		`4`
`Statement of Financial Position`		`5`
`Notes to the Financial Statements`	`6`	`to`	`11`
`Detailed Statement of Financial Activities`		`12`

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2021`

Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyear ended
31August2021.ThetrusteeshaveadoptedtheprovisionsofAccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordancewith the
FinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS102)(effective1 January
2019).

`OBJECTIVES AND ACTIVITIES`

`Objectives and aims`

ToadvancetheeducationofthepublicprimarilybutnotexclusivelytheinhabitantsofWiltshireofobsolete or
interesting agricultural plant, machinery and agricultural practices of all types by:

A) Hosting annual events in order to preserve rural and cultural traditions and heritage.

B) Providing educational site visits and educational talks / programmes.

`Significant activities`

ThemainactivityandsourceoffundingforthecharityistheannualWiltshireSteamandVintageRally which
isheldannuallyinJune.Inadditiontothis,thecharityalsoholdsmonthlymeetingsforitsmembers often
with guest speakers, an annual tractor road run and an annual ploughing match / working weekend.

`ACHIEVEMENT AND PERFORMANCE`

`Charitable activities`

UnfortunatelyduetotheimpactoftheCovid19pandemicthecharitywasunabletoholdany significant
eventsduringtheperiodto31stAugust2021.Wewerehoweverabletoorganiseasuccessfultractor road
runinSeptember2020andasecondroadruninAugust2021,wehavealsorestartedourmonthly group
meetingsinSeptember2021.Planningisalsonowwellunderwayforthe2022WiltshireSteamand Vintage
rally to be held at our exciting new venue of Lydiard park in Swindon.

`Fundraising activities`

Unfortunately,duetotheimpactoftheCovid-19pandemic,thecharitywasunabletoholdany fundraising
activities during the period ended 31st August 2021.

`FINANCIAL REVIEW`

`Reserves policy`

Itistheaimofthetrusteestomaintainatleastequalto2years'worthofexpensesrequiredtostage the
Wiltshire Steam and Vintage Rally.

`STRUCTURE, GOVERNANCE AND MANAGEMENT`

`Governing document`

Thecharityiscontrolledbyitsgoverningdocument,adeedoftrust,andconstitutesan unincorporated
charity.Thecharityhasproceduresandpoliciesinplaceinlinewithrecommendationsfromthe Small
Charities Coalition.

`REFERENCE AND ADMINISTRATIVE DETAILS`

`Registered Charity number`

`Principal address`

106 Castleview Road
SWINDON
Wiltshire
SN4 0NT

Page 1

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2021`

`Trustees`

Mr M W Liddiard Trustee
Mr N R Banks Trustee
Mr A J Vickery Trustee

`Independent Examiner`

Morris Owen
Chartered Accountants
43-45 Devizes Road
SWINDON
Wiltshire
SN1 4BG

`COMMENCEMENT OF ACTIVITIES`

TheWiltshireAgriculturalPreservationGroupwasfirstformedin1974,thegroupwasformallyregistered as
a charity on 1st November 2019.

`STATEMENT OF TRUSTEES' RESPONSIBILITIES`

ThetrusteesareresponsibleforpreparingtheReportoftheTrusteesandthefinancialstatements in
accordancewithapplicablelawandUnitedKingdomAccountingStandards(UnitedKingdom Generally
AcceptedAccountingPractice)includingFinancialReportingStandard102"TheFinancialReporting Standard
applicable in the UK and Republic of Ireland"

ThelawapplicabletocharitiesinEnglandandWales,theCharitiesAct2011,Charity(Accountsand Reports)
Regulations2008andtheprovisionsofthetrustdeedrequiresthetrusteestopreparefinancial statements
foreachfinancialyearwhichgiveatrueandfairviewofthestateofaffairsofthecharityandofthe incoming
resourcesandapplicationofresources,includingtheincomeandexpenditure,ofthecharityforthat period.
In preparing those financial statements, the trustees are required to

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charity SORP;
make judgements and estimates that are reasonable and prudent;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

Thetrusteesareresponsibleforkeepingproperaccountingrecordswhichdisclosewithreasonable accuracy
atanytimethefinancialpositionofthecharityandtoenablethemtoensurethatthefinancial statements
complywiththeCharitiesAct2011,theCharity(AccountsandReports)Regulations2008andthe provisions
ofthetrustdeed.Theyarealsoresponsibleforsafeguardingtheassetsofthecharityandhencefor taking
reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the board of trustees on 29 October 2021 and signed on its behalf by:

Mr M W Liddiard - Trustee

Page 2

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`Independent examiner's report to the trustees of Wiltshire Agricultural Preservation Group`

IreporttothecharitytrusteesonmyexaminationoftheaccountsofWiltshireAgricultural Preservation
Group (the Trust) for the year ended 31 August 2021.

`Responsibilities and basis of report`

AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsin accordance
with the requirements of the Charities Act 2011 ('the Act').

IreportinrespectofmyexaminationoftheTrust'saccountscarriedoutundersection145oftheActand in
carryingoutmyexaminationIhavefollowedallapplicableDirectionsgivenbytheCharityCommission under
section 145(5)(b) of the Act.

`Independent examiner's statement`

Ihavecompletedmyexamination.Iconfirmthatnomaterialmattershavecometomyattention in
connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationto which
attentionshouldbedrawninthisreportinordertoenableaproperunderstandingoftheaccountsto be
reached.

Morris Owen
Chartered Accountants
43-45 Devizes Road
SWINDON
Wiltshire
SN1 4BG

Date: .............................................

Page 3

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2021`

2021
Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
-
Other trading activities
3
510
Total
510
EXPENDITURE ON
Raising funds
4
-
Charitable activities
5
Charity expenditure
1,739
Other
-
Total
1,739
NET INCOME/(EXPENDITURE)
(1,229)
RECONCILIATION OF FUNDS
Total funds brought forward
59,592
TOTAL FUNDS CARRIED FORWARD
58,363 2020
Total
funds
£
1,365
1,629
2,994
109
9,551
1,050
10,710
(7,716)
67,308
59,592

The notes form part of these financial statements

Page 4

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`STATEMENT OF FINANCIAL POSITION 31 AUGUST 2021`

2021
Unrestricted
funds
Notes
£
FIXED ASSETS
Intangible assets
9
160
Tangible assets
10
5,082
5,242
CURRENT ASSETS
Stocks
11
2,803
Debtors
12
200
Cash at bank and in hand
50,838
53,841
CREDITORS
Amounts falling due within one year
13
(720)
NET CURRENT ASSETS
53,121
TOTAL ASSETS LESS CURRENT
LIABILITIES
58,363
NET ASSETS
58,363
FUNDS
14
Unrestricted funds
58,363
TOTAL FUNDS
58,363 2020
Total
funds
£
-
5,841
5,841
2,803
-
51,548
54,351
(600)
53,751
59,592
59,592
59,592
59,592

ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissue on
29 October 2021 and were signed on its behalf by:

Mr M W Liddiard - Trustee

The notes form part of these financial statements

Page 5

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2021

`1. ACCOUNTING POLICIES`

`Basis of preparing the financial statements`

Thefinancialstatementsofthecharity,whichisapublicbenefitentityunderFRS102,have been
preparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingby Charities:
StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsin accordance
withtheFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS102) (effective
1January2019)',FinancialReportingStandard102'TheFinancialReportingStandardapplicable in
theUKandRepublicofIreland'andtheCharitiesAct2011.Thefinancialstatementshave been
prepared under the historical cost convention.

`Income`

AllincomeisrecognisedintheStatementofFinancialActivitiesoncethecharityhasentitlementto the
funds, it is probable that the income will be received and the amount can be measured reliably.

`Expenditure`

Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructive obligation
committingthecharitytothatexpenditure,itisprobablethatatransferofeconomicbenefitswill be
requiredinsettlementandtheamountoftheobligationcanbemeasuredreliably.Expenditure is
accountedforonanaccrualsbasisandhasbeenclassifiedunderheadingsthataggregateall cost
relatedtothecategory.Wherecostscannotbedirectlyattributedtoparticularheadingsthey have
been allocated to activities on a basis consistent with the use of resources.

`Patents`

Patents are being amortised on a straight line basis over their estimated economic life of 3 years.

`Tangible fixed assets`

Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetover its
estimated useful life.

Plant & equipment- 15% on reducing balance

`Stocks`

Stocksarevaluedatthelowerofcostandnetrealisablevalue,aftermakingdueallowance for
obsolete and slow moving items.

`Taxation`

The charity is exempt from tax on its charitable activities.

`Fund accounting`

Unrestrictedfundscanbeusedinaccordancewiththecharitableobjectivesatthediscretionof the
trustees.

Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsofthe charity.
Restrictionsarisewhenspecifiedbythedonororwhenfundsareraisedforparticular restricted
purposes.

Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial
statements.

`Hire purchase and leasing commitments`

RentalspaidunderoperatingleasesarechargedtotheStatementofFinancialActivitiesona straight
line basis over the period of the lease.

continued...

Page 6

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021`

`2.`	`DONATIONS AND LEGACIES`
				`2021`		`2020`
				`£`		`£`
	`Donations`				`-`	`1,365`
`3.`	`OTHER TRADING ACTIVITIES`
				`2021`		`2020`
				`£`		`£`
	`Event income`				`-`	`456`
	`Subscriptions & group meetings`			`510`		`1,173`
				`510`		`1,629`
`4.`	`RAISING FUNDS`
	`Other trading activities`
				`2021`		`2020`
				`£`		`£`
	`Support costs`				`-`	`109`
`5.`	`CHARITABLE ACTIVITIES COSTS`
				`Support`
			`Direct`	`costs (see`
			`Costs`	`note 6)`		`Totals`
			`£`	`£`		`£`
	`Charity expenditure`		`(1,429)`	`3,168`		`1,739`
`6.`	`SUPPORT COSTS`
				`Governance`
		`Management`	`Other`	`costs`		`Totals`
		`£`	`£`	`£`		`£`
	`Charity expenditure`	`1,397`	`931`	`840`		`3,168`

`7. TRUSTEES' REMUNERATION AND BENEFITS`

Therewerenotrustees'remunerationorotherbenefitsfortheyearended31August2021norfor the
year ended 31 August 2020.

`Trustees' expenses`

Therewerenotrustees'expensespaidfortheyearended31August2021norfortheyear ended
31 August 2020.

continued...

Page 7

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021`

`8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`

		`Unrestricted`
		`funds`
		`£`
	`INCOME AND ENDOWMENTS FROM`
	`Donations and legacies`	`1,365`
	`Other trading activities`	`1,629`
	`Total`	`2,994`
	`EXPENDITURE ON`
	`Raising funds`	`109`
	`Charitable activities`
	`Charity expenditure`	`9,551`
	`Other`	`1,050`
	`Total`	`10,710`
	`NET INCOME/(EXPENDITURE)`	`(7,716)`
	`RECONCILIATION OF FUNDS`
	`Total funds brought forward`	`67,308`
	`TOTAL FUNDS CARRIED FORWARD`	`59,592`
`9.`	`INTANGIBLE FIXED ASSETS`
		`Patents`
		`and`
		`licences`
		`£`
	`COST`
	`Additions`	`170`
	`AMORTISATION`
	`Charge for year`	`10`
	`NET BOOK VALUE`
	`At 31 August 2021`	`160`
	`At 31 August 2020`	`-`

continued...

Page 8

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021`

`10.` `TANGIBLE FIXED ASSETS` `Plant &` `equipment` `£` `COST` `At 1 September 2020` `6,864` `Additions` `-` `At 31 August 2021` `6,864` `DEPRECIATION` `At 1 September 2020` `1,023` `Charge for year` `876` `At 31 August 2021` `1,899` `NET BOOK VALUE` `At 31 August 2021` `4,965` `At 31 August 2020` `5,841` `11.` `STOCKS` `Stocks` `12.` `DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR` `Prepayments and accrued income` `13.` `CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR` `Other creditors` `14.` `MOVEMENT IN FUNDS` `At 1.9.20` `£` `Unrestricted funds` `General fund` `59,592` `TOTAL FUNDS` `59,592`	`Computer` `equipment` `£` `-` `162` `162` `-` `45` `45` `117` `-` `2021` `£` `2,803` `2021` `£` `200` `2021` `£` `720` `Net` `movement` `in funds` `£` `(1,229)` `(1,229)`	`Totals` `£` `6,864` `162` `7,026` `1,023` `921` `1,944` `5,082` `5,841` `2020` `£` `2,803` `2020` `£` `-` `2020` `£` `600` `At` `31.8.21` `£` `58,363`	`Totals` `£` `6,864` `162`
			`7,026`
			`1,023` `921`
			`1,944`
			`5,082`
			`5,841`
			`2020` `£` `2,803`
			`2020` `£` `-`
			`2020` `£` `600`
		`58,363`

continued...

Page 9

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021`

`14. MOVEMENT IN FUNDS - continued`

Net movement in funds, included in the above are as follows:

	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`510`	`(1,739)`	`(1,229)`
`TOTAL FUNDS`	`510`	`(1,739)`	`(1,229)`

`Comparatives for movement in funds`

`Net` `movement` `At 1.9.19` `in funds` `£` `£` `Unrestricted funds` `General fund` `67,308` `(7,716)` `TOTAL FUNDS` `67,308` `(7,716)`	`At` `31.8.20` `£` `59,592`
	`59,592`

Comparative net movement in funds, included in the above are as follows:

	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`2,994`	`(10,710)`	`(7,716)`
`TOTAL FUNDS`	`2,994`	`(10,710)`	`(7,716)`

A current year 12 months and prior year 12 months combined position is as follows:

`Net` `movement` `At 1.9.19` `in funds` `£` `£` `Unrestricted funds` `General fund` `67,308` `(8,945)` `TOTAL FUNDS` `67,308` `(8,945)`	`At` `31.8.21` `£` `58,363`
	`58,363`

continued...

Page 10

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2021`

`14. MOVEMENT IN FUNDS - continued`

Acurrentyear12monthsandprioryear12monthscombinednetmovementinfunds,includedin the
above are as follows:

	`Incoming`	`Resources`	`Movement`
	`resources`	`expended`	`in funds`
	`£`	`£`	`£`
`Unrestricted funds`
`General fund`	`3,504`	`(12,449)`	`(8,945)`
`TOTAL FUNDS`	`3,504`	`(12,449)`	`(8,945)`

`15. RELATED PARTY DISCLOSURES`

There were no related party transactions for the year ended 31 August 2021.

Page 11

WILTSHIRE AGRICULTURAL PRESERVATION
GROUP

`DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2021`

`INCOME AND ENDOWMENTS` `Donations and legacies` `Donations` `Other trading activities` `Event income` `Subscriptions & group meetings` `Total incoming resources` `EXPENDITURE` `Charitable activities` `Hire of equipment` `Site services` `Other event costs` `Repairs and renewals` `Room hire and monthly meetings` `Other` `Donations` `Support costs` `Management` `Subscriptions` `Insurance` `Computer costs` `Postage and stationery` `Advertising` `Other` `Amortisation of intangible fixed assets` `Depreciation of tangible fixed assets` `Loss on disposal` `Governance costs` `Accountancy and legal fees` `Total resources expended` `Net expenditure`	`2021` `£` `-` `-` `510` `510` `510` `-` `(1,429)` `-` `-` `-` `(1,429)` `-` `-` `333` `46` `1,018` `-` `1,397` `10` `921` `-` `931` `840` `1,739` `(1,229)`	`2020` `£` `1,365` `456` `1,173` `1,629` `2,994` `258` `3,258` `91` `70` `560` `4,237` `1,050` `120` `634` `-` `1,474` `109` `2,337` `-` `1,272` `1,210` `2,482` `604` `10,710` `(7,716)`

This page does not form part of the statutory financial statements

Page 12