Frosterley Village Hall Charity Number 1186080 TRUSTEES ANNUAL REPORT FOR THE PERIOD 1[ST] JANUARY 2023 TO 31[ST] DECEMBER 2023 ## **FROSTERLEY VILLAGE HALL AND INSTITUTE** Registration number 1186080 17 Front Street, Frosterley, Bishop Auckland, DL13 2QW The Charity is using the operating name of “Frosterley Village Hall” ## **1 Summary of Objectives and Activities** To bring together the residents of Frosterley and neighbourhood in a common effort to advance education and social welfare with the objective of improving the conditions of life for residents. ## **2 Main Activities for the Public Benefit** The charity owns and operates Frosterley Village Hall. The Hall includes a large main room with capacity for 100 people, four smaller meeting rooms, two kitchens, a snooker and pool room, and a garden. The charity hires out rooms in the Hall for local organisations to hold meetings and events. The charity also organises events in the Hall both to directly advance the objectives of the charity and to raise funds for the maintenance of the Hall. A Newsletter describing both Hall and other local activities is printed and distributed twice in each year to every household in Frosterley and its neighbourhood. ## **3 Charity Commission Guidance on Public Benefit** The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. ## **4 Contributions by Volunteers** The Trustees are the operating management team for the Charity and are all volunteers who do not receive any renumeration or benefits. Many people voluntarily provide time and resources to clean and maintain the Hall and garden, carry out minor repairs, arrange and operate events, and provide advice and support. ## **5 Financial Review** The Charity’s financial statement is distributed with this report. Running costs have increased during the year. The Insurance cost for the Hall has increased and charges for Electricity, Gas and Water supplies have all increased when compared to previous years. The Lift between the ground and first floors failed during the year. The Trustees decided that the lift should be replaced and have started to investigate sources of funding for a replacement. ## **Reserves Policy** The Trustees have agreed a policy for holding reserves. The policy is to hold sufficient reserves to maintain the hall during periods of closure of up to 12 months. Page 1 of 2 Frosterley Village Hall Charity Number 1186080 ## **Source of Funds** The principal source of funds, excluding grant payments for improving the hall, publishing the Newsletter and providing Christmas Lights, are payments for the hire of rooms, surpluses generated by Hall events, and profits from the licensed bar. Grants have been received from Stanhope Parish Council and from Frosterley Women’s Institute. ## **Newsletter** The Newsletter is funded by advertising fees and by grants from Durham County Council. ## **Frosterley Christmas Lights** The charity holds funds on behalf of the Frosterley Christmas Lights group. ## **6 Structure Governance and Management** The charity trustees who managed the charity during this year were; Judith Bainbridge Linda Brewin Michael Ernest Brewin Peter Jackson Louise Perrin. Patricia Davison was appointed as a volunteer Treasurer during the year. The charity operates a Membership scheme. Members are admitted to the scheme for life or until their resignation. No subscription or fee is charged. ## **7 Declaration** The Trustees declare that they have approved the trustee’s report. Signed on behalf of the charity’s trustees |Signature||Date 8 May 2024| |---|---|---| |Full name|Peter Jackson|| |Position|Trustee|| Page 2 of 2 Frosterley Village Hall and Institute 17. Front Street. Frosterley. Blshop Auckland, Co Durham, DL13 2QW Balance Sheet as at 3111212023 Using sales and purchase day books Business Account Balance @ 0110112023 Community Account Balance @ 0110112023 Cash In Hand @ 0110112023 15,571.96 9,315.25 200.(KI 25,087.21 18.421.11 172.12 15.512.40 Plu5 Income OII0112023 to 3111212023 (attached) Plus bank interest Less Expenditure OII0112023 to 3V1212023 (attached) 28,168.04 8uslness Account Balance @ 3111212023 Community Account Balance @ 3111212023 Cash In Hand @ 3111212023 20.379.45 ,114.66 241.25 28,735.36 81.65 149.60 389.40 725.47 Less cash recelved 2022 banked 2023 Less 2022 debtors paid 2023 Plus outstanding debtors12023 sales invoices not yet paid) Less outstandin8 creditors 28.168.04 Sl8ned Chalr of Trustees Secretary Treasurer Examiner JA￿r Notes to the 2023 Balance Sheet l Non-restrfrted Grants Stanhope Parish Council 5iXI.IJ) 2 Restlcted Grants Non.restrlcted D¢>natlons M. Maddi50n Funeral Barclays Bank- compen5atSon for mis-handllng of openin8 new bank accounts 220.10 2(￿.00 4 Restrl¢ted Donatlons Art Group- pirture hanglng equlpment Christmas Lights Frosterley W l - towards repair of lift 50.00 486.76 264.LM) 5 Other Sales Inc¢)me The majorfty of sales Income come5 from the hire of the hall and rooms, the bar. the sale of food and tombola Expendlture The hSghest expendItU￿ has been the purchase of bar stock, gas, electriclty and insurance. 6 Gas Of the £ 4.919.33 gas expenditure. £1.439 .48 relates to 2022 but we have not yet received a blll for December so can expect one for round about £7CM). We have a contract until December 2024 so the usa8e unit Cost will remain the same until then. 7 Elertrfclty Our contrart came to an end in October and we took a new one out. We started paying a monthly budget plan of £ 144.IXI a month in November but from February this year it has been raised to £ 170.IXI as SmartestEner8y did not feel it was coverin8 our costs. 8 Repairs and Maintenance The main expenditure for reepair5 and Maintenan￿ was Repair to leak in downstairs toilet Callout and repair to automatic door into the garden Fire door retainer 308.89 110.99 Painting and general repairs and maintenance has been done by voluteers savlng the hall money and for this we thank them. 9 Equlpment The main expenditure on equipment ha5 been Cliprail etc. to hang pictures Outside noticeboard The noticeboard was partty funded by a grant received in 2022 231.81 467.98 Pgt3V Sales Day Book 2023 Descrfptlon Totals all Hlre Games Room TombolalRaffle Sale Donated Goods Food Bar Sales New51ettef Donation Re5trirted L)onation Highlights Into Float 9,536.80 1.076.22 985.LKI 383.01 1.160.29 2.851.55 232.50 983.40 813.15 399.19 Totals 18.421.11 There was also Bank Interest of £ 172.12 pald 5nto our savln8s account In 2023 ¥*b Purchase Day Book 2023 Descrfptlon Totals Food purchases Bar purchases Gas Elertri Lift service Licences & Fees 8roadband Equipment Newsletter Expenses Stationery Hi8hli8ht Fees Serviee Equipment Water Audlt Insurance Repalrs & Malntenance Postage Cleanlng Materlals Christmas Lights Health & Safety Sum Up Fees 222.51 1,644.11 4.919.33 1,250.78 287.48 343.S4 399.50 766.18 513.48 22.59 393.(K) 685.50 547.79 Ico. 2.140.25 738.86 66.23 418.07 Totals 15.512.40 2023 Reconciliation between SDB/PDB and the Cash Book and Petty Cash 31st December 2023 Nov Opening Balance Plus Nov/Dec sales Day Book Less Nov/Dec Purchase Day Book 3.033.75 3,798.88 3.923 92 2.908.71 Nov Opening Balance Cash 8ook and Petty Cash Plus Nov/Dec Cash Book Deposlts (excl. deposlted from petty cashl Less Nov/Dec Payments Plus paid into petty cash Septloct 2,799.40 1,151.39 3,335.40 2,629.39 3.244.78 The dlfference Is less profit in the Sales L)ay BooVPurchase Day Book Made up as follows'.- 336.07 Sales Involces not yet pald:_ 2310312023 S 67 Ellie Dhiman 3110712023 5 88 Durharn DBF l Diocese of Durham } 0810912023 S 92 Ellie Dhlrnan Sept FN063 Lakes and Dales Cwperative 3011112023 5 114 PrtrDlèbetes 3011112023 S 115 Ellle Dhlman 30/11/2023 S 116 Ellie Dhiman 1411212023 S 118 Katey Wallace 1411212023 S 119 D.C.C. Purchase invoices not yet pald:_ 10.00 36.00 30.(KI 120.(NJ 12.C 86.40 30.IY) 2610912023 P 191 1911212023 P 220 Mlck Brewin SSE- for gas 136.95 588.52 More profit Sales Day 8ooVPurchase Day Book 336.07