Frosterley Village Hall Charity Number 1186080 TRUSTEES ANNUAL REPORT FOR THE PERIOD 1[ST] JANUARY 2022 TO 31[ST] DECEMBER 2022 ## **FROSTERLEY VILLAGE HALL AND INSTITUTE** Registration number 1186080 17 Front Street, Frosterley, Bishop Auckland, DL13 2QW The Charity is using the operating name of “Frosterley Village Hall” ## **1 Summary of Objectives and Activities** Bring together the residents of Frosterley and neighbourhood in a common effort to advance education and social welfare with the objective of improving the conditions of life for residents. ## **2 Main Activities for the Public Benefit** The charity owns and operates Frosterley Village Hall. The Hall includes a large main room with capacity for 100 people, four smaller meeting rooms, two kitchens, a snooker and pool room, and a garden. The charity hires out rooms in the Hall for local organisations to hold meetings and events. The charity also organises events in the Hall both to directly advance the objectives of the charity and to raise funds for the maintenance of the Hall. A Newsletter describing both Hall and other local activities is printed and distributed twice in each year to every household in Frosterley and its neighbourhood. ## **3 Charity Commission Guidance on Public Benefit** The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. ## **4 Contributions by Volunteers** The Trustees are the operating management team for the Charity and are all volunteers who do not receive any renumeration or benefits. Many people voluntarily provide time and resources to clean and maintain the Hall and garden, carry out minor repairs, arrange and operate events, and provide advice and support. ## **5 Financial Review** The Charity’s financial statement is included as part of this report. Running costs have increased during the year. The Trustees arranged contracts for the provision of Broadband, and regular Lift and Stairlift servicing. The Insurance cost for the Hall has increased and charges for Electricity, Gas and Water supplies have all increased when compared to previous years. The Trustees decided that a regular maintenance contract for the Lift and Stairlift was required to ensure that the equipment was safe. Durham County Council have provided a laptop computer and monitor as part of the Well Being programme and the Hall was required to install Broadband to enable the full operation of that equipment. The Hall is also able to use the laptop computer for Hall business. The Charity received grants of £5119.00 from Durham County Council and £500.00 from Stanhope Parish Council. These grants included support for the Newsletter, for Covid recovery, for improvements to the Hall, for part costs of Broadband and for items such as mugs and picture hanging equipment. Page 1 of 2 Frosterley Village Hall Charity Number 1186080 ## **Reserves Policy** The Trustees have agreed a policy for holding reserves which has been reviewed following the experience of the Covid-19 epidemic. The policy is to hold sufficient reserves to maintain the hall during periods of closure of up to 12 months. ## **Source of Funds** The principal source of funds, excluding grant payments for improving the hall, are payments for the hire of rooms, surpluses generated by Hall events, and profits from the licensed bar. ## **Newsletter** The Newsletter is wholly funded by advertising fees and by grants from Durham County Council. ## **Frosterley Christmas Lights** The charity holds funds on behalf of the Frosterley Christmas Lights group. ## **6 Structure Governance and Management** The first charity Trustees were are all required by the Governing document to retire at the first Annual General Meeting which was held in 2022. Trustees are appointed by the members of the charity at the AGM. The charity trustees who managed the charity during this year were; Judith Bainbridge Linda Brewin Michael Ernest Brewin Peter Jackson Anne-Marie Parkin Louise Perrin. Roy Melvyn Humphries (retired at the AGM on 5.4.2022) Patricia Davison was appointed as a volunteer Treasurer during the year. During this year, the Trustees set up a Membership scheme. Members are admitted to the scheme for life or until their resignation. No subscription or fee is charged. ## **7 Declaration** The Trustees declare that they have approved the trustee’s report. Signed on behalf of the charity’s trustees |Signature||Date 30 March 2023| |---|---|---| |Full name|Peter Jackson|| |Position|Trustee|| Page 2 of 2 Trustees Financial report for the year 2022 Page 1 of 3 2022 Sales as per Sales Day Book Non-restrlcted Grant Restricted Grant General Donatk￿$ Restrlcted Donations HalllRoom Hire Snooker Room Hlre Tombola /Raffle Sale of Donated Goods Cater•n8 Bar Taklnqs Fund Raisin8 Events Highlights Newsletter From Float 4,619.(X) 78.09 170.40 7.315.15 1.144.18 1.144. 365.90 1.513.41 1,759.01 2LK).IXI 420. 262.50 Tot•1 20.071.64 Bank Interest recelved Into Buslness Accwnt 15.04 Therefore totsl r•celpts 20.086.68 Page2of3 2022 Expendlture as per Purchase Day Book Insurance Licences / Fee5 Llft Services & Repairs Services - fire extinguishers. alarnis. gas boiler, electrics, etc. 1,817.62 338.01 3.255.78 678.LK) 3,255.43 1.015.15 555.72 Gas Electricrtv Water Council Tax Cleanin8 Equlpment Kitchen Supplies & Food Bar Supplies Mainteance l Repairs Refurbishment Equipment Health & Safety Stationery Fundraisln8 Events Hi8hli8hts Audlt Broadband Newsletter Christmas Light5 Grant Funded Development Paid into Float 371.96 595.98 1,234.83 103.46 210.IXI 878.97 132.38 59.72 272.50 398.50 150.Th) 152.49 513.29 102.72 1,654.1X) 12.IX) Total 17,758.51 Page3of3