Frosterley Village Hall Charity Number 1186080 TRUSTEES ANNUAL REPORT FOR THE PERIOD 1[ST] JANUARY 2021 TO 31[ST] DECEMBER 2021 ## **FROSTERLEY VILLAGE HALL AND INSTITUTE** Registration number 1186080 17 Front Street, Frosterley, Bishop Auckland, DL13 2QW The Charity is using the operating name of “Frosterley Village Hall” ## **1 Objectives and Activities Summary** Bring together the residents of Frosterley and neighbourhood in a common effort to advance education and social welfare with the objective of improving the conditions of life for residents. ## **2 Main Activities for the Public Benefit** The charity owns and operates Frosterley Village Hall. The Hall includes a large main room with capacity for 100 people, four smaller meeting rooms, two kitchens, a snooker and pool room, and a garden. The charity hires out rooms in the Hall for local organisations to hold meetings and events. The charity also organises events in the Hall both to directly advance the objectives of the charity and to raise funds for the maintenance of the Hall. A Newsletter describing both Hall and other local activities is printed and distributed twice in each year to every household in Frosterley and its neighbourhood ## **3 Charity Commission Guidance on Public Benefit** The Trustees have had regard to the guidance issued by the Charity Commission on public benefit. ## **4 Contributions by Volunteers** The Trustees are the operating management team for the Charity and are all volunteers who do not receive any renumeration or benefits. Many people voluntarily provide time and resources to clean and maintain the Hall and garden, carry out minor repairs, arrange and operate events, and provide advice and support. ## **5 Financial Review** The Charity’s financial statement is included as part of this report. During this period, the charity received grants of £39041.29 in order to improve and enhance the facilities within the Hall. A disused caretaker flat has been converted to provide additional meeting rooms, toilet and kitchen which are accessible to all users. The Charity received other grants of £26256.41 via Durham County Council, from UK Government Covid support schemes and from Durham County Council. The Trustees have agreed a policy for holding reserves which has been reviewed following the experience of the Covid-19 epidemic. The policy is to hold sufficient reserves to maintain the hall during periods of closure of up to 12 months. The principal source of funds, excluding grant payments for improving the hall, are payments for the hire of rooms, surpluses generated by Hall events, and profits from the licensed bar. The Newsletter is funded by advertising fees and by grants from Durham County Council. Page 1 of 2 Frosterley Village Hall Charity Number 1186080 During this year, the Trustees reviewed the operating costs and decided to increase the hire charges for users of the Hall. These charges came into effect from the end of this year. The Trustees also introduced an equitable and transparent pricing policy. In November and December 2021, the Trustees noted the general increase in the costs of gas and electricity for the Hall. Our heating gas supplier ceased trading at the end of this year and the replacement supplier charges are significantly higher than earlier in the year. The charity received help with legal costs from Durham County Council and its subsidiary agencies in order to facilitate the legal changes necessary to establish this charity. The charity holds funds on behalf of the Frosterley Christmas Lights group. ## **6 Structure Governance and Management** The charity is constituted as Charitable Incorporated Organisation. The assets of the Charity were previously held by another charity with the same name and registered under the number 520978. This charity had been operating since 1966 under an older type of governing document. The Trustees of charity number 520978 decided that the governing document was no longer suitable for safely operating the charity and did not have sufficient safeguards to protect the charity’s assets, to regularise the decisions of the Trustees, and to operate an appropriate membership scheme for Frosterley residents. Following discussions with the Charity Commission, the Trustees accepted legal advice that a new charity should be established and the assets of the Hall should be transferred to the new charity. A new charity number 1186080 was registered on 31[st] October 2019. On completion of legal processes, the assets of the older charity were amalgamated with the new charity on 14[th] September 2021. The first charity Trustees are all required by the Governing document to retire at the first Annual General Meeting which will be held in 2022. Trustees are appointed by the members of the charity at the AGM. The first charity trustees who managed the charity during this year were; Judith Bainbridge Linda Brewin (Chair) Michael Ernest Brewin Lance Davenport (resigned on 9[th] September 2021). Roy Melvyn Humphries Peter Jackson Anne-Marie Parkin Louise Perrin ## **7 Declaration** The Trustees declare that they have approved the trustee’s report. Signed on behalf of the charity’s trustees |Signature|Linda Brewin electronic|Date 4.4.2022| |---|---|---| |Full name|Linda Brewin|| |Position|Trustee|| Page 2 of 2 Frosterley Village Hall and Institute 17 Front Street, Frosterley, Bishop Auckland DL13 2QW Balance Sheet at 31112121 Business A/c Balance @ 01101121 Community Alc Balance @ 01101/21 15,555.36 27,970.58 Cash in hand @ 01/01/21 303.80 43,829.74 Plus, Income 01107121- 31/12121(attached) Less Expenditure 01/07121- 31112/21(attached) 120.855.26 {141,644.311 Business A/c Balance@ 31/12121 Community A/c Balance @ 31/12/21 Cash in Hand @ 31112121 15,556.92 7,233.37 250.40 23 040.69 Chair of Trustees, L Brewin Secretary P Jackson Treasurer P Davison Examiner R Kane Frosterle Villa e Hall Income 01/01/2021 to 31/1212021 Non-Restricted Grants 26,256.41 Restricted Grants 39,041.29 Donations Restricted 20.00 Donations General 482.00 Hall/Room Hire 2,604.15 Sport/Recreational Hire Tombola/Raffle Coffee/Lunch/Kitchen Other Fundraising Events Bar Takings Highlights NCS Renovation Fund Income 303.00 424.00 193.24 292.00 711.20 457.60 49,207.35 Bank Interest 1.56 Advertising/Newsletter Sale of Donated Goods 202.50 658.96 Frosterle Villa e Hall 21 2021 Insurance 1,604.31 Licences/Fees 2,937.04 Lift Services /Repairs Service- Fire Extinguishers / Alarms/Gas Boiler/Electrics 320.70 2,494.20 Audit Fee 150.00 Newsletter 751.07 Office Supplies Utilities/Council Tax 28.69 2,339.49 Cleaning Supplies Maintenance/Repairs Refurbishment 210.58 3,250.73 1,038.18 Equipment 155.99 Kitchen Supplies Bar Supplies 11.38 573.58 Grant Funded Development 124,980.23 Entertainment Fees 125.00 Donations/Presentations Christmas Lights Highlights Expenses 160.00 388.34 124.80 644.31 Frosterley Village Hall and Institute 17 Front Street, Frosterley, Bishop Auckland DL13 2QW Balance Sheet 01/07121 to 31112/21 Business A/c Balance @ 01/07121 Community Alc Balance @ 01107/21 Cash in hand @ 01107/21 15,556.14 17,147.65 260.0 32,963.79 Plus, Income 01/07/21- 31112/21(attached) Less Expenditure 01107/21- 31112/21(attached) 10,919.59 20 842.69 Business A/c 8alance@ 31112121 Community A/c Balance @ 31112121 Cash in Hand @ 31112121 15,556.92 7,233.37 250.40 23 040.69 Chair of Trustees, Secretary L Brewin P Jackson Treasurer P Davison Examiner R Kane Frosterle Villa e Hall Income 01/07/2021 to 31112/2021 Non -Restricted Grants 3,500.00 Restricted Grants 2,303.00 Donations Restricted 20.00 Donations General 82.00 Hall/Room Hire 2,275.65 Sport/Recreational Hire Tombola/Raffle Coffee/Lunch/Kitchen 303.00 424.00 193.24 Other Fundraising Events Bar Takings Highlights NCS Renovation Fund Income 292.00 711.20 457.60 0.00 Bank Interest .78 Advertising/Newsletter Sale of Donated Goods 112.50 244.62 Frosterle Villa e Hall en re 07 2021 t 12 Insurance 0.00 Licences/Fees Lift Services /Repairs Service- Fire Extinguishers / Alarms/Gas Boiler/Electrics 2,355.04 73.68 2,380.20 Audit Fee 0.00 Newsletter 324.99 Office Supplies Utilities/Council Tax Cleaning Supplies Maintenance/Repairs Refurbishment 10.98 1,208.21 60.53 516.73 0.00 Equipment Kitchen Supplies Bar Supplies Grant Funded Development Entertainment Fees 155.99 11.38 573.58 12,533.24 125.00 Donations/Presentations Christmas Lights Highlights Expenses 0.00 388.34 124.80 Frosterley Village Hall ## Notes to the 2021 Balance Sheet |**1 GRANTS**|£| |---|---| |**Restricted**|| |Durham CountyCouncil|160.00| |Weardale AAP Carpets|2000.00| |National Lottery– Electrical|7225.04| |National Lottery– Bi fold doors and other items for new development|27353.25| |Durham CommunityAction Group– Solicitor fees|1803.00| |Durham CommunityAction Group– new development|500.00| |**Non-restricted**|| |Durham CountyCouncil – Covid|19335.21| |CommunityFund – tables and chairs|6421.20| |Stanhope Parish Council – new development|500.00| |**New Community Space Fund**|| |The Clothworkers Foundation|20000.00| |ACRE Village|13005.84| |National Lottery|11201.51| |Bernard SunleyFoundation|5000.00| |**2 DONATIONS**|| |Various|502.00| ||| |**3 HIGHLIGHTS RURAL TOURING SCHEME**|| |Profit|332.80| ||| |**4 UTILITIES 2020 2021**|| |Gas £ 1290.46 1336.14|| |Electricity£ 669.65 721.05|| |Water £ Nil – in credit 282.50|| ||| |**5 REPAIRS AND MAINTENANCE**|| |This expense is higher this year. The main expenditure was the removal of asbestos costing £1944.00 and
roofgutteringrenovation costing£750.00.|| ||| |**6 REFURBISHMENTS**|| |This is also higher than 2020 due to a structural engineer’s reportpaid in Februarycosting£510.00|| ||| |**7 FROSTERLEY CHRISTMAS LIGHTS**|| |The Hall is holding£227.56 in our bank account for the Christmas Lights.|| This expense is higher this year. The main expenditure was the removal of asbestos costing £1944.00 and roof guttering renovation costing £750.00. ## **6 REFURBISHMENTS** This is also higher than 2020 due to a structural engineer’s report paid in February costing £510.00 ## **7 FROSTERLEY CHRISTMAS LIGHTS** The Hall is holding £227.56 in our bank account for the Christmas Lights. Notes compiled by Pat Davison on behalf of the Trustees of Frosterley Village Hall. The Frosterley Village Hall and Institute Charity Number 1186080