REGISTERED CHARITY NUMBER: 1186058 Rert of the Trustee5 Flnanei81 St*tements for the Year Ended 31st December 2023 ror Hampshire & Islands Area Quaker Meeting Sheen Siickland Chartered Accountants 7 Easl Pallanl Chich¢51er West Sussex I19 ITR
Hampshire & 151ands Area Quaker Meeting Contents of the Financial Statements for the Year Ended 31st December 2023 Page Report of ihe Trllstees Independent Examintr'5 Report Statement of FiDanel#l Aetivities B•18nee Sheet 10 Notes to the Financial statemet5 11 ts) 24 Detailed Statement of Financial Activities 25 10 26
Hampshire & Islands Area Quaker Meeting Report of the Trustees for the Y¢or F.ndtd 31st Deeember 2023 The G¢neral Cornmitt¢¢ of charity trusl¢¢s pr¢s¢nt their reEx)rt with the financial statements of the charity for the year ended 31st December 2023. The G¢nera] Committet have adopted the provisions of Accounting and Reporting by Charilies.. Siatement of Recomtnended Prnctice applicable to charities preparing Ih¢ir accounrs in accordance with the Financial Reporting Standard applirable in the UK and Republic of Ireland {FRS 102) (effective l January 2019). REFERENCE AND ADMINISTRATIVE DETAIIS Registered Charieable Incorporated or&nisatiOn nllrnber 1186058 Principal address Friends Meeting Hou5C IA Ordnance Road Southdmpton Hatnpshire S0152AZ Constituent Meetings The Area Meetitig comprises ¢en ¢onstithent Local Meeiings that hav¢ seFAraie accounts in.. Aldemey, Alion, Andover, Basingstok¢, Guernsey. Jersey. Islc of Wight, Portsmouth, Southampton and Winchester. For accowiting purw)ses Hythe Local Mttting and Romsey Worthipping GTOUP are in¢luded with Southampton. and Petersfield Worshipping Group is included with Alion. otrieers of the Area Meeting Ckrk.. David Bartl¢tt1151e of Wighi) Treasurer.. Sheila Peacock (Ba%in8Stoke) C]erk to General Committee of Charity Trnstees= David Bartlett (151¢ of Wight} (see note trKlow in A¢hiev¢ment Perfonnance) Members of the General Committee of Charity Truslees David Bartlett Ilsle of Wight) Clerk to GeDerAI Commitiee sarah coole (Portsmouth) Patricia Jaggard (Isle of Wight) Sh¢ila Peacock {Basingstokc) ex officio as Ar¢a Meetmg Trea5UTrT Marion Penn (Win¢h¢ster) Patricia Roscoe (Southampton) ex officio a5 A Meeting Safeguarding oifior Dorothy Searle {Southampton) Nicholas Wilde {Isl¢ of Wight) (to OctoEer 2023) Ikverley Meeson (Winchester) Independent Examiner Paul Wright FCA DChA Sheen Stickland Lhartered Accountants 7 East Pallant ChÉchesier West Sussex P019 ITR Bankers CAf Bank Ltd Kings Hill West Malling Kent ME9 4'1-A Pdge I
Hampshire & Island5 Area Quaker Meeting Report of the Trustees for the Year Ended 3Jst December I13 REFERENCE AND ADMINISTRATIVE DETAIIS Investment Advisors Ethical Investors Group Montpellier House 47 Rodney Road Ch¢li¢nham GL50 IF[x Holding Trustee Friend5 TSIS LimEied Friends Hous¢ 173 Euslon Road London NWI 2BJ (Registered Charity 237698) 0ECTIVEs AND ACTIVITIES Objeetlves and aims The object of the Area Meetin8 is the furtherdnc¢ of the general religi(xis and charitable purposes of the Religious Soeiery of Friends (Quakers) in Britain. tn the area of HaTnpshitt and Islands M¢eting5 and beyond. The principal artivity IS the holding of tn¢¢tings for worship in the constituent local Meetings. 'lThe Arta Meeting meets thc public iKnelit test of ihe Charity Cotnmission by providing facilities to support its activities. including the provision of places of wgrship that are open to the public. The General Committee confTmis that it has complied with th¢ requirements of Section 4 of the Charities Act 2011, to have due rcgard to the public benefi1 guidance publi5h¢d by the Chariry Commission for England and Wal¢s. The Area Meetin8. which meets regularly during the year, is the prtmary meeiing for church affairs in Hampshire and Island5. Its role is to develop and maintain a communiry of Friend¥ a family of local meetings in which Friends gath¢r for worship 5PiTilual enri¢hment. It provides a balan¢¢ between W0h1p. muthal supporl administration, learning, deliberation and social life and builds up the spiritual life of its TneTnbers. It is the main route of ¢ommuni¢ation tween Fri¢nds in its Local Meetings and BrI1n Yurly Meeting (BYM). the body respoDsibl¢ for Quaker church affairs and witnes5 at national lev¢l. The Area Meeting acts as a facilitator and coordinator, ensuring ihat the constiwent local meetings have &c¢ess to opportunities for f¢llowship, spiritual developmenL and spiritual and p&%iordl care. including the care of children and young people and the elderly and vulnerable in its meetings. It also provides mutual support ihrough the shaTed discussion of int¢rests and (esting of ¢onceTns. In order lo provid¢ the required support to local mecting& the Area Meeting a]so atTrnges for.. Regular Meetings for Elders. Pastordl Friends. CIcTk5 and TreasuTtrs Representatives to attend Yearly Meeting foT Suffering4 QPSW ¢onftrence and the Quaker Life RepTesentative Council for BYM Commissioning Spiritual Reviews by all Local Meetings Suppor( for attendancc at the General M¢¢iings of three of the Qllaker S¢hools IL¢ightDn Park. Sibford and Sidcot) in England TTaining courses and conferences for th05¢ unthrtaking resw)nsibilities for their meetings Support For outreach actiyities Assistsnc¢ with the maintenance of woperty owned by the Meeting Support and training within all meetings relating to safeguarding policies and pral¢eS Support of an Are1< Mttting Sustainability Action Group (AMSAG) with sianding order agenda reporting Support for ministry in prisons in the area The registering of tnarriages afier the Tnanner of 8k¢T$ in the area The ATea Meeting is a150 jointly r¢sponsible with Bournemouth Co2stsl Area Quaker Meeting for the Hampshire. South East Dorsei and 151ands Quaker Gath¢ring which meets twice a year Page 2
H¥mpshire & Island5 AreA Qua)ker Meeting Report of tlie Tru5tee$ for the Year F.nded 31st Deeember 2023 ACHIEVEMENT AND PERFORMANCE Charitable 9c¢ivilies Area Meeting tnet in se%8ion eight times during 2023, six via Zoorn and h¥0 with blended Zoom and face.to-face {using ftrst Southampton Winchester Meeting House). Ihe full G¢nerdl Committee met eight ti]nes in 2023 by Zoom. The Finance subcommittee alld Human Resources subcommittee met on numemus ocwsions during the year, all VlA Zoom. Lo¢al MeetinLys continu¢d Lo offer worship on a regular basi4 taking due account of Covid guidance. This ha8 included worship in meeting house5, renied premises and via Zoom. Five of the sevcn Am-owned Meeting Houses and the leased room in the Isle of Wight are now equipped for blended meeting5. Elder5 havc been considering th¢ impact of these ehanges on the spiritual life of Friends. Bustness meeting5 have akn Ettn held Tegularly. Our two largest local meetings, Southampton ond Winchester. have been able to offer children's mcctings and all-age W0h1P. To support fellowship (here have been di%ussions, social and study groups in p¢rson and via Z4y)m, and outings and picnics. No marriages afi¢r the manner of Quakers We carried out in the Area in 2023. Strengthening oiir meetings Stuart Donnan ¢otnpleted his appointed tenn &5 Cle of the Genernl Cimmitttt of ch8Jity tntste¢% on 31 December 2021. The post was vacant until 14 May 2022 when, after lengthy seaTchci and discemrnent by our Area Meeiing nominations commiltK, David Bartlett w&$ appoanted by Area Meeting as cle olthe General Committee. Rosemary Furzer completed her appoint¢d terrn &$ clerk of the Area Mccttng on 31 Decembcr 2022. After rther l¢n&Fthy searches and discernmenL the only narne that our Area Meeting nominations committee wcrc able to brtng forward for appointmenl as Area Meeiing clerk was also David Bartlett. There w&$ hcknowledged uncertainty about the 3¢iry needed and influence involved in such a dual appoinllnent but il did not seem to override any existing guideline, and Area Meeting agreed to a trial pcri(M] of apwkinonent of l yw. On 14 October 2023 Ar¢a Meeting in session appointed David Bartlett a5 Arca Meeting cle)* for a further peri1 up to 31 D¢¢tber 2024. At the same meeting in October 2023 Area Meeting set up a small working gDroup of four exp¢ri¢nced Friends to report on ways of further simplifying our smjcwres and of promoiing succession planning within our traditional Quaker structures. The ¢mphasi% of thai group shifted tOWaTds strengthening rather than simplifying our activities rnajor simplification was addressed several yrars ago. At the next Area Meeting in October 2023 a broader group of members and attender5 W8s set up ro considcr of Tenewal in the contexl of looking ahead Lo the futures of our meetings. Both groups w¢re 10 retxirt in mid-2024 or after. How¢ver on about 16 Nov¢mber 2023 r)avid Bartl¢tt was athnitted to h¢)spital; it was not until 10 December 2023 that he asked lo be released frotn the post, and the Assistsni Clerk of Area Meetin& Suc 8tsnek MporarilY took over David Bartletl's responsibilities including line management of employees (descTibed below). The trustees submitting this report have sadly to ry)rt that David Bartlett died on 2 January 2024. The dethiled ramificalions will be described in the trusiees. rcport for 2024. The replaCernt appointees (from Area Meeiing on 13 January 2024) involved in Ihe pr(Idllction of this rel for 2023 were Swart Donnan (Clerk of the Oenerdl Committ¢¢ olcharity tnKstees} and Sue Stanek (CI¢Tk of Area Meeting). Area Meetings during 2023 A5 well as regular matters rclaiing to meTnbers. gpccific topics of imponance addressed relaled frequently to the need for strengthening and maintaining our Mem18 and derS as well as our orgÉthisational stwctures. Britain Yearly Meeting has employed'lol development workers" around the country to support groups adjacent Area Meetings; we wclcomed Hugh Douglos who will offer support to us during the coming few years. it wa5 agreed that th¢re should be more ¢xplicii emphasis OTI 5UPtx)ning the lives of our members and attenders in addition to 5UP]KJrting our 5trucNres' special m¢etings for sharing and learning would be further develo. and use wade of extrrnal as well as area speakers and facilitator& incoTporaiing our local IT and audiovisuyl experience to incr¢ase the numbers who can rneel and see ¢ach other and dis¢uss common int¢rests with needing to tsavel long distances within our large A Meeting- during the y¢ar Area mting had many o¢c4sions io note the conunuing Ios5 of OUT ag¢ing w¢ll-establighed Page 3
Hampshire & Islands Area Quaker Meeting Report of the Truslee5 lor ihe Year Ended 31st Deeember 2023 Area Meelings dthrlng 2023 discussions began about how our widespread estate of Friends Meeiing Houses could be best used by Area Meeting, indeed how many of whal type did Area Meeiing and its l(Kal me¢(in¥s need. Som¢ practical aspects of these issues were dvdlt with during the year by General Committee (see next S¢Clion) in discussion with relevant meetings,. there are ongoing discussions at Area and Local Meetings abo the future strncwtE and role of the v¥ry It)ngsianding M¢¢(in8 for SulTeritw (the national repteseniative mmmittee of Brilain Yearly Me¢tinL, with govemance and consultative roles) and its relationship to Britain Yearly Meeting and its tntstees as well as to Area and Local Meetings. Our repreSenliveS keep us infomed aErf)ui such Britsin-wide issues. CeTrernl Commlttee Meeting5 durin% 2023 our Finance subcommitie¢ guided by the Area Meeting trsUrer mamitained Up-tO-da acUnts with professional support in preparing the fal accounts. our Finance subcomrnittee also advised on bToad flnancial I17CY irnplications with detailed sUPPOrtive budg¢is and frequent input to a variety of tnatters relating to our property- (w Prop¢rty subcommittee ¢ontinued to Function in 8 low-key Manner. No has yet Eeen found serve as Property Co-ordinator since Nick Wilde stood down on 9 Sq)tember 2023- until then li had repres¢nt2itves from some but not all local meetings with Mttiing Houses. Since then. local Prernises Commillees have worked diTgtly with the Area M¢eting treasurer on propertylst]uctural matters. Severdl tnajor Tnattets of principle alut properties and their uses have been dealt with by the full General CoTnmittee wme slfie detailed input from Finan¢e subcommittee. the sale of POrtsMth Friends M¢eting House was proposed by the meTnbers of Portsmouth Quaker Meeting primarily because of the decreasing per50llal resouTces available within the rnoe(ing to mainthin and make full use of the premises,. the principle of the sa]¢ agreed after a long peri of consultalign- mattrrs were contiiiued into 2024 (not fjnally concluded at the time of wriling this report)- O¢neral Lomrnitt¢e was infornied of ongoing discussions at the local l¢vel of the fuwre use of Southanipton Fri¢nds Meetingp House. Area Me¢ting would be involvod as well as General Committee when delailed proFosals w¢r¢ made: ¢n¢ral Committee wa5 infomied of, and is contiibuting to, ongoing discu55ions alK)ui possible changes to the lease of certain rooms at Alton Friends M¢etsng House, and to the le of the section of the premises at Quay Arts Centre, NewporL currently used by Isle of Wight Quaker Meeting- work wa5 progressing on thc principles and prncticalilies of Quaker document retention w)d archivinu in support of or new archivist and k¢yr of the saf¢- our HR (Human Resources) subcommittee eovers matters relatin¥ lo people. major vnas of work are safegudrdinL issues (see separate $tion below) and employment 15su¢s {see nexi Iwo items in ihi5 li5t)- d¢tails of payroll dnd pensions for the fom)al ¢tnployees ar¢ carri¢d out by Frien(L% from Wllichester Meeting- our ¢l¢rk prowsed th¢ employmcnt of a part-time Area MttLing Communications CooTdina(or to further develop the Area Meeting website And other electronic as well as personal c4)mmunicatiOll5' the appointment was a&)reed in principle in March 2023 and the appointm¢nt made in April 2023: the wi-tune worker has suc¢eeded in rapidly putting together website and related connections and many other IT and personal dimension5 of support to lo¢al eelings across the whole area which include5 the Channel Islands; the cle of Generdl Committee acled as lin¢ manager until his illness shortty before the end of the year. the work continues into 2024. our clerk also proposed thc employment of A half-iime Area Meeting admintstrator io replac¢ the tracted fr¢elance part time administratiY¢ assistani who had resigned- the appointment w&$ a&yreed in principl¢ in March 2023 and the appointment made in August 2023. the Clerk of General Committ¢e a¢trd a8 lll)e manager until his illness shorily beforc the end of ihe year. Page 4
HAmpshire & l$lAnd$ Area Quaker Meeting Report of the Trustee5 for the Year Ended 31st December 2023 ACHIF.VEMKNT AND PERFORMANCE S8feguarding Our Area Mceting Safeguarding CooTdinator and Deputy Safeguarding COord[na(( are both full members of the Gcneral ComTnittee of charity trustees, and sit on the Hman Relations subgroup whi¢h includes kqfeguarding. Each local mccting has a safcguarding c(K)rdinator or contact and they all know they contact the AM coordinators at any time. They have helped lotsl Tn¢¢tings deAI with various saf¢guaTding issues over the year. These have all been about ]Inerable or challcnging adults and are all in hand. The Area Meeting is composed of eleven Local Meetings, eight subject to UK law and three on Channel Islands. In 2023 all enhanced DBS checks rcquirgj by UK law were completed. l)i(ferent laws apply on the Channel Islands and checks have been worked on during 2023. In addition to the usual Quaker activiiies. Winchcster has a residenti proje for vuln&able people which can bring eoncerns from time to iimc. The safeguarding coordiT)alor FK>st #t Win¢hester is heid by a job share to ensure continuous ov¢r, and they are regularly in coniact with the Area coordinator. EDvironmentxl Sust*inability Sustsinability has bcen a fruS for local mL%tings and Area Meeling with the growth of the Area Meetings Sustainability Action Group (AMSAG). meeting monthly by Z(bom and incllldinbF expert contributojs many of its sc&sion.%. Its Convcnor has reported io each Area Meeting. During 2023 AMSAG. aluDg with other Area Meeiings, pressed Meeiing for Suff¢rings on the issue ofthe Stop Ecocide International Manif¢8to. Area Meetin& supported by lo¢al meetings and its Gener Committee. will continue to face the challenges of disceming what will be ihe new noTmal. It is seeking (o provide for the fuNre for our Meeting Houses, mcctiiigs for worship, mecting5 for worship for business and for social and learning activities, in the face ol many chall¢nges rtlalion io the environment and to climate change. FINANCIAL REVIEW Finxneial position The StJtcment of Financial Activities of the Area Meertng includes the funds of the eleven Local Meetings and the M¢Bftin Fund. The funds held by the ATea Meeting at 31st December 2023 are £2.883,421 {2022.. £2,742,012). We gd¢ i Tnodest surplus of £54,045 (2022.. deficit £119.461) before revaluations i.e. not including the 'knotional" changes in valu¢ of our pmperties and Stk-MarkeI invesunents. The notional value of (xtr investsnents increased by £45.364 (2022 dreas¢ of £153,161). We re¢eiv¢d legacies of £46.102 (AM g¢neral use) and £45.000 (SouthaTnpton Local Meeting) (2022.. £200 in legacies received). Restricted funds Ilegacic.% and trusts with resiricti¥e conditions) belonging w Local Meetings are shown separately from Area Meeting restricted fwids. Some Local Meeting resiricted fun(L8 are managed by Area Meeting. Local Meetings, unrestricted general fund5, and those legacy funds for which there is no stronger restriclion than that they Are left to a particular Local Meetin& are listed &8 designaied fvnds of the Area Meeting. Most of the in¢om¢ required by the Area Meing for its genernl PUryN)ses is contributed by Lal Meeting& by a fomiula based on the llUTnber of members and attende]s in each Meetlli& Ai 3 1st Decemb¢r 2023 the membership of the Area Mecting wa5 250 plus 138 attenders (265 plus 145 in December 20221. The total in¢ome from contyibuiions to AM and Lms in 2023 was £89,829 {2022 £104,543). Meeting House hiruig5 in 2023 bTought in £65,689 12022.. £45,074) showing. at last. an increase io atrM)ve pre-COVID l¢v¢]s (2019.. £48.6981. Expenditure on hardship girynt5 by the restTiCted McBain fund was £18.917 (2022.. £21,996). Advertising the McBain fund nailonlY in The Friend" ¢ontiniies io draw applicants from outside the Area Meeting. Page 5
H8rnp5hire & Isknnds Area Quaker Meeting Repori of the Trustees for the YeAr Ended 31st December 2023 FINANCIAL REVIEW Irjvestments and Savings Following ihe consolidaiion of our investments into Rathbone Greenbank L.,S manag¢ment in 2022. we cashed in tht -McBain" investmeni on 9(h Febn 2023. li had appreciated slightly to £58.310 from its end-2022 value of £56,878, still disappointingly low relaiivc to its i/]r2022 valuc of £75,172. The openillg valu¢ of th¢ McBain Fwjd was a¢tllally lower than thc value of the inve5tmcnt, ai £51,628, becau5¢ grants from it weJ¥ paid out of the 5avin&s a¢wunt. So boih the difference (£5,250) and tho unli5tcd invc8tsnent of £IO,O(M) in PEC Renewables. which was a150 origFinally McBain Fund Tnoncy, reverted to the AM'S General Fun(L £33,970 of the McBain Fund remains in our saving$ 2c¢ounts at the end of 2023. Our swck-markei inveslmellt5 made a modest gain in notional valll¢ of £45.303 or 4.P/o. Over the year the Consumer Price Index (CPI) inflation measure fell from 10.l°h in January through 7.V/o in June to 4.ots/o in December (corresponding Reiail Price Index. RPI. figures 13.4Vo. 10.P/o, 5.2Vr*), so our gain would have been an effective loss ir we had cashed the invesnnents at the year-end. We rni5ed with RathlK>ne Greenbank die question of whether we 8hould transfer ihe investments io cash, but they advised that in the 5-10 year-plus iimeframe for whicli we aimed invest, the stock market would give better return5. Rathbon¢ Gre¢nbank tnonitors the perfonnance of our investments and makes minor adjustments ts) try to counter adverse TllaTk¢t conditions. We receive regular notifications of significant purthases and disposals of investsnents within our portfolio. Giv¢n the disapwinting performance and ci)ntinuing volatility of the stock markeL we chose noi io invest further funds there in 2023. We received a legacy of £46.101 in May 2023 and pled this in our Epworth "Cash Plus for Charilies" savings accounL where the interest t2 was 3.20/0 in January 2023. 4.3W/o in June and 5.380/0 Oei-Dec 2023. {Epworth earns interest on this account by shon-ierni lending lo a set of major banks s¢re¢n¢d for fthan¢ial r¢li8bility, ond engages vigorously with th¢ir managements over ethical lending FKilicy). A significant transfer of £66.800 from the Nott legacy fid io AM 8¢nernl fund allowed the aptrintMen1 of a Communications Cfrordinator in May 2023 and an Administrator in September 2023, both working parf-titn¢ fro their homes. The legacy funding also paid for all the expenses of thes¢ two etllploy¢es including ¢quiprn¢nt and travel. Payroll functions for these wer¢ added to the existing payroll fun¢tions for the en]ploy¢¢5 Iwardensl a¢ Winch¢sler Local Meeiing and were caTried out by ihe tA)cal Meeting treasuring team. Gen¢rnl com]tte¢ aged in 2024 to the outsourcing of payroll fun¢lions for all AM employees. RerveS policy Thc AM follows Britain Yearly Meeting's model policy. which is thal unr¢5tri¢ted funds cover- l. Known future spending commitments- 2. An estimaie of the nexi five y¢ar5' large property repair costs. 3. A PTovision for a reduction in voluntary income" 4. A res¢rve of three months, expenditur¢ to cover cash flow flucwations. and that surpluses to ihis amouni should be Spent wiihin ten years and deficits made up within five yr9. We estimated the abov¢ amounts from the past five years, accounts with an inflator of 3.3¥0 on the property repair costs. as -£458k. Our unrestricted and undesignated reserves from Note 19 below are-£812k so we have an excess of 4354k. The AM is keeping re$erv¢s under review a5 risk5 evolve. Page 6
Hampshlre & Islands Areg Qu8ker Meetlng Reportof the Trustees for Ihe Year Ended Jlst December 211LI STRucfuRE. GOVERNANCE AND MANAGEMENT Cl]arSty constitution The affairs of the Hampshire Jnd IslatM1s Quaker Meeutlg IArn Mthingl art govertd by "Quaktr Faiih and Prlice, Ihc Book of Discipline of Britain Yearly Meeiing IB YMI. The Area Meeling was entercd lh¢ Regisi&' of Chai'ities as a ChaTiiable In¢(PTPOT%ted Or8an15alion ICIOI. regi%leI numbcr 1186058. on 30 Octo1 2019 and it is govemed by its eonstiiiiiion adopted on 14 Semembtr 2019. Ihe Membe of the Area Meding art all those persons whose names air fnr ihe time lg re¢tsrdeil Ith its off11 wgisier. The Area Meeting changed from bcing an ynintortx)ed chatily io a CIO ¢)n 30 (ktthr 2019 and a]1 assets of the unincorporated charity (1134213) weTe vested in the CIO Irom 31 Det¢mtrr 2019. Th¢ urtinc<wrat¢d charity was dissolved by a rc501ution of Area Meeiing in session OD 8 May 2021 irt accordance with lis governing documeni. In 2021 JeY Local Meeting iniiiaied gistra110n a5 a ¢haniy with the Srates of J¢ty, allowing it lax ielief on doiiaiions; Iliis process wa5 compkned 2021. Guernsey Lwl meing had regjsiercd with thE Bailiwick of Guemsey for this purpose in the early 2(Kth. bui it and Alderney Me1g were obliged to re-regisier during 2025 by new llie CIO appoints a General Committee to a¢1 tt% charity In¢¢5 ol the kna Meeting in accoTdance with its ¢OThSlitution wliich established the CIO a legal enlity. The rok of the Gener21 Committtt falls istlo rwo pts. FIN. os thariiy meTS of the C.'¢nerd] Cominiitee act as repr¢seniaiives of the chariry in all comffluniciiliuns wilh the Chariiy Comini55ion. and a.. n iiiiermtdiary beiween the Area Meeting and the Charily Coinini5sion. seco1. Ihe Cneral Coiiimittce 15 apptsinied )y Area Meditbg to act. as drreci¢d. on 11.5 behalf in iTthtiet5 rel4iiing lo Iiii£ince. i)IWy, and human resour(x8. Such activities play ali ilnportani part in SUPFI)rtin8 and tnaintainin8 Ihe spiritual aj wial acuviiits of Area Meeiing aTrd its consiituejii Ial meeiings. The approach acknowkdge5 how in practice [Tro I[al ffleettng% take day-to-day rsswwibilily for their f1naTrc and premi8e5, well as the spiritual and E¢Kial of Iheir meeiings. Local mrings will be assisied in thi5 by the guidance conthincd in Quaker Faith & Pr&cttce. Area Meetin8 p)li¢y (kn1rt& ad Memorandum of Under%ianding documents, a5 well as advice from B YM and dhers including Iht Aslation ol Church Accountants TreasuTe (ACAT}. The differeni group5 Wlthin Area Mecting &neral CoinmiLiee wll work wilh Iwl meetings as ieqllested, especially but noi solely thos¢ with meding houses. Ka1 meetings will te encouragNI 10 use paid assistance foi. 8dmini51ratioM and othti rne SclaI7$t mailer5 if neeessary. In order maintain stmpler struaU¥. IxKh local meetings and Area Meetln8 will be eneournged lo use short-ierin wkIng groups ¢0 address specific issues. For all of these Iwa] and atya reswn5ibilities, Area Mcciing will eiisure ihJr funds arr avarlable 10 sup1 ¢rriiiing, which Thay be relevanl 10 short-ienn working grollps &s mu¢h as MO esublished committs. MeTnbers of the GeneT)I Commiiree are apIllIed by the Arta Mtttln8. nonTrally for thtte years. after which ihey n)ay be -appointed foi two I"urther terffts. New memlm aTe offered training ai W]br(m}ke. Ihe Quakei Study Cenljr in Birrnin8hain, and by ACAT. Loul Meetings ¢onduet their own busine&s metiittgs 11 nd. a5 far as w%sKble, manage theiT own aftair8. The Area Meeiing glso iiotninaie5 one TTr¢Mr 14 nd on¢ aliernaie 10 rve on Meeiing for SUtlIg8, the executive bY of Briiain Yearly Mec¢ing ot the Religious 5(Kieiy of Fftends. Approved by order ol the knaftl of tru5¢tt$ 1)n ............ ..-.. . aNJ signed on its bthalf bv.. Sheila Ptllck- Treasiiirr .Siuart Donnan- Clerk vf the Getwdl Commiiiee of chariry Irii%iL
Independent Examiner's Report to the Trustees of Hampshire & Islands Area Quaker Meetithg Independent examiner's report to the trustees of Hampshire & Islattds Area Quaker Meeting l Tewrt lo ti)e charity trustees on my examination of the accounts of Hainpshire & 151ands Area Quaker Mccting (the Trust) for the year ended 3 1st December 2023. Respon5ibilitie5 xnd basis of reptsrt As ihe charity tru51e¢5 of th¢ Trll5t you ar¢ rponSi?)I¢ for th¢ pr¢paTation of the accounts in accordance with the requirements of th¢ Charities Act 2011 ('the Act,). I report in respe¢t of my examination of the Tru5¢s ounts oaTri¢d out underseclion 145 of the Act and in carying out my examination I have followed all applicable Dir¢clion5 giv¢n by the Charity Commission under s¢ction 145(5Xbl of the Act. Independent examiner's statement s¢¢ your charity's gFross income exceeded £250.IK)O your examiner musl be a eMr of a lisied body. I can confim] that l am qualified to undertake the examination because l am a regist¢red of The Institule of Chartered Accountants in England and Wales which is one of the listed bodies. I have ¢<pIeted my exami[tIOn. I conf]rni no material matteTS hav¢ to my attth]tion in connection with the examination giving cause to believe that in any material respe¢L ounling records were not kept in respecl of the"l"nl as required by section 130 of the Act. or the accounts do not accord with those records- or the accounts do not co]nply with the applicable requirements cotvrntng the fom and content of aceounts Set out in the Charities (Accounts and RewTrrts} Regulations 2008 other than any requirement that the accounts give a true and fair view which 15 not a matter consided as part of an ind¢p¢ndent examination. I have no conc¢rns and h£1ve come across no other mattcrs in ¢onnection with the examination to whlch attentitsn should be drawn in this report in order to enable a proper understanding of th¢ a¢VD[S to b¢ r¢ached. Paul Wright FCA DChA Sh¢en Stickland Chart¢red Accountants 7 East Pallant Chichester Wesi Su&5ex P019 ITR Date.. Page 8
Hampshlre & Islands Area Qtsaktr Meeting Stslernent of Financial Activities fov the Vexr Ended 31st December 2023 2023 -rotal funds 2022 Total funds Unrestricced funds Restricted nds Notes INCOMF AND V.NtK)WMEf4TS FROM Donations and Icgacies 180.931 s,0 185.931 104,743 Othcr trading aciivitie5 Invesmcnt income Other in¢ome 72.8(M 63.701 44.203 72,804 63.964 65,596 50,561 41.051 263 Total 361,639 5263 366,902 261,951 EXPENDITURE ON Raising funds 85,336 2,IK)O 87,336 88,170 Charitable Aelivities Quaker activities 203.107 22.414 225,521 293,242 Tot¥1 288.443 24,414 312,857 381.412 gainsl{losses) on investments 39.783 5.581 45,364 153.161 NET INCOMEI(EXPENDITURE) 112,979 {13,570) 99,409 1272,622) Transfers between funds 19 Oth¢r recognised g8insl(lo%ses) Gains on revaluation of fixed assets 15 42,000 42.000 IYe¢ movement in funds 154,979 (13,570) 141,409 275,190 RECONCILIATION OF FUNDS Total funds brought forward 2,602,668 139.344 2,742,012 2.972,634 T(YfAL FUNDS CARRIED FORWARD 2.757,647 125.774 2,883 421 2.742.012 The notes forni part ofihese financial thtements Pa9
H4mpshlr¢ & Islxnds Area Quaker Meeth)g Balance Sheet 31st December 2023 2023 Toial funds 2022 Total funds Unrt4lTicied ftrJNts Resttic runds FIXED ASSETS Heril<lge a¥eis Tangible assets Investments Investrnents Investrrfnt pr0MY 13 14 8.142 8.142 12,214 853,361 1.085.9(K) 72.759 926.120 1.0¥5.9(K) 939,128 16 1.947.403 72.759 2.020.162 1.995.242 CURRENT ASSETS Debtors Cash ai bonk 17 37.?55 781.669 37,255 8.36.684 40.102 738,766 53.015 820.924 53.015 873.939 778.868 CREDITORS Arnounls fa]lin8 due within one year 18 (10.6801 {10.680i 132.fr)81 NET CURRENI. ASSF.T.S 810.?44 53.015 863.259 746 770 TOTAL A&SETS LESS LURRENT LIABILITIES 2.757.647 125.774 2.883.421 2.742.012 NET ASSETS 2.757.647 125.774 2,883.421 2.742,012 FUNDS Unrestricted fun(ts Restri¢d funds 19 2.757.647 125.774 2.601668 139.344 TOTAL FUNDS 2.883.421 2.742,012 Th¢ financial siuretnents were approved by the Bwr(l of Tnjsiees and auiJKbristy1 for issue on . and We Sig[d ciji Lis behall by. Sheila Peack- Treasurer The notes forn] part of th& finala] sraiejnents PJge 10
Hampshire & Isl4nds Area QuAker Mttting Notes to the Financial Stattrnents for the Year Ended 315t De¢eJnber 2023 ACCOUNTING POLICIES Ba$14 of preparlng the financial stAtements The financial sl4ltemenis of the charity, which is a public benefii ¢ntily under FRS 102, hav¢ be¢n prepar in cordance with the Charities SORP (FRS 102) 'Accounting and Reponing by Charities.. Stat¢n)enl of Rccomrnended Prarlice applicabl¢ to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in th¢ UK and Republic of Ireland IFRS 102) (effective l January 2019)., Financial Reporting 8t8ndprd 102 'Thc Financial Reportlng Smdard applicable in the UK and Republic of Ireland, and the Charitie5 Ad 2011. The fmancial sts(ements hav¢ been prepared under the historical cost convention. with the cx¢option of inv¢5ttnents which aTt included ai market value. as modified by the r¢v21uaiion of certain assets. In th¢ cveni of the winding up of the CIO, the Tnembers will not have any liability to contrbuie io its assets, nor any personal responsibili(y for seuling its debts and liabilities. The PTin¢ipal accounting policies applied in the pr¢paration of these financial 5tatemenls are s¢t out below. These policics have been consistently applied to all the y¢ars presented unless otheNise s&ed. The financial statevncnts incorporate the affairs of Hampshire & Islands Area Quaker Meeting and ihe l O Local Meetings with sq)arnte accounts. being: Alderney Alton Andover Basingswke Guemsey Isle of Wight Jersey Portsmouth Southampton WinChesr Fln&ncial reporttng Standard 102- reduced disclosure extmptMJttS The charity has taken advantage ol. the following disclosllre exemptions in preparing these fmancial statements. as pern)iited by FRS 102'Th¢ Financial Reporting Standard applicable in the UK and Republic ofireland.: the requirements of Slion 7 Statrment of Cash Flows. Income All intome is recognised in the Statement of FinaD¢ial Aclivities once the ¢harKty has entitlement lo the funds. it is probable that the income will be received and the amount can beu[ed reliably. Donations at)d gifts aJe included in the Statement of Financial Ac¢ivitie5 when receivable. Legacy gift5 are recognised on a w¢ by case basis following grant of probafr and wh¢n the Charity ha5 been notified of th¢ amount and settletn¢nt datr. Investment incom¢ is recognised on a receivable basis and is shown gross of inwm¢ tax rKover¢d and recoverable. Other income is xcounied for on the basis of amounts r¢c¢iv&bl¢ for the year. In accordance with the Chartties SORP IFRS 102). unpaid general volunteer time is not recognised in the rinan¢ial staents. Pagell ontinued...
Hampshire & JslAnds Area Qu8keT Meeting Notes to the Financi818tatem¢nL8- Cofjtinufd for tht Year Ended 31.si Dec¢mber 2a23 ACCOUNTINC POLICJF.S- continued F.xpenditurt Liabilities aTe recolISed as expenditure as m)n as there is a legal or constWClrYe obligation comTnitting th¢ charity to that expenditure, il is probable thai a transfer of economic benefits will be required in settlement and the amount of the tsbligation can be measured reliably. ExpendiwTC is accounted for on an accruals basis and has been classified und¢r headings thai aggrcgaie all cosi related to the caory. Where wsts cannot be directly attrÉbuied to particular headings they have allocat to acrivities on a basis consistent with the use of resources. All expen%% are claimed retrospcctively against receipts. or paid dIrdY against a 5ervi¢e provider's invoice rdther than through the claimanl. Grants offered subject to conditigns wm.ch have not been met at the y¢ar end date are not as a commitmeni but noi a¢¢rned as expenditure. Raising funds These are costs incurred in attracting voluntary income. the management of tnvestments and those in¢urTed in trading aetivities that rdise funds. Charitxble activities ChaTltabl¢ exp¢nditure compriscs those costs in¢uTred by the Charity ui delivery o( its activities and services lor its beD¢ficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect natur¢ iJe¢¢ssary to support theTn. Tangible filed 48sets The Charity owns a number of fijnctional PrOrtIeS comprising Meeting Houw. wardens. accommodation and their contenis, and other buildings used by the Charity including burial grounds. These properties are held in perpetuity for Mcctings for Worship or oth¢r charitsble activities, and contribute io the furtherance of Hampshire and Islands Aiea Quaker Meeting's charitsble objectives and are ooll5idered to be heritabFe assets under FR% 102. -11)e remaining red assets are chrried at cosL net ofdepreciation. Depreciation is provided at rJt¢s ¢alculaL¢d io writ¢ off (he cost of fixed a5SQts. less lhe estimated r¢5idu21 value, over their expected useful lives. D¢preciation is proyided ort the following basis.. Compuier Lwipment - 25Y• slrnight Itne Meeting Houses and other buildings Ther¢ is £nil cost and £nil atcumulared depreciation re¢ognised for th heritage as5et5, as allowable under eclion 18 of FRS 102. Whilst it is believed that the market value. tx)th at the time of acquisition and at the balance %heet date. was significantly in excess of £nil deemed cost and net book value. it is not possible to obtain a reliabl¢ estimate ol the market value at ¢iih¢r date. Conventlollal valuation techniques are not appropria for th¢ unique and histori¢lll naiure of the assets. Contents of Meetlng Houses The contents of Moeting Houses have also been recognised * £nil cost and £nil accumulated depreciation as it s iTllpTaciicable and an Ine]cient use of the Chariry's resources to value the splfIC itEtns in the following Ot¢gories'. pianos. Quak¢r artwo library books dnd other contents. Burial Cjrounds In view ofthe costs and difficuliies in the disiniernient and removal of human remains, th¢ mark¢( value of suth sites 15 minimal. For valuation purwjses they ore therefore assessed at £nil value. InvestmenL% Fixed asset inv¢.%tments are included ai market value 81 the balance5heeL date. In accordan wilh standard valuation practi¢¢, invcsttnent prop¢rties have been valued on the basis of a capiialised rental stream applyinbF a 5°/0 yield. Sinc¢ rn05t of these prortieS are tenanie ihey could not be sold with vacant POS5ession and so an investsnenl appToach is considered more appropriate. Page 12 continued...
Hampshire & Islands Area Quaker Meeting Iyotes to the Finonci31 Statements continued for tht Year Ended 315t DecctNbeT 2023 ACCOUNTING POLICIES- continued Inve5tmeThts Realised &?ains and losses on investments are calculated as the dIffenCe between sale5 pnKeeds and their markel value at the start of the year. or their subsequent C05t, and ar¢ ¢harged or crlted to the Stsiemeni of Financial A¢tivities in the period of disposal. Unrealised gains and Ios5¢s represent the movement in market value during the ycar and are credited or charged io the Statement of Financial Activities based on the market value at thc end of the year. Taxation The Charity is exempt from tax on its charitable actiYiti¢s. The Chariry is not registered for VAT aDd is therefore unabl¢ to rceover VAT on any ¢xpcndiwre it incurs. Fund a£eountinE Unrestrioled tunds can be used in aordance with the charitabl¢ objeciives at the discretion of the uuSes. Designated funds are unrestricted funds set assde at the discretion of the trus for specific purposes. Restricted funds can only be used for particular rcstricted PUTP)ses within the obicct5 of the charity. Restrictions arise when specified by the donor or when funds are rhised for panicular restrictcd puwoses. Further explanation of the nature and purExbse of each fund is incI1¢d in the noies to the financial $tst¢m¢nts. DOLYATIONS AND LEGACIES 2023 2022 Donations {Inc. gifi aid) L&gacies & gifts 89,829 104,543 200 185,931 104.743 OTHER TRADIIYG ACTIVITIES 2023 2022 Meeting house hirings her incotne {Inc. Resid¢nti&l Weekends) Miscellan¢ous income 65.689 7,035 80 4S,074 20,S22 65,596 INVESTMEf4T INCOME 2023 2022 Renis r¢iy¢d Inierest & diYEdends received 40,305 23,659 41.867 8.694 63,964 50,561 OTHER INCOME 2023 2022 Housing Project reni 41.051 Page 13 coniinued...
Hampshire & Islands Are# Quaker Meeting Notes to the Financial Statements- eontinued for the Year Ended 31st Iketmbtr 2023 RAISIIYG FUNDS Investment manAgem¢nl cos1$ 2023 2022 Wage5 Letting agents ftts Maintenan¢¢ to investh)ent pmperties In5uran¢e Repairs & rnaintenance costs 22,530 4.209 8.260 3.835 23.256 12.710 5.356 8,628 3.51 28.236 11 15.723 2,400 14,407 2.328 911 3.811 6.477 1.796 Independent exartiin¢r fee Bookkeeping fees Administration costs Meeting House improvemenl project Burial grounds R¢nt 3,092 1,723 1,348 87.336 88,170 CHARITABLE AcfiviTIES COSTS Gr8n( funding of adivitits (se¢ note Dirtci Costs {see note 8) Support costs (see note 10) 9) Toials ljaaker Activfftties 89.352 112302 225.521 DIRECT COSTS OF CHARITABLE ACTIVITtES 2023 2022 Training and confercn¢es M¢eting attcrtdances Printing, p05tagt & staiionery Outr¢ach Meeting support cos(s (In¢. Residential Weekend) Administration Room and equipment hire 3,398 186 1,434 5,755 2,814 2,480 1.934 105 883 1,563 2.503 5.388 23.867 18,799 GRANTS PAY ABLE 2023 2022 (Jaker Aeiivilies 163.163 The total grdnts paid to insti(Utions during the year was as follows.. 2023 2022 BYM Contribuiion (Mher Donations- Quaker chorities (Kher Donations- non-Quake¥ ¢harities Grants io individuAIs 45,380 1,900 22,975 19,097 53.492 5,321 79,143 163,163 Page 14 coniinu¢d...
Hfimpshire & 151*nds Area Qllaker Mtttlng Notes to ihe Flnaneial,Statcments - eontinued for the Year Ended 31st Deeember 2023 io, SUPPORT COSTS Governance costs Managem¢tti Totals ker Activities 102.624 9.678 112302 Support costs and governance costs are allocated beNttn raisllig funds (410) and Quaker activili¢s (6/.) basis. Totsl costs are &8 follows: 2022 2023 Wages Insurance Repairs & maintenan¢¢ COSL8 56,325 9.588 58,141 39.307 4.308 3.370 31,775 8,775 70,590 36,018 16,193 4,490 Mccting House improveTnent project Burial grounds Ind¢pendent examiner fee Bookkeeping fces Administraiion costs 6.000 2.400 5,820 2,277 9,528 187 169 185.466 Support costs, included in the al)ove, aTe 8$ follows: 2023 Quaker activities 2022 Quaker activities Wages Insurance Repairs & maintenance costs 33,795 5,753 34,885 23,584 2,585 2.022 19,065 5,265 42,354 21,611 9,716 2,694 M¢eting House improvemeni projecl Buri21 grounds Rent Independeni examiner fe¢ Bookkeeping fees Administration costs 3,600 1.440 3,492 1,366 112302 111.280 TRUSTEF.S' RE}uNERATIoN AND BENEFITS No trusiee. or any persons connected with ihem, has received any remuneration for the year ended 3 l%t DeLYmber 2023 nor (or the year ended 31 si December 2022. Truiiees. expenses F,pSeS were paid to three tsustees {2022.. five trusiecs) totalling £612 (2022.. £641). for conf¢renc£ attendance and trnining eourses. postage and station¢ry. Page 15 continued..
Harnpshire & Islands Ar Quaker Meeting
Notes to the Financial St&tements- continucd
ror the Year Ended 31$¢ Decembtr 2023
12.
STAFF COSTS
2023
2022
Wages and salaries
56.325
31.755
56.325
31,775
The averdge monthty number of employec5 during the year w&s as follows..
2023
2022
Part time sta
No employ¢cs e1ved emoluments in excess of £60.000.
J3.
HERITAGF ASSETS
As described in the ac¢ounting policies above. there is a cosi accumulated depr¢ciation of £nil for the
Meciing Ilouses and ward¢n5' accommodation owned and usd by the Charity for w(Trrship and charithble
ctivities. The building5 aTe mailltained by the Charity for their con(ribution to knowl¢dge and culbjre of the
Quaker faiih. It would k impTacticable and an inefFicient use of the Charity's funds to obtain market valuaiions
for such unique asseis and their contents. A description of ¢ach of the assets is given below, together with the
year in which each Meciing Hous¢ was cOnsuCled. On the ba515 of the age of the propertie5, had lh¢ original
costs been capiialiscd. the TTU%tees consider that the assets would have been fully deplat¢d at the balance
sheet date. No reliable inforniation exists to include original cosi alld accumulated depr¢oiation atttounis.
The Charity is the beneficial own¢r ofthe following heritag¢ pr(wrties:
Build
Year
Insurance valuations
Buildings
Content5
Meeting House and Burial Groun
Hampshire & Islands Area Quaker Meeting Notes to the Fin#neial Statements- continued lor the Year Ended 31st December 2023 14. TANGIBLE FIXED ASSETS CoTMPUter equiprn¢nt Tothls COST At I st January 2023 Additions 16.286 16,286 At 3 Isi De¢¢mber 2023 DEPRECIATION At 1st January 2023 charge for the year 4,072 4.072 4,072 At 3 1st December 2023 8,144 8.144 NF.T BOOK VALUE At 3 1st Decemter 2022 12,214 At 31st December 2023 8.142 15. FIXED ASSET INVESTMENTS Listed inveslrn¢nts Unlisted invesmients Tota15 MAIiKET VALUE At 1st January 2023 Addition5 Disposals RevaluatlOll5 929.128 10.O(K) 939,128 (56,878) 156,878) At 3 1st Decemb¢r 2023 916 120 i 0,000 926.120 NET BOOK VALUE At 3 1st Deceniber 2022 939 128 At 31st tk¢ember 2023 916.120 926,120 "there were no it]vestsnent &ssets outside thc UK. The listed investments are held in a diversified portfolio of unit tn5, as agreed with our advisoT& Ethical Investors Group. Following a review of the iDvcsttncni Strdregy the AM initiated a reaangement of the (unds to confom) morc c105ely with its invc%th)ent strategy. The single unlisted investmenl of £10,000 ts a share in a UK alternative ¢nergy community cnierprise, PEC Renewables. Page 17 continued...
Hampshire & lslAnds Area Quaker MeeliNg Notes to the Finanei41 Statements- coDtiMued for ihe Ycar Ended 31st December 2013 16. INVESTMENT PROPERTY FAIR VALUE At 1st January 2023 Revaluation 1,043,900 42.000 At 3 1st December 2023 1085 900 NET BOOK VALVE At 3 1st December 2022 1.043,9(K) At 31st Ikcember 2023 1085 9(K) The valu¢ of the Area Me¢iing's investsnent pro1rtIeS is E¢ll]ated with a standard fonnula of the current rents charged representing 5 /* of the value. A one-8cveDth share in a propcrty in Jersey. "La Chasse". which was bequeathed to Jersey LM but eannot be realiscd at presenL has an estiMed value of £125.IKKI. unchpnged since 2020.'This has 6dd¢d to the value of invcstsnent propety. 'rhe value of the property Hannah House. mana8ed by le5stt Southern Housing l.td. OT] thc HunT)yhill Qllaker Burial GTouDd gite. Isle of Wi&hi, on which it has a long lease expiring on 3111212115, is calculated as £4,500 applying the same Syo rate to th¢ annual renl of £225. The properties and their values are: Investment Property Uppcr Flat (fornierly warden's flat) in Alton Meeti118 House Private GIF Swdio Flat in Alton Mee(ing House Uppcr Flat (form¢rly wardens. flat). Basing5toke Mttiing House Flat (foNnerly wardens. flai). PortsTnOUth Meeling Htyjse Cottage adjoining Portsmouth Me¢ting House Cottag¢ (fornierly wardens, flat) in grounds of Southampion M¢etDig Ilouse Onc-sevcntl) share of "La Chasse". Jersey HanDah House. Hunnyhill. Isle of Wibjht Totsl Market Valut 144,000 144.000 218,400 126.000 96.000 228,000 125.000 4,500 1,085.91)0 17. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 2022 Debtors Deposits held 17.255 20,102 20,000 40,102 Included in debtors is a £3,000 loan from Portsrnouth to Britain Yearty Quaker Meeting. Although this loan has an indefinite timespan it be rJaiMed with 1¢5s than a yw's notice. Deposits held r¢lates to ih¢ deposit on The Rope Store Gallery. 15k of Wight, and will bc refunded at the end of th¢ licence peri(xl. Page 18 continued..
Hampshire & IslAnds Area Quaker Meeting Notes to the Fin¥nciAI Statements- continu for the Y¢Nr Ended 31st December 2023 J8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 2022 Trade ¢reditots Aciing as Agcnts ACCnlS and d¢f¢rred income 3,694 986 24,S29 1,449 10,680 Included in other creditor5 amounts th]e regarding Acting as Agen the balanc¢ is made up as follows.. 2023 2022 As at 1st January 2023 Recciv¢d during the year Expended during the year 1,449 4,730 876 5.134 A5 at 3 Isi Decembu 2023 986 Page 19 continued...
HAmpshire & Islands Area Qugker Metting Note$ to the Financixl Statements- eontinued for the Year Ended 31s1 Dee¢mber 2023 19. MOVEMENT IN FUNDS Net moveTnent in fvnds Transfers between funds At 31.12.23 At 1.1.23 Unrestricied funds AM General Fund Alice Southwell Legacy {Basingstoke) Claire Smtth Legacy (Basingsioke) Guemsey Lggacy Fund Joyce Wanvick fund (Portsmouth) Anne Parnjeter l.ega¢y (Jersey) La Ch[e (Jetwy) Peggy Jackson Legacy (Southampton) Patrick Notl Legacy {lOW) AM Property Fund Aldern¢y Alton Andover lknsingstoke Guernsey Isle of Wight Jersey Portsmouth Southampton Winchester Gillian l)avic5 l£gacy (Winchester) 1,065.759 5.396 2.438 5.909 5.683 52.153 125,000 313.644 267,896 9),353 1,756 26,850 1.512 19,357 2,514 49,025 33,329 34,140 167.066 117.868 215.020 52.188 100,396 199) 1,218,343 5,396 1,874 5,909 5,683 55.258 125.000 327.835 189.095 92.732 1,117 37,562 1.007 21.896 1,900 45,026 38,016 29,377 214,046 117,144 223431 (564) 3.105 14.191 (12.)1) 2.379 (139) 13.550 925 5.826 266 247 7.239 {273) 54.700 4.772 (66.8001 (500) (2.838) {1,430) {3.287) (880) {4.246) {2.552) {4.488) {7.780) {5.496) 2,602,668 154.979 1757.647 Restricted funds AM Building Fund McBain Fund IOW Building Fund IOW Legacy Fund Al(krn¢y bund Sawell Fund Winchester Building Trund 46,818 31.628 12.919 8,933 1,046 5,000 13.000 2.787 (17,658) 769 532 49,605 33,970 13,688 9.465 1,046 5,000 139.344 13.570) 125 774 TOTAL FUNDS 2,742.012 2.883,421 Page 20 continued...
Hampshire & 151#ndy Area Quaker Mttting Notes to ihe Fina)neial Statements - continued ror the Year Ended 31st December 2023 19. MOVEMENT IN FUNDS- contlDued Nei movement in fund4 included the above are as follow5= Incoming reSoue5 ResouTces expended Gains and losses Mov¢ment in funds Unre5trieted funds AM General fund Alice Southwell Legacy {Bl8St0ke) Llaire Smith Legacy {Basingsioke) (iuemsey Legacy Fund Anne Parmeter Legacy (Jersey) Pe Jackson Legacy (Southampton) Patrick Noti Legacy IIOW) AM Property fund Aldemey Alton Andover Basingstoke Guernsey Isl¢ of Wight Jersey Portstnouth Southampion Winchester Gillian Davies Legacy (WinchesLcr) 51.570 (46.517) 47,135 52,188 99 {564) 45 (609) 3,105 14,191 3.105 14.191 112,001) 2,379 (1391 13,550 925 5.826 266 247 7,239 (275) 54.760 4,772 8.411 8.999 (21.IM>O) 13,000) 11.663) (16.676) 12.031) 17.966) 13.125) 19.482) 18.597) (10,580) (49,719) (107,478) 5,379 1.524 30,226 2.956 13,792 3.391 9.729 15.836 10.305 101.600 111.567 2.879 683 8.411 361.639 (288.443) 81.783 154.979 Restricted fund5 AM Building Fund cBain Fund IOW Building Fund IOW Legacy Fllnd Winchester Building Fund Cadbury Fund 2.787 1,493 769 532 2.787 (17,6581 769 532 263 (19.414) 5,IM)O 13.570) TOTAL FUNDS 312.857) 141229 Pa8e21 ¢ontinu¢d...
Hampshire & l$lands Are8 Qu8ker Meeting Note5 to tht FinAncial Sl3terneDt5- Colltinued for the Year Ende(131.st December 2023 19. MOVEMENT IN FUNDS- continued 2022 Compar8tives for movement in funds Net movemeni in funds Transfers iKtwcc funds Ai 31.12.22 At 1.1.22 Unrestricted funds AM General Fund Alic¢ Southwell Legacy (Basingstok¢) Clair¢ Smith Legacy (Basingstoke) Guerns¢y Legacy Fut]d Joyce Warwick Fund (Portsmouth) Ann¢ Parnieter Legacy {Jersey} La Chass¢ ljerseyl Peggy Jackson Legacy (Southampton) Patrick Nott Legacy {lOWI AM Property fund Aldem¢y Alton Andover Basingstoke Guemsey Isle of Wight Jersey Portsmouth Southampion Winchester Gillian Davies Legacy IWin¢h¢ster) 1.006.097 5,396 3,439 5,887 5,683 62.000 125,000 377,609 324,886 107,412 1.448 24.577 3.667 21 11.(K)l) 55,995 (21) 1,065,759 5,396 1438 5,909 5.683 52,153 125,000 313.644 267,896 90.353 1,756 26.850 1.512 19.357 2.514 49,025 33.329 34.140 167.066 117.868 215 020 19.847) (63,965) (56,9901 (17,059} 308 4,982 2,228 814 755 {3.057) 5,921 6,318 138,656) 8.783 6.520) 12,709) 11,806) 13,323) {960) 14,284) 12,394) 14,515) 18,211) 15,418) 21,866 2,719 56,366 29.802 32,337 213.933 114.503 221,540 2.743.590 {163.276) 22,354 2.602.668 Restric¢ed funds AM Building Fund AM Loan Fund (Dorothy Searle IaCY) McBain Fund IOW Hewland Fund IOW Building Fund IOW Legacy Fund Aldemey bund Sawell Fund Winche51er Building fund 55.658 26.574 92.716 17.073 15.358 10,619 1.046 5.(M)O 5.(M)O {8.840} {4.220) (41,08R) (17,073) (2,439) {1.686} 46.818 (22,354) 51.628 12.919 8.933 1,046 5,000 13.(M)O 139344 TOTAL FUNDS 2.972.634 230 6221 2742 012 Page 22 coniinued...
Ha)mpshire & 1518nd5 Ares Quaker Meeting Notes to the FinAncl&l Statements - tontinued ror the Ycar F,Dded 31st December 2023 19. MOVEMENT IN FUP4DS- eontinued 2022 Comparative net movement in fimds, in¢luded in the ave are as follows.. Incoming Resowces expended Gains and losses Movement in funds Unrestricted fullds AM General Fund Alice Southwcll Legacy (Basingstoke) Claire Smith L¢gacy (Basingstoke) Guernsey l.egacy Fund Anne PamieteT l.ega¢y {JeT5ey) Peggy Jackson Legacy ISouthaTnpion) Patrick Noti Ikgacy {lOW) AM Property Fund AldeTney Alton Andover Basingstoke Guernsey Isle of Wight Jersey Ponsmouth 8outhamptort Winchester Gillian Davie5 Lcgacy (Winchester) (310) 21 13 (26,593) 30,570 3,667 21 (1.0011 22 (9,8471 163,965) 156,9901 {17,0591 308 4.982 2,228 814 755 (3.0571 5,921 6,318 {38.656) 8,783 6.520) (1.014) 302 (10,149} (63.965) 3,292 523 2,154 29,468 4.139 13,796 4,5(M 8,089 24,086 17,621 39.666 105,601 (60,282) (17,582) 11.846) (24.486) (12.982) 13.749) (11.146) (18.165) (11.303) (73.gM)) {94.966) (4,4221 (1,8521 252.987 (342.343) (73.920) 1163.276) Restricted fund$ AM Building Fund AM Loan Fund (Dorothy Searle Lcgacy) McBain Fund LOW Hewland Fund IOW Building Fund IOW Legacy Fund Winchester Building fund 271 129 437 (8,840) 14.220) {41.088) {17.073) {2.439) (1.686) 8.000 {4,349) (19,5291 (21,996) (17,073) 75 52 (2,5141 (1,738) 37,241 67.346 TOTAL FUNDS 261951 381,412) 111 161) 230,622) RutTieted Funds These Funds are adminislered by the AM Treasurer and team but Tnay be managed by ¢ommittees. - AM Buildittg Fund was opened in 2009 with the transfcr of the Ekllancc of the restricted P¢tersfield Le¥acies. AM Loan Fund (Dorothy Searle L%gacy} is for loans to mttcin8s improving or addipg tn premises. This bears no relation 10 the living Dorothy Searle who is a ttustee of the chaTiry. At the end of 2022 Uli% fund was de-restricted and merged with the AM General fund. Marjorie Fraiices Mejlain Fund is for M¢MrS of the Religious Society of Fricnds who are in need, hardship or distress. Elise Hewland Fund is for elderly and recuperdting residents in thc Islc of Wight. lTh¢ fvnd is administered by the McBain CommittK. It was spent out in 2022. Page 23 Continued...
Hmpshire & Islands Arex Quker Meeting Notes to the Finaneial Statements- Continued for the Year Tr.nded 31st December 2023 19. MOVEMFNT IN FUNDS- continued low Building Fund is for loans io meetings improving or adding to premises. - low Ixgacy Fund is for the dev¢lopment of the meetin& parti¢ularly in outreach. on the Isl¢ of Wight. LM Re5triettd Funds Th¢ funds are managed by constituent irtal Meetings under th¢ of the LTa¢Y or Trnst. - Alderney Fund Ts for those in need or for oth¢r ch8ri(able purr)s, rtiCUlarlY on the Island ofAlderney. - Winchester Building Fund - d(atIOn in respe¢t of Winchester lIdingS from the Georg¢ Cadbury Fund. Sawell Fund - grdnt 10 Winchester Local Mecting to cover professional fees for investigation/development of a new worship S¢. AM Dtsignated Funds AM Property Maintenxnet Fund has been set aside in order lo make provision for future ¢xpendibJre on the Maintenance and insurance of Meeiing Houses. LM Designated Funds - Alice Southwtll ikgaty is for th¢ generdl charitable purposes of the Meeting ui Bas1ngske. - Clair¢ Srnith Legaey is for the genernl charitable purw of the MeetiTkg in Basingstoke. Giiern5ey Ltgaey Fund (Bxrbarn Wrlght and P¥l Hancoek) is for the general ehariiable Purposes of the Meeting in Guemsey. - Joyce W8rwlek Fund is for the genernl charitable punx)ses of the Me¢ting in Portsrnouth. - Peggy Jackson irfHcy is for the general charitable pu4)oses of the Meeting in Southampton. - Patrick Nott ttgaey is for the use of promoting Quak¢r Christian Withess on ihe Isle of Wight. - Anne Parmeter tkgaey is for the general charitsble prSeS of the Local Meeting in Jersey. - Glllian Davies Legary is for the g¢neral chariible purposes of Winchester Lwal MeeLin& TraSferS between funds Trall5f¢n between funds relate to yardslick contribuiion5 payable fro each Local Meeling to the AM General Fund 20. RF.LATF.D PARTY DISCLOSURES There weTe no related party trsa¢(lonS for the year ended 31si tkcember 2023. Page 24 continued...
Hampshire & Islands Area Quaker Meelittg Delailed Statement of Financial Activities for the Year Ended 31st De¢ember 2023 2023 2022 INCOME AND ENtK>WMENTS DtsnAl&ons and legacies DOnatOnS {Inc. gift aid) Legacirs & ¥ifts 89.829 104,543 200 185,931 104,743 Other trading activities Mccting house hirings Other income (Inc. Residential Weekends) Miscellaneous income 65.689 7.035 80 45.074 20.522 72.804 65,596 JnYe$trnenl income Rents receiy¢d Interest & dividrnds received 40.305 23.659 41.867 8.694 63,964 50,561 Other ineome Housing Project rent Total incoming resourees 366,902 261,591 EXPENDITURE Investment management eosts Wages Leiiing agents fees Maintenance to investment properti¢s Jllsurdnce Repairs & maintenance costs 22,530 4.209 8,260 3,835 23,256 15,723 2,400 960 3,092 1,723 1,348 12,710 5.356 8.268 3.510 28,236 14,407 2,328 911 3,gii 6,477 1,796 Jndep¢ndent examiner fee Bookkegping lees Administration cos(s Meetin&T House improvement proj¢cl Burial &Jrounds Rent 87,336 88.170 This pa8e does not f part of the statuiory financial 5tdtements Page 25
Hampshire & Islands Area QuAker Meeting Detailed Statement of Financial Activities for the Year Ended 31si Dec¢rnber 2023 2023 2022 Charitable aetivltles TrainingT and cnnferences Meeting attendances Printing, postage & stationary Outrcach Mt¢ling suppon costs (Inc. Residential Weekend) Administration Room and quipment hire Grant5 to instituiions GranL% to individuals 3,398 186 1.4J4 5.755 1,934 105 883 1,563 2.814 2.480 7.8(M) 70,255 2,503 5.388 6.423 124.470 38.693 113,219 181,962 Support co$ls MAna%ement Wages Insurance RepaiTS & mainienancc Costs 33.795 5,753 34.885 23.584 2,585 2.022 19,065 5,265 42.354 21,611 9.716 2.694 Mccting House improvetllent proj¢¢t Burial grounds Rent 102,624 1(10,705 Governance costs Independ¢nt ¢xaminer ftt Bookkeeping fe¢s Administration ¢osts 3,492 1,366 5,717 .440 4,638 Total resOUe5 expended 312857 381412 Net Ineomel(expenditure) 54.045 119.821) This page d(bes not fom) part of the statOry firhancknil ststements Page 26