I CHARITY COMMISSION FOR ENGLAND AND WALES CHARITY COMMISSION FOR ENGLAND AND WALES Trustses. Annual Report for the period From 1 Jan 2024 Perlod stsrt darf. To 31 Dec 2024 Perlod end daTv Charlty name: Clay Hill Community AssociatioD Charlty règistration number: 1186027 Objectives and Actlvltles SORP r•ferenc& Pora 1.17 Summary ofthe purposes of 'he charity as set out in its governing document Clay Hill Community Association manage8 th8 Riverside Community Cenlre at Rosemoor Gardens, Newbury, and use8 it as a base for ils activities such 8S School holiday clubs and free food distrlbution. We make halls available lo hire for private events, an¢J support many local organisations that use our halls and room8 for purp088S that benefit the whole local communit and the natural environment. We maintain and let out a communily ntre with two halls, tAvo meeting rooms and kitchen. We encourage but do not require hiring by loc81 resident8 or for the benefit of local residents. Throughout the year we have been distributing food donated by ALDI to local families in need. This happens between 1 and 2 limes a week. In planning our activities we keep in mind the Charity Commission's guidance on public benefit. Summary of the main activitl8s in relation to those purposes for the public benefit, in particular, the activities, proje¢ts or seryice8 identrfied in th8 a¢¢ounts. Para 1.17 •nd 1.19 Statement confirming whether the trustees h8ve had regard to Ihe guidance issued by the Charity Commission on public b8neflt Para 1.18 Additional Infomiatlon loptional) You ma choose to include further stalements Whe levant about.. tsonp rerer8nc8 PAN 1.38 Policy on grant making Para 1.38 Policy on soclal invesiment including program related investment
Para 1.38 Contribution made by volunteers l other Achievements and Performanco SORP r•fer•n Summary ofthe main achievements of the charity, entifying the difference the charity's work has made to the circumstances of ils beneficiarie8 and any wider I ben8fils lo soclety as a | whole. We had a very full programme of events in th8 community centre. Our role is to facilitate and support organisations and prlvate individuals who need space for their activities. We take pride in the standard of our centre and PLrt a lot of effort into maintaining and promoting rt, from litter | picking to providing a centre for improving th8 Rivér Lamboum. Parn 1.20 Addltlonal Informallon Ioptlonal) You ma choose to include further statement8 where relevant about.. Our major objective 1$ to run a community centre for the benefrt of Ihe entire community, measured by the occupancy ol our halls and Ihe range of activities and organisations using them. On this basis we are successful. Achievements against objectives set Para 1.41 Perfomanc8 of fundraising activities against objectives set Par8 1.41 Investment performan¢& against objectNes Pora 1.41 Other
Financial Review Review of the charity's financial position at the end of the period Statement explaining the poliw for holding reserves statin are held Amount of reserves held Reasons for holding zero reserves | Details of fvnd materially in deficit Explanation of any uncertainties about the charity continuing as a going concem Para 1.21 The charity is financialty sound, wth comfortable resetves. We believe our reserves are adequate without being excessive. Reserves are held in anticipation of their being needed to fund improvements to our facilities. Pard 1.22 Para 1.22 P8rH 122 Para 1.24 Para 1.23 Additional inforniation loptional) You ma choose to include further statements vhiere relevant about". Our major source of income is the fees that irers pay to hire our halls and rooms. We have kept our rates constant for several years in order to keep fees affordable to all, in consideration of part of our catchment area bein an Area of De rivation. The charity's principal sOUrS of funds (including any fundraiging) Para 1.47 Investment poliGy and objectives including any soGial investment policy adopted Para 1.46 A description of the prinopal risks facsng the charlty Parn 1.46 Other
Structure, Governance and Management Description of charity's trusts.. | Type of goveming document Para f.25 Constitution How is the charity constituted? Parn 1.2S cio oi"aiéil associalioy CIO) Trustee selection meth(Mls including details of any constitutional provisions e.g. election to post or name of any person or body entrtled to appoint one or more trustees P•T• 1.25 Elected by the Current trustees at the Annual General Meeting Addltlonal inforniatlon loptlonal You ma hoose to include further statements Ythere relevant about.. Policies and procedure8 adopted for the induction and tralning of trustees P1.51 The charity's organisational 8tructure and any wider network with which the charily works Parn 1.sl Relationshlp wlth any related parties 1.51 Reference and Administrative detsils Chari nam• Other name the charit uses l Registered charity numter Charity's principal address Clo Hill Commun CHCA 1186027 A86ociation Riverside Communrty Centre Rosemoor Gardens Clay Hill NEWBURY RG14 2FG
4ames of the charity Irustees who manage the .tharity Tru•tse name l Offko {rfany) D•ts8 actèd il not for whale •ar I l Harokl Grahame Farquhar Chair 21 Linda Louise Joyce Booker | Vice Chair Christopher John Lusby Secretary Taylor 10 11 12 13 14 15 16 17 18 19 20 orate trustees - names of the directors at the date the r8 Dlr•¢tor n4m• wa8a roved Name of trustees holding title to property belongiTrJ to the ¢harty Tru•ts• narne Date• a¢tod H not forT*ho
Funds held as custodian trustees on behalf of others DesGription of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the Charity's own assets Addltlonal Infomiatlon (optional> Names and addr8880s of advlsers {Optlonal information) e of advtsor Namo Nam8 of chlaf èxèeutlvé or namé• of #enlor staff members (Optional information) Exemptions from disclosure Reason for non-di$clo$ure of ke rsonnel details Other o tlonal Informatlon The Association gre tenants of the Ground Floor of the Riverside Community Centre building and the external dedicated Multi Use Games Area. The tenure is documented in a letter dated 8 April 2018 from the landlord. Wèst Berkshire Distrid Council, containing confidential Heads of Temis. These terms, which are subject to contract and may include additional tems at the discretion of the Landlord, have yet to be confirmed in a fomial lease agreement. Rent is to be calculated as a percentage of the gross takings of the Associalion from all premises hiring activities exclusive of VAT, rates, insurance premiums and all other outgoings, payable quarterly in arrears. The Trustees estimate that the accrued liability for rent at 31 December 2024, which is yet to be agreed with Ihe Landlord, amounted to £13,824. This is less than 20% of available unrestricted funds.
Declarations The trustees declare that they have approved the trustees, report above. Slgnod on behalf of the charitys truste Slgnature(s) Full namels) 'b-P trerWFII c Po*ition {eg Socr•taryk Chalr, etc) Dats 30,10.Lr
CHARITY COMMISSION FOR ENGLAND AND WAIES 11850?7 Receipts and payments accounts Fortho p•rlod from To CC16a Section A Receipts and payments Unr¢#tri¢tsd fundg Re8tricted fund$ Endowment fund• Total fund8 Last yr toth• ftMT••t e toth• nMmtÉ toth• nMr•BtÉ ioth• n••r••¢£ t•lh• hMr••t£ A1 R•e•l 19,961 8,733 19.961 6.733 CaBual Hirorn 7316 Int@rèAian bankK¢wnii mani hir 22 22 2$ 16 Sub totalfGross income for ARI 21,731 26.YJt 30,LIII A2 A•8•t and Inv•8On•nt gal•$, I g•0 tabl•1. Sub total A3Pa m•nts R•ntfor RIv8rgid• C(¥nmunlty Centr• P•ty eash payrnts Ineurn maintce. gnrdqning. cknninq Llc£nwAnd Aub9cdpll¢Ji4 ofnc•eSVM•bI•j 26.398 1,638 1,897 8OJ Jio 32 1.837 806 328 294 Sub total A4 A8••t and Invnt ur¢h808, $•¢ tablo Sub total 30 61 Netof recotsI(PayMants) A5 Trnn8fer8 between fundg A6 Cash funds lastyear end Cash funds thts year •nd CCXX R1 accolts ISSI 2W1012026
Section B Statement of assets and liabilities at the end of the period Unrpstricted funds to n••mt£ Re8trktsd funds to wro•tE Endov4Tntrnt funds Categojl Details B1 Cash funds IA74 Lhyrt 8k &J$ $4333 rotai cash funds S7.207 Unr•8trbct•d fund• to M•mt£ Rèstsktsd funds Endowm•nt lund D8ts118 FurKI Curr•ntvalu• Dotalls Furnl tow Curr•nI1 D•tal 84 A8Bots r•taln•d ft>r th• harlty'• t)wn u 111- Fwdiowhkh Wh•n du• Detall8 R)t 85 Llabllltl88 13124 Swod ty ¢Jnè txtruSS r behawd 1 the tru$es SbJnature Prilt Name Date of royal CCXX R2 a¢1 ISSI 29110r2025
CHARITY CO FOR ENGLAND Independent examinerfs report on the accounts CHARITY C FOR ENGLAN Section A Independent Examiner's Report Report to the trustee31 mernber$ of CLAY HILL COMMUNITY ASSOCL4TION On account8 for th• year ended 31112124 1186027 Charlty no Ilf any) sot out on pages I I report to the trustees on my examination of the accounts of the above chanty ('the Trusf) for the year ended 3111212024. Re$ponslbllltle8 and basls of As the charity truslees of the Trust, you are responsible for th8 report preparation of the accounts in accordance wrth the requirements of the Charrtie$ Act 2011 (Ihe Acr>. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions giv8n by the Charity Commission under section 14515)(b} of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than thal discl¢)sed below ') in connection with the examination whid) gives me cau88 to believe that in, any matenal respeGt'. Independent •xaminor's statement accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concems and have come across no other matters in conne10n wrth the examination to which attents'on should be drawn in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rfthey do not apply. Signed". Dat•: Name: Relevant professlonal quallflcatlon(s) or body (If any): f G Address.. p•J1. k4vC £LIft 11ER October 2018
Section B Disclosure Only complete rf the examiner needs to hhlIght matters of COnM (see CC32, Independent examination of charity accounts: dir8¢tions and guidance for examiners). aive here brlef detalls of anv 1É8ms that the examiner wishes $0 dlsclo$a.