CHARITY COMMISSION FOR ENGLAND AND WAIES Trusteas. Annual Report for the period From To 1 Jan 2023 31 Dec 2023 Period stsrt date Period end date Charity name: Clay Hill Community Association Charity registration number. 1186027 Objectives and Activities Summary ol the purposes of the chanty as set out in its governing d0￿ment Parn 1.17 Clay Hill Communty Association manages the Riverside Community Centre at Rosemoor Gardens. Newbury, and uses it as a base for rts activities such as school holiday dubs and free food distribulion. make halls available to hire lor private events. and support many local organisations thal use our halls and rooms for purposes that benefrt the whole local commun and the natural 8nvironrnnt. We mainlain and lel out a community centre with Iwo halls, Iwo meeting rooms and a kiichen. We encourage but do not require hiring by lttal residents or for the benefft of local residents. Throughout the year we have been distribuling food donated by ALDI to Socal families in need. This happen$ between 1 and 2 times a week. In planning our aclivities we keep in mind the Charlty Commission's guidance on public benefft. Summary of the main activities in relation to those purposes for the public benefrt, in particular. the activilies. proj￿￿ or semces identified in the acLx)unts. Parn 1.17 and 1.19 Slalem8nt confirming whether the trustees have hed regard to Ihe guidance issued by the Chanty Commission on public benefrt Parn 1.18 Addttional Inforniauon (opllonal) You Pwa 1.38 Policy on grant making Parn 1.38 Policy on soci81 investment induding program related investmenl P¥a 1.38 Contribution made by volunteers Other Achievements and Perfomiance P r•ler8nc• Summary of the main achievements of the charity, identrfying the drfference the charriy's V￿rk has made lo the ¢ir¢umstances of rts benefiu8ries and any wider benefrts to society a8 a whole. 1Ole had a very full programme of events in the Communrty centre. Our role is to faalitate and support organisations and private individuals who need space for their activrties. We take pride in the standard of our Centre and PLrt a lot of effort into maintaining and promoting rt, from litter picking io Pfomding a centre for improving the River Lamboum. 120 Addltjonal Infomiatlon (optlonal) You ma choose to include further statements where relevant abDUt: Our major objethve Is to run a community cenlre for the benefrt of the entire mmunty. measuffjd by the occupancy of our halls and the range of activities and organisations using them. On this basis we are InCre￿n Achievements aganst oty'ectives set Perfomance of fu￿1raIsIng ath'vities against objectives set Pawa 1.41 Investment performanct aganst obpctives 1.41 Other Names of the charlty trustees who manage the charity Nam• of p body) entit Int trui lrfany) Dat•s acl•d rf not for t*hol• y•ar Harokl Grahame Fa￿uhar Linda Louise Jo Booker Christopher John Lusby Taylor Char Vice Chair Secretary 10 11 12 13 14 15 16 17 18 19 20 rate trustees- narr￿ of the directors at the date the re Dlr•ctor na rtW8sa Name of trustees holding liue to property belorvJing to the chanty Tru•ts• nam• D•t•* act•d rf not for whol• Funds held as custodian trustees on behalf of others Descripts'on of the assets held in this caFXaty Name and objeLtts of the charity on whose behalt the assets are held and how this falls within the custodtan charity s objects Details of arrangements for safe custody and segregation of such assets from the charity's ¢Mn assets Addltlonal Infonnallon lopttonal) Names and addrefAes of advlsers {Optlonal Inforniation) of advlsor Namg Addrnss Name of chief executlve or n•mes of senlor stsff momb•rs Ioptlonal Infomiatlon) Exemptions from dlsclosure Reason for non41i•closure of rwnn•l d•ts118 Other o tional infonnation The Association are ten8nts ofthe Groun(J Floor ofthe Rlverside Communitycentre Building and the external dedicated Multi Use GamesArea. The tenure is documented in a letter dated 8 April 2018 from the18ndlord. West Berkshire District Council containing confidential Heads of Terms. These terms, which are subjectto contract and may include addition81 terms at the discietion of the Landlord. have yet to be conformed in a formal lease agreement. Rent is to be c8l¢uiated as a percentage of the gross takings of the Association from all premises hiring activities exclusive of VAT, rates, insurance premiums and all other outgoings payable. quarterly in arrears. The Trustees estimate thatthe accrued li8bilityfor rent at 31 December 2023, which is yet to be agreed with the Landlord, amounted to £23.670. Declarations The trustees doclarg that they have approv￿ the trusteeg, report above. Slgned on behalf of the charlty's trustees Slgnaturels) Full namols) T•Y£• Position (eg Socr•tsry. Chair. 5tr7lpr Mr 31. 10. 2Dz¢. CHARIFY COMMISSION FOR &N6IAPiD WAifS Receipts and pa ents accounts CC16a For th• perfod Section A Receipts and payments Unr•stsld•d lur4d* funds fund• Total ￿ndS Lut yur Al R•c•l FlegLl¥r hiveva C16uxI Hkds 23,2 11,$87 16 l•r•sl bath re lor AR) $11 21,?t8 A2 A•••t •nd In￿••1￿￿nI ••l••, {•M t*bl•l. Sub tot•1 IPa •nl• kn6Ut*n¢• Maln1enaN￿. Ltbnc•È and 1.117 IDB• IM4 447 Sub totsl A4 A•s•t •nd Inwstm•nt urcha8•5, tabl• Sub total Ilet ofrnceWp•ym•ntsJ AS Translerg betW￿n lund• Cash fundi I￿1 y•ar end Cash funds thls year •nd 91J 737 CCX( R1 aCcr￿ts ISS) Section B Statement of assets and liabilities at the end of the period Unrestricted fuMIs R95tr1d¢d lunda to rbDar•Bt£ Endowmpnt fvnd¥ C3t8gorie tp n••r•Btt 81 Cash fvnd¥ IASI Total ush fvnds 60.737 I￿) Unr••trld•d R•strfctsd Endry*m•nt funds fibnds lund* Detarls Cwr•M v•lu• Details B3 Inv••tm•nt a•Mts Dei¥ll4 ¢o•t lapllan•l 84 A•M¢• r•tsln•d for th• ¢h•rlty'• o¥m uso I rr',- thje Details i. Seenth￿ **Tfytyts•# B5 Llabllltle• &gned by lrns18e6 behalf cl all the InJ*eei nalu Print Name Datg of Lnll CCXX R2 ￿￿¢>[nI8 ISSI CHARITY C FOR ENGLAN Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of CLAY HILL COMMUNITh ASSOCIATION On accounts for th? yoar ended 31112r23 Charity no (If any) Sot out on pages I report to the trustees on my examination of the accounts of the above charity Dhe Trusf) for the year ended 3111212023. Rosponslbllltles and basls of As the tharity trustees of the Trust, you are ￿sponsible for the report preparation of the accounts in accordance with the requifements of the Charities Act 2011 (1he A I report in resF£Ct of my 8xaminats.on of the Trust's accounts carri￿ out under section 145 of the 2011 Act and in carying out my examination, I have follo*Ed the applicable Directions given by the Charty Commission under section 145(5)(b) of the ACL I have completed my examination. I confimi that no material matteryJ have come to my attention (other than that disclosed below ") in connection wth the examination which gives me cause to believe that in, any material respect: Indepondent examinerf8 statsmont accounting records were not kept in aco)rdance wilh seclion 130 of the Act or the a¢￿Unts do not accord Y￿th the accounting records I have no con￿M8 and hav8 come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the a￿)untS to be rea¢hed. ' Please delete the words in the brackets rfthey do not apply. Slgned: Name: Relevant professional quallllcation(s) or body (If any): IER OCto￿r 2018