Trustees’ Annual Report 2024/2025 The Bourtons Community Hall, Main Street, Great Bourton, Banbury, Oxfordshire, OX17 1QU Charity Number 1186010
The Bourtons Community Hall, a Charitable Incorporated Organisation, manages a Community Hall in a North Oxfordshire village. The Hall is owned by the Bourtons Parish Council, but the daily running of the Hall is undertaken by the CIO. The construction of the Hall was completed in 2020 and the original Trustees were appointed by the Parish Council. A Parish Council representative is also invited to management meetings.
The officers are:- Chairman : Simon Pepper Vice Chairman : Elizabeth Rowe-Jones Treasurer : John Hicks Secretary : Claire Yates
The Trustees have had regard to the Commission’s guidance on public benefit.
The Community Hall offers a main hall of 100 square metres, together with a spacious kitchen and small bar area, plus a meeting room which can be hired separately. There is a car park and also a fenced, grassed garden area which can be used by hirers. The Hallmaster Booking System is always live and can be viewed on the Bourtons village website.
The Bourtons Community Hall has now been operating for five years and we are pleased to see how bookings have grown, both from regular hirers and for one-off events. During the year the Banbury and District Caledonian Society transferred its weekly dance sessions to our hall, offering something different from the existing yoga and martial arts sessions. Morning activities for young children remain popular and during the winter months, Cropredy Tennis Club uses the hall weekly to keep its youngest members active. Other frequent hirers use the hall or meeting room for singing, sewing, ballroom dancing, recorder playing or as office space. Private children’s parties continue to be popular, especially as there is space for a bouncy castle both indoors and outside. Caravan clubs visiting a nearby site continue to be regular hirers, too, in particular during the winter months.
In the void caused by the closure of both local pubs, a small number of events have been hosted by the Community Hall, including a very successful Celebrating Volunteers event in March which provided fun activities for children after school as well as refreshments for everyone. The Hall has received a donation of a projector for use with a computer. There are therefore more opportunities to use the hall for talks and presentations, and with the appropriate licences, film nights could be arranged.
With the help of the Parish Council a number of longstanding exterior maintenance issues have been dealt with including fixing the oil supply line. We are very grateful for the addition of a new fence and gate between the main entrance and the road, which has enhanced the appearance and safety of the hall. Inside the hall, the Committee continues to comply with statutory requirements to maintain a safe environment for hirers; the 5 yearly electrical wiring check was completed and routine maintenance and redecoration was carried out as required. The possibility of installing solar panels is still being investigated, and we are progressing with a pilot scheme with Oxfordshire Council County and the Parish Council to install an electric car charge point in the car park.
During the year, the Community Hall successfully applied for a National Lottery Community Fund grant specifically to provide fitness sessions for people aged over 55, commencing May 2025.
In April 2024 our pricing structure was reviewed, and necessary increases were applied: a lower increase was applied to the rates for Bourton residents and regular hirers, compared with non-resident users. We also introduced a reduction for hiring both rooms together. Over the year, the hire income exceeded the running costs. The Hall has no debts and remains in a good financial position.
THE BOURTONS COMMUNITY HALL
BCH 2024-2025(2) erj 19/10/25 INCOME AND EXPENDITURE ACCOUNT FOR YEAR ENDED 31 March 2025
| INCOME Booking Fees and Deposits received Grants Less Refundable Deposits Received . Donations EXPENDITURE Day to Day Equipment Salary Tax and NI Insurance Improvements and Additions Cleaning Licences Electricity Maintenance Water Rates Heating Oil Internet Misc Consumables Operating Surplus/(Deficit) Interest Received Surplus/(Deficit) for the Year |
2025 £ 20,398 13,800 (560) 90 |
2024 17,365 (500) (1,680) 59 |
|---|---|---|
| 33,728 . 0 5,636 63 536 628 1,175 4,726 470 184 733 335 226 786 |
15,244 450 5,100 67 519 1,980 590 592 1,105 2,023 630 173 1,616 310 158 0 |
|
| 15,498 18,229 |
15,313 | |
| (69) | ||
| £18,229 | £(69) |
THE BOURTONS COMMUNITY HALL
| BALANCE SHEET AS AT 31 March 2025 £ FIXED ASSETS Equipment at Valuation 0 Less Depreciation 0 0 NET FIXED ASSETS CURRENT ASSETS . . Cash at Bank and in Hand 55,818 Sundry Debtors 55,818 CURRENT LIABILITIES Refundable Deposits (2,240) (2,240) NET CURRENT ASSETS TOTAL NET ASSETS REPRESENTING |
BALANCE SHEET AS AT 31 March 2025 £ FIXED ASSETS Equipment at Valuation 0 Less Depreciation 0 0 NET FIXED ASSETS CURRENT ASSETS . . Cash at Bank and in Hand 55,818 Sundry Debtors 55,818 CURRENT LIABILITIES Refundable Deposits (2,240) (2,240) NET CURRENT ASSETS TOTAL NET ASSETS REPRESENTING |
2025 £ |
2,024 0 0 |
2,024 0 0 |
|---|---|---|---|---|
| 0 . 55,818 55,818 (2,240) (2,240) |
0 55,818 £53,578 |
0 0 37,038 37,038 (1,680) 0 35,358 £35,358 |
||
| £35,358 | ||||
| Share Capital Accumulated Fund Balance at 1 April 2024 35,358 Surplus/(Deficit) 18,229 Misc (10) Increase in Deposits 0 Balance at 31March 2025 Of which: Restricted Funds (Lottery Grant) Designated Funds) Unrestricted Funds) |
35,358 18,229 (10) 0 |
|||
| £53,578 | 35,428 (70) £35,358 |
|||
| £35,358 | ||||
| £13,800 £25,000 £14,778 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the tru$teesl members of The Bourtons Communty Hall On accounts for the year ended 31 March 2025 Charfty no {If any) 1186010 Set out on pages Balance Sheet- Page 3 Income and Expenditure - Pag8 4 I report to the trustees on my examination of the accounts of the above chanty {Ihe Trusf) for the year eThJed 3110312025. RosponsibllltlM and AS the charrty trustees of the Trust. you are responsible for the preparation basis of roport of the accounts in accordance with the requirem8nts of the Charities Act 2011 {'the ACY). I report in respect of my examination of the Trust's accounts carried out under sedion 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5){b) of the Ad. I have completed my examination. I confim that no material matters have come to my attention in connection with the examination which gives me caus8 to believe that in. any material resp8Ct. accounting records were not kept in accordance with section 130 of the Ad or the accounts do not accord with the accounting record8. the accounts did not comply with the applicable requir8m8nts conceming the form and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and f81¢ view which is not a matter onsidered as part of an independent examination. I have no conc8ms and have Come across no other matters in connection with the examinats'on to which attention shoukj be drawn in order to enable a proper understanding of the accounts to be read)ed. Independent examlnerf8 Statement Signed: Dats: 26 January 2026 Name: T Goss Relevant professional qualificatlonls) or body (if any}: Addr•s8: 3 Tanners Close, Middleton Cheney Banbury, Oxtordshire OX17 2GD
Section B Disclosure Only complete if the examiner needs to highlight matters of conrn (see CC32, Independent examination of charity accourrts.. d1ctIonS and guidance for examiners). Give here brief details of any items that Ihe examinerwishos to dlsclose. Nothing significant to note
THE BOURTONS COMMUNrrY HALL BALANCE SHEET AS AT 31 Mah 2025 2025 2,024 FIXED AssEr Equipment at Valuation Less Depreciation NET FIXED ASSETS CURRENT ASSETS Cash at 88nk and in Hand Sundry D8btors 55.818 37.038 ,81 CURRENT LIABILITIES 55.818 Refijndable Oeposit3 12240) 11.680) 2,24 NET CURRENT ASSET 35.358 TOTAL ASSETS REPRESENTING Share Captt31 Accumulated Fund Balance at 1 April 2024 SurplusllDefi¢st} MISG Increase In D9posits 35.358 18229 (101 35,428 {701 Balan at 31 March 2025 £53.578 or which.. Reslricted Funds {Lottery Grant; £13.800 Des#Jnaled Funds) £25.000 unrestri Funts £14.778 £53,518
THE BOURTONS COMMUNrrY HALL INCOME AND EXPENDITURE ACCOUNT FOR YEAR ENDED 31 March 2025 INLUME 2025 2024 Booking Feos and DeFosrts received 20,398 17,365 Grants 13.e4]0 15001 Loss Refundable Deposits Ree4iN*d (5601 11.6801 Don8Oon8 59 Day to Day Equlpment 450 Salary 5.636 5,100 T8x and Nl 67 Inguranco 519 Improvements ind PAdthn8 Cloanlng Ll¢enc08 Elecmdty 1,175 1,105 Malntsnanc• 4,726 2.023 W818r 470 Rates 1T3 Heallro 011 733 1,616 Int8met 310 Mis¢ 158 Con¥um•bh¥ op$ran9 Surplusl{Defidtl Intsresl Re¢glvgd Surplu51{Defidtl for Iha Year