REGISTERED CHARITY NUMBER: 1185996
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
FOR
HEARTBEAT TRUST UK
Gerald Thomas Chartered Accountants 3 New Mill Court Swansea Enterprise Park Swansea SA7 9FG
HEARTBEAT TRUST UK
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
| Page | |
|---|---|
| Reference and Administrative Details | 1 |
| Report of the Trustees | 2 to 4 |
| Statement of Trustees Responsibilities | 5 |
| Independent Examiner’s Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 to 15 |
HEARTBEAT TRUST UK
REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 DECEMBER 2021
TRUSTEES H M Gilbert S Tucker Dr R B John Professor K Lloyd P Harris (appointed 1/10/2022) PRINCIPAL ADDRESS Chelston House 103 Newton Road Mumbles Swansea SA3 4BN
PRINCIPAL ADDRESS
REGISTERED CHARITY 1185996 NUMBER INDEPENDENT EXAMINER Gerald Thomas Chartered Accountants 3 New Mill Court Swansea Enterprise Park Swansea SA7 9FG
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HEARTBEAT TRUST UK
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021
The trustees present their report with the financial statements of the charity for the year ended 31 December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objects of the charity as stated in the charity's constitution are to promote and protect the health of those who suffer an out of hospital cardiac arrest through:
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a) Improving the accessibility to defibrillators (existing and new units) throughout the UK;
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b) The use of public signposting to the nearest located defibrillator;
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c) The use of signposting to organisations who are able to train individuals on how to administer CPR and defibrillation in order to increase the number of trained practitioners.
Significant activities
In support of the above objectives, the charity operates "three pillars of activity": Placement; Awareness; Confidence (PAC).
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Strategic Placement of 24-hour publicly accessible defibrillators through the validation of existing community defibrillators and with regards to areas of public concentrated activity and residence.
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Greater Awareness of where the nearest 24-hour publicly accessible defibrillators are located through signposting, publicity material and campaigns.
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Improved Confidence to use a defibrillator, when necessary, through training and promoted awareness of the importance of CPR and defibrillators in saving lives.
Public benefit
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit and have had regard to it when reviewing the aims and objectives of the charity, and in planning its future activities. In particular the trustees consider how planned activities will contribute to the objectives set by the charity.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The focus of activity throughout the year has been local and mainly in Swansea and Neath Port Talbot. That said, we have supplied defibrillators and cabinets throughout the UK and as far north as Edinburgh, Scotland. In total, in excess of 200 defibrillators and cabinets have been distributed.
Our primary activity has been the "Swansea Project" where, in partnership with Swansea Council, we aim to make Swansea the first 'defib-friendly' city in the UK, i.e. to make Swansea a model of best practice for others to adopt.
As part of this initiative we have, with the support of Swansea Council, set up a retail project whereby every retail hub within the county has a 24-hour publicly accessible defibrillator located. The 'retail hub' is irrespective of size and may just be a couple of outlets on which the local community relies upon for their daily provisions.
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HEARTBEAT TRUST UK
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021
ACHIEVEMENT AND PERFORMANCE
Charitable activities, continued
A similar approach is currently underway for all of Swansea Council car parks. Consideration is also being given to locating defibrillators at other public buildings such as churches.
The charity continues to work closely with the local councillors of Neath Port Talbot (NPT) with the aim of placing publicly accessible defibrillators, ward by ward, throughout the county. Already, the whole of the NPT coastline accessible by the public has defibrillators placed not more than 300 metres apart.
Placement of defibrillators strategically within the community is only the first pillar of our approach. Moving forward, the charity will focus as much on the remaining two pillars of Awareness and Confidence. This will involve greater signposting of locations and public awareness training in CPR and defibrillation. In fact, with the support of our training partners St John Ambulance Cymru, the charity is about to embark upon a year of training throughout West Glamorgan.
FINANCIAL REVIEW
Financial position
This has been the first true year of operating for the charity, as within the previous period, we were very much in ‘start-up’ phase. The charity has raised total funds of £230,247; £50,000 related to a grant from Swansea Council and the majority of the remainder was raised from the sale of defibrillators and cabinets. Costs of providing equipment amounted to £122,337 and other running costs made up the remainder of the total cost figure of £131,205. It was pleasing to generate a net surplus of £99,042 for the year.
At the financial year end, the charity held £98,907 of reserves. Cash reserves were satisfactory at £32,172 and £102,545 of stocks of equipment were on hand.
Reserves policy
The Board of Trustees have considered it prudent to keep in reserve £50,000 to effectively underwrite possible exposure by the “HBT Care Package” that provides for insurance against theft or vandalism and maintenance costs for certain defibrillators supplied within the City and County of Swansea and NPT. This amount is held in an unrestricted designated fund.
At present and due to the charity being in its initial phase, an unrestricted reserves target has not been quantified, although the trustees are conscious of the need to ensure sufficient unrestricted reserves and cash funds are maintained to cover planned running costs and the planned stock holdings.
SUMMARY AND CONCLUSION
Despite 2021 being a difficult year for all charities and businesses due to the impact of COVID-19, Heartbeat Trust UK has had a relatively successful year in terms of both financial and operational performance.
This has only been possible through the good governance and management of the Board of Trustees and the dedication of our staff and volunteers. On behalf of the Board I would like to thank all those involved for their hard work and contribution.
The charity is also grateful for the support of our partners, in particular, St John Ambulance Cymru and the City and County of Swansea.
With success comes the opportunity to strengthen the charity through greater resources and improved organisation, which thereby provides the foundation for planned growth and security. The charity can with some confidence look forward to a successful future.
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HEARTBEAT TRUST UK
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes a Charitable Incorporated Organisation (CIO).
Management
The charity is administered and managed by its trustees:
Mr. Henry Gilbert (Chair) Mr. Simon Tucker Prof. Keith Lloyd Dr. Bryn John
Recruitment and appointment of new trustees
New trustees are elected by existing Trustees and endorsed at the AGM to provide the governing body with the skills necessary to operate the charity and achieve its objectives. There were no new trustees appointed in the year.
Induction and training of new trustees
Trustees, staff and volunteers receive training and induction as required. Skills shortages are kept under constant review and recruitment where necessary is targeted accordingly.
Risk management
The Trustees have identified and reviewed the risks to which the charity is exposed and have implemented appropriate systems and controls to manage those risks. The principal risks are identified below:
| No. | Main risk | Response |
|---|---|---|
| 1. | Specialist financial advice | Appointment of Gerald Thomas Chartered Accountants. |
| Seeking to appoint trustee with financial experience. | ||
| 2. | Sufficient funding | Greater fund-raising and tendering activities. |
| Adequate supply of products | Forward forecasting of orders and increased stock holding. | |
| 3. | Success outstripping | Investment in improved sales and financial IT systems. |
| resources | Seeking to recruit additional part-time admin support. Review | |
| organisation structure, roles and responsibilities. |
29th October 2022
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
H M Gilbert
................................................................. H M Gilbert - Trustee
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HEARTBEAT TRUST UK
STATEMENT OF TRUSTEES' RESPONSIBILITIES FOR THE YEAR ENDED 31 DECEMBER 2021
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland"
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charity SORP;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HEARTBEAT TRUST UK
Independent examiner's report to the trustees of Heartbeat Trust UK
I report to the charity trustees on my examination of the accounts of Heartbeat Trust UK (the Trust) for the year ended 31 December 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rachel Doyle FCCA ACA Gerald Thomas Chartered Accountants 3 New Mill Court Swansea Enterprise Park Swansea SA7 9FG
29th October 2022 Date: .............................................
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HEARTBEAT TRUST UK
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2,079 Charitable activities 3 178,168 Total 180,247 EXPENDITURE ON Raising funds 4 76,083 Charitable activities Other 5 3,322 Governance costs 1,800 Total 81,205 NET INCOME/(EXPENDITURE) 99,042 RECONCILIATION OF FUNDS Total funds brought forward As previously reported 5,179 Prior year adjustment 2 (5,314) As restated (135) TOTAL FUNDS CARRIED FORWARD 98,907 |
PERIOD 25/10/19 YEAR ENDED TO 31/12/21 31/12/20 Restricted Total Total fund funds funds as restated £ £ £ - 2,079 - 50,000 228,168 21,788 50,000 230,247 21,988 50,000 126,083 16,594 - 3,322 5,329 - 1,800 - 50,000 131,205 21,923 - 99,042 (135) - 5,179 - - (5,314) - - (135) - - 98,907 (135) |
|---|---|
The notes form part of these financial statements
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HEARTBEAT TRUST UK
BALANCE SHEET 31 DECEMBER 2021
| 2021 | 2021 | 2020 Total funds £ - 16,000 - 5,180 21,180 (21,315) (135) (135) (135) (135) (135) |
|
|---|---|---|---|
| Total funds £ |
|||
| Notes | |||
| FIXED ASSETS | |||
| Tangible assets 8 |
775 | ||
| CURRENT ASSETS | |||
| Stocks 9 |
102,545 | ||
| Debtors 10 |
557 | ||
| Cashat bank | 32,172 | ||
| 135,274 | |||
| CREDITORS | |||
| Amountsfalling duewithinone year 11 |
(37,142) | ||
| NET CURRENT ASSETS/(LIABILITIES) | 98,132 | ||
| TOTAL ASSETS LESS CURRENT | |||
| LIABILITIES | 98,907 | ||
| NET ASSETS/(LIABILITIES) | 98,907 | ||
| FUNDS | |||
| Unrestrictedfunds 12 |
98,907 | ||
| TOTAL FUNDS | 98,907 |
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: 29th October 2022
H M Gilbert
.............................................
H M Gilbert - Trustee
The notes form part of these financial statements
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HEARTBEAT TRUST UK
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
1. STATUTORY INFORMATION
Heartbeat Trust UK is a CIO, registered with the Charity Commission for England and Wales. The registered number is 1185966 and principal address is Chelston House, Newton Road, Mumbles, Swansea, SA3 4BN.
The functional and presentation currency of the financial statements is the Pound Sterling (£) and balances are rounded to the nearest £1.
2. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Going concern
The charity generates surpluses through a mixture of grant funding, primary purpose trading and donations. Surpluses generated both within the year and since the balance sheet date are considered sufficient to ensure that the charity has the necessary reserves to mitigate any significant risk in relation to going concern.
Therefore, the trustees have a reasonable expectation that the charity will have adequate resources to continue in operational existence for the foreseeable future. Accordingly, the trustees continue to adopt the going concern basis in preparing the financial statements.
Critical accounting judgements and key sources of estimation uncertainty
In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amounts of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors which are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision only effects that period, or in the period of the revision and future periods if the revision affects both current and future periods.
The following are the critical judgements that the trustees have made in the process of applying the charity's accounting policies and that have the most significant effect on the amounts recognised in the financial statements.
Impairment of assets
Assets are assessed for indicators of impairment at each balance sheet date. If there is objective evidence of impairment, an impairment loss is recognised in the Statement of Financial Activities.
Provisions and contingencies
Provisions are recognised when the charity has a present obligation as a result of a past event and a reliable estimate can be made of a probable adverse outcome. Otherwise, material contingent liabilities are disclosed unless a transfer of economic benefits is considered remote. Contingent assets are only disclosed if an inflow of economic benefits is probable.
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HEARTBEAT TRUST UK
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
2. ACCOUNTING POLICIES - continued
Changes in accounting policies
Financial statements for the previous period to 31 December 2020, which was the charity's first reporting period, were prepared using the receipts and payments basis. The charity has now adopted the accruals basis of accounting for the current and subsequent accounting periods.
The comparative amounts have been changed to restate the same using the accrual basis. The impact of this is:
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£16,000 of stock in hand (closing stock) has been recognised
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£20,714 of trade creditors have been recognised, and
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£600 of accruals have been included.
The previously reported surplus and net assets for the year of £5,179 has been restated to a net deficit and net liability of £135.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Grants and donations
Grants and donations are recognised when the charity has unconditional entitlement to the resource. In the event that grant income is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised in full until either those conditions are fully met or the fulfilment of those conditions is wholly within the control of the charity.
Provision of goods
Income is recognised on the despatch of goods to service users.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Governance costs
Governance costs comprise of all costs involving the public accountability of the charity and its compliance with regulation and good practice. These costs include costs related to the independent examination together with other support costs.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Computer equipment - 25% on cost
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
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HEARTBEAT TRUST UK
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
2. ACCOUNTING POLICIES - continued
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Designated unrestricted funds are set aside for specific purposes at the behest of the trustees, but
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Donated goods, services and facilities
Such amounts are recognised as incoming resources and resources expended when the benefit to the charity can be reasonably quantified or measured and is considered material to the charity.
3. Charitable activities
| PERIOD | |||
|---|---|---|---|
| 25/10/19 | |||
| YEAR ENDED | TO | ||
| 31/12/21 | 31/12/20 | ||
| as restated | |||
| £ | £ | ||
| Provision of equipment | 178,168 | 21,788 | |
| Grants | 50,000 | - | |
| 228,168 | 21,788 | ||
| 4. | Raising funds | ||
| PERIOD | |||
| 25/10/19 | |||
| YEAR ENDED | TO | ||
| 31/12/21 | 31/12/20 | ||
| as restated | |||
| £ | £ | ||
| Opening stock | 16,000 | - | |
| Purchases | 201,012 | 32,494 | |
| Postage and packaging | 1,935 | - | |
| Defibrillator installations | 1,220 | - | |
| Closing stock | (102,545) | (16,000) | |
| Repairs | 727 | - | |
| Wages | 6,328 | - | |
| Telephone | 207 | - | |
| Postage and stationery | 287 | - | |
| Sundries | 423 | - | |
| Subscriptions | 489 | 100 | |
| 126,083 | 16,594 |
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HEARTBEAT TRUST UK
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
5. CHARITABLE ACTIVITIES COSTS
| Other Governance costs SUPPORT COSTS Management £ Rent 3,150 Bank charges Computer depreciation Accountancy and treasurer fees - 3,150 |
Support Direct costs (see Costs note 6) £ £ - 3,322 - 1,800 - 5,122 Governance Finance costs £ £ - - 62 110 - - 1,800 172 1,800 |
Totals £ 3,322 1,800 5,122 Totals £ 3,150 62 110 1,800 5,122 |
|---|---|---|
6. SUPPORT COSTS
7. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2021 nor for the period ended 31 December 2020.
Trustees' expenses
One trustee was reimbursed for expenses incurred on behalf of the charity within the year, amounting to £427. No trustees' expenses were paid for the period ended 31 December 2020.
8. TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | |
|---|---|
| Computer | |
| equipment | |
| £ | |
| COST | |
| Additions | 885 |
| DEPRECIATION | |
| Charge for year | 110 |
| NET BOOK VALUE | |
| At 31 December 2021 | 775 |
| At 31 December 2020 | - |
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HEARTBEAT TRUST UK
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
| 9. STOCKS Stocks 10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Debtors Prepayments 11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Creditors Other creditors 12. MOVEMENT IN FUNDS Net movement At 1/1/21 as restated in funds £ £ Unrestricted funds General fund (135) 99,042 Designated fund - - Restricted funds Restricted - - TOTAL FUNDS (135) 99,042 |
2021 2020 as restated £ £ 102,545 16,000 2021 2020 as restated £ £ 515 - 42 - 557 - 2021 2020 as restated £ £ 35,342 20,715 1,800 600 37,142 21,315 At Transfers 31/12/21 £ £ (50,000) 48,907 50,000 50,000 - - - 98,907 |
|---|---|
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HEARTBEAT TRUST UK
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
14. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 180,247 50,000 230,247 |
Resources Movement expended in funds £ £ (81,205) 99,042 50,000 - (131,205) 99,042 Net movement At in funds 31/12/20 £ £ (135) (135) (135) (135) |
|---|---|---|
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 21,788 | (21,923) | (135) |
| TOTAL FUNDS | 21,788 | (21,923) | (135) |
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HEARTBEAT TRUST UK
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2021
15. RELATED PARTY DISCLOSURES
During the period, the charity purchased goods and services amounting to £10,701 (2020: £4,730) from Reverb Marketing & Communications Limited, a company controlled by S Tucker, trustee. The trustees have complied with the Charities Act in relation to the purchase of goods and services from a connected entity.
This page does not form part of the statutory financial statements
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