|6666|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**T**
**o**|Period end date|||
|||01|April|2024||31|March|2025|
## Section A Reference and administration details
**Charity name**
Bicester Baby Bank and Surrounding Villages
**Other names charity is known by**
**Registered charity number (if any)** 1185987
**Charity's principal address**
Cinch Storage
Arkwright Road
Bicester
**Postcode OX26 4SU**
## **Names of the charity trustees who manage the charity**
- **Trustee name Office (if any)**
- 1 Debbie Clack Chair 2 Sophie Thompson Fundraiser 3 Claire Garner Secretary
- 4 Katherine Peterson
**Dates acted if not for whole Name of person (or body) entitled year to appoint trustee (if any)** Trustee since launch Trustee since AGM 2020 Trustee since launch Trustee since AGM 2025
- 5
- 6
- 7
- 8
- 9
- 10
- 11
- 12
- 13
- 14
- 15
- 16
- 17
- 18
- 19 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
1 March **2012**
**TAR**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Appointed Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To relieve poverty among families with young children, principally aged 0 – 5, and pregnant women, in conditions of need, hardship or distress within Bicester and the surrounding areas. **Summary of the objects of the charity set out in its governing document**
March **2012**
**TAR**
2
- a) providing essential clothing, equipment and other items for children aged 0 – 12 years and pregnant women
- b) providing information on local agencies, charities or groups who may offer further support
- Clothing and equipment is collected via donations and appeals to the local community and then distributed. Sometimes uniforms are purchased new in order to donate.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
## **Additional details of objectives and activities (Optional information)**
We have a number of volunteers who assist with collection and sorting of donations.
.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
3 March **2012**
**TAR**
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Please see report for the year 2024-2025
4 March **2012**
**TAR**
## **Section E Financial review**
|**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**
**Further financial review details**
You**may choose**to include
additional information, where
relevant about:
●the charity’s principal
sources of funds (including
any fundraising);
●how expenditure has
supported the key objectives
of the charity;
●investment policy and
objectives including any
ethical investment policy
adopted.|The charity needs to hold reserves to ensure that planned commitments,
such as rent for storage facilities, can be met on a continuing basis. We
aim to hold enough in reserve to cover at least six months’ rent so
fundraising can be carried out in an adequate time frame.
We apply to grants from local counsellors, national schemes in order to
fund rent for core costs for our storage facility.|
|---|---|
|||
||**(Optional information)**|
||During the year, funds have been raised principally through grants from
local organisations in order to 1) fund the rental of our storage facility 2)
fund the provision of supplies to the families we support such as toiletries
and mattresses which cannot be donated due to safety reasons.
Going forward, we intend to seek further grant funding from both national
and local organisations and also organise further events such as annual
ball, quiz nights etc.|
## **Section F Other optional information**
Please see accounts document.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
5 March **2012**
**TAR**
|**Signature(s)**
**Full name(s)**
Claire Garner
Deborah Clack
Sophie Thomson
Katherine Peterson
**Position (eg Secretary, Chair, etc)**
Secretary
Chair
Trustee
Trustee
**Date**
22/10/2023|||||
|---|---|---|---|---|
||||||
||Claire Garner
Deborah Clack
Sophie Thomson
Katherine Peterson||||
||||||
|||Secretary
Chair
Trustee
Trustee|||
|||22/10/2023|||
|||22/10/2023|||
March **2012**
**TAR**
6
|**Bicester Baby Bank and Surrounding Villages**|**Bicester Baby Bank and Surrounding Villages**|**1185987**|||
|---|---|---|---|---|
|**Receipts andpayments accounts**||||**CC16a**|
|01-Apr-24
**For the period**
**from**|**To**|31-Mar-25|||
|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||||||
|---|---|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**11,033**
**7,843**
**1,300**
**-**
**-**
**-**
**-**
**20,176**
**-**
**-**
**-**
**20,176**||**Restricted**
**funds**
**to the nearest £**
**20,000**
**-**
**-**
**-**
**-**
**-**
**-**
**20,000**
**-**
**-**
**-**
**20,000**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**31,033**
**7,843**
**1,300**
**-**
**-**
**-**
**-**
**40,176**
**-**
**-**
**-**
**40,176**||**Last year**
**to the nearest £**|
|Grants|**11,033**||||||||**25,734**|
|Fundraising|**7,843**||||||||**9,867**|
|Go fund me|||||||||**2,407**|
|CAF|**1,300**||||||||**1,200**|
||**-**||||||||**-**|
||**-**||||||||**-**|
||**-**||||||||**-**|
||**-**||||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**20,176**||||||||**39,208**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**||||||||**-**|
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**39,208**|
|||||||||||
|Donations|**5,742**||**-**||**-**||**5,742**||**17,217**|
|Comedynight|**3,272**||||||**3,272**|||
|Rent|**-**||**16,000**||**-**||**16,000**||**18,085**|
|Insurance|**313**||**-**||**-**||**313**||**285**|
|Admin costs|**453**||**-**||**-**||**453**||**274**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**9,780**||**16,000**||**-**||**25,780**||**35,861**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**||||||||**-**|
||**-**||||||||**-**|
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**35,861**|
|||||||||||
||**10,396**||||||||**3,347**|
||**-**||||||||**-**|
||**12,651**||||||||**9,204**|
||**23,047**||||||||**12,651**|
CCXX R1 accounts (SS)
30/01/2026
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**||**Unrestricted**
**funds**
**to nearest £**||**Restricted**
**funds**
**to nearest £**||**Restricted**
**funds**
**to nearest £**|
||||**27,047**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**27,047**||**-**||**-**|
||||||||Agreement Error|
||||||||**Restricted**
**funds**
**to nearest £**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Cost (optional)**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||**Details**
**Details**||**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**||**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**||**Cost (optional)**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Amount due**
**(optional)**|
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
||Signature||Print Name|||||
||||||||Date of
approval|
|||||||||
|||||||||
CCXX R2 accounts (SS)
30/01/2026
2
## **Independent examiner’s report to the trustees of Bicester Baby Bank and Surrounding VillagesTust**
I report to the trustees on my examination of the accounts of the Bicester Baby Bank and Surrounding VillagesTrust (the Trust) for the year ended 31st of March 2025.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: T Steiner Name: T A Steiner
Relevant professional qualification or membership of professional bodies (if any): A.C.A.
Address: 50 Cowick Street, Exeter. EX4 1AP.