REGISTERED CHARITY NUMBER: 1185982
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2024
FOR
LWS NIGHTSHELTER CIO
HB&O Ltd Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT
LWS NIGHTSHELTER CIO
CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 December 2024
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | ||
| Notes to the Financial Statements | 8 | to | 12 |
| Detailed Statement of Financial Activities | 13 |
LWS NIGHTSHELTER CIO
REPORT OF THE TRUSTEES for the year ended 31 December 2024
The trustees present their report with the financial statements of the charity for the year ended 31 December 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
LWS Night Shelter is a charity set up for the public benefit the prevention or relief of poverty, financial hardship and distress amongst homeless people, rough sleepers and the vulnerably housed by provision of a night shelter, and other relevant means to relieve their suffering.
It is an organisation set up in the winter of 2015 to provide food, company and a warm and safe place to sleep to homeless and vulnerably housed people in the Leamington and Warwick area. Following its first few months in operation, the organisation determined that there was a need for its services outside of the winter months and therefore it continues to operate all year round.
In its fourth year it converted from a Community Interest Company to a Charitable Incorporated Organisation (the date of registration at the Charities Commission was 24 October 2019) as a more appropriate structure to provide its service and raise funds.
Significant activities
The railway arch continues to provide a storage solution for LWS Night Shelter as well as an additional volunteering opportunity in terms of sorting donations and controlling stock. It also serves as a venue for LWS Night Shelter’s annual “Santa’s Grotto” where families and supporters can visit Santa to drop off their Reverse Advent Calendar Donations.
LWS Night Shelter operates at Radford Road Church in Leamington Spa. Radford Road Church had previously hosted the other Leamington Night Shelter which unfortunately had to close during Covid-19. LWS Night Shelter are able to provide its full service from this venue of hot meals on a Friday, Saturday and Sunday evening, overnight stays on Friday and Saturday nights and breakfasts on Saturday and Sunday mornings. This is alongside the provision of its food parcels, toiletries and clothing service. LWS Night Shelter is one of the main hirers of the facilities at Radford Road Church and continues to work collaboratively with the Church to upgrade and improve the facilities, most notably this year the leaking roof and the kitchen white goods.
The combinations of the leased railway arch and being based at Radford Road Church has also allowed LWS Night Shelter to continue providing a laundry facility to its clients too.
Public benefit
Funds raised by LWS Night Shelter primarily go towards the provision of its weekly night shelter and food service, together with providing food parcels, clothing and toiletries to clients. In addition, funds may be used towards other ad hoc support needs of clients, for example transport to medical or court appointments and assisting with furnishing properties when clients are able to move into accommodation.
In addition, LWS Night Shelter has a restricted fund in relation to a new, permanent premises for the organisation to operate from. LWS Night Shelter uses this fund to lease the railway arch and undertake maintenance of the premises it uses as required.
In addition to monetary funds raised and received, LWS Night Shelter receives non-financial donations, mainly in the form of food, clothing and toiletries, from a number of individuals, local organisations and businesses. This enables LWS Night Shelter to keep its core running costs low.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
Social investments
LWS Night Shelter does not undertake any social investment.
Grantmaking
LWS Night Shelter does not make grants.
Page 1
LWS NIGHTSHELTER CIO
REPORT OF THE TRUSTEES for the year ended 31 December 2024
OBJECTIVES AND ACTIVITIES
Volunteers
LWS Night Shelter is entirely operated by volunteers and there are no paid members of staff.
Volunteers generally undertake shifts in relation to catering, providing meals and clearing up after meals, food parcels and clothes and toiletry donations. When needed volunteers also assist with deliveries and maintenance activities.
Both directors of LWS Night Shelter are volunteers and are supported by a team of around five further volunteers for fundraising, donations, events and administration matters.
ACHIEVEMENTS AND PERFORMANCE
Charitable activities
In the period from 1 January 2024 to 31 December 2024, LWS Night Shelter benefited the community in the following ways:
o Fed, sheltered and provided company to 357 different homeless and vulnerably housed people o Provided 90 different guests with overnight accommodation
o Served 4,271 hot meals to local people in need
o Provided 1,438 food parcels to local people in need
o Assisted with signposting clients to more specialised services in the local area and ensured they received medical care where required
o Worked alongside other services, including the local authority to provide local people in need with a secure network of support
o Increased awareness of the homelessness issue in the local area through campaigning and fundraising activities o Improved community cohesion through the bringing together of different demographics (students, working people, retirees, etc) to volunteer together for a worthwhile cause
o Provided nearly 10,000 hours of volunteer time to support local people in need.
On Christmas Day LWS Night Shelter hosted a sit down Christmas dinner for 26 of its clients and provided a full traditional Christmas meal and Christmas presents to clients.
Fundraising activities
LWS does not undertake any specific fundraising activities, but relies on its reputation and standing in the local community which generates ad-hoc and regular support from individuals and businesses.
In addition to the financial donations it receives, LWS Night Shelter has a permanent donations box located in the Royal Priors Shopping Centre where the public can drop off donations of food, clothing and toiletries.
Each year, LWS Night Shelter runs a Reverse Advent Calendar campaign throughout December. Each day the organisation posts an item on its social media of items it needs and uses most often. By the end of the 24 days participants will have a box full of donations to drop off to LWS Night Shelter to go directly to the vulnerably housed guests. This year LWS Night Shelter received over 100 Reverse Advent Calendar donations.
LWS Night Shelter also runs ad hoc campaigns on its social media when it is in need of a particular item or service, e.g. a new fridge or some electrical works.
Investment performance
LWS does not undertake any investment activities.
Internal and external factors
LWS Night Shelter works in partnership with other local charities who support rough sleepers, the homeless and vulnerably housed communities. It also works collaboratively with the local authority.
FINANCIAL REVIEW
Financial position
At the end of the period, LWS Night Shelter held around 12 months' worth of operating costs in its unrestricted funds and is considered to be solvent and able to continue as a going concern.
Page 2
LWS NIGHTSHELTER CIO
REPORT OF THE TRUSTEES for the year ended 31 December 2024
FINANCIAL REVIEW
Principal funding sources
LWS Night Shelter relies principally on donations (financial and non-financial) from individuals, organisations and businesses in the local community.
Investment policy and objectives
LWS does not undertake social investment or any other investment activities.
Reserves policy
LWS Night Shelter aims to hold 3 months' worth of operating costs in its current account at any given time, which equates to approximately £6,000, although there is no formal policy on this.
FUTURE PLANS
LWS Night Shelter's future plans are to maintain the service it is currently operating to support the homeless and vulnerably housed in the area.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
The charity is controlled by its governing document (the constitution) and constitutes a charitable incorporated organisation.
Recruitment and appointment of new trustees
The two current trustees are the first trustees of the CIO and are appointed for life. Other trustees must be appointed in accordance with the rules set out in the constitution.
Organisational structure
LWS Night Shelter currently has two trustees, who are the first trustees, who take responsibility for day to day running of the organisation and make all strategic and operational decisions.
Both trustees of LWS Night Shelter are volunteers and are supported by a team of around five further volunteers for fundraising, accounting, events and administration matters.
LWS Night Shelter has informal relationships with other organisations in Leamington and Warwick which offer support to homeless people, rough sleepers and the vulnerably housed.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1185982
Principal address
198 Rugby Road Leamington Spa Warwickshire CV32 6DU
Trustees
Ms S L Chapman Ms S E Rutherford
Page 3
LWS NIGHTSHELTER CIO
REPORT OF THE TRUSTEES for the year ended 31 December 2024
REFERENCE AND ADMINISTRATIVE DETAILS
Independent Examiner
Gregg Olner MPhil BA (Hons) FCA HB&O Ltd Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ Ms S L Chapman - Trustee
Page 4
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LWS NIGHTSHELTER CIO
Independent examiner's report to the trustees of LWS Nightshelter CIO
I report to the charity trustees on my examination of the accounts of LWS Nightshelter CIO (the Trust) for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Gregg Olner MPhil BA (Hons) FCA
HB&O Ltd Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT
Date: .............................................
Page 5
LWS NIGHTSHELTER CIO
STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2024
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 56,102 Investment income 2 655 Total 56,757 EXPENDITURE ON Raising funds 309 Charitable activities Cost of provision of shelter 13,934 Other charitable activities 12,126 Total 26,369 NET INCOME/(EXPENDITURE) 30,388 RECONCILIATION OF FUNDS Total funds brought forward 100,316 TOTAL FUNDS CARRIED FORWARD 130,704 |
Restricted fund £ - - - - 10,027 - 10,027 (10,027) 35,835 25,808 |
2024 Total funds £ 56,102 655 56,757 309 23,961 12,126 36,396 20,361 136,151 156,512 |
2023 Total funds £ 32,428 616 |
|---|---|---|---|
| 33,044 | |||
| 231 21,330 4,748 |
|||
| 26,309 | |||
| 6,735 129,416 |
|||
| 136,151 |
The notes form part of these financial statements
Page 6
LWS NIGHTSHELTER CIO
BALANCE SHEET 31 December 2024
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 7 - CURRENT ASSETS Debtors 8 2,716 Cash at bank 129,338 132,054 CREDITORS Amounts falling due within one year 9 (1,350) NET CURRENT ASSETS 130,704 TOTAL ASSETS LESS CURRENT LIABILITIES 130,704 NET ASSETS 130,704 FUNDS 11 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ - - 25,808 25,808 - 25,808 25,808 25,808 |
2024 Total funds £ - 2,716 155,146 157,862 (1,350) 156,512 156,512 156,512 130,704 25,808 156,512 |
2023 Total funds £ 10 2,716 136,726 139,442 (3,301) 136,141 136,151 136,151 100,316 35,835 136,151 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. S L Chapman - Trustee
The notes form part of these financial statements
Page 7
LWS NIGHTSHELTER CIO
NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 December 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Governance costs
Governance costs comprises all costs involving the public accountability of the charity and its compliance with regulation and good practise. These costs include costs related to independent examination and other expenses together with an allocation of support costs.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Computer equipment - 20% on cost
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Financial instruments
Loans and borrowings are initially recognised at the transaction price including transaction costs. Subsequently, they are measured at amortised cost using the effective interest rate method, less impairment.
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in the Income Statement.
continued...
Page 8
LWS NIGHTSHELTER CIO
NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2024
2. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 2024 | 2023 | |
| £ | £ | |
| Deposit account interest | 655 | 616 |
3. SUPPORT COSTS
| SUPPORT COSTS | |
|---|---|
| Governance | |
| costs | |
| £ | |
| Other charitable activities | 2,358 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2024 nor for the year ended 31 December 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2024 nor for the year ended 31 December 2023.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 32,428 Investment income 616 Total 33,044 EXPENDITURE ON Raising funds 231 Charitable activities Cost of provision of shelter 21,330 Other charitable activities 4,748 Total 26,309 NET INCOME 6,735 RECONCILIATION OF FUNDS Total funds brought forward 93,581 TOTAL FUNDS CARRIED FORWARD 100,316 |
Restricted fund £ - - - - - - - - 35,835 35,835 |
Total funds £ 32,428 616 |
|---|---|---|
| 33,044 | ||
| 231 21,330 4,748 |
||
| 26,309 | ||
| 6,735 129,416 |
||
| 136,151 |
continued...
Page 9
LWS NIGHTSHELTER CIO
NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2024
6. AVERAGE NUMBER OF EMPLOYEES
The average monthly number of employees during the year was NIL (2023 - NIL).
7. TANGIBLE FIXED ASSETS
| COST At 1 January 2024 and 31 December 2024 DEPRECIATION At 1 January 2024 Charge for year At 31 December 2024 NET BOOK VALUE At 31 December 2024 At 31 December 2023 8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors |
Computer equipment £ 600 590 10 600 - 10 2024 2023 £ £ 2,716 2,716 2024 2023 £ £ 1,350 3,301 |
|---|---|
10. LEASING AGREEMENTS
Minimum lease payments under non-cancellable operating leases fall due as follows:
| Within one year Between one and five years |
2024 £ 5,705 - 5,705 |
2023 £ 9,054 4,527 |
|---|---|---|
| 13,581 |
continued...
Page 10
LWS NIGHTSHELTER CIO
NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2024
11. MOVEMENT IN FUNDS
| At 1.1.24 £ Unrestricted funds General fund 100,316 Restricted funds Building 35,835 TOTAL FUNDS 136,151 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 56,757 Restricted funds Building - TOTAL FUNDS 56,757 Comparatives for movement in funds At 1.1.23 £ Unrestricted funds General fund 93,581 Restricted funds Building 35,835 TOTAL FUNDS 129,416 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 33,044 TOTAL FUNDS 33,044 |
Net movement At in funds 31.12.24 £ £ 30,388 130,704 (10,027) 25,808 20,361 156,512 Resources Movement expended in funds £ £ (26,369) 30,388 (10,027) (10,027) (36,396) 20,361 Net movement At in funds 31.12.23 £ £ 6,735 100,316 - 35,835 6,735 136,151 Resources Movement expended in funds £ £ (26,309) 6,735 (26,309) 6,735 |
|---|---|
continued...
Page 11
LWS NIGHTSHELTER CIO
NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2024
11. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Building TOTAL FUNDS |
At 1.1.23 £ 93,581 35,835 129,416 |
Net movement in funds £ 37,123 (10,027) 27,096 |
At 31.12.24 £ 130,704 25,808 |
|---|---|---|---|
| 156,512 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 89,801 | (52,678) | 37,123 |
| Restricted funds | |||
| Building | - | (10,027) | (10,027) |
| TOTAL FUNDS | 89,801 | (62,705) | 27,096 |
General fund
General funds raised go towards the provision of weekly night shelter and food service, clothes, toiletries and other adhoc support to clients such as transport.
Building fund
The purpose is to raise funds for the new permanent premises for the organisation to operate from.
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2024.
Page 12
LWS NIGHTSHELTER CIO
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2024
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 56,102 | 32,428 |
| Investment income | ||
| Deposit account interest | 655 | 616 |
| Total incoming resources | 56,757 | 33,044 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Paypal and Just Giving fees | 309 | 231 |
| Charitable activities | ||
| Insurance | 772 | 772 |
| Light and heat | 2,150 | 713 |
| Telephone | 545 | 1,349 |
| Postage and stationery | 102 | 508 |
| Advertising | 242 | 279 |
| Travelling | 304 | 154 |
| Food drink and toiletries | 5,428 | 3,608 |
| First aid | 31 | 38 |
| Repair and renewals | 8,682 | 3,543 |
| Waste services | 1,862 | 1,805 |
| Rent | 13,137 | 12,084 |
| Sundries | 72 | - |
| Client items for distribution | 402 | - |
| 33,729 | 24,853 | |
| Support costs | ||
| Governance costs | ||
| Accountancy fees | 2,348 | 1,200 |
| Computer equipment | 10 | 25 |
| 2,358 | 1,225 | |
| Total resources expended | 36,396 | 26,309 |
| Net income | 20,361 | 6,735 |
This page does not form part of the statutory financial statements
Page 13