REGISTERED CHARITY NUMBER: 1185982
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2021
FOR
LWS NIGHT SHELTER CIO
Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT
LWS NIGHT SHELTER CIO
CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 December 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 5 |
| Independent Examiner's Report | 6 | ||
| Statement of Financial Activities | 7 | ||
| Balance Sheet | 8 | ||
| Notes to the Financial Statements | 9 | to | 13 |
| Detailed Statement of Financial Activities | 14 | to | 15 |
LWS NIGHT SHELTER CIO
REPORT OF THE TRUSTEES
for the year ended 31 December 2021
The trustees present their report with the financial statements of the charity for the year ended 31 December 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
LWS Night Shelter is a charity set up for the public benefit the prevention or relief of poverty, financial hardship and distress amongst homeless people, rough sleepers and the vulnerably housed by provision of a night shelter, and other relevant means to relieve their suffering.
It is an organisation set up in the winter of 2015 to provide food, company and a warm and safe place to sleep to homeless and vulnerably housed people in the Leamington and Warwick area. Following its first few months in operation, the organisation determined that there was a need for its services outside of the winter months and therefore it continues to operate all year round.
In its fourth year it converted from a Community Interest Company to a Charitable Incorporated Organisation (the date of registration at the Charities Commission was 24 October 2019) as a more appropriate structure to provide its service and raise funds.
Significant activities
During the Covid-19 Pandemic, LWS Night Shelter significantly altered its services to support the rough sleeper, homeless and vulnerably housed population locally, working in conjunction with the local authority and other charitable organisations.
In early 2021, LWS Night Shelter moved from its previous rent-free premises to St John the Baptist Church in Leamington Spa. LWS Night Shelter purchased a shipping container which was located at the Church to assist with its storage requirements and entered into a licence agreement with the Church to run its service from the church hall on a Friday, Saturday and Sunday evening. At this time the service involved takeaway evening meals and food parcels as the organisation was still operating under Covid-19 restrictions.
In addition, a significant amount of LWS Night Shelter's donations and equipment was moved into storage at the home of one of the trustees on a rent-free basis.
Later on in 2021, LWS Night Shelter was able to adjust its service once more. Whilst it still provided takeaway meals, a lifting of the Covid-19 restrictions meant that we were once more able to offer guests the opportunity to dine-in at the church hall and spend the evening with volunteers and other guests.
Public benefit
Funds raised by LWS Night Shelter primarily go towards the provision of its weekly night shelter and food service, together with providing food parcels, clothing and toiletries to clients. In addition, funds may be used towards other ad hoc support needs of clients, for example transport to medical or court appointments and assisting with furnishing properties when clients are able to move into accommodation.
In addition, LWS Night Shelter has a restricted fund in relation to a new, permanent premises for the organisation to operate from. LWS Night Shelter continues to seek new premises.
In addition to monetary funds raised and received, LWS Night Shelter receives non-financial donations, mainly in the form of food, clothing and toiletries, from a number of individuals, local organisations and businesses. This, together with its rent-free storage, enables LWS Night Shelter to keep its core running costs low.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
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LWS NIGHT SHELTER CIO
REPORT OF THE TRUSTEES
for the year ended 31 December 2021
OBJECTIVES AND ACTIVITIES
Social investments
LWS Night Shelter does not undertake any social investment.
Grantmaking
LWS Night Shelter does not make grants.
Grant making and volunteers
LWS Night Shelter is entirely operated by volunteers and there are no paid members of staff.
Volunteers generally undertake shifts in relation to catering, providing meals and clearing up after meals, food parcels and clothes and toiletry donations. When needed volunteers also assist with deliveries and maintenance activities.
Both directors of LWS Night Shelter are volunteers and are supported by a team of around five further volunteers for fundraising, donations, events and administration matters.
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LWS NIGHT SHELTER CIO
REPORT OF THE TRUSTEES for the year ended 31 December 2021
ACHIEVEMENT AND PERFORMANCE Charitable activities
In the period from 1 January 2021 to 31 December 2021, LWS Night Shelter benefited the community in the following ways:
o Fed, sheltered and provided company to homeless and vulnerably housed people o Served around 100 to 150 hot meals a week to local people in need
o Provided between 50 and 60 food parcels a week to local people in need
o Assisted with signposting clients to more specialised services in the local area and ensured they received medical care where required
o Worked alongside other services, including the local authority to provide local people in need with a secure network of support, particularly during the Covid-19 pandemic
o Increased awareness of the homelessness issue in the local area through campaigning and fundraising activities
o Improved community cohesion through the bringing together of different demographics (students, working people, retirees, etc) to volunteer together for a worthwhile cause
o Provided over 6,000 hours of volunteer time to support local people in need.
During the Covid-19 Pandemic, LWS Night Shelter has been providing evolving support to its clients.
Initially LWS Night Shelter provided an evening, outdoor soup kitchen on Fridays and Saturdays where clients could attend for a takeaway hot meal. When the first lockdown commenced, clients were accommodated by the local authority under the Government's "Everyone In" initiative. LWS Night Shelter switched from an outdoor soup kitchen to delivering hot meals, breakfast and lunch supplies, food parcels, clothing and toiletries to clients in their accommodation on Fridays, Saturdays and Sundays. In conjunction with other local charities working in the same sector, LWS Night Shelter also provide a welfare telephone service to its clients throughout the first lockdown.
As restrictions eased, LWS Night Shelter returned to providing an outdoor soup kitchen on Friday Saturday and Sunday (Sunday operations had been picked up as a result of another service ceasing to operate as a result of the Covid-19 pandemic. In addition, LWS Night Shelter provided a weekend breakfast service to its clients when volunteers and supplies allowed. In addition to the outdoor soup kitchen, LWS Night Shelter continued to provide food parcels, clothing and toiletries to its clients.
Over the course of 2021, LWS Night Shelter have continued to return to a more "normal" service, providing hot meals in an indoor setting where clients can enjoy the company of each other and out volunteers and continuing to provide food parcels, clothing and toiletries to clients
Over the Christmas period, LWS Night Shelter operated an extended service, providing a hot meal every night from 24th December to 2nd January with 254 meals being served. On Christmas Day LWS Night Shelter hosted a sit down Christmas lunch for its clients and provided a full traditional Christmas lunch and Christmas presents to clients.
Fundraising activities
LWS does not undertake any specific fundraising activities, but relies on its reputation and standing in the local community which generates ad-hoc and regular support from individuals and businesses.
In addition to the financial donations it receives, LWS Night Shelter has a permanent donations box located in the Royal Priors Shopping Centre where the public can drop off donations of food, clothing and toiletries.
Each year, LWS Night Shelter runs a Reverse Advent Calendar campaign throughout December. Each day the organisation posts an item on its social media of items it needs and uses most often. By the end of the 24 days participants will have a box full of donations to drop off to LWS Night Shelter to go directly to the vulnerably housed guests.
LWS Night Shelter also runs ad hoc campaigns on its social media when it is in need of a particular item or service, e.g. a new fridge or some electrical works.
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LWS NIGHT SHELTER CIO
REPORT OF THE TRUSTEES for the year ended 31 December 2021
ACHIEVEMENT AND PERFORMANCE
Investment performance
LWS does not undertake any investment activities
Internal and external factors
LWS Night Shelter works in partnership with other local charities who support rough sleepers, the homeless and vulnerably housed communities. It also works collaboratively with the local authority.
FINANCIAL REVIEW
Financial position
At the end of the period, LWS Night Shelter held around 12 months' worth of operating costs in its unrestricted funds and is considered to be solvent and able to continue as a going concern.
Principal funding sources
LWS Night Shelter relies principally on donations (financial and non-financial) from individuals, organisations and businesses in the local community.
Investment policy and objectives
LWS does not undertake social investment or any other investment activities.
Reserves policy
LWS Night Shelter aims to hold 3 months' worth of operating costs in its current account at any given time, which equates to approximately £6,000, although there is no formal policy on this.
LWS Night Shelter relies principally on donations (financial and non-financial) from individuals, organisations and businesses in the local community. It does not undertake social investment or any other investment activities.
FUTURE PLANS
LWS continues to seek premises to secure its longer term future and to ensure an on-going base for providing its service from.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document (the constitution) and constitutes a charitable incorporated organisation.
Recruitment and appointment of new trustees
The two current trustees are the first trustees of the CIO and are appointed for life. Other trustees must be appointed in accordance with the rules set out in the constitution.
Organisational structure
LWS Night Shelter currently has two trustees, who are the first trustees, who take responsibility for day to day running of the organisation and make all strategic and operational decisions.
Both trustees of LWS Night Shelter are volunteers and are supported by a team of around five further volunteers for fundraising, accounting, events and administration matters.
LWS Night Shelter has informal relationships with other organisations in Leamington and Warwick which offer support to homeless people, rough sleepers and the vulnerably housed.
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LWS NIGHT SHELTER CIO
REPORT OF THE TRUSTEES for the year ended 31 December 2021
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1185982
Registered office
198 Rugby Road Leamington Spa Warwickshire CV32 6DU
Trustees
Ms S L Chapman Ms S E Rutherford
Independent Examiner
Gregg Olner MPhil BA (Hons) FCA Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT
Approved by order of the board of trustees on 19 September 2024 and signed on its behalf by:
.......................................................................... Ms S L Chapman - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LWS NIGHT SHELTER CIO
Independent examiner's report to the trustees of Lws Night Shelter CIO ('the Charity')
I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31 December 2021.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of your charity's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulation 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Gregg Olner MPhil BA (Hons) FCA
Harrison Beale & Owen Limited Chartered Accountants Highdown House 11 Highdown Road Leamington Spa Warwickshire CV31 1XT
Date: 19 September 2024
Page 6
LWS NIGHT SHELTER CIO
STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2021
| Period | ||||||
|---|---|---|---|---|---|---|
| 24.10.19 | ||||||
| Year ended | to | |||||
| 31.12.21 | 31.12.20 | |||||
| Unrestricted | Restricted | Total |
Total | |||
| fund | fund | funds | funds | |||
| Notes | £ | £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM | ||||||
| Donations and legacies | 50,789 | - | 50,789 | 49,081 | ||
| Investment income | 2 | 4 | - | 4 | - | |
| Total | 50,793 | - | 50,793 | 49,081 | ||
| EXPENDITURE ON | ||||||
| Raising funds | 928 | - | 928 | 2,334 | ||
| Charitable activities | ||||||
| Cost of provision of shelter | 16,681 | - | 16,681 | 16,008 | ||
| Other charitable activities | 5,547 | - | 5,547 | 5,289 | ||
| Total | 23,156 | - | 23,156 | 23,631 | ||
| NET INCOME | 27,637 | - | 27,637 | 25,450 | ||
| RECONCILIATION OF FUNDS | ||||||
| Total funds brought forward | 35,040 | 35,835 | 70,875 | 45,425 | ||
| TOTAL FUNDS CARRIED FORWARD | 62,677 | 35,835 | 98,512 | 70,875 |
The notes form part of these financial statements
Page 7
LWS NIGHT SHELTER CIO
BALANCE SHEET 31 December 2021
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 8 155 CURRENT ASSETS Debtors 9 - Cash at bank 64,522 64,522 CREDITORS Amounts falling due within one year 10 (2,000) NET CURRENT ASSETS 62,522 TOTAL ASSETS LESS CURRENT LIABILITIES 62,677 NET ASSETS 62,677 FUNDS 11 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ - - 35,835 35,835 - 35,835 35,835 35,835 |
2021 Total funds £ 155 - 100,357 100,357 (2,000) 98,357 98,512 98,512 62,677 35,835 98,512 |
2020 Total funds £ 275 304 73,181 73,485 (2,885) 70,600 70,875 70,875 35,040 35,835 70,875 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 19 September 2024 and were signed on its behalf by:
----- Start of picture text -----
.............................................
S L Chapman - Trustee
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The notes form part of these financial statements
continued...
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LWS NIGHT SHELTER CIO
NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 December 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Governance costs
Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice. These costs include costs related to independent examination and other expenses together with an allocation of support costs.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Computer equipment - 20% on cost
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| Period | ||
| 24.10.19 | ||
| Year ended | to | |
| 31.12.21 | 31.12.20 | |
| £ | £ | |
| Deposit account interest | 4 | - |
continued...
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LWS NIGHT SHELTER CIO
NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2021
3. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| Period | ||
|---|---|---|
| 24.10.19 | ||
| Year ended | to | |
| 31.12.21 | 31.12.20 | |
| £ | £ | |
| Depreciation - owned assets | 120 | 120 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2021 nor for the period ended 31 December 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2021 nor for the period ended 31 December 2020.
5. GOVERNANCE COSTS
| Period | ||
|---|---|---|
| 24.10.19 | ||
| Year ended | to | |
| 31.12.21 | 31.12.20 | |
| £ | £ | |
| Accountancy | 1,310 | 1,080 |
| Professional fees | - | 1,812 |
| 1,310 | 2,892 |
6. AVERAGE NUMBER OF EMPLOYEES
The average monthly number of employees during the year was NIL (2020 - NIL).
continued...
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LWS NIGHT SHELTER CIO
NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2021
| 7. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | |||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | |||
| fund | fund | funds | |||
| £ | £ | £ | |||
| INCOME AND ENDOWMENTS FROM | |||||
| Donations and legacies | 49,081 | - | 49,081 | ||
| EXPENDITURE ON | |||||
| Raising funds | 2,334 | - | 2,334 | ||
| Charitable activities | |||||
| Cost of provision of shelter | 16,008 | - | 16,008 | ||
| Other charitable activities | 5,289 | - | 5,289 | ||
| Total | 23,631 | - | 23,631 | ||
| NET INCOME | 25,450 | - | 25,450 | ||
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 9,590 | 35,835 | 45,425 | ||
| TOTAL FUNDS CARRIED FORWARD | 35,040 | 35,835 | 70,875 | ||
| 8. | TANGIBLE FIXED ASSETS | ||||
| Computer | |||||
| equipment | |||||
| £ | |||||
| COST | |||||
| At 1 January 2021 and 31 December 2021 | 600 | ||||
| DEPRECIATION | |||||
| At 1 January 2021 | 325 | ||||
| Charge for year | 120 | ||||
| At 31 December 2021 | 445 | ||||
| NET BOOK VALUE | |||||
| At 31 December 2021 | 155 | ||||
| At 31 December 2020 | 275 |
continued...
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LWS NIGHT SHELTER CIO
NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2021
9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
| £ | £ | ||||
| Other debtors | - | 304 | |||
| 10. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 2021 | 2020 | ||||
| £ | £ | ||||
| Accrued expenses | 2,000 | 2,885 | |||
| 11. | MOVEMENT IN FUNDS | ||||
| Net | |||||
| movement | At | ||||
| At 1.1.21 | in funds | 31.12.21 | |||
| £ | £ | £ | |||
| Unrestricted funds | |||||
| General fund | 35,040 | 27,637 | 62,677 | ||
| Restricted funds | |||||
| Building funds | 35,835 | - | 35,835 | ||
| TOTAL FUNDS | 70,875 | **27,637 ** | 98,512 |
continued...
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LWS NIGHT SHELTER CIO
NOTES TO THE FINANCIAL STATEMENTS - continued for the year ended 31 December 2021
11. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 50,793 | (23,156) | 27,637 |
| TOTAL FUNDS | 50,793 | (23,156) | **27,637 ** |
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| At | movement | At | |
| 24.10.19 | in funds | 31.12.20 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 9,590 | 25,450 | 35,040 |
| Restricted funds | |||
| Building funds | 35,835 | - | 35,835 |
| TOTAL FUNDS | 45,425 | 25,450 | 70,875 |
| Comparative net movement in funds, included | in the above are as follows: | ||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 49,081 | (23,631) | 25,450 |
| TOTAL FUNDS | 49,081 | (23,631) | 25,450 |
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2021.
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LWS NIGHT SHELTER CIO
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2021
| Period | |||
|---|---|---|---|
| 24.10.19 | |||
| Year ended | to | ||
| 31.12.21 | 31.12.20 | ||
| £ | £ | ||
| INCOME AND ENDOWMENTS | |||
| Donations and legacies | |||
| Donations | 50,789 | 49,081 | |
| Investment income | |||
| Deposit account interest | 4 | - | |
| Total incoming resources | 50,793 | 49,081 | |
| EXPENDITURE | |||
| Raising donations and legacies | |||
| Fund raising expenses | 723 | 1,629 | |
| Paypal and just giving fees | 205 | 705 | |
| 928 | 2,334 | ||
| Charitable activities | |||
| Insurance | 734 | 1,150 | |
| Light and heat | - | 8,508 | |
| Postage and stationery | 338 | 64 | |
| Marketing and website | 834 | 711 | |
| Sundries | 977 | 43 | |
| Food, drink and toiletries | 3,340 | 5,014 | |
| First aid | - | 39 | |
| Repairs and renewals | 2,331 | 303 | |
| Waste services | 1,581 | 2,022 | |
| Rent | 10,659 | 425 | |
| 20,794 | 18,279 | ||
| Support costs | |||
| Management | |||
| Accountancy | 1,310 | 1,080 | |
| Professional fees | - | 1,812 | |
| Computer equipment | 120 | 120 | |
| 1,430 | 3,012 | ||
| Finance | |||
| Bank charges | 4 | 6 |
This page does not form part of the statutory financial statements
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LWS NIGHT SHELTER CIO
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 December 2021
| Period | ||
|---|---|---|
| 24.10.19 | ||
| Year ended | to | |
| 31.12.21 | 31.12.20 | |
| £ | £ | |
| Total resources expended | 23,156 | 23,631 |
| Net income | **27,637 ** | 25,450 |
This page does not form part of the statutory financial statements
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