## **FRIENDS OF THE NATIONAL ARCHIVES CIO** ## **Trustees’ Annual Report for the Year Ending 31 December 2024** ## **1. Legal and Administrative Details** ## 1.1 **The Charity** Friends of The National Archives CIO, The National Archives, Ruskin Avenue, Richmond, TW9 4DU. Charity No. 1185971. ## 1.2 **Legal Structure** Charitable Incorporated Organisation. ## 1.3 **Trustees** Charles Waddicor (Chair), Stephen Daglish (appointed December 2024), Samantha Edwards (appointed December 2024), Toby Ewin, Rebecca Gregory, Charlotte Gunnell, Andrew House (appointed September 2024), Asha Lutchmun (appointed December 2024), Nicola Martin (appointed December 2024), Brian Smith, Mervyn Watson (appointed December 2024), Harald Wollinger. ## 1.4 **Governing document** CIO Constitution, registered by the Charity Commission on 24 October 2019 and unamended. ## 1.5 **Objects** The objects of the Charity are for public benefit to advance the education of the public, in particular but not exclusively, by promoting, supporting and assisting The National Archives in the following ways: 1. Preserving and improving public access to documents that are of national, cultural, academic and historical importance. 2. Educating the public about the documents and records held by The National Archives. ## **2. Explanation of the Work of the Charity** The Friends of The National Archives (FTNA) was able to stabilise its membership numbers during 2024 whilst maintaining support for the National Archives. ## **Trustees:** The Council of Trustees was successful in recruiting several new trustees who have been important in maintaining the capacity of the Council. ## **Membership:** Work was begun on reviewing the details of the members. The Trustees decided to hold the membership fees for FTNA for a further year. The Council decided to undertake a survey of its membership in 2025. ## **Support for The National Archives:** FTNA has continued to support the work of The National Archives (TNA), including providing the funding for a film making venture by young people which took its theme from the successful Great Escapes Exhibition; Sensing the Archives, a workshop for blind and partially sighted students, and the Gresford Colliery disaster anniversary. FTNA continued its support of the Christmas Tree located in the entrance foyer of the TNA. ## **Publications:** We continue to publish our magazine, _Magna_ , and a quarterly Newsletter for our members. In September, a 94 page edition of _Magna_ was issued to great acclaim. These publications are produced by volunteers. ## **Possible merger:** The Council explored the possibility of a merger with another small charity, the National Archives Trust, but after consulting its members the Council decided not to proceed. ## **3. Organisation and Sources of Support** ## 3.1 **Organisational structure** The Charity is governed by the trustees, collectively known as the ‘Council’. The trustees are supported by volunteers who in operational roles provide information needed to assist in the decision making process. During 2024 the trustees met for Council Meetings on five occasions. These meetings were either via Zoom, or in person at TNA, Kew. An Annual General Meeting (AGM) held at TNA Kew in June. ## 3.2 **Sources of funding** Funding is derived primarily from membership subscriptions, public donations and legacies received. ## 3.3 **Contribution of volunteers** The volunteers consist of trustees, some currently with operational roles, and members who undertake a range of operational responsibilities in supporting the activities of the Charity. ## **4. Policies** The trustees took full account of the Charity Commissions Guidance on Public Benefit when formulating the objects for the CIO. The Charity has Codes of Practice in place which contain a wide range of policies and role descriptions that provides a sound foundation for the Charity’s governance and management. Policies include: Data Protection, Treasury and Reserves, Grant making, Equality and Diversity and Editorial and Publications. With regards to health and safety and safeguarding, the Charity observes the policies of The National Archives as related activities only occur on The National Archives premises. The Charity also has a memorandum of understanding with The National Archives, to ensure the independent identity and interests of the Charity are clearly defined and maintained. ## **Trustees’ approval and signature** I confirm that the trustees have reviewed and approved this report. ## _Charles Waddicor_ Charles Waddicor Chair of The Friends of The National Archives 7 October 2025 THE FRIENOS OF THE NAnONAL ARCHIVES (Charlty Reg15trntlon No. 1185971} BALANCE SHEET AT 31ST DECEMBER 2024 3111212023 3111212024 NOTES CURRENT ASSETS 50,662 Investments Is,000 Deposlt account funds 10,101 Savings Account 2.530 Cash at 8ank 11,129 Sundry debtor5 89,422 Total current assets 15,000 46,906 2,927 64,833 CURRENT LIABILITIES 30,520 Sundry creditors payable wlthln l year 5,350 Subscriptlons In advance 35,870 Total Current Ilèbllltles 3,750 S,880 9,630 53,552 NETCURRENT ASSETS 55.203 53,552 TOTAL ASSETS LESS CURREf4T LIABILITIEIS 55,203 REPRESENTEO BY: GENERALFUND Blfwd ai 1st january 2023 Add,. surplus for ytar BALANCE 32,890 13,162 46,052 46,052 4,151 50,203 UFE MEMBERS FUND Blfwd at 1st January 2023 Add.. New 5ubscrlptlons In year Less.. transfer to I&E account 8AIANCE 10,000 7,500 -2,500 7,500 -2,500 5,000 53,552 TOTAL FUNDS 55.203 $18ned by one or two trustees on behalf of all thè trustees SiBnature Print Name Date of approval ddlmmlyv V If thll U•lli •J¢ f THE FRIENDS OF THE NATIONAL ARCHIVES (Charlty Re8l$trotlon No. 11859711 INCOME AND EXPENDITURE ACCOUNT FOR THE PERIOD ENDED 31ST DECEMBER 2024 Year ended 3111212023 Year ended 3111212024 NOTES INCOMING RESOURCES Subscriptions Life subscriptions Gift Ald Investment Income Seminars. classes and vislts Inetl Donalions 9,129 2,500 8,629 1,574 11,297 2,5C4) 1,255 4,158 3,685 25,990 TOTAL INCOME 18,737 RESOURCES EXPENDED Oper8tin8 Costs IT related costs Administration Postage Accounts Examlnation Total Operatlng Cost5 2,355 4,589 60 1,960 3,117 7,004 5,077 Charltable Activltles Magazine costs TNA Projects & Support Total Charitable Activitles 3,831 6,092 9,923 4,840 4,050 8,890 16.927 TOTAL EXPENOITURE 13.967 9,063 Net Incomellexpendlturel before Investment galnslllossesl 4,770 4,099 Unrea115ed 8alnlllossl on Investments -619 13,162 Net Incomellexpendlture) 4,151 Other reco8n15ed galnsllosses Life membership subscriptions received Transfer from Life Membership Fund to I&E -2,5(KJ -2,500 -2,500 Net movement In funds -2,500 Retonclllatlon of funds.. Total lunds brought fonvard Total funds carrled forward 42,890 53.S52 53,552 55,203 THE FRIENDS OF THE NATIONAL ARCHIVES Ichorlty Reglstratlon No. 11859711 NOTES TO THE ACCOUNTS l. General Ba$ls of Preparatlorn. The financial statements have been prepared underthe hlstorlc cosl conventlon, with the exceptlon of Investments whlch are Included atfair value. The accounts Iflnanclal statements) have been prepared In accordance wlth the Statement of Recommended Practlce.. Accountln8 and Reportln8 by Charltles prepèrlnK thelr accounts In actofdance wlth the Flnonclal Repgrtlng Standard In the UK and Republlc of Ireland IFRS 1021 (second edltlon- October 20191, the Flnanclal Reporting Standard appllcable In the Unlted Kln8dom and Republlc of Ireland IFRS 1021 a5 reY158d to March 2018. the Charltle5 Act 2011, and UK Generallv Accepted Practice as It app15es from l January 2019. The ac¢gunt5 Iflnancl31 statements) have been prepared to 8lve è'true and falrf vltw and have departed from the Charltles (Accounts and Report51 Regulatlons 2008 only to the extent requlred to provlde a 'true and lalr vkw, This departure ha5 Involved followln8 Acctsuntln8 and Reportlng by charl1￿$ preparlng thelr accounts In accordance wlth the Flnanclal Reportln8 Standard appllcable In the UK and Republlc 91 Ireland IFRS 1021 (second edltlon- Ottober 20191 rather than the Accountlng and Reportln8 by char￿leS., Statement ol Recommended Prartlce effectlve from l Apr112005 whlch ha5 $ln¢e beèn wlthdrawn. 2. Incom•, All Income Is Included when the chirlty Is lefjally entitled to It and the amount can ￿ quantlfled wlth reasonable accuracv. 3. Llle memb•rshlp Sub5crlptlons are credlted on recelpt to the Llfè Member$ Fund la deslgnated lundl. Llfe subKrlptlgns are d¢pTeclated on a stral8ht Ilne basls over a four yèar perlod. Thls btln8 a change of pollcy whlch was a8reed at the Trustèes mèetln8on the 16th March 2023. 4. Expendlturl. All expend5turè 5s accounted for on an èccruals bosls. TNA Projects & Support are accounted lor when approval has been glven by Councll. S. Donatlons Th15 Includes a legacy of £l.000 . Invo$tm•nts. The trusiees declded to exlt the volatlle Investm&nt market and has exlted these at the beglnnlng of 2024. The ￿alIsed funds were trè5ferred to bank deposlt actounts. 7. Fund •c¢ountlni. General lund5 3re unrestrlcted funds whlch are ¥vall3blt for use bythe Tru5tee5 In furtherance of thè 8eneral oblectlves of the charty and whkh have not keen deslgnated for other purposes. 8. Staff costs. The charlty Is entlrely mana8ed by voluntary trustees and does not employ staff. Some Trustees receSve oUt￿l-pOCket expenses for travel on Charity bvslness. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the tru8tee81 members of The Friends of th8 National Archives On ac¢ount8 for the year ended 3181 December 2024 Charity no Ilf any) 1185971 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trust'l for the year ended Re8pon81bllltles and As the ¢harity trustee8 of the Trust, you are responsible for the p￿paration bas18 of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicabl8 Directions given by the Charity Commission under section 14515llbl of the Act. I have compleled my examination. I confirm that no material matters have come to my attention } in connection with the examin81ion which gives me cause to believe that in, any material respect,, accounting records were not kept in accordance with seclion 130 of the Act or the accounts do nol accord with the accounting records Independant examiner'8 8tatsment I havè no concerns and have come a¢ross no other matters in connection with the examination to which attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Please delete th8 words in the brackets if th8y do not apply. Slgned.. Dote: zs Namo: Shona B Milne Relevant professlonal quallflcatlon(sl or body (if any}: Chart8r8d Accountant IICAS} Address: 44 Denbigh Road Ealing London W13 8NH IER October 2018 Section B Disclosure Only ¢omplete if the examiner needs lo highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wlshes to dlscl¢>se, Nothing to report IER October 2018