## **TOPSHAM MUSEUM** Registered Charity 1185943 25, Strand, Topsham, EX3 OAX http://www.topshammuseum.org.uk and on Facebook, Instagram and Twitter ## **st TRUSTEES** !" **ANNUAL REPORT for the Year ending 31 December 2021** ## **1. Mission** Topsham Museum Society (now Topsham Museum) was set up in 1986 to advance the education of the public by providing and managing a public museum in Topsham collecting, recording and displaying objects and information pertaining to the local history, flora and fauna of Topsham and the Exe Estuary. ## **2. History** The Society, a voluntary body, has run the museum for the past 33 years on behalf of Exeter City Council, which holds the building and land as a bequest from the late Dorothy Holman. The Society occupies the premises under a lease from Exeter City Council, which is responsible for the maintenance of the buildings. The lease is due to terminate in 2026. Hitherto the Museum and the Council had a three-year rolling agreement under which the Council granted the Museum a sum equivalent to the rent and the buildings insurance. This agreement, and the financial support, comes to an end in 2022. In 2020 Topsham Museum, a new Charitable Incorporated Organisation, was set up by Topsham Museum Society. All TMS assets and members were transferred to Topsham Museum during 2020 and early 2021. The purpose of the change was to give the charity incorporated status. All aims, objectives and policies remained the same. Topsham Museum Trading Ltd (the Trading Company) was formed in 2007 to administer the trading activities formerly carried out by the Society. The activities include the Tea Room, Museum Shop, fundraising, group visits, and special events. The only direct financial receipts of Topsham Museum are now by way of grants, subscriptions, donations, legacies and any associated gift aid, plus the donated profits made by the Trading Company, which in 2021 amounted to over £21,000, net of expenses. Under Topsham Museum Society the company was held by trustees, as an unincorporated body is not able to own assets directly. TMT is a wholly owned subsidiary of the main charity. ## **3. Accreditation** During 2019 the Museum’s formal Accreditation (granted by the Arts Council to those museums which meet its standards for collections, management and operation) was due for renewal. A stay of application was granted to allow the Museum to change its constitution and the final forms were submitted in early 2020. However, due to the Covid pandemic the Arts Council put on hold all work related to renewal of Accreditation, and extended existing Accreditation until such time as the application could be reviewed. The Arts Council has recently re-activated the process, and it is expected that the application will not need any substantial revision. ## **4. Trustees** Under the constitution of the CIO, the first Annual General Meeting was to be held within 18 months of its establishment, and the AGM of April 2021 was therefore the first to be held. Topsham Museum Society, its predecessor, wound itself up once all assets had been transferred to the new entity. The constitution also obliges all the initial trustees to stand down at the first AGM and elections be held for all 11 seats, including the officers – Chair, Vice-chair, Secretary and Treasurer. The following were elected at an AGM held by Zoom on April 13[th] 2021. Alan Caig (Chair), Jenny Ellis (Vice-chair), Gill McLean (Secretary), Rodney Spiller(Treasurer), Rosie Hanvey, Emma Jackson, Don Mildenhall, Peter Morris, Graham Norwood, Paul Wiley and Sue Wilkinson. Tom Cadbury our Curatorial Adviser, and Rachel Nichols our President, are non-voting members of the Board. ## **5. Management** The strategic management of the Museum is undertaken by the Trustees while the day to day operations are overseen by a Management Team of volunteers who in turn have teams of volunteers covering each of the main Museum activities. Julie Rashbrooke has chaired the Management Team since April 2020. The directors of Topsham Museum Trading Ltd during the year were Alan Caig, Fiona Douglas, Stevie Barrett and Rodney Spiller. We have no paid curatorial or museum staff but The Royal Albert Memorial Museum (RAMM) in Exeter provides invaluable professional assistance. We would also like to thank Susan Eddisford, who recently retired as Devon Museum Development Officer, having been a great help to Topsham Museum over recent years. ## **6. Financial** The accounts form part of this Review and are annexed to this Report. The accounts have been examined by Von Mathieson and approved by the Trustees. The Trustees would particularly like to thank Peter Betteridge for his invaluable book-keeping and work on the accounts. ## **6.1 Reserves Policy** The Society maintains financial reserves to ensure the continuing solvency of the Society should one or more unforeseen circumstances arise, in particular historical levels of income not being maintained, or significant unscheduled expenditure being required. The Trustees have taken into account the increased risk posed by the current economic uncertainty. In addition, the Society!s expenditure is incurred mainly during the first quarter of the year, when general maintenance and stocking the shop are undertaken, whereas significant income does not start until April when the Museum opens. Year-end reserves need to be £7,000-8,000 higher than the minimum level to cover this trend. Taking account of the perceived risks associated with the above factors, both individually and in combination, the Trustees have established a policy of maintaining year-end reserves of between £30,000 and £35,000. ## **6.2 Society Reserves as at 31 December 2021:** On 31 December 2021, cash in the general Fund stood at £159,061 (£159,034 - 2020) and in the Designated Fund at £92,967 (£97,766 - 2020). All funds have been transferred to Topsham Museum. The Designated Fund called "The Legacies and Gifts Fund” was created in 2011 from legacies and gifts received by the Society with the intention that these funds should not be used for day-to-day expenditure but should be reserved for special projects. ## **7. Review of the year** The Museum finally re-opened on June 21[st] 2021. The opening could in theory have been a little earlier, but there was still great uncertainty around the effects of the pandemic and what legal restrictions might ensue in the early part of the year, so the decision was taken to pick a date with a longer lead time and less potential for last minute disruption. The preparation was led by Team Restart, picking up the energy and brilliant outcomes of the previous year’s Keeping the Spark Alive group, which successfully kept the Museum in the public eye during 2020. Numbers were good throughout the season, with an especially busy October to round it off. During the year the Museum published _Topsham and Sugar_ , a ground-breaking review of Topsham’s 18[th] and 19[th] century links with Caribbean and North American plantations, and their reliance on enslaved workers. As well as the commemorative lectures mentioned below, the Musem ran its usual winter series of talks. We heard of the sad death of two of our previous Chairmen, both great leaders of the Society, David Clement and John Dunsford. Both were commemorated, and will continue to be in future years, by prestigious lectures. The family of John and Elizabeth Conolly presented the Museum with a sculpture, which was installed in the garden and unveiled in September. Building on the huge success of the Lockdown Fox, Phil Keen designed a set of Christmas merchandise around the Devil’s Footprints event, held earlier in the year – and once again the Museum benefited financially. The Fox himself meanwhile made a welcome appearance in the Christmas display in the garden. ## **7.1 Visitor Numbers** There were 4109 visitors to the Museum during the 19 weeks of opening (from July to October), and a further 91 members and volunteers came to a special preview day in June. This equates to an average of 54 visitors a day, just under 70% of whom went round the indoor exhibits. Covid restrictions, including an outdoor Meet and Greet desk, masks, hand sanitisers, Perspex screens, outdoor table service (no indoor Tea Room service) and a one-way system were in place throughout. ## **7.2 Exhibitions** The exhibition on the market garden industry, planned as the main event for 2020, opened on June 21st along with the Museum itself, and was very successful. The timetable for forthcoming exhibitions has been adjusted. A number of events, including a well-attended lecture by Michael Dart and his son George, were held to complement the show. This year’s exhibition, An Inland Haven, opened on 30th March. Exhibitions are planned several years ahead to enable research work to take place. Teams are already working on the exhibitions for 2023 and 2024. ## **7.3 Oral HIstory** The team had planned to expand the museum’s work on oral history, and had purchased a new digital recorder, and trained several volunteers. This work is on hold until such time as interviews are possible again. ## **7.3 The Museum Gardens** The gardening team continued to work hard during various lockdowns and other restrictions, and indeed it was clear that the river garden was a much valued sanctuary for many in difficult times. Due to the increasing number of requests for memorials in the gardens, the Trustees have established criteria to manage the numbers, content and appearance of such memorials. ## **7.4 Maintenance of the Building** Early in the year the Trustees commissioned a major survey of the building, in order to understand fully the implications of the forthcoming lease negotiations. The work served to remind us all that 25 Strand is over 200 years old, and not constructed of the most durable of materials. Nevertheless there were no major surprises, and we now have a comprehensive set of data on both internal and external issues in the near and medium term future. Our Maintenance Team, led by Peter Gray with Fred Nichols, once again continued their programme of regular inspections and maintenance: crucial for an old building especially when there are substantial periods of time, even without lockdowns, when it remains largely unused. Exeter City Council continues to be a good landlord and the support we receive from Peter Davies, its Senior Architect, is a big factor in our ability to keep the building comfortable for visitors, volunteers and of course the objects. Once again remedial work to prevent dampness in the external walls was necessary. Decoration of the exterior is now due, and should be programmed in the near future. ## **8.5 Information Technology** 2021 saw both complications and innovations in providing IT support. Andy had to go into hospital for three weeks early in the year; cover was provided by Ed Rashbrooke. Because of concerns over possible health risks of touchscreen displays the River Gallery display was disabled and the Sail Loft display was converted to a no-touch display using a combination of light and motion sensors. The season also introduced the Museum's first motion-sensitive application to play oral history recordings as part of the Market Gardens exhibition. For another first, when the season ended the Market Gardens exhibition was converted to an online exhibit, accessed through the website. This has been done in a way that will permit further online exhibits to be added without any major editing of the website. Network services have continued to work without problems. There is now the facility to grant remote access to one of the network servers and this facility appears to be well used. The websites (museum, shop and exhibition) are also working without problems. Most network support can also be undertaken remotely. The prolonged close-down in 2020 and 2021 resulted in computers requiring many updates. One computer required a complete reinstallation of Windows and application programs, another just gave up the ghost and proved unrepairable. The colour laser printer suffered from disuse. On its initial return to service there were frequent paper jams and colour rendition was inaccurate. A service call improved but did not completely cure the problem. In January 2022 the fuser unit failed. Dave Crispin (Crispin Associates, the supplier of the printer) was asked to quote for a new printer, but came up with the alternative suggestion of supplying a salvaged part for only the cost of a service call. That has been done, but it is expected that the printer will need to be replaced. Oncoming projects include the installation of a display screen to support the Exeter Canal exhibition and a proposal to install a screen in a replacement poster display cabinet. We are considering additional ways of using low-cost computers to enhance exhibits. Unfortunately there is currently a world-wide shortage of computer chips, which has severely affected the supply of the Raspberry Pi. In slower time, there is an intention to develop a member and volunteer database with the help of Plymouth University School of Computing. That project is at a very early stage. ## **9. The Corona Virus Pandemic** The additional efforts of volunteers ensured that we were able to operate more closely to normal in 2021. There were no indoor children’s events, but a “play in a day” outdoor event was held in August. In general the ebbing of the virus in the summer and autumn months enabled us to remain open with care. ## **10. Publications** As mentioned above, _Topsham and Sugar_ was published to some acclaim. Researched and written by Mike Patrick, Gill McLean and Anna Adcock, it has been welcomed as a timely contribution to the history of the plantations and their reliance on enslavement. ## **Topsham Times** The 24th edition of the Museum’s annual journal, Topsham Times, came out in the summer of 2021 and was delivered to all members. Additional copies are available for purchase through the online shop. The Museum now also now owns the rights to the book _Exeter: the historic port of Exeter and Topsham an account of its streets and buildings._ ## **11. Fund-raising** Our Christmas Market in Matthews Hall returned to startling effect and there was also a very successful outdoor coffee morning and market linked to the Town Fayre. Secret Gardens, which was due to be held in June 2020, was postponed until 2021 and then postponed again until 2023. During the autumn, a table at the Matthews Hall Saturday market and another outside in Fore Street generated income and maintained interest in the Museum. The Tea Room and the Shop, under the supervision of Stevie Barratt and Fi Douglas respectively, have continued to be our financial anchors, and, as a visitor attractions in their own right, been busy and productive throughout the year. ## **12. Membership** Membership is a wonderful way of supporting the Museum and provides a valuable income stream. At the end of 2021 there were 363 members of Topsham Museum. ## **13. Volunteers** Once again we can report with great pleasure and pride the outstanding numbers of volunteers and the strength of their commitment and enthusiasm. 170+ volunteers worked in the museum last year, and this year we have already welcomed over 25 new ones. ## **14. Planning Ahead –the Museum in 5 years’ time** Looking into the future has become a full-time occupation for the Trustees. Although Topsham Museum is successful in almost every aspect of its operation, that success itself brings its own concerns. How can we maintain this level of activity, where are our lead volunteers coming from, will our reserves be enough, what will the end of the current lease with Exeter City Council mean for the Museum. Thankfully the Board is composed of trustees who seem to relish these challenges, and we work our way through them steadily. The Board is only able to do this however because the Management Team is equally efficient in its management of the day to day, week to week issues – and as has been highlighted elsewhere, there are 71 separate job descriptions for volunteers running the museum, so it is far from a simple task. Our key tasks this year will be working with the City Council to create working arrangements beyond the end of the current lease, working towards Accreditation again, and, as ever, working out how to maintain the high standard we have set ourselves. ## **15. Outlook for 2022** As our 2022 season begins all Covid-related restrictions in England have been lifted, but many visitors and volunteers are likely to remain cautious. Nevertheless, the year should see Topsham Museum back to “normal”, although we would all acknowledge that some things will have changed forever as a result of the pandemic. We will be paying more attention to securing more robust finances for the longer term – perhaps looking to encourage legacies from our members, and creating reserves for the big items. We will be looking to encourage more volunteers and more ideas, and crucially to develop new team leaders to develop those ideas into exhibitions, activities and the interpretation of the collections to build on Topsham Museum’s undoubted position as one of the key institutions in Topsham and indeed in Exeter. ## **16. Public Benefit Statement** We believe that this report demonstrates that the Trustees interpret our mission as widely as our resources allow. We see the benefits to our community as being: - # We run an Accredited Museum open to all and operating to standards of best - practice. - # Admission to the Museum is free. The Museum is continuously developing its permanent display and offers a main seasonal exhibition and one or more special exhibitions each season. - # Our gardens, adjoining the river, as well as our Tea Room are open to all. - # Special events are designed outside opening hours to give people, who find - our normal hours difficult the opportunity to experience the Museum. - # ! We give special attention to children s activities both during and outside - normal opening hours. - # Our lecture programme is wide-rangingand open to all. - # We organise visits for special interest groups. - # " We publish annually Topsham Times” with articles of historic interest to the - area and have a programme of publications linked to our collection and special exhibitions. - # We collect artefacts and information, including oral history, for future generations and ensure that they are catalogued and cared for in line with - # We offer facilities and support for local and family historians. # We provide local people with opportunities to volunteer to help run an organisation of great value to the community. - # ! Together with Exeter City Council we allow one of Topsham s most interesting - buildings in one of the most beautiful parts of the town to be open to all. ## **Conclusion** After 2020, which was very busy, but did not allow us to open the museum at all, 2021 turned out to be remarkably normal, albeit with some very abnormal elements. We opened to the public again, with a successful exhibition (Market Gardens) which was resonant for many people. Much new work was done in many areas, and yet overhanging all was a sense that we had to be extra careful, and alert to the changing nature of the pandemic as the months passed. Fortunately it was only after we had closed for the season that the Omicron variant once again threatened to drive us into isolation again, but thankfully as I write that threat has receded again, and preparations for the 2022 season are proceeding apace. Alan Caig Chairman TOPSHAM MUSEUM (Reg￿1￿￿ Charfty P&>. 11859431 CONSOLIDATED STATEMENT OF INCOME & ExPEND￿vRE FOR THE YEAR ENDED 31 DECEMBER 2022 Pag2 1 Herits9e Designat￿ Lottery funds profvct lund Total 2021 Income and endowmonts from: Oonatlons and legaci Gifts and donations Le9ao8S Gift aKI rel 1.107 10.5C 11,607 4.651 13 630 1.107 11.607 8,781 Trading a¢tfvitS03 R8search 40 Shop sales Tea r(x)m Fund E¥enl8 20.685 20,685 23.893 17.472 11.365 2.571 31.448 Oth•reh#rltablo Memb8rshlp sub$¢rfpfjon5 Visitors. donat￿r* Grant from Exeler City Covrd Gr8nl 3,199 3,199 3,669 1,645 4,531 6.293 Inv•8trth•nth Bank Intèresi aThJ oth8r Intoresl 521 S21 195 Total 879 10,$00 69.379 59.269 Exptrndlture *￿. Replacoment Prlnting Ral•lng fund8 Cost of Shcp $*s Co$1 ottearoom s818$ Bank, c&rd & DonR Support costs 575 6.431 6,431 7,040 3,422 3,486 1,35T 1.538 4.274 19.282 4.274 TOPSHAM MUSEUM IR8giStered Ch¥ity No. 1185943) CONSOUDATED STATEMENT OF INCOME & EXPENDtruRE FOR THE YEAR ENDED 31 DECEMBER 2022 Page 2 Heritage lund8 project fund Total 2021 Dew£ch￿On Offu￿ 858818 KeBping the Spark Aive Topsham Tram Br(￿￿￿ aTrJ Promotion SW F&d Grwnt Paddeboat Legal and Prof8stho1 Etlucation L8ciures- F86s & [kna1￿8 Pad from Des￿nated t)onatKffjS Exhibit5 Cc4lethns Manag8ment Sys Gardening Publicakn¥ NO￿1611*1 Publlc Rent pay3bl8 lo Ex818r Clty Cr¥Jndl Repairs & malnl8nan¢¥ Tralnin9 Suppxt C08ts 4973 2.331 20275 27.579 27.836 4,750 719 3.625 550 8,778 127 674 127 674 1.542 2.074 1100 323 3,827 297 1.542 2,074 2.11>) 1.710 ?, 100 452 3,Q7 2.936 3,238 5.824 3238 5.824 3.394 12 9.972 35.291 54.573 9.972 59.989 79.272 4,893 11.153 4,423 4.423 20.275 20,275 QO.275 T•t41 EXp•nd1￿T• N•t Incom• 84,316 -25.047 077 Tr4n8fer8 betwn fund• Not movefflent oflunds 6,077 -20.27S -9,893 -24047 ReeonGlllatlon of lund• Total funds brougm forward Total fvnds Carvled frJr%¥a4%1 159.￿1 92.961 300.113 290.221 325. 160 300,113.00 27,810 TOPSHAM MUSEUM (Registered Charity No. 1185943) CONSOLIDATED BALANCE SHEET AS AT 31 DECEMBER 2022 Page 3 2022 2021 Tangible fixed assets Leasehold improvements Fumilure & equipment Display & flooring Infomiabon technolryJy 62,670 19.164 18.278 3.008 103,720 17,788 16.450 77.810 Currènt as$•ts Stocks al lower of cost and net reallsable value Debtor5 & Prepa￿entS Principality Building Socièty Bank accounts Cash in Hand 2,695 982 209.380 336 195, 193 218 196.393 212,411 Current Ilabilitles Creditors 10 212,411 290,221 196.393 300, 113 Reservè$ Unrestricted funds - General fvnd Designated funds 163.367 99.044 262.411 27.810 290,221 158,561 93,467 252,028 48.085 300,113 Restrlcted fund - Lottery heritage project 5.11 Adoptsd by the Council Jenny Ellrs. Chalr TOPSHAM MUSEUM (Registered Charity No. 1185943) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 Page 4 l. Accountin9 poll¢lgs The financial statèments have been prepared under the historic ￿)$1 Lyjnvention. in accordan¢e wth the applicable accounting standards. the Charibe5 Act 2011. the Statement of Recorn￿nded Practi￿.. Accounting and Rerx)rting of Chaiities ISORPI issued in 2016 and the The Charities (Accounts and Reports) Regulations 2008. Tangible flxed assets The Museum leases the Building from Exeter City CcMJncil. The lease ewyres in 2026. L8as&hold iMproven￿nts are amortised over the remaining peri¢xl of the lease. Depreciation is charged on fumilure and equipmenl and displays and flcmying at 10% of the ￿tten down value. Depreciation Is charged on information technology at 25% ofthe ￿tt￿n dovffl value. Herltage assots The exhibits o￿Tred by Ihe Museum have been generally donated and are not induded as tangible assets in the balance sheel. The exceptions are the four boats sthi¢* were restored as part of the Heritage Lottery Project" £35,000 Wds spent on their restoration and is being deprecialed as part of that project. The Trustees fully appreclale the value to the Museurn of all the heritage assets and appropriate insurance is in place. Investrnent In Subsidlary company The Museum set up a wholly owned sUbs￿lary o)nwany, Topsham Museum Trading Limited in 2007. The issued share capitsl of Topsham Museum Trading Limited is £2. comprising £1 shares. The Museum mak8s an interest free perpetual floaiing loan lo th8 subsidiary C£Jmpany lo cover the stock of thè chafily Shop. At December 31st 2022 stock stood al £269512021 - £982) The financ￿1 statements include the consolidation of the subsidiary conwny. Funds The General fund and th8 Destgnaled funds represent the fiJnds of thg ￿seurn that the Trusteès have eamiarked for their respective purposes (see Noto 111. The Heritage Lottery Fund ￿preSentS the funds committed for the building of an extension of the Museum to h(￿se certain exhibits. Incornlng resour¢e8 Donations are recognised vthen they are receN8d Interest entitlements are accounted for as they a(xrue Grants recelvable are accounted for when they are due and receNable Grft aid relief is accounted for %then il is r￿￿ed. Outgoing rnsources Expenditures are accounted for as they accrue. 2. Membership subscriptions 2022 2021 Number Numb8r Prior year lrfe membetships (in¢. honorary) New lrfe memberships Annual memberships 41 35 700 2.969 3,669 309 352 2.999 3,199 322 363 TOPSHAM MUSEUM (Registered Charlty No. 118YJ431 NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2022 Page 5 3. Trading Sales and cost of sales 2022 2021 TearfKthI Totsl SIRop Tean 17,472 11.365 28.837 (3.422) (3.486) (6,908) (350) (265) {615) (143) (143) 414 20.757 Total Sales 20,685 23,893 44.578 (6.431) (7.1)40) (13.471) 1460) (567) {1.027} (58) (2) (601 {282 61 343 13.736 16.284 30.020 66% 67% Cost of sales Card sale charges Eshop online charges Adminislrab"on Expenses Gross profit 165 13,308 76% Group and Musoum 2022 2021 7,449 660/0 72% 4. Support costs Cleaning & sundries Compuler running expenses Generdl expenses Insurance-conlenls and liability Insurance-buildings Light & heat Offi￿, stationery etc. Telephone Water rate$ 3,465 919 3.594 280 7,657 4,574 1.331 2,960 550 1.241 83 see noto 12 2,774 3,526 839 801 556 14.246 186 15,933 AIIoc8ted lo.. Fund raising trading Charitsble aclivf(ies 4,274 9.972 14,246 4,780 71,153 15,933 S. Movement of fund8 Group Heri Lottery FLmd Museum Design& Herita98 General ated LottÈry fvnd funds Fund General luw¥J5 Total Tolal Balance blw at 1 Jan 2022 158.561 93,467 48.085 3CM).113 158.561 93,467 48,085 300,113 Net movement of fund5 in the year Gross transfers belween funds Balance clfwd at 31 Dec 2022 Represented by. Fixed assets 4.306 6.077 (20.275) (9.8921 4.306 6.077 (20.275) 19,892) 162,867 99.544 27,810 290,221 162.867 99.544 27.810 290.221 27.810 77.810 50,000 77.810 7.695 7.695 109,836 99,544 209.380 104.836 99.544 204,380 3.031 3,031 336 336 162,867 99.544 27.810 290,221 162,867 99,544 27.810 290,221 27,810 Investment and loan to subsidiary C85h at bank Net current assets lolher) TOPSHAM MUSEUM (Registered Charlty No. 1185943) NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2022 Page 6 6. Tanglble flxed assets Leasehold Improvements Furniture Display Inforn￿- Heritage "Rubf and an¢J tion Lottery Equip- FI￿ring Technol- Project rrent Ogy Total Cost At1 January2022 Additions 311.924 13,629 19.913 34.116 40.650 22,657 442,889 1,669 1,669 Disposals At 31 December 2022 Depreciation A11 January 2022 Charge for th8 year Eliminated on disposals At 31 December 2022 Net Book Value Al 31 Decernber 2021 At 31 December 2022 311,924 13.629 19,913 34,116 40.650 24,326 444.558 263,839 9,090 9.867 14,352 22.372 19,649 339,169 20.275 1,422 1.976 1.828 1,169 27,579 284,114 9.999 11.289 16.328 24.200 20,818 366,748 48.085 27,810 4,539 10.046 19.764 18.278 3.630 8624 17,788 16.450 3.008 103,720 3.508 77,810 7. Investment In $ub¥ldlary company 2022 2021 Topsham Museum Trading Limiled-shares Topsham Museum Trading Limiled-inlerest free loan 7.693 5,842 2022 2021 8. Debtors and prepayments Bank Inte￿St Support cost5 & Projects in Progress Group Museum Gmup Mu$eum 9. Bank accounts Ctjrrenl accounts Deposit accounts 120,075 115.075 89.305 89.305 209.380 204.380 111.750 107.T50 82,133 82, 133 193.883 189,883 10. Crèditors Support costs TOPSHAM MUSEUM (Registered Charity No. 118YJ43 NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2022 Page 7 11. Deslgnated and restricled funds Tr8nsfer ExFend- fromlltol Al 31 Dec ibj General 2022 99,544 27.810 127,354 At 1 Jan 2022 93.467 10.500 {4.423) 48.085 20.275 141,552 10.500 24.698 Income Designated Fund - Legaaes and Gtfts R8Stricted Fund- Heritage Lottery Proi8r* Total Designaled Donations Sub- Totals ATh)unts Totals Vlvien'Leigh Restoration Received 750.00 200.00 1,Crf)O.C 1.950.110 Spent 117.67 117.67 Balance 1.832.33 Mafket House Trust - Telephone Box Received 1,5C￿.￿) 1.500.1)0 Spent 593.75 90.00 47.90 176.20 907.85 Balanc• 592.15 Pincher Pym Exhibitlon 5,000.00 s.000.00 Spent 272.52 9.45 25.50 337.47 Balanc8 4,662.53 Interpretation Boards Received 1.51x1.00 1.500.00 12. Contents and Llability Insurance The Insuran￿ period runs from 22 December to 21 De￿rnber of the following year. This means that the premium for almost all of 2023 would have been paid in the 2022 Accounting Year. It has been agreed wth the Insuranc* Broker that the payrnenl does not hav8 to be made until 21 January 2023. Thar&fo￿, the main premium payTr*nt has been made in 2022 but will ￿ made in 2023 whi0* is more appropriate. 13. GiftAid A daim was submitted to HMRC in September 2022 for Gfft Aid relats.ng to 2021. However. this Wds rejected as there was 8 need for ￿registratiOn as Topsham Museuffl had becorne a Charitable Incorporaled OrganisatK)n (CIO) wth a new charity number in 2021. The claims for years 2021 and 2022 wll both be made in 2023 when ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** ## **Report to the trustees/ TOPSHAM MUSEUM members of** **On accounts for the year Charity no 1185943 ended DECEMBER 2022 (if any)** **Set out on pages** **1** - **Respective responsibilities** The charity's trustees are responsible for the preparation of the accounts. The **of trustees and examiner** charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. - **Basis of independent** My examination was carried out in accordance with general Directions given by the **examiner’s statement** Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. - **Independent examiner's** In connection with my examination, no matter has come to my attention which gives **statement** me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met. **Date:** 13 February 2023 **Signed: Name:** Veronica Mathieson **Relevant professional** Exeter Community Accounting **qualification(s) or body (if any):** **Address:** Exeter Community Accounting, Unit 89792, PO Box 7169, Poole, BH15 9EL 1