## **TOPSHAM MUSEUM** Registered Charity 1185943 25, Strand, Topsham, EX3 OAX http://www.topshammuseum.org.uk and on Facebook, Instagram and Twitter ## **st TRUSTEES** !" **ANNUAL REPORT for the Year ending 31 December 2021** ## **1. Mission** Topsham Museum Society (now Topsham Museum) was set up in 1986 to advance the education of the public by providing and managing a public museum in Topsham collecting, recording and displaying objects and information pertaining to the local history, flora and fauna of Topsham and the Exe Estuary. ## **2. History** The Society, a voluntary body, has run the museum for the past 33 years on behalf of Exeter City Council, which holds the building and land as a bequest from the late Dorothy Holman. The Society occupies the premises under a lease from Exeter City Council, which is responsible for the maintenance of the buildings. The lease is due to terminate in 2026. Hitherto the Museum and the Council had a three-year rolling agreement under which the Council granted the Museum a sum equivalent to the rent and the buildings insurance. This agreement, and the financial support, comes to an end in 2022. In 2020 Topsham Museum, a new Charitable Incorporated Organisation, was set up by Topsham Museum Society. All TMS assets and members were transferred to Topsham Museum during 2020 and early 2021. The purpose of the change was to give the charity incorporated status. All aims, objectives and policies remained the same. Topsham Museum Trading Ltd (the Trading Company) was formed in 2007 to administer the trading activities formerly carried out by the Society. The activities include the Tea Room, Museum Shop, fundraising, group visits, and special events. The only direct financial receipts of Topsham Museum are now by way of grants, subscriptions, donations, legacies and any associated gift aid, plus the donated profits made by the Trading Company, which in 2021 amounted to over £21,000, net of expenses. Under Topsham Museum Society the company was held by trustees, as an unincorporated body is not able to own assets directly. TMT is a wholly owned subsidiary of the main charity. ## **3. Accreditation** During 2019 the Museum’s formal Accreditation (granted by the Arts Council to those museums which meet its standards for collections, management and operation) was due for renewal. A stay of application was granted to allow the Museum to change its constitution and the final forms were submitted in early 2020. However, due to the Covid pandemic the Arts Council put on hold all work related to renewal of Accreditation, and extended existing Accreditation until such time as the application could be reviewed. The Arts Council has recently re-activated the process, and it is expected that the application will not need any substantial revision. ## **4. Trustees** Under the constitution of the CIO, the first Annual General Meeting was to be held within 18 months of its establishment, and the AGM of April 2021 was therefore the first to be held. Topsham Museum Society, its predecessor, wound itself up once all assets had been transferred to the new entity. The constitution also obliges all the initial trustees to stand down at the first AGM and elections be held for all 11 seats, including the officers – Chair, Vice-chair, Secretary and Treasurer. The following were elected at an AGM held by Zoom on April 13[th] 2021. Alan Caig (Chair), Jenny Ellis (Vice-chair), Gill McLean (Secretary), Rodney Spiller(Treasurer), Rosie Hanvey, Emma Jackson, Don Mildenhall, Peter Morris, Graham Norwood, Paul Wiley and Sue Wilkinson. Tom Cadbury our Curatorial Adviser, and Rachel Nichols our President, are non-voting members of the Board. ## **5. Management** The strategic management of the Museum is undertaken by the Trustees while the day to day operations are overseen by a Management Team of volunteers who in turn have teams of volunteers covering each of the main Museum activities. Julie Rashbrooke has chaired the Management Team since April 2020. The directors of Topsham Museum Trading Ltd during the year were Alan Caig, Fiona Douglas, Stevie Barrett and Rodney Spiller. We have no paid curatorial or museum staff but The Royal Albert Memorial Museum (RAMM) in Exeter provides invaluable professional assistance. We would also like to thank Susan Eddisford, who recently retired as Devon Museum Development Officer, having been a great help to Topsham Museum over recent years. ## **6. Financial** The accounts form part of this Review and are annexed to this Report. The accounts have been examined by Von Mathieson and approved by the Trustees. The Trustees would particularly like to thank Peter Betteridge for his invaluable book-keeping and work on the accounts. ## **6.1 Reserves Policy** The Society maintains financial reserves to ensure the continuing solvency of the Society should one or more unforeseen circumstances arise, in particular historical levels of income not being maintained, or significant unscheduled expenditure being required. The Trustees have taken into account the increased risk posed by the current economic uncertainty. In addition, the Society!s expenditure is incurred mainly during the first quarter of the year, when general maintenance and stocking the shop are undertaken, whereas significant income does not start until April when the Museum opens. Year-end reserves need to be £7,000-8,000 higher than the minimum level to cover this trend. Taking account of the perceived risks associated with the above factors, both individually and in combination, the Trustees have established a policy of maintaining year-end reserves of between £30,000 and £35,000. ## **6.2 Society Reserves as at 31 December 2021:** On 31 December 2021, cash in the general Fund stood at £159,061 (£159,034 - 2020) and in the Designated Fund at £92,967 (£97,766 - 2020). All funds have been transferred to Topsham Museum. The Designated Fund called "The Legacies and Gifts Fund” was created in 2011 from legacies and gifts received by the Society with the intention that these funds should not be used for day-to-day expenditure but should be reserved for special projects. ## **7. Review of the year** The Museum finally re-opened on June 21[st] 2021. The opening could in theory have been a little earlier, but there was still great uncertainty around the effects of the pandemic and what legal restrictions might ensue in the early part of the year, so the decision was taken to pick a date with a longer lead time and less potential for last minute disruption. The preparation was led by Team Restart, picking up the energy and brilliant outcomes of the previous year’s Keeping the Spark Alive group, which successfully kept the Museum in the public eye during 2020. Numbers were good throughout the season, with an especially busy October to round it off. During the year the Museum published _Topsham and Sugar_ , a ground-breaking review of Topsham’s 18[th] and 19[th] century links with Caribbean and North American plantations, and their reliance on enslaved workers. As well as the commemorative lectures mentioned below, the Musem ran its usual winter series of talks. We heard of the sad death of two of our previous Chairmen, both great leaders of the Society, David Clement and John Dunsford. Both were commemorated, and will continue to be in future years, by prestigious lectures. The family of John and Elizabeth Conolly presented the Museum with a sculpture, which was installed in the garden and unveiled in September. Building on the huge success of the Lockdown Fox, Phil Keen designed a set of Christmas merchandise around the Devil’s Footprints event, held earlier in the year – and once again the Museum benefited financially. The Fox himself meanwhile made a welcome appearance in the Christmas display in the garden. ## **7.1 Visitor Numbers** There were 4109 visitors to the Museum during the 19 weeks of opening (from July to October), and a further 91 members and volunteers came to a special preview day in June. This equates to an average of 54 visitors a day, just under 70% of whom went round the indoor exhibits. Covid restrictions, including an outdoor Meet and Greet desk, masks, hand sanitisers, Perspex screens, outdoor table service (no indoor Tea Room service) and a one-way system were in place throughout. ## **7.2 Exhibitions** The exhibition on the market garden industry, planned as the main event for 2020, opened on June 21st along with the Museum itself, and was very successful. The timetable for forthcoming exhibitions has been adjusted. A number of events, including a well-attended lecture by Michael Dart and his son George, were held to complement the show. This year’s exhibition, An Inland Haven, opened on 30th March. Exhibitions are planned several years ahead to enable research work to take place. Teams are already working on the exhibitions for 2023 and 2024. ## **7.3 Oral HIstory** The team had planned to expand the museum’s work on oral history, and had purchased a new digital recorder, and trained several volunteers. This work is on hold until such time as interviews are possible again. ## **7.3 The Museum Gardens** The gardening team continued to work hard during various lockdowns and other restrictions, and indeed it was clear that the river garden was a much valued sanctuary for many in difficult times. Due to the increasing number of requests for memorials in the gardens, the Trustees have established criteria to manage the numbers, content and appearance of such memorials. ## **7.4 Maintenance of the Building** Early in the year the Trustees commissioned a major survey of the building, in order to understand fully the implications of the forthcoming lease negotiations. The work served to remind us all that 25 Strand is over 200 years old, and not constructed of the most durable of materials. Nevertheless there were no major surprises, and we now have a comprehensive set of data on both internal and external issues in the near and medium term future. Our Maintenance Team, led by Peter Gray with Fred Nichols, once again continued their programme of regular inspections and maintenance: crucial for an old building especially when there are substantial periods of time, even without lockdowns, when it remains largely unused. Exeter City Council continues to be a good landlord and the support we receive from Peter Davies, its Senior Architect, is a big factor in our ability to keep the building comfortable for visitors, volunteers and of course the objects. Once again remedial work to prevent dampness in the external walls was necessary. Decoration of the exterior is now due, and should be programmed in the near future. ## **8.5 Information Technology** 2021 saw both complications and innovations in providing IT support. Andy had to go into hospital for three weeks early in the year; cover was provided by Ed Rashbrooke. Because of concerns over possible health risks of touchscreen displays the River Gallery display was disabled and the Sail Loft display was converted to a no-touch display using a combination of light and motion sensors. The season also introduced the Museum's first motion-sensitive application to play oral history recordings as part of the Market Gardens exhibition. For another first, when the season ended the Market Gardens exhibition was converted to an online exhibit, accessed through the website. This has been done in a way that will permit further online exhibits to be added without any major editing of the website. Network services have continued to work without problems. There is now the facility to grant remote access to one of the network servers and this facility appears to be well used. The websites (museum, shop and exhibition) are also working without problems. Most network support can also be undertaken remotely. The prolonged close-down in 2020 and 2021 resulted in computers requiring many updates. One computer required a complete reinstallation of Windows and application programs, another just gave up the ghost and proved unrepairable. The colour laser printer suffered from disuse. On its initial return to service there were frequent paper jams and colour rendition was inaccurate. A service call improved but did not completely cure the problem. In January 2022 the fuser unit failed. Dave Crispin (Crispin Associates, the supplier of the printer) was asked to quote for a new printer, but came up with the alternative suggestion of supplying a salvaged part for only the cost of a service call. That has been done, but it is expected that the printer will need to be replaced. Oncoming projects include the installation of a display screen to support the Exeter Canal exhibition and a proposal to install a screen in a replacement poster display cabinet. We are considering additional ways of using low-cost computers to enhance exhibits. Unfortunately there is currently a world-wide shortage of computer chips, which has severely affected the supply of the Raspberry Pi. In slower time, there is an intention to develop a member and volunteer database with the help of Plymouth University School of Computing. That project is at a very early stage. ## **9. The Corona Virus Pandemic** The additional efforts of volunteers ensured that we were able to operate more closely to normal in 2021. There were no indoor children’s events, but a “play in a day” outdoor event was held in August. In general the ebbing of the virus in the summer and autumn months enabled us to remain open with care. ## **10. Publications** As mentioned above, _Topsham and Sugar_ was published to some acclaim. Researched and written by Mike Patrick, Gill McLean and Anna Adcock, it has been welcomed as a timely contribution to the history of the plantations and their reliance on enslavement. ## **Topsham Times** The 24th edition of the Museum’s annual journal, Topsham Times, came out in the summer of 2021 and was delivered to all members. Additional copies are available for purchase through the online shop. The Museum now also now owns the rights to the book _Exeter: the historic port of Exeter and Topsham an account of its streets and buildings._ ## **11. Fund-raising** Our Christmas Market in Matthews Hall returned to startling effect and there was also a very successful outdoor coffee morning and market linked to the Town Fayre. Secret Gardens, which was due to be held in June 2020, was postponed until 2021 and then postponed again until 2023. During the autumn, a table at the Matthews Hall Saturday market and another outside in Fore Street generated income and maintained interest in the Museum. The Tea Room and the Shop, under the supervision of Stevie Barratt and Fi Douglas respectively, have continued to be our financial anchors, and, as a visitor attractions in their own right, been busy and productive throughout the year. ## **12. Membership** Membership is a wonderful way of supporting the Museum and provides a valuable income stream. At the end of 2021 there were 363 members of Topsham Museum. ## **13. Volunteers** Once again we can report with great pleasure and pride the outstanding numbers of volunteers and the strength of their commitment and enthusiasm. 170+ volunteers worked in the museum last year, and this year we have already welcomed over 25 new ones. ## **14. Planning Ahead –the Museum in 5 years’ time** Looking into the future has become a full-time occupation for the Trustees. Although Topsham Museum is successful in almost every aspect of its operation, that success itself brings its own concerns. How can we maintain this level of activity, where are our lead volunteers coming from, will our reserves be enough, what will the end of the current lease with Exeter City Council mean for the Museum. Thankfully the Board is composed of trustees who seem to relish these challenges, and we work our way through them steadily. The Board is only able to do this however because the Management Team is equally efficient in its management of the day to day, week to week issues – and as has been highlighted elsewhere, there are 71 separate job descriptions for volunteers running the museum, so it is far from a simple task. Our key tasks this year will be working with the City Council to create working arrangements beyond the end of the current lease, working towards Accreditation again, and, as ever, working out how to maintain the high standard we have set ourselves. ## **15. Outlook for 2022** As our 2022 season begins all Covid-related restrictions in England have been lifted, but many visitors and volunteers are likely to remain cautious. Nevertheless, the year should see Topsham Museum back to “normal”, although we would all acknowledge that some things will have changed forever as a result of the pandemic. We will be paying more attention to securing more robust finances for the longer term – perhaps looking to encourage legacies from our members, and creating reserves for the big items. We will be looking to encourage more volunteers and more ideas, and crucially to develop new team leaders to develop those ideas into exhibitions, activities and the interpretation of the collections to build on Topsham Museum’s undoubted position as one of the key institutions in Topsham and indeed in Exeter. ## **16. Public Benefit Statement** We believe that this report demonstrates that the Trustees interpret our mission as widely as our resources allow. We see the benefits to our community as being: - # We run an Accredited Museum open to all and operating to standards of best - practice. - # Admission to the Museum is free. The Museum is continuously developing its permanent display and offers a main seasonal exhibition and one or more special exhibitions each season. - # Our gardens, adjoining the river, as well as our Tea Room are open to all. - # Special events are designed outside opening hours to give people, who find - our normal hours difficult the opportunity to experience the Museum. - # ! We give special attention to children s activities both during and outside - normal opening hours. - # Our lecture programme is wide-rangingand open to all. - # We organise visits for special interest groups. - # " We publish annually Topsham Times” with articles of historic interest to the - area and have a programme of publications linked to our collection and special exhibitions. - # We collect artefacts and information, including oral history, for future generations and ensure that they are catalogued and cared for in line with - # We offer facilities and support for local and family historians. # We provide local people with opportunities to volunteer to help run an organisation of great value to the community. - # ! Together with Exeter City Council we allow one of Topsham s most interesting - buildings in one of the most beautiful parts of the town to be open to all. ## **Conclusion** After 2020, which was very busy, but did not allow us to open the museum at all, 2021 turned out to be remarkably normal, albeit with some very abnormal elements. We opened to the public again, with a successful exhibition (Market Gardens) which was resonant for many people. Much new work was done in many areas, and yet overhanging all was a sense that we had to be extra careful, and alert to the changing nature of the pandemic as the months passed. Fortunately it was only after we had closed for the season that the Omicron variant once again threatened to drive us into isolation again, but thankfully as I write that threat has receded again, and preparations for the 2022 season are proceeding apace. Alan Caig Chairman TOPSHAM MUSEUM IRèyi$tered Charity No. 11859431 CONSOLIDATED STATEMENT OF INCOME & EXPENDITURE FOR THE YEAR ENDED 31 DECEMBER 2021 Pag8 1 Herilage Lottery Iwoiect lund Designated fijnds Totsl 2020 In¢omÈ and •nd(￿MentS from- Donation5 and log8cI•s Gilts and donètKJr Legades Gift aid relief 1.657 4.651 7.203 630 1.294 8,497 7.124 1.657 8.781 Tradlng activity•s Research Shop sal6s Tea room $81oS Fund Rai&rvJ events 40 17,472 11,365 2,571 31,448 31 17.472 11.365 11.376 51 31.448 11,458 Olher charltsbla •ebT4￿•S Mombership subscripticfis Visitors, donation5 Gr8nl Irom Ex8ter City thJn¢il Comd Grant 3,669 1.645 4,531 9.000 18.845 3,125 33 1.645 4.531 18.845 33,967 In¥#$imentS Bank int8r•si aThY other inter•si 195 195 801 R¥8rwent Printir¥J 75 -57S 600 Total 57.037 1.657 $8,694 $5,323 Page2 Expendrture on: Raising fuftds Cost of shtsp sale5 C05t ofteamom sales 3.422 3.422 2.743 954 Ba￿ & lxrd thar9es Sijpport Ix)sts 1.357 1.357 4.780 13.045 357 5.842 9.896 13.045 Expondituro on: Charitabl• activities Dep￿08tiOft Off￿ed assets Keepry the Spark Wive Topsham Trail BrochurÈ arrfl Prthnotitrb SW Fad Grant Paddloboat 5.230 4.7 719 2,331 20.275 27.836 4.750 719 28,415 4.182 7.249 2,932 500 8.1T8 Legal and Prof¢$s•xal Educat￿n Leclur¢s- Fees & DtirwtK)r* Exhibits Collects'ons Management System Gardening Publicabons 8.178 321 297 297 1,110 2.100 452 2.936 1.371 aioo 5t 456 44 2.11x1 452 2.936 N&wslott0r Rent payabl8 lo Ex816rCty c￿J￿1 RÉpair& & maintenance Trainl Support costs 3,200 1,759 3,394 11,153 43,965 57.010 11.153 70,696 83.741 45.047 13,630 60. 131 70,027 -14704 6.456 6.456 20.275 20.275 QO275 Totsl Expendltur• Net Income Transfers beiw8•n funds Net mov•m•ni of funds 4.799 .20.275 -25,047 -14. 704 Rècon¢lll*tlon of lundB Tot4 funds bnjught fO￿ard Totsl funds ¢arrJgd fonward 159.034 1YJ.061 97,766 91967 325.160 300.113 339,864 325,160 48,085 TOPSHAM MUSEUM {Registered Charity No. 1185943) CONSOLIDATED BALANCE SHEET AS AT 31 DECEMBER 2021 Page 3 2021 2020 Notes Tangible fixed assets Leasehold im[￿vements Fumiture & equipment Display & flooring Infomiation technolTrJy 62.670 19.764 18.278 3.008 103.720 84,416 20.497 20,309 4,011 129,233 Current assats stocks at lower of cost and net realisable valuo 982 1,844 Debtors & prep8yrnents Principality Building Society Bank accounts 195.193 218 193,883 200 195,927 Cash in Hand 196,393 Current liabilities Creditors 10 196.393 300.113 195,927 325, 160 Rèsèrve$ Unrestricted funds - General fund 159,061 92,967 252.028 48,085 300.113 159.034 97,766 256.800 68,360 325, 160 Designated funds 11 13&14 Restricted fund - Lottery heritage project 11 Adopted by the Council at its meeting on Alan Calg. Chairnian TOPSHAM MUSEUM {Registered Charity No. 1185943) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 Page 4 1. Accounllng policies The financial statements have been prepared under the historic ￿$t (￿nventiOn. in accordance with the appli￿ble accounting standards, the Charth"es Act 2011, the Statement of Recommended Prdctice.. Accounting and Reporting of Charities (SORPI issued in 2016 and the The Charities (Accounts and Reports) Regulations 2008. Tangibl& fixed assets The Museum leases the Building from Exeter Cty Counc￿. The lease expwes in 2026. Leasehold improvements are amortised over the remaining perio(J of the lease. Depreciatioll is charged on fumilure and equipment and displays and flooring at 100A of the V*Titten down value. Depreciation is charged on information technology at 25% of the %witten down value. Herltage assets The exhibits owned by the Museum have been pnerdlly donated and are not induded as tangible assets in the balance sheet. The exceptions are the four boats vh)ith V￿re ￿$tored as part of the Héritage Lottery Project., £35,000 was spent on their restoration and is being depreciated as part of that project. The Trustees fully appreciate the value lo the Museum of all the hentage assets and appropriate Insurdncè is in place. Investment In subsidlary company The Museum sel up a wholly owned subsidlary company. Topsham Museum Trading Llmited in 2007. The issued share capital of Topsham Museum Trading Limited is £2, comprising £1 shares. The Museum makes an interest free perpetual Iloating loan to the subsidiary company lo cover the Stock of the charity shop. Al December 31st 2021 stock stood al £98212020 - £1844) The financial stslements include the consolidation of the subsidiary company. Funds The General fund and the Designated funds represent the funds of the Museum that the Tnjslees have earmarted for their respective Purposes (see Note 11). The Hertlage Lottery Fund represents the funds committed for the building of an extension of the Museum to house certain exhibits. Incoming rosour¢es Donations are recognised ￿en they are recelved Interest entitlements are accounted for as they accrue Grants re￿1vable are accounled for %then they 8re due and receivable Gift aid relief is accounted for when rt is received Outgoing rÈsources Expenditures are accounted for as they accrue. 2. Membgrship subscriptlons 2021 2020 Nur¥thr Number Prior year lrfe memberships {inc. honorary) New life memberships Annual memberships 35 35 700 200 322 363 2.969 3.669 319 2.925 3, 725 356 TOPSHAM MUSEUM (Registered Charity No. 1185943} NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2021 Page 5 3. Trading sales and cost of sales 2020 Teanxjm Tot 17.472 11.365 28.837 (3.422) {3,486) (6.908) (350) (265) (6151 (143) (143) 49 414 13.308 7,449 20.757 76% T88rcom Total Sales 11.376 11,427 (2,743) (954) (3.697) (56) (56J (215) (275) 51 Cost of sales Card sale charyes Eshop online tharges Administrdtion Expenses Gross profrt 165 8.362 903 7,459 72% 740A -1771° 65% 4. Support costs Group and Museum 2021 2020 Cleaning & sundri6s Computer running expenses General expenses Insurance-contenls and liability In8uran¢e-buildings Light & heal Office. stationery elc. Tel6phone Water rates Insur8nce-TnJstees Ilabilty 3.594 280 3,407 512 1,657 4.574 1.331 594 8,316 2.609 1,878 375 550 801 705 186 519 557 19,472 15,933 AIIoc8tsd to.. Fund raising trading Charitable activitie$ 4.780 11,153 15.933 5,842 13.630 19.472 5. Movement of funds Group Desigfv Heri Lottery Fund Musèum Design- Heritage ated Lottery funds Fund GenÈral fu General Ivnd Total Total Balance blfwd at 1 Jan 2021 159.034 97.766 68.360 325,160 159,034 97.766 68.360 325,160 Net movement of funds in the year Gross transfers between funds Balance clfwd at 31 Dec 2021 Represented by. Ftxed assets 27 (4.799) (20.275) 125.047) 27 (4,799) {20,275) {25.0471 159,061 92,967 48.085 300.113 159.061. 92.967 48.085 300.113 55,635 48.085 103.720 55.635 48.085 103.720 4.982 4,982 102,226 92,967 195,193 98.226 92.967 191.193 1.200 1.200 218 218 159.061 92.967 48.085 300.113 159.061 92,967 48,085 300.113 Investment and loan to subsidiary Cash at bank Net cuffent assets (other) TOPSHAM MUSEUM (Registered Charity No. 1185943) NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2021 Page 6 6. Tan9lble fixed assats Leasehotd Imwovements Fumiiur8 Display Infom)a- Hewitage and 8nd tion Lottery "Rubr Equiw Fkniing Te¢hnol- Project Boat Shed Other rnent Total Cost At1 January 2021 Additions 311,924 13.629 19.053 32,653 40.650 22.657 440,566 860 1.463 2,323 Disposals Al 31 December 2021 311.924 13,629 19.913 34.116 40,650 22.657 442,889 Oepre¢latlon At1 January 2021 Charge for the year Eliminated on dlsposals Al 31 Decemb8r 2021 243.564 20.275 8,181 8,445 12.156 20.341 18.646 311,333 1.422 2,196 2.031 1.003 27.836 263.839 9.090 9.867 14.352 22,372 19,649 339.169 Nat Book Value At 31 December 2020 At 31 December 2021 68.360 48,085 5,448 10.608 20.497 20,309 4.539 10,046 19,764 18.278 4.011 129,233 3.008 103.720 7. Investment In 6ub$ldlary company 2020 Topsham Museum Trading Limited-shares Top5ham Museum Trading Limited-interesl free loan 5.842 2021 2020 Group Museum GrDup 8. Debtors and prepayments No debtors or prepayynenl 9. Bank accounts Current accounts 109.094 105,094 86,099 86.099 195,193 191,193 111,750 107.750 82, 133 82,133 193.883 189,883 Deposit accounts Current Aecounts Lloyds Treasurefs Account TM Lloyds Treasurets Account TMT Paypal Account TMT Deposit Accounts Uoyds Business Account (Covenant) Sknpton Building Souety 105,094 3.950 31,099 55,000 109.094 86,099 10. Crèdltors No Creditors Page 7 11. Designated and restricted funds Transfer Expend- frorrQltol At 31 Dec IrKX)me iture General 2021 92,967 48,085 141.052 At 1 Jan 2021 97.766 1.657 (6,456) 68.360 20,275 166.126 1.657 26.731 Designated Fund - Legacies and Grdnts Restricted Fund - Heritage Lottery Propd Total 12. Keeping the Spark Allve 11 byas agreed by the Trusteès that up to £10,000 could be spent under the heading ot Keeping the Spark Aive as the Museum was closed because of the pandemic in 2020 and did not re-open until 24 June 2021. Approved activities could take place to keep the Museum in the public eye. 2 Income producing activities took place, the produth.on and sale of the Lockdown Fox Bo0￿et and the Museum Xmas Card. Income from thes& is recorded in the Twf accounts. Totsl Money Spent 2020 2021 Totrdl Money Recelved (after expenses) 2020 2021 4182 4750 4932 8217 1376 9593 661 Net Profit 13. Grant from South West Fèd8ration of Museums In 2020. a grant for £5.900 was received from SW Federation to pay for the creation of a Virtual ToLrr and Museum Guide. A further £657 was received in 2021 making a total of £6557. £2.932 w*5 SP8nt in 2020 and the balance of £3,625 was spent in 2021. 14. Grant from Devon County Councll A grant for £1.000 was received from Devon County Council to go towards th8 cost of printing the Topsham Trail publication. £1099 Nrds spent in 2020 and £719 ￿a5 spent in 2021. 15. Insurance A payment was made on 13 December for Contents and Liability Insurance. This was for the period 22 December 2021 to 21 Dècember 2022. 16. Replacement Printlng - Topsham Trail and Promotion A problem arose ift 2020 ￿ncemIng the Topsham Trail publiL*ion (and tt)e SFY)oky Trail game) in that there were objections raised by a local businessman to the V•()rrJing. He agreed to pay £6CKJ for replacement printing if the original copies held were destroyed and the items correded and reprinted. The payrnenl of £600 Wds received in 2020 but the subsequent reprinting did not happen utit￿ 2021 and therefore the cost was not incurred until this year. ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** ## **Report to the trustees/ Topsham Museum members of** **On accounts for the year Charity no 1185943 ended December 2021 (if any) Set out on pages** **1** **Respective responsibilities of trustees and examiner** - The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. - **Basis of independent** My examination was carried out in accordance with general Directions given by the **examiner’s statement** Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. - **Independent examiner's** In connection with my examination, no matter has come to my attention which gives **statement** me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met. **Date:** 02/03/2022 **Signed: Name:** Veronica Mathieson **Relevant professional** Exeter Community Accounting **qualification(s) or body (if any):** **Address:** Exeter Community Accounting, Unit 89792, PO Box 7169, Poole, BH15 9EL 1