The Deering Centre Holy Trinity Primary School Longland Close Waltham Cross Herts EN8 8LU
Telephone: 01992 621357 Email: littlelearners@holytrinity.herts.sch.uk Website: www.littlelearners.ik.org
Little Learners Pre-School Annual General Meeting Date: Friday 22nd July 2022 Time: 1pm Venue: Zoom online
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Present: Nikki Smith (Pre-School
Leader)
Sara Wollaston-Smith
(Deputy)
Sarah Murphy
Carol Laycock
Holly Chubb
Apologies:
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Introductions were made.
1. Apologies – no apologies recorded
2. Notification of any other business – None
- AGM minutes – The previous AGM was held under the old constitution with the old charity and trustees.
4. Annual report
Staffing levels were stable at the beginning of the year but by the end of the year two staff members had resigned (one of whom was retiring). Two new staff members were successfully recruited in July 2022 ready for a September start covering the two resignations.
Numbers of children were good and there was lots of interest from perspective parents for places for the following school year. This has meant the funding paid to the Pre-school has much improved and Pre-school is starting to re build some of it’s reserves that it lost during Covid which will help with repairs to the building and any extra staff that may be need to support the mor efficient running of the Pre-school.
The boiler which was shut off due to issues during the Summer term was removed and replaced with a more efficient one and radiators were added in the room which will hopefully improve the temperature in the room during the colder months. The electrics were also updated following a report from the Diocesan surveyor as part of the works needed to get the building up to specification. Although at this point in time despite the large sum of money that has been paid out to update the boiler and electric no lease has been created, although a letter from the School has been received by the Pe-school stating the schools intention for the Pre-school to be the leaseholders of the building. The works requested by the diocesan surveyor were reasonable and sensible so following an acceptable lease the rest of the points on this will be priced and a plan made for their completion.
There is one staff member due back from leave in November 2022 which will release Nikki from ratio and back into the office. In the long term however it maybe worth advertising for an admin assistant as it seems Nikki’s presence would be much more beneficial in the room supporting Sara. The trustees have recognised that they also need to put in place a cleaner to release the staff in the afternoons (mostly the full time staff) from cleaning and allowing them to use this time for activities that benefit both the setting and the children, ensuring that staff are not catching up on any essential paperwork in their own time which will in turn reduce the costs for Pre-school.
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Finance report- please see attached report from accountant
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Elections – The current trustees were all happy to remain for the next year.
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Priorities for the next year –
Securing the lease is high on the list of priorities for next year as is recruiting any staff needed to support the smooth running of the setting.
- AOB – None
9. Date and time of next meeting - TBC
LITTLE LEARNERS PRE SCHOOL CIO ACCOUNTS for the PERIOD ENDED 31[st] AUGUST 2022
ANNUAL REPORT AND ACCOUNTS
| PAGE | CONTENTS |
|---|---|
| 1 | General information |
| 2 & 3 | Report of the trustees |
| 4 | Report of the independent examiner |
| 5 | Statement of financial activities |
| 6 | Balance sheet |
| 7 - 9 | Notes forming part of the accounts |
LITTLE LEARNERS PRE SCHOOL
GENERAL INFORMATION
TRUSTEES
COMPANY No. CHARITY No. ACCOUNTANTS
BANKERS
Nicola Smith Sarah Murphy Sara Wollaston-Smith Carol Laycock Holly Chubb
CE019283 1,185,936 John D Kilby & Co Chartered Accountants Mutfords Hare Street Buntingford Hertfordshire SG9 0ED National Westminster Bank Cheshunt Branch Western Avenue Waterside Court Chatham Maritime Chatham Kent ME4 4RT
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LITTLE LEARNERS PRE SCHOOL
TRUSTEES' REPORT
The Trustees of the Little Learners Pre School CIO present their annual report, together with the accounts for the period ended 31[st] August 2022 and confirm they comply with the requirements of the Charities Act 2011, the Trust Deed, and the Charities SORP (2015) as they apply to smaller charities.
Objectives and activities
The aims of the pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
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a) offering apprprioate play, education and care facilities, family learning and extended hour groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
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b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
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c) Instigating and adhering to and furthering the aims and objects of the Pre-School Learning Alliance.
Trustees
The Trustees are responsible for the overall management and control of the Little Learners Pre School CIO. All Trustees give their time freely and no remuneration was paid in the year. The trustees who held office during the period to 31[st] August 2022 were;
Mrs Nicola Smith - Chair Holly Chubb Carol Laycock Sarah Murphy Sara Wollaston-Smith
Financial Review
The accounting period followed on from the previous charity (Little Learners Pre School 1144488) on 1[st] April 2021. The funds were transferred to the value of £54,496. The income from fees covered the cost of charitable activites and governance costs leaving a surplus of £1,597 for the period.
Governing Document
The charity is a charitable incorporated organisation (CIO) governed by a written constitution adopted by its members. There are no restrictions in the governing document on the operation of the charity or its investment powers, other than those imposed by charity law.
Risk Management
The Trustees have assessed potential risks to the charity and taken action to put into place systems to mitigate those risks. Over the year the trustees will be reviewing and revising its policies regarding business risks, financial risks, health and safety risks and other identifiable risks.
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LITTLE LEARNERS PRE SCHOOL
TRUSTEES' REPORT CONT’D
Achievements and performance
Little Learners Pre School continues to provide young children with excellent education opportunities in the local community. A high retention of staff has resulted in children making very good progress during their time at the pre-school. The Pre-School stayed open to local vulnerable children during the COVID lockdowns but there was no recruitment of new children for the 2020/21 academic year.
Future plans
The Trustees intend to continue their current strategies of maintaining the pre-school’s position in a competitive market and to increase reserves in order to invest in their own premises. With this in mind, the Trustees have changed their charitable status to a CIO (Charitable Incorporated Organisation) from November 2021. The Trustees will continue to review their aims and objectives to ensure that the education and services offered are appropriate, affordable and attractive to the community.
Reserves Policy
The Trustees aim to keep sufficient reserves to meet the day to day expenditure of the Trust, and to keep sufficient restricted funds in order to see these funded projects to their conclusion.
In carrying out their duties the trustees have had regard to the Charity Commissions guidance on public benefit.
This report has been prepared in accordance with the General Directions given by the Charity Commissioners in the Charities Act 2011.
Approved by the Trustees on 29[th] June 2022 and signed on their behalf by:
Nicola Smith
Chair of Trustees
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LITTLE LEARNERS PRE SCHOOL
REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES
We report on the accounts of the Charity for the period ended 31[st] August 2022, as set out on pages 5 to 9.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is our responsibility to examine the accounts under section 145 of the Charirties Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act) and to state whether any particular matters have come to our attention.
Basis of independent examiner’s report
Our examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with our examination, no matter has come to our attention:
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(a) which gives us reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with section 130 of the Charities Act:
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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(b) to which, in our opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mutfords Hare Street Buntingford Hertfordshire SG9 0ED
John D Kilby & Co Chartered Accountants
29[th] June 2023
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LITTLE LEARNERS PRE SCHOOL
STATEMENT OF FINANCIAL ACTIVITIES incorporating the INCOME AND EXPENDITURE ACCOUNT PERIOD ENDED 31[st ] AUGUST 2022
| Note | 2022 | |
|---|---|---|
| ------- | ||
| Unrestricted | ||
| funds | ||
| INCOME | ||
| Activities for generating funds | 2 | £ 172,527 |
| Investment income | - | |
| ---------- | ||
| Total income | £ 172,527 | |
| ---------- | ||
| EXPENDITURE | ||
| Charitable activities | 3 | 167,020 |
| Governance costs | 4 | 3,910 |
| ---------- | ||
| Total expenditure | £ 170,930 | |
| ---------- | ||
| Net movement in funds | 1,597 | |
| Funds transferred from previous | charity | 54,496 |
| --------- | ||
| Funds carried forward | £ 56,093 | |
| --------- |
The Statement of Financial Activities includes all gains and losses in the year and therefore a statement of recognised gains and losses has not been prepared.
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LITTLE LEARNERS PRE SCHOOL
BALANCE SHEET 31[st ] AUGUST 2022
| BALANCE SHEET 31stAUGUST 2022 |
||||
|---|---|---|---|---|
| ________ | ||||
| Note | 2022 | |||
| ------ | ------- | |||
| FIXED ASSETS | ||||
| tangible | 5 | £ 753 | ||
| CURRENT ASSETS | ||||
| debtors | 6 | 1,654 | ||
| cash at bank and in hand | 55,344 | |||
| --------- | ||||
| £ 56,998 | ||||
| --------- | ||||
| LESS CREDITORS - amounts | ||||
| falling due within one year | 7 | £ 1,658 | ||
| -------- | ||||
| Net current assets | 55,340 | |||
| --------- | ||||
| NET ASSETS | £ | 56,093 | ||
| --------- | ||||
| Represented by: | ||||
| CAPITAL & RESERVES | ||||
| Unrestricted Funds | 56,093 | |||
| --------- | ||||
| £ | 56,093 | |||
| --------- |
For the period ended 31[st] August 2022 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Trustees’ Responsibilities:
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
Approved by the Trustees on 29[th] June 2023 and signed on its behalf.
Nicola Smith - Chair
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LITTLE LEARNERS PRE SCHOOL
Notes to the accounts for the period ended 31[st] August 2022
1. Accounting policies
- a. Basis of preparation of accounts
These accounts have been prepared under the historical cost accounting rules and in accordance with the Accounting and Reporting by Charities: Statement of Recommended Accounting Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
- b. Incoming resources
Incoming resources are recognised in the Statement of Financial Activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy.
c. Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided to write off the cost, less estimated residual values, of all fixed assets over their expected useful lives at the following annual rates:
Equipment 33% straight line
d. Fund Accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees in furtherance of the general objuectives of the charity.
| 2022 | ||
|---|---|---|
| ------- | ||
| 2. | Activities for generating funds | |
| HCC fees | 165,543 | |
| Parents fees | 6,984 | |
| ---------- | ||
| £ 172,527 | ||
| ---------- |
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LITTLE LEARNERS PRE SCHOOL
Notes to the accounts (continued) for the period ended 31[st] August 2022
| 2022 | ||
|---|---|---|
| ------- | ||
| 3. | Charitable activities | |
| Staff salaries | 128,284 | |
| Employers pensions | 2,041 | |
| Statutory Adoption Pay recovered | (971) | |
| Recruitment and DBS checks | 120 | |
| Staff training | 3,417 | |
| Staff expenses | 287 | |
| Rent | 500 | |
| Rates and water | 1,663 | |
| Light & heat | 4,730 | |
| Repairs and renewals | 2,433 | |
| Cleaning | 862 | |
| School equipment | 17,902 | |
| Food and consumables | 1,635 | |
| Events and entertainers | 230 | |
| Uniforms | 663 | |
| Printing postage and stationery | 45 | |
| Telephone | 276 | |
| Computer software | 2,828 | |
| Subscriptions | 75 | |
| ---------- | ||
| £ 167,020 | ||
| ----------- | ||
| 4. | Governance Costs | |
| Accountancy | 900 | |
| Payroll and book-keeping fees | 850 | |
| Professional fees | 780 | |
| Bank charges | 75 | |
| Insurance | 934 | |
| Depreciation | 371 | |
| -------- | ||
| £ 3,910 | ||
| -------- |
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LITTLE LEARNERS PRE SCHOOL
Notes to the accounts (continued) for the period ended 31[st] August 2022
| 5. | Tangible fixed assets | |
|---|---|---|
| equipment | ||
| Cost | ||
| as at 1stApril 2021 | £ - | |
| additions | 1,124 | |
| -------- | ||
| as at 31stAugust 2022 | £ 1,124 | |
| -------- | ||
| Depreciation | ||
| as at 1stApril 2021 | - | |
| charge for the year | 371 | |
| ----- | ||
| as at 31stAugust 2022 | £ 371 | |
| ------ | ||
| Net Book Values | ||
| 31stAugust 2022 | £ 753 | |
| 1stApril 2021 | - | |
| ------- | ||
| 2022 | ||
| ------- | ||
| 6. | Debtors | |
| Prepayments | 1,027 | |
| PAYE credit | 627 | |
| ------- | ||
| £ 1,654 | ||
| ------- | ||
| 7. | Creditors | |
| Accruals | 1,350 | |
| Pension liability | 308 | |
| ------- | ||
| £ 1,658 | ||
| ------- |
- Trustees
The trustees did not receive any remuneration nor were they paid any expenses.
9
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