**Tewkesbu** r **y** M **useum Annual** R r **t an** d **Accounts fo** r **the epo Pe** r **io** d **22 Octobe** r **2019 to 31** M **a** r **ch 2021** ## **Contents** |**Contents**|| |---|---| |**Subject**|**Page**
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emo an um Notes to the Accounts|19| 1 ## R **efe** r **ence an** d **A** d **minist** r **ative** D **etails** ## **Cha** r **ity** 1185929 **Numbe** r ## **A** ddr **ess** 64 Barton Street Tewkesbury Gloucestershire GL20 5PX ## **T** r **ustees** Steve Goodchild (Chair) Ian Bartlett Karen B rennan Paul Drake Craig Fletcher r( etired 31/12/20) Joanne Raywood P Drake was appointed on 27/1/20. All other trustees were appointed on 22/10/19 as the frst t rustees in the charity’s constitution. 2 ## **T** r **ustees’** R **epo** r **t** ## **St** r **uctu** r **e, Gove** r **nance an** d M **anagement** The Museum is a Charitable Incorporated rO ganisation, registered with the Charity Commission for England and Wales, number 1185929. The Museum’s governing document is its Constitution, approved by the Charity Commission on 22 October 2019. The governing body consists of up to nine t rustees. Up to four rt ustees may be appointed by Tewkesbury Town Council, subject to ratifcation by the existing t rustees. ## **Objectives an** d **Activities** The objects of the Museum a re: - The establishment and maintenance of one o r more museums in Tewkesbury - The a dvancement of public knowledge and de ucation about the history and heritage of Tewkesbury and its environs. The main activities of the Museum a re: 1. Efective stewardship of the CIO’s collections and ra chives 2. Exhibiting, interpreting and rp oviding access to collections an archives 3. Collecting a rtefacts in its own right o r in collaboration with other museums 4. Working in partnership with other ro ganisations that have an interest in the history of Tewkesbury and its environs The rt ustees have complied with the duty in section 4 of the Charities Act 2006 to have due regard to guidance on public beneft published by the Commission, specifcally PB2 ‘Public beneft: running a charity’. The Museum is run entirely by volunteers. ## **Achievements an** d **Pe** r **fo** r **mance** The CIO was formed on 22 October 2019 but d d i not take over responsibility for the running of the Museum until 1 June 2020. Until that date the Museum continued to be run by the CIO’s rp edecessor ro ganisation, the unincorporated charity Tewkesbury Museum, registration number 203157. 3 Covid-19 restrictions reduced the Museum’s operations dramatically: - Visitors - Between April 2019 and March 2020 the Museum was open on 262 days and had 4,531 visitors - o During April and May 2020 and between November 2020 and March 2021 it was closed - o Between April 2020 and March 2021, it was open on 75 days and had 1,394 visitors, an approximately 70% reduction on the previous 12 months - Events - Between April 2019 and March 2020, volunteers led 15 tours and walks with 271 participants, gave 5 talks to rg oups and 8 public talks with 280 participants. - o Between April 2020 and March 2021 there were no tours, walks or talks, our Father Christmas sessions had to be cancelled, and with the cancellation of the Medieval Festival no-one hired our costumes - The model fairground, constructed by Alfred Salt in the 1950s and relocated to a new position in the rf ont room of our rg ound foor in the rf st few months of 2020, p roved a big success, particularly with our younger visitors, in the months when we were allowed to open. The Battle Room – the rf st foor room dedicated to the Battle of Tewkesbury – is being refurbished. By 31 March 2021 nearly half the work had been done. We were planning to have a rg and unveiling ceremony on 4 May 2021, the 550[th] anniversary of the battle, but this has had to be delayed due to Covid. This has also led to the postponement of improvements to the adjoining gallery (see ‘Plans for the Future’). We have continued the task of reconciling our collection, paper records and Modes database. Alongside this, we have started to record environmental conditions in our galleries and stores, to better understand any defciencies which might afect the condition of objects in our care. To this end, we acquired a further ten therma-hygrometers in November. Our landlords, Tewkesbury Town Council, made a successful application to Historic England for a £25k rg ant to make ru gently-needed repairs to the roof of the museum. These ra e being carried out in April and May 2021. They will, unfortunately only partially resolve the major rp oblems with the roof structure and covering, and a much more substantial rg ant will be needed to fund further repairs to the roof and other structural elements of the building. To be considered for such ra g ant our building will have to be included in Historic England’s ‘At Risk’ register. An inspection to achieve such a registration has been delayed, f rst by foods and then by Covid. 4 The deadline for our re-accreditation with A rts Council England was o riginally March 2020. This has been deferred twice, f rst to March 2021 and then to March 2022. To meet the new deadline we will have to repeat some of the work we have already done. On a positive note, however, this gives us time to review and embed the policies and rp ocedures into our ways of working. ## **Plans fo** r **the Futu** r **e** We will be continuing work to rp operly record our collection, to fully comply with the national ‘Spectrum’ standard and our obligations for accreditation. Alongside this, we will be fully implementing our Collection Care plan to manage the collection. We were not allowed to enter the museum building while the roof repairs were in rp ogress. This meant that we were unable to open on the rf st allowed date of 17 May 2021, but had to wait a few weeks longer. We hope to resume our rp ogramme of tours, walks and talks at about the same time. With regard to the major repairs needed to the roof a rea and the damaged second foor ceilings, we have commissioned a structural survey which will be carried out in the spring o r summer, and Tewkesbury Town Council have appointed ra g ant-fnding consultancy to help develop a strategy for these repairs. We will work closely with them in this p roject. Our building will not be ft for its p resent, o r indeed any other use, if these repairs a re not carried out in the next few years. Once the Battle Room refurbishment is complete, and as allowed by structural repairs, we will carry out substantial work in the a djoining gallery on the second foor. Our plan is to dedicate it to the p rehistoric, Roman and medieval periods, accommodating some items displaced rf om the Battle Room, and to t ransfer the Ashchurch exhibit there. We will also repurpose the ‘children’s corner’ on the f rst foor into a discovery a rea, move our Victorian exhibits on the g round foor and expand the Raymond rP iestley display. ## **Financial** ## R **eview** Although the CIO was formed on 22 October 2019, it d d i not take over the running of the Museum until 1 June 2020. There were no fnancial transactions between these two dates; so, while the ofcial accounting period is for over 17 months, the new charity was only active for ten of these. The apparently extremely favourable surplus for this period is misleading: - The headline surplus of £37 1k. refects £33 1k which was t. ransferred from our rp edecessor ro ganisation, the unincorporated charity Tewkesbury Museum, registration number 203157 6 - Much of our normal expenditure continued, despite all events being cancelled and the museum itself being closed between November 2020 and March 2021, resulting in a defcit on ongoing activities of £7 3k. - We were very lucky to receive £11 3k Covi. d-related government grants, converting this defcit into a surplus of £4 0k. As a new charity, we had no funds b rought forward, and therefore ended the year with funds equal to our overall surplus of £37 1k. . Our reserves policy is to hold designated funds of up to two years of our forecast p roject costs and general funds of one to two years of our forecast running costs. £20k of our funds have been designated for rp ojects, leaving £17 1k gene. ral funds, equivalent to 28 months’ forecast running costs. Although the CIO and its p redecessor ro ganisation a re, legally, diferent entities, they a re, in substance, the same. Memorandum accounts have therefore been p repared, showing the combined results of the two charities for the normal fnancial year rf om 1 April 2020 to 31 March 2021, with comparatives for the p revious year. These accounts and related notes a re set out on pages 17 to 22. The comments above, other than the £33 1k. transfer, also apply to these combined fgures; and diferences in income and expenditure between the two years a re almost entirely due to the efects of Covid restrictions. ## **App** r **oval** This report was approved by the rT ustees on 13 May 2021 and signed on their behalf by: ## **Steve Goo** d **chil** d **(Chai** r **)** 7 ## **In** d **epen** d **ent examine** r **'s** r **epo** r **t on the accounts** R **epo** r **t to the** Tewkesbury Museum **t** r **ustees/ membe** r **s of** **On the accounts fo** r 31 March 2021 **Cha** r **ity no** . 1185929 **the pe** r **io** d **en** d **e** d **Set out on pages** 8 to 16 R **esponsibilities an** d I report to the t rustees on my examination of the accounts of **basis of** r **epo** r **t** the above charity (“the T rust”) for the period ended 31/3/2021. As the charity's t rustees, you a re responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the T rust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable D ri ections given by the Charity Commission under section 145(5)(b) of the Act. ## **In** d **epen** d **ent examine** r **'s statement** I have completed my examination. I confrm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; o r - the accounts d d i not accord with the accounting records; or - the accounts d d i not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘t rue and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in o rder to enable a p roper understanding of the accounts to be reached. **Signe** d **:** D **ate:** Elizabeth Giles **Name:** Elizabeth Giles **A** ddr **ess:** c/o Tewkesbury Museum 8 64 Barton Street Tewkesbury Gloucestershire GL20 5PX ## **Tewkesbu** r **y** M **useum** 9 Tewkesbury Museum Balance Sheetat31 March 2021 AHFisv￿s in £ Note c￿ert Period Currentassets DebiDrs 278 Cash atbar* arxl in 40,990 Total currentassets Liabililies CrediiDfs.' arrrJLTts fallirKJ dLE witrin ore ￿ar 4.179 NetcurrentaThJ IDlal netassets 37.( Funds ofthe clwty UrTestricted: Designated 20.CMJO OttEr 17.089 Totsi 37.089 Restric Tolal fuThJs 37,( Ap[yo￿d byttE tr￿tres on 13 May2021 anj Sig￿ anj athriseyl for ISS￿ onttEir beIB￿by. SteNe Goodcfih Pa￿ Drake tes on pages 10 to 16 form partofttrEse accoLMts. io ## **Notes to the Accounts fo** r **the Pe** r **io** d **22 Octobe** r **2019 to 31** M **a** r **ch 2021** ## **1 Accounting Policies** The p rincipal accounting policies a dopted, judgements and key sources of estimation uncertainty in the p reparation of the fnancial statements are as follows: ## a) Basis of p reparation These accounts have been p repared under the historical cost convention with items recognised at cost o r rt ansaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been p repared in accordance with: - The Statement of Recommended rP actice: Accounting and Reporting by Charities p reparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of I reland (FRS 102), issued on 16 July 2014; and with - The Charities Act 2011. Tewkesbury Museum meets the defnition of a public beneft entity under RF S 102. ## b) Going concern Given the Museum’s level of year-end reserves, the T rustees consider that the charity has a dequate resources to continue in operation for the foreseeable future. Accordingly, the fnancial statements have been p repared on a going concern basis. - c) Fund accounting Unrestricted funds a re available to spend on activities that further any of our charitable purposes. Restricted funds a re donations where the donor has specifed they should only be used for certain aspects of our work. The costs of raising and da ministering such funds a re charged against the specifc fund, unless expressly forbidden by the donor. The aim and use of each material restricted fund is set out in the accounting policy notes. Investment income, gains and losses a re allocated to the appropriate fund. 11 ## d) Income Income is recognised when the charity becomes entitled to the resources, it is more likely than not that the t rustees will receive the resources, and the monetary value can be measured with sufcient reliability. Donations, g rants and gifts a re recognised when receivable. If a donation is subject to performance conditions, the income is recognised in our Statement of Financial Activities when it is probable that those conditions will be met, unless it is considered more appropriate to include it as deferred income in C reditors. There has been no ofsetting of assets and liabilities, o r of income and expenditure, unless required r o permitted by the F RS 102 SORP. Legacies a re recognised when there is a high p robability that they will be received and the amount can be measured with a reasonable degree of accuracy. Gift Aid recoverable is included in income when there is a valid declaration f rom the donor. Any Gift Aid amount recovered on a donation is considered to be a part of that gift and ris t eated as an addition to the same fund as the initial donation unless the donor r o the terms of the appeal have specifed otherwise. Interest on deposits is included when receivable and the amount can be measured reliably, which is normally on notifcation by the bank of the interest paid r o payable. Trading income is recognised at the point of sale. ## e) Expenditure Expenditure is recognised once there is a legal o r constructive obligation and the amount can be measured with reasonable certainty. All expenditure is accounted for on an accruals basis under the following headings: - _Expen_ d _itu_ r _e on_ r _aising fun_ d _s_ comprises marketing costs, costs incurred in seeking donations, g rants and legacies, and the costs of fundraising activities - _Expen_ d _itu_ r _e on cha_ r _itable activities_ comprises the costs of running the Museum and its p rogramme of walks and talks, and in storing a rchaeological a rtefacts on loan - _Suppo_ r _t costs_ ra e incurred in support of expenditure on the objects of the charity. However, as the Museum has no staf, 12 governance o r accounting costs and its a dministrative costs a re negligible, it is considered that there a re no support costs - Irrecoverable VAT is charged as a cost against the activity fo which the expenditure was incurred. ## f) Volunteers The value of the services p rovided by volunteers is not included in these fnancial statements. - g) Fixed assets Assets costing more than £1,000 a re capitalised at their historical cost when purchased. The Museum’s objects and display furniture do not generate income, and ra e, therefore, not classifed as fxed assets. Any acquisition costs a re charged when incurred. ## h) Stock It is uncertain whether merchandise will be sold, and acquisition costs a re not material. Any such purchases a re, therefore, charged when incurred. ## i) Debtors Trade and other debtors a re recognised at the settlement amount due after any t rade discounts ofered. - j) Cash at bank and in hand Cash at bank and in hand includes cash and short term highly liquid investments. - k) Creditors Creditors a re recognised where the charity has a p resent obligation resulting f rom a past event that will p robably result in the t ransfer of funds to a third party and the amount due to settle the obligation can be measured r o estimated reliably. rC editors a re normally recognised at their settlement amount after allowing for any t rade discounts due. ## **2 Basis of Accounts** Tewkesbury Museum was registered as a Charitable Incorporated Organisation on 22 October 2019. On 31 May 2020 the p redecessor organisation t ransferred all its assets and liabilities to the new organisation, which assumed the running of the museum f rom 1 June 13 2020. The Accounts and Notes set out on pages 8 to 16 relate to this organisation only. 14 The current o rganisation is, legally, diferent to the p redecessor organisation, but the two a re, in substance, the same. The Memorandum Accounts and Notes set out on pages17 tp 22, showing the combined fgures for both o rganisations, refect the performance of the Museum as a whole for the last two years. 15 4 An*is of ExwMJitire All FiguEs in £ CLrrertPericM Urrestricted Restricted Costs Costs Total RaisiThJ FUKIS LeafÈts FatrEr C lYistrYk3S otIEr Total C FBritsble Projects Actimties Ir6uatKe Utilities BroadbarKI atxl Eqljp￿ertaThI MairterBrKe OttEr Total 6.859 1.073 1.402 630 1,312 433 11.709 6.859 1,073 1,402 630 1,312 433 11,709 Totsl EXpa￿l￿re IL7(P3 IL709 E>4EnJitrre on raisiTrJ thjs i￿luJeS ltrklton rrorketiru. fuiJraisirrJ anj tradiro actimties. All c￿ri￿bIe eweTrJitrre is I￿l￿red in rLTrir¥J ML5eLTn its prograrrrrE of walks anj IBlks, arKI in slDrirYJ arcFiieok)gical artEfrdcts on loarL Trre are m gO￿rer￿e or accou*itYJ costs. Tlwe are, tsErefore, cotsidered tr) be rn) swport £3,019 of Clrrert￿3r Fxoject e>peTrIll￿e bvas for a 3-D irragirg rest was predorrirklrtty for ￿ refvrbI5h￿rt of tke ba￿ roo 16 5 Debknrs All FiguEs in £ C￿rert Period 0￿ed in respectof tradirYJ actiiities Prepa￿rErts 278 6 Cral ittys All creditors are dLE wittin ore sear. All FiguEs in £ CLrrert Period OwEd to S Lppliers Accr￿ 2,978 1,201 4179 7 Funds of tr*Chwty All FiguEs in £ C Lrrert Period Restrict£d F Lnls 0￿rit¥j Balar£e I￿OrTE EXpe￿i￿e Trarsfers Ck)sirg Bala￿e rrestricted FLnJs DeSIg￿ted Funjs: Operiro Ba￿l￿e I￿On E >penJittre Trarsfers CbS5￿j Bakrce Gereral FLnJs: Operiro Balarte Ir£onE E 4)enJitLre Tra￿ferS closi￿ BaLa￿e 48.798 -11.709 Totsl Urrestricted F Operiro Ba￿￿e Ir£orre E >pendiLre Trarsfers 17 48.798 -11,709 ## **Tewkesbu** r **y** M **useum – Cu** rr **ent an** d r **P e** d **ecesso** r **O** r **ganisations** 19 ## **Notes to the** M **emo** r **an** d **um Accounts fo** r **the Yea** r **En** d **e** d **31** M **a** r **ch 2021** ## **1 Accounting Policies** The accounting policies for the memorandum accounts a re the same as for the ofcial accounts. See pages 10 to 12 above. ## **2 Basis of Accounts** These accounts a re for both Tewkesbury Museum o rganisations, the current one (the CIO) and the o riginal one. They compare the current year (1 April 2020 to 31 March 2021) with the p rior year (1 April 2019 to 31 March 2020). There was very little activity in April and May, ie until the CIO took over the running of the Museum. Nearly all current year fgures a re, therefore, for the CIO, but they also include the o riginal o rganisation’s income of £5 and expenditure of £725. The CIO d d i not receive any income o r incur any expenditure in the p rior year, so these fgures a re entirely for the o riginal o rganisation. They a re a modifed version of that o rganisation’s published fgures. The published fgures were prepared on a cash basis; those shown below have been restated onto an accruals basis. 20 3 Anatysis of Incon All FiguEs in £ C Lrrertyear Prioryear Dorotiors DotBtiotE Grart5 Totsi 4,304 14,334 15.678 14,334 15,678 Legacies 4,304 ClkAritable Walks tslks Activities ArctrBeological Sts)rage Totsi 35 35 1,440 525 35 35 Trad iriJ ActiiAties Sale ofGotsJs Paramrffol CostLrYE Hire FattEr C ￿lsIjTOS Total 18 18 526 225 359 I,ooi 2,111 18 18 Totsi IrKon 731 731 Go￿err￿Ent grarts totallirYJ £11.334 we reCeI￿d in reS[￿tt0f cloS￿e ofttE rnseun aryl cessation ofotlEr auimties d￿ ￿ Colid 19. A Gro￿th grartof £3,CMJO Wds recei￿ed for a >D itroqirK] ￿Olett 21 4 Wis of Expaml ilure All FiguEs in £ Curertyear Urrestricbj Restrictsj Totsl Totsl Raisirg FLnls Leafèts FalJB C FTistrres OttEr Totsl 473 80 553 C Fiaritrble P roRcts Acbiities Ir6uarre Utilities BroadbaTrJ EqLiprrert& ma1rtere￿e OtrEr Total 6.859 1.555 1.565 710 1.312 433 12.434 6.859 1.555 1,565 710 1.312 433 12.434 8.471 1.668 2,167 824 437 723 14,290 Total ExP￿di￿re A34 E >perKlittxe on raisinj i￿lL￿1eS ttrpt on rrprketirxj. ftnjraisirg tradir¥J acbiAties. All clpritsble eypenjitrre is ir£uTed in r￿rIr0 Musemi aryj its rxograrnre of Kélks anj tslks, arxl in storir(J arCI￿e010gICaI artEfacts on loan Trre are m go￿rfi￿e or accoLrlirYJ costs. TrEre are, ttErefore. corsidered ID be m S￿F￿)rt costs. Prior ￿ar yoject eJperKI itse was for ttE reftrlis1￿Prt of frdirgroLnl ar)J for a costed conlition report on mseun txiklirYJ. £3,019 of CLrrert ￿ar Fyoiect eyr)JilLTe ￿£S for a >D inBgitYJ tKoiect Tr reSt￿£S edorrirertyfor OE ref￿bi5*Yi￿rt Of￿ battle room 22 5 Debtt)rs All FiguEs in £ C LThert Year P rior Year 0￿d in respectof tradirKJ adivities PrepayTErt5 525 482 278 6 Crej itors All creditDrs are dLE V*itlin ore Sear. All FiguEs in £ CLrrert Year P rior Year to S Lppliers Accr￿ 2.978 1,201 4179 350 1,321 L671 23 7 Funds of thectrwty All FiguEs in £ C Lrrert Year P rior Year Restricted FLnJs Ba￿a￿e Ir£onE E xpenj itLre Trar6fers Closiro BalarKe Uryestricted F ￿KIS Desigrfited FuTrJs: Operiro Bala￿e I￿On E 4)eTrlitrre Trarsfers closi￿ Ba￿l￿e 20.000 -6.859 GerEral FLnJs: Oper1r￿ Balar£e I￿0￿ E ¥)er)Jittre Trar6fers Closirg BaLatKe 14,638 15.731 -5.575 -6,859 17.935 41.101 8,380 -14,843 -20,000 14.638 Total Urrestricted F Lnls.. OpetifKJ Balatre I￿Orre E weTrYilLre Trarsfers ClosirYJ BakatKe 34.638 15.731 -12,434 41.101 8.380 -14,843 37,935 34,638 Total Fu)Js 0peTh￿J Ball￿e Ir£on E￿erKI ittre CIosirvJ Bala￿e 34,638 15,731 -12.434 37.935 41,101 8,380 -14.843 34.638 Desigrkaw finj e>perij[￿e ￿S mairtyon 3D im3girYJ aril ttE batde room refLrbisl¥TErt TFE desigrBted baLa￿e is in respectof e>per)jl￿e on projects ItBt are ewecied to carried in ttE ￿)It￿ sears. TFIS ir£lLKles ttE cor?￿tion of ttE battle room refubisFNYErtarTrl ttE relasoLrt of ttE secoryj fbor, I￿1￿1r￿1 a ￿W RasffYx)nJ Pneslleve￿jbltion 24