UK
TRUSTEES ANNUAL REPORT AND FINANCIAL STATEMENTS PERIOD ENDED 31 DECEMBER 2020
OL PEJETA CONSERVANCY UK
Registered Charity No. 1185926
CONTENTS
Administrative Information.....................................4 Report of the Trustees.......................................8- 12 Statement of Financial Activities..........................16 Balance Sheet........................................................17 Notes to the Financial Statements.......................19
William Fortescue
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ADMINISTRATIVE INFORMATION
Full Name of Charity Ol Pejeta Conservancy UK
Ol Pejeta UK, OPC UK
Other Names the Charity Uses
Registered Charity Number 1185926
Office Address
Unit 12, Ladycross Business Park Hollow Lane Dormansland Surrey RH7 6PB
Joanna Elliot (Chair) Charles Graham (Secretary) Annette Lanjouw Patrick Green Richard Vigne (Appointed October 2020) Dougal Freeman (Treasurer, appointed July 2021)
Trustees
Chapel and York International Limited Unit 12, Ladycross Business Park Hollow Lane Dormansland Lingfield RH7 6PB
Administrator
The Co-operative Bank PO Box 250 Skelmersdale WN8 6WT
Bankers
Ian Aitken
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Keeping curiosity wild
©
2015
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Endana Secondary
& Primary School
Mt Kenya
JAMBO MUTARA TENTED CAMP NANYUKI
KAMOK
GATE HQ GATE OL PEJETA
MUTARA CONSERVATION AREA Muturu Plain CONSERVANCY
WILDLIFE SERAT GATE
CORRIDOR 1 TO NANYUKI
& NAIROBI NAIROBI
Loirugurugu Plain
WILDLIFE
TO RUMURUTI, CORRIDOR 2 MOUNT KENYA
NAKURU & NAVAISHA Serat Plain WILDLIFE ESTATE (MKWE)
Oryx Plain
WILDLIFE 2 7 MOMBASA
CORRIDOR 3 OL PEJETA 5
KAMOK BUSH CAMP MURERA
Ol Pejeta Dam
PORINI Airstrip DONGA MURERA
RHINO CAMP Ewaso Ngiro River 3 DONGA CAMPSITE
Rhino PELICAN HOUSE
Lodru Plain Zebra Plain 6 Cemetery
OL LERAI Pelican Dam
CAMPSITE 8
Lodru Dam 1 CAMPSITEEWASO HIPPO HIDEHippo Hide KONGONI DONGA AcaciaDam
Ngerenyi Plain
CAMPSITE Marura
4 9 Dam
OL PEJETA 11 Baraka the MORANI
Sirima Dam 2 HOUSE Elephant Bridge Black Rhino INFORMATION
Tangi Nyeusi Plain KICHECHE Airstrip Marsh Viewpoint CENTRE
MARBE LAIKIPIA CAMP 12 Grant’s Plain 10 MORANI’S RESTAURANT
EQUATOR SIRIMA CHIMPANZEESANCTUARY Spoonbill Dam Elephant Dam
Equator
RIFT VALLEY Sign
Gatune Plain ADVENTURES 13 1
SWEETWATERS
RONGAI GATE
Sirima Dam Scott’s Plain SERENA CAMP TO NANYUKI
Sidai Plain Marura Medical Sweetwaters
Dispensary Secondary School
Withare
Medical Ngobit River
Dispensary
LOIDIEN
OL PEJETA
SAFARI
COTTAGES
DISCOVERING
OL PEJETA CONSERVANCY AND WHEAT AREA
MUTARA CONSERVATION AREA
A ROLE MODEL FOR CONSERVATION
ROADS ENDANGERED SPECIES ENCLOSURE Ol Pejeta Conservancy works to conserve wildlife,
ADC FIREBREAKS ANIMAL ‘DAMS’ provide a sanctuary for great apes and to generate
income through wildlife tourism and complimentary
MAIN ROAD JUNCTION NUMBERS enterprises for re-investment in conservation and
ALL WEATHER ROADS SWEETWATERS CHIMPANZEE SANCTUARY community development.
Visiting hours 10.00am to 4.00pm
BUSH TRACKS
SELFCAMPING SITES/PICNIC SITES/COTTAGES
RIVERS
RHINO GRAVEYARD
PLAINS For all the rhinos poached on Ol Pejeta
Kilometres
MAIN CONSERVATION AREA MAJOR CAMPS AND LODGES
Page 6 WILDLIFE CORRIDORS MOUNT KENYA WILDLIFE ESTATE (MKWE) 0 1 2 3 4 5 Page 7
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POLICY ON GRANTMAKING
REPORT OF THE TRUSTEES
Ol Pejeta Conservancy UK has developed a grant making policy, processes and sub grant agreements with relevant terms and conditions to enable grants to be awarded and monitored in support of its objects.
For the period ended 31 December 2020
ACHIEVEMENTS
The Trustees are pleased to present their annual report together with the financial statements of accounts for the period 22 October 2019 to 31 December 2020. The charity was registered as a Charitable Incorporated Organisation (CIO) on 22[nd] October 2019.
PUBLIC BENEFIT
The trustees confirm that they have complied with the Charities Act to have due regards to the public benefit guidance published by the Charity Commission for England and Wales.
OBJECTIVES AND ACTIVITIES
The charitable objects of Ol Pejeta Conservancy UK are:
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to promote, for the benefit of the public, the preservation, conservation and protection of Africa’s wildlife and natural heritage
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to advance, for the benefit of the public, the education of the public in the preservation, conservation and protection of Africa’s wildlife and natural heritage
by the provision of grants to organisations.
ACTIVITIES
During the period Ol Pejeta Conservancy UK was established as a Charitable Incorporated Organisation (CIO). Policies and procedures were put in place to enable the recruitment of staff and for the CIO to fully operationalise in 2021.
Ol Pejeta Conservancy UK is closely aligned with Ol Pejeta Conservancy in Kenya and fulfils its objects through global fundraising activities in support of wildlife and community development initiatives of the Conservancy.
Ol Pejeta Conservancy is a 90,000 acre wildlife conservancy along the equator in Laikipia County, Kenya. It is located between the foothills of the Aberdares and the magnificent snow-capped Mount Kenya. As a role model for sustainable conservation, it works to conserve wildlife, provide a sanctuary for great apes and to support local livelihoods.
Ol Pejeta Conservancy is a leader in rhino conservation . It is home to the world’s last two remaining northern white rhinos and the largest single population of Critically Endangered black rhino in East and Central Africa. It leads initiatives to conserve and create more conservation space and ensure ecosystem connectivity that also benefits other wildlife, including large populations of elephant, giraffe, predators such as lions as well as endangered species such as Grevy’s zebra, Beisa oryx and Jackson’s hartebeest.
Ol Pejeta also provides a sanctuary for orphaned chimpanzees rescued from the illegal wildlife trade. The 250 acre Sweetwaters Chimpanzee Sanctuary cares for two distinct groups of chimps in open enclosures covered by savannah bushland, offering a safe semi-free ranging habitat together with a holding facility for overnight accommodation. The Sanctuary provides an important opportunity for public awareness and education on the plight of chimpanzees in the wild.
Ol Pejeta’s Community Development Programme works to enhance livelihoods of the local people by improving access to education, clean water and health services, guided by the needs of the community. As well as protecting rhinos, Ol Pejeta’s rangers play an important role in mitigating and responding to incidents of human wildlife conflict.
Ol Pejeta Conservancy UK received £6,827 in donations for the period ended 31 December 2020. No grants were awarded during the reporting period. Grantmaking is envisaged to begin in 2021.
During the period 2019-2020 Ol Pejeta Conservancy UK was established with four founding trustees. A fifth trustee was appointed in 2020 and a sixth in 2021. Policies and procedures were developed and a bank account opened, in readiness to begin operations in 2021 to support activities on the ground in Kenya.
Ol Pejeta Conservancy takes pride in its sustainable business model which also generates income for its conservation and community projects from agriculture and tourism. During 2019, Ol Pejeta Conservancy saw significant growth in the tourism, made good progress towards the recovery of the northern white rhino, secured the Mutara Conservation Area as future habitat for rhinos, and continued to grow its black and southern white rhino populations - with nil poaching recorded since 2017. On the community development front, the Conservancy continued to support the socio-economic development of the people that live around its borders in a way that is tangible, recognised and supportive of government efforts.
However, nothing prepared us for the COVID-19 pandemic which resulted in tourism grinding to a complete halt. This continues to have a significant impact on operations and the Conservancy’s finances, with international tourism not likely to return in a meaningful way until late 2021 or later. Despite the challenges, the organisation needed to find ways to maintain integrity and ensure recent gains in conservation and community development were not reversed. This abrupt halt of tourism income has made the establishment of Ol Pejeta UK even more important in providing an alternative source of funding to support the Conservancy.
FUTURE PLANS
Having laid the groundwork in 2019/20, we have established the foundations to enable us to develop initiatives that will provide crucial financial support to activities on the ground at the Conservancy from 2021. We will recruit staff and develop a global fundraising programme in support of wildlife and habitat conservation and community development projects at Ol Pejeta Conservancy, Kenya.
FINANCIAL REVIEW
Minimal activity was recorded during the period which was primarily a registration and set up period in readiness for full operation during 2021. Unrestricted income of £6,827 was received during the period broken down as follows:
Corporates ................................£1,459 Individuals .................................£2,144 Trusts and Foundations ..........£ 3,000 Other .............................................£224
Ol Pejeta Conservancy UK did not make any grants in the period under review. Grant making is envisaged to begin in 2021.
RESERVES POLICY
Ol Pejeta Conservancy UK will be establishing a Reserves Policy as it becomes more established. This will be completed in the next financial year. In the meantime there is an undertaking from Ol Pejeta Kenya to cover six months’ operational costs should these be requested from Ol Pejeta Conservancy UK.
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RISK MANAGEMENT
The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been, or will be, established to enable the necessary steps to be taken to lessen these risks.
At this stage, the main risk to the charity is to ensure sufficient support for its objectives. Once fully operational in 2021 we will develop a risk register to identify and document risks and mitigation strategies.
ORGANISATIONAL STRUCTURE, GOVERNANCE AND MANAGEMENT
Ol Pejeta Conservancy UK is a Charitable Incorporated Organisation. Ol Pejeta Conservancy UK’s governing document is its Constitution and its only voting members are its board of trustees. The charity was established with four founding trustees, then a fifth was appointed in 2020 and a sixth in 2021. A new trustee/treasurer was appointed in 2021. The trustees are listed on page five. The trustees meet four times per annum. In the intervening periods, a member of the Board of Trustees provides oversight and guidance as necessary.
RELATIONSHIPS WITH ANY RELATED PARTIES
The following trustees are also board members of Ol Pejeta Conservancy in Kenya: Richard Vigne, Annette Lanjouw and Joanna Elliott.
GOING CONCERN AND COVID-19
The trustees have prepared the Financial Statements on the basis of a going concern. The trustees have considered the consequences of COVID-19 on the activities of the Charity, and we have determined that they do not create a material uncertainty that casts significant doubt upon the entity’s ability to continue as a going concern.
Trustee Selection
Every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees have regard to the skills, knowledge and experience needed for the effective administration of the CIO. Prospective trustees undergo a full due diligence and vetting procedures before being considered for appointment. All new trustees undergo orientation with each existing trustee, induction with the CEO of Ol Pejeta Conservancy UK and MD of Ol Pejeta Conservancy Kenya.
All trustees give their time freely and no trustee remuneration or expenses was paid in the period. In addition, no out of pocket expenses were reimbursed to the trustees and no trustee had any beneficial interest in any contract with the charity during the period.
Chief Executive Officer
Hetal Ganatra, CEO of Ol Pejeta Conservancy UK and the Global Head of Fundraising and Communications, has been with Ol Pejeta since 2019. Hetal previously worked for ActionAid International and AGRA in senior leadership positions. Hetal brings a wealth of experience in fundraising, grant and risk management, compliance and systems. She is extremely passionate and dedicated to making impactful contributions towards wildlife and habitat conservation, climate change and community development.
Polices and Procedures
Ol Pejeta Conservancy UK has developed and implemented policies and procedures including for: conflict of interest, grantmaking, anti-money laundering, safeguarding, anti-bribery, and HR and contracting. Policies for financial controls, reserves and data protection will be developed and put in place in 2021.
The wider network with which the charity works
Ol Pejeta Conservancy UK is closely aligned to Ol Pejeta Conservancy in Kenya, with which it has a special relationship. The CIO aims to fulfil its objects through global fundraising support for the Conservancy’s wildlife conservation and associated community work in Kenya. We have partnered with other selected organisations to help meet these objects including:
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Fauna and Flora International (FFI), a founding member of Ol Pejeta Conservancy Kenya, helps raise funds for conservation and community development and provide technical support;
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Helping Rhinos who principally support us with fundraising events and wildlife adoptions in the UK;
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Wildlandscapes who principally support us with grant fundraising in the US;
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Chapel and York who provide management services and support to raise funds in the US through a 501c3 organisation.
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TRUSTEES’ RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS
The Charity’s trustees are responsible for preparing a trustee’s annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom accepted accounting practice).
The law applicable to charites requires the charity’s trustees to prepare financial statements for each period which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing the financial statements, the trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Observe the methods and principles in the Charities SORP;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards have been followed, subject to any material departures that must be disclosed and explained in the financial statements;
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Conservancy will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Conservancy and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable charities (accounts and reports) regulations, and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.
DECLARATION
The report was approved by the trustees of the Charity on the 15[th] October 2021 and signed on their behalf by:
…………………………………………………………………………
Joanna Elliott
Board Trustee and Chair
Renee Roaming
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Through its global fundraising activities, Ol Pejeta UK supports the wildlife and community development initiatives of the Conservancy.
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STATEMENT OF FINANCIAL ACTIVITIES
For the period ended 31 December 2020
SUMMARY INCOME & EXPENDITURE ACCOUNT
| INCOMING RESOURCES Notes Unrestricted Funds 2020 £ Total Funds 2020 £ Donations 2 6,827 6,827 Other income - - TOTAL INCOMING RESOURCES 6,827 6,827 EXPENDITURE Charitable activities 3 530 530 TOTAL 530 530 Excess Income /Expenses 6,297 6,297 Total funds brought forward 22 October 2019 - - Total funds carried forward 31 December 2020 6,297 6,297 |
|
|---|---|
BALANCE SHEET
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For the period ended 31 December 2020
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SUMMARY INCOME & EXPENDITURE ACCOUNT
| CURRENT ASSETS | 2020 £ |
|---|---|
| Cash at bank and in hand | 6,297 |
| Debtors | - |
| NET CURRENT ASSETS | 6,297 |
| CREDITORS | - |
| Creditors falling due within one period | - |
| TOTAL ASSETS LESS CURRENT LIABILITIES |
6,297 |
| FUNDS | |
| Unrestricted funds | 6,297 |
| TOTAL CHARITY FUNDS | 6,297 |
The financial statements were approved by the trustees and authorised for issue on the 15[th] October 2021 and are signed on its behalf by:
…………………………………………………………………………
All of the charity’s activities derive from continuing operations during the above period. The notes on pages 7 and 8 form part of these financial statements.
Joanna Elliott Board Trustee and Chair
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3. ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITIES
NOTES TO THE FINANCIAL STATEMENTS For the period ended 31 December 2020
1. ACCOUNTING POLICIES
(a) Basis of Preparation of Financial Statements
The financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019) - (Charities SORP (FRS102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Charities Act 2011.
Ol Pejeta Conservancy UK meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
(b) Reconciliation with previous Generally Accepted Accounting Practice
In preparing the accounts the trustees have considered whether in applying the accounting policies required by FRS102 and the Charities SORP FRS102.
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2020 TOTAL £
Bank charges and other costs 530
TOTAL EXPENDITURE 530
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The Charity undertakes charitable activities through grant making in support of its charitable objectives. All expenditure in the period was unrestricted
4. TAXATION
As the Charity’s aim to facilitate the advancement of education, the relief of poverty the advancement of religion and other such purposes, it is not subject to corporation tax.
5. RELATED PARTY TRANSACTIONS
None of the trustees have been paid any remuneration or received any other benefits from an employment with the Charity or related party.
(c) Income
Income is recognised when the charity has entitlement to the funds, it is probable that the income will be received and the amount of income receivable can be measured reliably.
There were no further related party transactions in the reporting period.
Donations are recognised when the Conservancy has been notified in writing of both the amount and settlement date.
(d) Expenditure
Expenditure is recognised once there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be reliably measured.
All expenditure is accounted for on an accruals basis, however currently the administration and governance expenditure for the Conservancy is paid by the charity.
2. DONATIONS AND GIFT AID
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2020 TOTAL £
Donations 6,827
Gift aid -
TOTAL DONATIONS & GIFT AID 6,827
All income received in the period was unrestricted.
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UK www.olpejetaconservancy.org