## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 01 2023 **To** 31 12 2023
## Section A Reference and administration details
**Charity name**
Southbourne Tennis Club
**Other names charity is known by**
**Registered charity number (if any)** 1185919
**Charity's principal address** Iford Lane
Bournemouth Dorset **Postcode BH6 5NF**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 David Bull Chairperson AGM election
2 Daniel Light Secretary AGM election
3 Carolyn Day Treasurer AGM election
4 Colin Gilbey Membership AGM election
5 Celia Barron Safeguarding AGM election
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
September 2024
1
**Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts** Articles of Association (2019) Type of governing document (eg. trust deed, constitution) Limited Company How the charity is constituted (eg. trust, association, company) Elected by the membership at AGM Trustee selection methods (eg. appointed by, elected by)
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The provision of facilities for healthy recreation for all sections of the community, members and non-members regardless of age, ability, disability, gender, race, ethnicity, sexuality, nationality, religious belief or social/economic status through the sport of tennis.
A contribution to the overall improvement of people’s lifestyles and leisure time activities in the local area.
**TAR**
September 2024
2
The club provides facilities and managed tennis sessions for both members of the club and members of the public. These sessions, along with private play, are available to cover a wide range of abilities (both physical and mental) for adults and juniors. The club offers “club sessions” for beginners to team players. We have a thriving disability programme that covers such areas as walking tennis, learning disabilities, physical disabilities, wheelchair users, hearing impaired, visually impaired and dementia tennis. **Summary of the main activities undertaken for the** Our coach has been recognised by the Dorset LTA and the National LTA **public benefit in relation to** for the disability programme that he has developed over a number of **these objects (include within** years. His model is being held up as best practice within the sport. **this section the statutory declaration that trustees have** All sessions are open to the general public in the catchment area of the **had regard to the guidance** club. **issued by the Charity Commission on public** The club coaching team have formed partnerships with a number of local **benefit)** schools to teach tennis skills across the school age spectrum.
## **Additional details of objectives and activities (Optional information)**
The club relies on the club coaches and club members who volunteer to support our junior and disability programmes on a regular basis and in the running of competitive and fun tournaments.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
September 2024
3
Section D Achievements and performance
**TAR**
September 2024
4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
During 2023 the membership of the club has remained steady at a healthy level.
The club has kept close control of outgoings this year particularly the use of energy as the prices were high during the year. The previous conversion of the floodlights to LEDs has significantly reduced our electricity consumption and hence cost.
There were no significant capital expenditures during the period, with the club continuing to build our reserve/ sinking funds for a future resurfacing of 3 of our courts, which is hoped for in 2025.
We held a Learning Disability Tournament, followed by a barbecue, in the summer which was attended by the Mayor of Bournemouth. We also run taster sessions for Dorset Community foundation for children with Autism and with Poole Hospital Physios for children with a physical impairment. Over 20 children attended.
Additionally, we have been selected to run a programme of courses for Help for Heroes.
Our Pickleball court is now a popular attraction, in regular use, and attracts players that may otherwise not attend our club.
**TAR**
September 2024
5
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The charity will continue to make provision of reserves for the replacement and upgrade of facilities in line with guidelines from the LTA.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
**TAR**
September 2024
6
Registered number: 00841056
**SOUTHBOURNE TENNIS CLUB UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
**Southbourne Tennis Club Unaudited Financial Statements For The Year Ended 31 December 2023**
## **Contents**
||**Page**|
|---|---|
|Company Information|1|
|Accountant's Report|2|
|Income and Expenditure Account|3|
|Balance Sheet|4|
The follow ing pages do not form part of the statutory accounts: Detailed Income and Expenditure Account 5
**Southbourne Tennis Club Company Information For The Year Ended 31 December 2023**
|**Directors**|Ms Celia Barron|
|---|---|
||Mr David Bull|
||Mr Colin Gilbey|
||Mr Daniel Light|
||Mrs Carolyn Day|
|**Company Number**|00841056|
|**Registered Office**|Iford Lane|
||Southbourne|
||Bournemouth|
||Dorset|
||BH6 5NF|
|**Accountants**|J Aubin Ltd|
||Chartered Accountants|
||4 Old Barn Close|
||Christchurch|
||Dorset|
||BH23 2QZ|
Page 1
**Southbourne Tennis Club Accountant's Report For The Year Ended 31 December 2023**
In accordance w ith the engagement letter dated 10 August 2020, and in order to assist you to fulfil your duties under the Companies Act 2006, w e have compiled the financial statements of the company from the accounting records and information and explanations you have given to us.
This report is made to the directors in accordance w ith the terms of our engagement. Our w ork has been undertaken to prepare for approval by the directors the financial statements that w e have been engaged to compile, to report to the directors that w e have done so, and to state those matters that w e have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, w e do not accept or assume responsibility to anyone other than the Company and the Company's directors for our w ork or for this report.
You have acknow ledged on the balance sheet as at year ended 31 December 2023 your duty to ensure that the company has kept proper accounting records and to prepare financial statements that give a true and fair view under the Companies Act 2006. You consider that the company is exempt from the statutory requirement for an audit for the year.
We have not been instructed to carry out an audit of the financial statements. For this reason, w e have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and w e do not, therefore, express any opinion on the financial statements.
Signed
Mrs D J H Aubin
18/03/2024
J Aubin Ltd Chartered Accountants 4 Old Barn Close Christchurch Dorset BH23 2QZ
Page 2
**Southbourne Tennis Club Income and Expenditure Account For The Year Ended 31 December 2023**
|**TURNOVER**
Cost of raw materials and consumables
Depreciation and other amounts w ritten off assets
Other charges
**NET SURPLUS**|**2023**
**£**
65,369
(18,368)
(8,914)
(17,535)
20,552|**2022**
**£**
55,828
(14,019)
(8,914)
(22,076)|
|---|---|---|
|||10,819|
Page 3
## **Southbourne Tennis Club Balance Sheet As At 31 December 2023**
|Fixed assets
Current assets
Creditors: Amounts Falling Due Within One Year
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**RESERVES**|**2023**
**£**
67,641
81,717
(34,519)|**2022**
**£**
76,555
48,891
(31,159)|
|---|---|---|
||47,198|17,732|
||114,839|94,287|
||114,839|94,287|
||114,839|94,287|
## **Notes**
## 1. **General Information**
Southbourne Tennis Club is a private company, limited by guarantee, incorporated in England & Wales, registered number 00841056. The registered office is Iford Lane, Southbourne, Bournemouth, Dorset, BH6 5NF.
## 2. **Average Number of Employees**
Average number of employees, including directors, during the year w as: NIL (2022: NIL)
For the year ending 31 December 2023 the company w as entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance w ith section 476 of the Companies Act 2006.
The directors acknow ledge their responsibilities for complying w ith the requirements of the Act w ith respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance w ith the micro-entity provisions.
On behalf of the board
Mr David Bull
Director
15/03/2024
Page 4
## **Southbourne Tennis Club Detailed Income and Expenditure Account For The Year Ended 31 December 2023**
|**TURNOVER**
Membership income
Coaching and visitor fees
Tournament income
Donations and gift aid
Disability and schools funding
Sundry income
Sponsorship
**COST OF RAW MATERIALS AND CONSUMABLES**
Tournament & match fees
Coaching fees
Tennis balls and nets
Disability programme
Other direct costs (COS)
**DEPRECIATION AND OTHER AMOUNTS WRITTEN OFF ASSETS**
Depreciation
**OTHER CHARGES**
_Premises expenses:_
Rent
Rates and w ater
Light and heat
Cleaning of premises
_General administration costs:_
Repairs, renew als and maintenance
Insurance
Telecommunications and data costs
Accountancy fees
Subscriptions and levies
Sundry expenses
Rubbish collection
**NET SURPLUS**|**2023**
**£**
**£**
46,110
6,822
1,643
952
8,681
661
500
65,369
772
7,041
2,207
8,320
28
(18,368)
8,914
(8,914)
1,261
710
4,328
1,701
8,000
3,259
1,369
252
375
430
3,124
726
9,535
(17,535)
20,552|**2023**
**£**
**£**
46,110
6,822
1,643
952
8,681
661
500
65,369
772
7,041
2,207
8,320
28
(18,368)
8,914
(8,914)
1,261
710
4,328
1,701
8,000
3,259
1,369
252
375
430
3,124
726
9,535
(17,535)
20,552|**2022**
**£**
**£**
40,849
4,259
1,485
1,271
6,721
743
500
55,828
898
4,364
1,246
7,240
271
(14,019)
8,914
(8,914)
1,283
1,015
3,025
1,961
7,284
9,869
1,169
561
10
216
2,320
647
14,792
(22,076)
10,819|**2022**
**£**
**£**
40,849
4,259
1,485
1,271
6,721
743
500
55,828
898
4,364
1,246
7,240
271
(14,019)
8,914
(8,914)
1,283
1,015
3,025
1,961
7,284
9,869
1,169
561
10
216
2,320
647
14,792
(22,076)
10,819|
|---|---|---|---|---|
||772
7,041
2,207
8,320
28||898
4,364
1,246
7,240
271||
||8,914
1,261
710
4,328
1,701||8,914
1,283
1,015
3,025
1,961||
||8,000||7,284||
||3,259
1,369
252
375
430
3,124
726||9,869
1,169
561
10
216
2,320
647||
||9,535||14,792||
||||||
|||20,552||10,819|
Page 5
##
##
|Reportto thetrustees/
membersof|SouthbourneTennisClub||
|---|---|---|
|Onaccountsforthe year|Charityno
31t12t2023|841056|
|ended|(ifany)||
||Ireport to thetrustees onmyexaminationoftheaccounts oftheabove||
||charity("the Trust") fortheyearended31112/2422.||