## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 01 2022 **To** 31 12 2022 ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1185919 **Charity's principal address** Iford Lane Southbourne Tennis Club Iford Lane Bournemouth Dorset **Postcode BH6 5NF** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||David Bull|Chairperson||AGM election| ||Daniel Light|Secretary||AGM election| ||Carolyn Day|Treasurer||AGM election| ||Colin Gilbey|Membership||AGM election| ||Celia Barron|Safeguarding||AGM election| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** July 2023 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Articles of Association (2019) - (eg. trust deed, constitution) Limited Company How the charity is constituted - (eg. trust, association, company) Elected by the membership at AGM Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The provision of facilities for healthy recreation for all sections of the community, members and non-members regardless of age, ability, disability, gender, race, ethnicity, sexuality, nationality, religious belief or **Summary of the objects of the** social/economic status through the sport of tennis. **charity set out in its governing document** A contribution to the overall improvement of people’s lifestyles and leisure time activities in the local area. **TAR** July 2023 2 The club provides facilities and managed tennis sessions for both members of the club and members of the public. These sessions, along with private play, are available to cover a wide range of abilities (both physical and mental) for adults and juniors. The club offers “club sessions” for beginners to team players. We have a thriving disability programme that covers such areas as walking tennis, learning disabilities, physical disabilities, wheelchair users, hearing impaired, visually impaired and dementia tennis. **Summary of the main activities undertaken for the** Our coach has been recognised by the Dorset LTA and the National LTA **public benefit in relation to** for the disability programme that he has developed over a number of **these objects (include within** years. His model is being held up as best practice within the sport. **this section the statutory declaration that trustees have** All sessions are open to the general public in the catchment area of the **had regard to the guidance** club. **issued by the Charity Commission on public** The club coaching team have formed partnerships with a number of local **benefit)** schools to teach tennis skills across the school age spectrum. The club coaching team have formed partnerships with a number of local schools to teach tennis skills across the school age spectrum. ## **Additional details of objectives and activities (Optional information)** The club relies on the club coaches and club members who volunteer to support our junior and disability programmes on a regular basis and in the running of competitive and fun tournaments. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** July 2023 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** During 2022 the membership of the club returned back down to prepandemic levels. We lost a number of members who joined the club when indoor activities such as gyms were closed, or people preferred to be outdoors. The club has kept close control of outgoings this year particularly the use of energy as the prices rose throughout the year. The conversion of the floodlights to LEDs the previous year significantly reduced our electricity consumption and hence cost. The main expenditure, in line with our long-term plan, was the resurfacing of 3 of our courts with the same carpet covering that we currently had. In addition, we took the opportunity to cover our mini court with carpet to improve the safety for our juniors and disabled players who are the main users of that facility. We are planning to increase our contribution to our sinking fund in 2023 due to the high level of inflation experienced towards the end of the year 2022. We will be looking to replace the surface on our remaining 3 courts in 2024/25. We held a Learning Disability Tournament, followed by a barbecue, in the summer which attracted over 20 participants. It was attended by the Mayor of Bournemouth and the President of the Boscombe and Southbourne Rotary Club Our head coach has been appointed by the Dorset LTA as the county lead for disability tennis coaching. We have bought the equipment to trial Pickleball on our mini court and hope to start a club session in the summer of 2023. Pickleball is a variant of tennis and is more suitable for less mobile individuals. It is mainly a summer sport in the UK due to the weather. **TAR** July 2023 4 Section E Financial review The charity will continue to make provision of reserves for the replacement and upgrade of facilrties in line with guidelines from the LTA. Brief ststement of the charity's policy on reserves Details of any funds materially in deficit None Further financial review details (Optional infomiation) You may choosè to include additional information, where relevant about.. the charity s principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signaturels) Full namels Position {eg Secretary, Chair, etc) Date S.OCi TAR July 2023 Registered number: 00841056 **SOUTHBOURNE TENNIS CLUB UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** **Southbourne Tennis Club Unaudited Financial Statements For The Year Ended 31 December 2022** ## **Contents** ||**Page**| |---|---| |Company Information|1| |Accountant's Report|2| |Income and Expenditure Account|3| |Balance Sheet|4| |The follow ing pages do not form part of the statutory accounts:|| |Detailed Income and Expenditure Account|5—6| **Southbourne Tennis Club Company Information For The Year Ended 31 December 2022** |**Directors**|Ms Celia Barron| |---|---| ||Mr David Bull| ||Mr Colin Gilbey| ||Mr Daniel Light| ||Mrs Carolyn Day| |**Company Number**|00841056| |**Registered Office**|Iford Lane| ||Southbourne| ||Bournemouth| ||Dorset| ||BH6 5NF| |**Accountants**|J Aubin Ltd| ||Chartered Accountants| ||4 Old Barn Close| ||Christchurch| ||Dorset| ||BH23 2QZ| Page 1 **Southbourne Tennis Club Accountant's Report For The Year Ended 31 December 2022** In accordance w ith the engagement letter dated 10 August 2020, and in order to assist you to fulfil your duties under the Companies Act 2006, w e have compiled the financial statements of the company from the accounting records and information and explanations you have given to us. This report is made to the directors in accordance w ith the terms of our engagement. Our w ork has been undertaken to prepare for approval by the directors the financial statements that w e have been engaged to compile, to report to the directors that w e have done so, and to state those matters that w e have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, w e do not accept or assume responsibility to anyone other than the Company and the Company's directors for our w ork or for this report. You have acknow ledged on the balance sheet as at year ended 31 December 2022 your duty to ensure that the company has kept proper accounting records and to prepare financial statements that give a true and fair view under the Companies Act 2006. You consider that the company is exempt from the statutory requirement for an audit for the year. We have not been instructed to carry out an audit of the financial statements. For this reason, w e have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and w e do not, therefore, express any opinion on the financial statements. Signed ## **Mrs D J H Aubin** ## Date J Aubin Ltd Chartered Accountants 4 Old Barn Close Christchurch Dorset BH23 2QZ Page 2 **Southbourne Tennis Club Income and Expenditure Account For The Year Ended 31 December 2022** |**TURNOVER**
Other income
Cost of raw materials and consumables
Depreciation and other amounts w ritten off assets
Other charges
**NET SURPLUS/(DEFICIT)**|**31 December**
**2022**
**£**
55,828
-
(14,019)
(8,914)
(22,076)
10,819|**31 December**
**2021**
**£**
37,879
14,185
(13,528)
(7,478)
(35,878)| |---|---|---| |||(4,820)| Page 3 Balance Sheet As at 31 E*cember 21Y22 $1 tbcgmb•T 31 D•c•mbor 2022 2021 FcMembership income
Coaching and visitor fees
Tournament income
Donations and gift aid
Disability and schools funding
Sundry income
Sponsorship
**OTHER INCOME**
Other operating income
**COST OF RAW MATERIALS AND CONSUMABLES**
Tournament & match fees
Coaching fees
Tennis balls and nets
Disability programme
Other direct costs (COS)
**DEPRECIATION AND OTHER AMOUNTS WRITTEN OFF ASSETS**
Depreciation
**OTHER CHARGES**
_Premises expenses:_
Rent
Rates and w ater
Light and heat
Cleaning of premises
_General administration costs:_
Repairs, renew als and maintenance
Insurance
Printing, postage and stationery
Advertising and marketing costs
Telecommunications and data costs
Accountancy fees|**31 December 2022**
**£**
**£**
40,849
4,259
1,485
1,271
6,721
743
500
55,828
-
55,828
898
4,364
1,246
7,240
271
(14,019)
8,914
(8,914)
1,283
1,015
3,025
1,961
7,284
9,869
1,169
-
-
561
10|**31 December 2022**
**£**
**£**
40,849
4,259
1,485
1,271
6,721
743
500
55,828
-
55,828
898
4,364
1,246
7,240
271
(14,019)
8,914
(8,914)
1,283
1,015
3,025
1,961
7,284
9,869
1,169
-
-
561
10|**31 December 2021**
**£**
**£**
25,646
3,681
872
1,434
5,663
283
300
37,879
14,185
52,064
618
6,056
2,558
4,296
-
(13,528)
7,478
(7,478)
938
753
2,336
1,419
5,446
23,056
785
102
370
696
380
...CONTINUED| |---|---|---|---| ||898
4,364
1,246
7,240
271||618
6,056
2,558
4,296
-| |||55,828
(14,019)
(8,914)|| ||8,914
1,283
1,015
3,025
1,961||7,478
938
753
2,336
1,419| ||7,284||5,446| ||9,869
1,169
-
-
561
10||23,056
785
102
370
696
380| Page 5 ## **Southbourne Tennis Club Detailed Income and Expenditure Account (continued) For The Year Ended 31 December 2022** |Subscriptions and levies
Sundry expenses
Rubbish collection
**NET SURPLUS/(DEFICIT)**|216
2,320
647|(22,076)|216
3,504
1,323|(35,878)| |---|---|---|---|---| ||14,792||30,432|| |||||| |||10,819||(4,820)| Page 6 CHARITY COMMISSION Independent examinerfs report on the FOR ENGLAND AND WALES accounts Independent Examiner's Report Report to the trustse•l membern of Southb￿rne Tennis Club On accounts for tho year ended 3111212022 Charity no Ilf any) I report to the trustees on my examination of the accounts of the abJve chanty (Ihe Trusf) for the year ended 3111212022. 841056 Rasponslbllltlos and basls of report As the charity's trustees, you are responsible for the preparats'on of the accounts in accordance with the requirements of the Charits'es Act 2011 (Yhe Acr). I report in respect of my examination of the Trust's accounts cathed out under section 145 ofthe 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commi88ion under section 145{5)(b) of the Act. Independent examlner's statsment I have LX)mpleted my examination. I confim that no material matters have corre to my attention in connedion with the examinats'on which gives me cause to believe that in, any material respect.. Ihe accounting records were not kept in a￿TrIan￿* with section 130 of the Charities Act., or the accounts did not aco)rd WFth the ac£ountlng records,. or the a￿oUnt$ did not comply wrth the applicable requirements conceming the form and c4nlent of accounts set out in the CharitisyJ (Accounts and ReFQrts) Regulations 2008 other than any requirement that the a￿ountS give 8 Irue and fairf view which is not a matter considered as part of an Independent examination. I have cone8m8 and have corm across no other matter8 in connection Imth the examination to which attention should t* drawn in this report in order to enable a proper understanding of the aC￿)unts to be reached. SSgn•d: ZoZ3 Nam•: Mrs D J H Aubin, BA(Hons}, FCA Relovant profosslonal quallficatton(s) or body lrfany): Fellow of The Institute of Chartered Accountants in England and Wales Addrns8: 4 Old Bam Close, Christchurch, BH23 2QZ IER 0￿2018