Trustees. Annual Report for the period Period start dale Period end date From Section A Reference and administration details Charity name Southbourne Tennis Club Other names charity is known by Registerèd charity number {if any) 1185919 Charity's principal address Iford Lane Boumemouth Dorset Postcode BH6 5NF Namès of the charity trustees who manage the charity Dates acted if not for wholè èar Trustee name Offi¢¥ lif any) Name of person lor body) •ntitled toa olnt trustee ifan David Bull Chairperson Secretary Treasurer AGM election Daniel Light Carolyn Day Colin Gilbey Celia Barron AGM election AGM election AGM election Membership Safeguarding AGM election 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any, (for example. any custodian trusteesl Name Dates acted if not for whole ear TAR March 2012 Names and addresses of advisers (Optional information) of adviser Name Address Name of chief executive or names of senior staff members {Optional infom)ation} Section B Structure, overnance and mana ement Description of the charity's trusts Articles of Associalion12019) Type of goveming document How the charity is constituted Limiled Company Trustee selection methods Elected by the membership al AGM Additional governance Issues (Optional Infonnation) You may choose to include additional information, where relevant. about.. policies and procedures adopted for the induction and training of trustees; the charity's organisalional structure and any wider network with which the charity works; relationship with any related parties- trustees, consideration of major risks and the system and procedures to manage them. Section C Ob'ectives and activities The provision of facilities for healthy recrealion for all sections of the community, members and non-members regardless of age, abilily, disability, gender, race. elhnicity, sexuality, nalionality, religious belief or socialleconomic status through the sport of tennis. Summary of the objects of the charity set out in its governing document A contribution to the overall improvement of people's lifestyles and leisure time activities in the local area. TAR March 2012 The club provides facilities and managed tennis sessions for both members of the club and members ol the public. These sessions, along with private play, are available to cover a wide range of abilities (both physical and mentall for adults and juniors. The club offers "club sessions" for beginners to team players. We have a thriving disability programme thal covers such areas as walking tennis, learning disabilities. physical disabilities, wheel chair users, hearing impaired, visually impaired and dementia tennis. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Our coach has been recognised by the Dorset LTA and the National LTA for the disability programme thal he has developed over a number of years. His model is being held up as best practice within the sport. All sessions are open to the general public in the catchment area of the club. The club coaching team have formed partnerships with a number of local schools to leach tennis skills across the school age spectrum. Additional details of objectives and activities (Optional infornialion) The club relies on club members who volunleer to support ourjunior and disability programmes on a regular basis and in the running of competitive and fun tournaments. You may choose to include further statements, where relevant, aboLrt'. policy on grantmaking- policy programme related investment., contribution made by volunteers. TAR March 2012 Section D Achievements and performance Summary of the main achievements of the charity during the year This has been a very difficult period for the club trying to recover from the impact of Corona Virus {Covid-19). The club reopened fully in April 2021 in line with government and LTA guidelines. When the club was open there were significant restrictions to general play and the coaching that was possible. Numbers were tightly controlled and use of the club house was prohibited. As restrictions were relaxed all club sessions. coaching and match tennis returned lo normal. Significant discounts on 202112022 membership fees had to be implemenled lo try to retain membership numbers within the club. Significant income was also lost due to the lack of availability of coaching. disability tennis and pay and play sessions from the general public. Fortunately. further govemmenl financial support has helped to bridge the income gap and significantly reduced the defi¢it that would otherwise have been incurred. During the summer the floodlights were upgraded from halogen bulbs to LEDS. This will reduce our ongoing electricity Costs along with a significant reduction in maintenance costs. In the autumn the remaining thirds of the car park was tarmacked and marked out. This has greatly improved the ambience of the club for members and visitors. Long term financial planning for renewal of the court surfaces and replatsment of the boundary fencing has continued to ensure longevity of the club. Membership numbers and coaching activity has retumed to pre- pandemic levels and towards the end of 2021 exceeded previous levels. The disability tennis programme was featured on BBC South Today news programme highlighting the inclusivity of the club and coaching. Our head coach has been cited by Ihe Dorset LTA as a role model for disability tennis coaching. The club also had a visil from the president of the LTA to discuss the disability tennis programme. TAR March 2012 Section E Financial review The charity will continue to make provision of reserves for the replacement and upgrade of facilities in line with guidelines from the LTA. Brief statement of the charity's policy on reserves Details of any funds materially in deficit None Further financial review details (Optional information) You may choose to include additional information. where relevant aboul.. the charity's principal sources of funds (including any fundraising}-, how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature{s) Full name(s} Positlon (eg Secretary, Chair, etc) JQtrol Date )/oL /taLI TAR March 2012 Registered number: 00841056 ## **SOUTHBOURNE TENNIS CLUB UNAUDITED FINANCIAL STATEMENTS FOR THE PERIOD 1 APRIL 2021 TO 31 DECEMBER 2021** **Southbourne Tennis Club Unaudited Financial Statements For the Period 1 April 2021 to 31 December 2021** ## **Contents** ||**Page**| |---|---| |Company Information|2| |Accountant's Report|3| |Income and Expenditure Account|4| |Balance Sheet|5| |The follow ing pages do not form part of the statutory accounts:|| |Detailed Income and Expenditure Account|6—7| Page 1 **Southbourne Tennis Club Company Information For the Period 1 April 2021 to 31 December 2021** |**Directors**|Ms Celia Barron| |---|---| ||Mr David Bull| ||Mr Daniel Light| ||Mr Colin Gilbey| ||Mrs Carolyn Day| |**Company Number**|00841056| |**Registered Office**|Iford Lane| ||Southbourne| ||Bournemouth| ||Dorset| ||BH6 5NF| |**Accountants**|J Aubin Ltd| ||Chartered Accountants| ||4 Old Barn Close| ||Christchurch| ||Dorset| ||BH23 2QZ| Page 2 ## **Southbourne Tennis Club Accountant's Report For the Period 1 April 2021 to 31 December 2021** In accordance w ith the engagement letter dated 10 August 2020, and in order to assist you to fulfil your duties under the Companies Act 2006, w e have compiled the financial statements of the company from the accounting records and information and explanations you have given to us. This report is made to the directors in accordance w ith the terms of our engagement. Our w ork has been undertaken to prepare for approval by the directors the financial statements that w e have been engaged to compile, to report to the directors that w e have done so, and to state those matters that w e have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, w e do not accept or assume responsibility to anyone other than the Company and the Company's directors for our w ork or for this report. You have acknow ledged on the balance sheet as at period ended 31 December 2021 your duty to ensure that the company has kept proper accounting records and to prepare financial statements that give a true and fair view under the Companies Act 2006. You consider that the company is exempt from the statutory requirement for an audit for the year. We have not been instructed to carry out an audit of the financial statements. For this reason, w e have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and w e do not, therefore, express any opinion on the financial statements. ## **Mrs D J H Aubin** Date J Aubin Ltd Chartered Accountants 4 Old Barn Close Christchurch Dorset BH23 2QZ Page 3 ## **Southbourne Tennis Club Income and Expenditure Account For the Period 1 April 2021 to 31 December 2021** |**TURNOVER**
Other income
Cost of raw materials and consumables
Depreciation and other amounts w ritten off assets
Other charges
**NET (DEFICIT)/SURPLUS**|**31 December**
**2021**
**£**
37,879
14,185
(13,528)
(7,478)
(35,878)
(4,820)|**31 March 2021**
**£**
37,777
22,305
(10,887)
(6,601)
(17,191)| |---|---|---| |||25,403| Page 4 **Southbourne Tennis Club Balance Sheet As at 31 December 2021** |Fixed assets
Current assets
Creditors: Amounts Falling Due Within One Year
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**RESERVES**
Notes|**31 December**
**2021**
**£**
37,737
74,427
(28,696)|**31 March 2021**
**£**
3,802
101,941
(17,455)| |---|---|---| ||45,731|84,486| ||83,468|88,288| ||83,468|88,288| ||83,468|88,288| |||| 1. **Average Number of Employees** Average number of employees, including directors, during the year w as as follow s: NIL (2021: NIL) ## 2. **General Information** Southbourne Tennis Club is a private company, limited by guarantee, incorporated in England & Wales, registered number 00841056. The registered office is Iford Lane, Southbourne, Bournemouth, Dorset, BH6 5NF. For the period ending 31 December 2021 the company w as entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. ## **Directors' responsibilities:** The members have not required the company to obtain an audit in accordance w ith section 476 of the Companies Act 2006. The directors acknow ledge their responsibilities for complying w ith the requirements of the Act w ith respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance w ith the micro-entity provisions. On behalf of the board ## **Mr David Bull** Director Date Page 5 ## **Southbourne Tennis Club Detailed Income and Expenditure Account For the Period 1 April 2021 to 31 December 2021** |**TURNOVER**
Membership income
Coaching and visitor fees
Tournament income
Donations and gift aid
Disability and schools funding
Sundry income
Sponsorship
**OTHER INCOME**
Other operating income
**COST OF RAW MATERIALS AND CONSUMABLES**
Tournament & match fees
Coaching fees
Tennis balls and nets
Disability programme
Other direct costs (COS)
**DEPRECIATION AND OTHER AMOUNTS WRITTEN OFF ASSETS**
Depreciation
**OTHER CHARGES**
_Premises expenses:_
Rent
Rates and w ater
Light and heat
Cleaning of premises
_General administration costs:_
Repairs, renew als and maintenance
Insurance
Printing, postage and stationery
Advertising and marketing costs
Telecommunications and data costs
Accountancy fees|**31 December 2021**
**£**
**£**
25,646
3,681
872
1,434
5,663
283
300
37,879
14,185
52,064
618
6,056
2,558
4,296
-
(13,528)
7,478
(7,478)
938
753
2,336
1,419
5,446
23,056
785
102
370
696
380|**31 December 2021**
**£**
**£**
25,646
3,681
872
1,434
5,663
283
300
37,879
14,185
52,064
618
6,056
2,558
4,296
-
(13,528)
7,478
(7,478)
938
753
2,336
1,419
5,446
23,056
785
102
370
696
380|**31 March 2021**
**£**
**£**
28,190
2,442
350
2,971
3,333
491
-
37,777
22,305
60,082
184
5,440
952
3,499
812
(10,887)
6,601
(6,601)
1,261
594
3,293
1,112
6,260
9,218
1,149
118
106
828
(1,100)
...CONTINUED| |---|---|---|---| ||618
6,056
2,558
4,296
-||184
5,440
952
3,499
812| |||52,064
(13,528)
(7,478)|| ||7,478
938
753
2,336
1,419||6,601
1,261
594
3,293
1,112| ||5,446||6,260| ||23,056
785
102
370
696
380||9,218
1,149
118
106
828
(1,100)| Page 6 ## **Southbourne Tennis Club Detailed Income and Expenditure Account (continued) For the Period 1 April 2021 to 31 December 2021** |Subscriptions and levies
Sundry expenses
Rubbish collection
**NET (DEFICIT)/SURPLUS**|216
3,504
1,323|(35,878)|156
456
-|(17,191)| |---|---|---|---|---| ||30,432||10,931|| |||||| |||(4,820)||25,403| Page 7 **Independent examiner's report on the accounts** ## **Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Southbourne Tennis Club **On accounts for the year** 31/12/2021 **Charity no** 841056 **ended (if any)** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2021. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: Date: Name:** Mrs D J H Aubin, BA(Hons), FCA **Relevant professional** Fellow of The Institute of Chartered Accountants in England and Wales **qualification(s) or body (if any): Address:** 4 Old Barn Close, Christchurch, BH23 2QZ **Oct 2018** 1 **IER**