## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 01 04 2020 **To** 31 03 2021
Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1185919
Southbourne Tennis Club
**Charity's principal address** Iford Lane
Bournemouth Dorset **Postcode BH6 5NF**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 David Bull Chairperson 19/10/20 – 31/3/21 AGM election
2 Daniel Light Secretary AGM election
3 Carolyn Day Treasurer AGM election
4 Colin Gilbey Membership AGM election
5 Celia Barron Safeguarding AGM election
6 Amanda Nagle Vice Chairperson 01/04/20 – 06/03/21 AGM election
7 Susanne Grainger Chairperson 01/04/20 – 19/10/20 AGM election
8
9
10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
**----- End of picture text -----**
March **2012**
**TAR**
1
**Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Articles of Association (2019) Type of governing document
- (eg. trust deed, constitution)
Limited Company How the charity is constituted
- (eg. trust, association, company)
Elected by the membership at AGM Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The provision of facilities for healthy recreation for all sections of the community, members and non-members regardless of age, ability, disability, gender, race, ethnicity, sexuality, nationality, religious belief or social/economic status through the sport of tennis.
A contribution to the overall improvement of people’s lifestyles and leisure time activities in the local area.
March **2012**
**TAR**
2
The club provides facilities and managed tennis sessions for both members of the club and members of the public. These sessions, along with private play, are available to cover a wide range of abilities (both physical and mental) for adults and juniors. The club offers “club sessions” for beginners to team players. We have a thriving disability programme that covers such areas as walking tennis, learning disabilities, physical disabilities, wheel chair users, hearing impaired, visually impaired and dementia tennis. **Summary of the main activities undertaken for the** Our coach has been recognised by the Dorset LTA and the National LTA **public benefit in relation to** for the disability programme that he has developed over a number of **these objects (include within** years. His model is being held up as best practice within the sport. **this section the statutory declaration that trustees have** All sessions are open to the general public in the catchment area of the **had regard to the guidance** club. **issued by the Charity Commission on public** The club coaching team have formed partnerships with a number of local **benefit)** schools to teach tennis skills across the school age spectrum.
## **Additional details of objectives and activities (Optional information)**
The club relies on club members who volunteer to support our junior and disability programmes on a regular basis and in the running of competitive and fun tournaments.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
This has been a very difficult year for the club due to the impact of Corona Virus (Covid-19). The club was closed for 7 of the 12 months.
When the club was open there were significant restrictions to general play and the coaching that was possible. Numbers were tightly controlled and use of the club house was prohibited. All match tennis was curtailed and the winter season was abandoned at Christmas.
Significant discounts on membership fees had to be implemented to try to retain membership numbers within the club. Significant income was also lost due to the lack of availability of coaching, disability tennis and pay and play sessions from the general public.
Fortunately, government financial support has helped to bridge the income gap and significantly reduced the deficit that would otherwise have been incurred.
During the closed periods a significant amount of general maintenance and renewal of internal furnishings in the club house were undertaken.
Long term financial planning for renewal of the floodlights, court surfaces and resurfacing of the car park area has continued to ensure longevity of the club.
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The charity will continue to make provision of reserves for the replacement and upgrade of facilities in line with guidelines from the LTA.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
March **2012**
**TAR**
5
Registered number: 00841056
**SOUTHBOURNE TENNIS CLUB UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021**
**Southbourne Tennis Club Unaudited Financial Statements For The Year Ended 31 March 2021**
## **Contents**
||**Page**|
|---|---|
|Company Information|1|
|Accountant's Report|2|
|Income and Expenditure Account|3|
|Balance Sheet|4|
|The follow ing pages do not form part of the statutory accounts:||
|Detailed Income and Expenditure Account|5—6|
**Southbourne Tennis Club Company Information For The Year Ended 31 March 2021**
|**Directors**|Ms Celia Barron|
|---|---|
||Ms Susanne Grainger|
||Dr Amanda Nagle|
||Mrs Carolyn Day|
||Mr Daniel Light|
||Mr Colin Gilbey|
||Mr David Bull|
|**Company Number**|00841056|
|**Registered Office**|Iford Lane|
||Southbourne|
||Bournemouth|
||Dorset|
||BH6 5NF|
|**Accountants**|J Aubin Ltd|
||Chartered Accountants|
||4 Old Barn Close|
||Christchurch|
||Dorset|
||BH23 2QZ|
Page 1
**Southbourne Tennis Club Accountant's Report For The Year Ended 31 March 2021**
In accordance w ith the engagement letter dated 10 August 2020, and in order to assist you to fulfil your duties under the Companies Act 2006, w e have compiled the financial statements of the company from the accounting records and information and explanations you have given to us.
This report is made to the directors in accordance w ith the terms of our engagement. Our w ork has been undertaken to prepare for approval by the directors the financial statements that w e have been engaged to compile, to report to the directors that w e have done so, and to state those matters that w e have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, w e do not accept or assume responsibility to anyone other than the Company and the Company's directors for our w ork or for this report.
You have acknow ledged on the balance sheet as at year ended 31 March 2021 your duty to ensure that the company has kept proper accounting records and to prepare financial statements that give a true and fair view under the Companies Act 2006. You consider that the company is exempt from the statutory requirement for an audit for the year.
We have not been instructed to carry out an audit of the financial statements. For this reason, w e have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and w e do not, therefore, express any opinion on the financial statements.
## **Mrs D J H Aubin**
08/11/2021
J Aubin Ltd Chartered Accountants 4 Old Barn Close Christchurch Dorset BH23 2QZ
Page 2
**Southbourne Tennis Club Income and Expenditure Account For The Year Ended 31 March 2021**
|**TURNOVER**
Other income
Cost of raw materials and consumables
Depreciation and other amounts w ritten off assets
Other charges
**NET SURPLUS**|**2021**
**£**
37,777
22,305
(10,887)
(6,601)
(17,191)
25,403|**2020**
**£**
48,912
-
(17,681)
(6,602)
(16,267)|
|---|---|---|
|||8,362|
Page 3
## **Southbourne Tennis Club Balance Sheet As at 31 March 2021**
|Fixed assets
Current assets
Creditors: Amounts Falling Due Within One Year
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**RESERVES**
Notes|**2021**
**£**
3,802
101,941
(17,455)|**2020**
**£**
10,403
73,986
(21,504)|
|---|---|---|
||84,486|52,482|
||88,288|62,885|
||88,288|62,885|
||88,288|62,885|
||||
1. **Average Number of Employees**
Average number of employees, including directors, during the year w as as follow s: NIL (2020: NIL)
## 2. **General Information**
Southbourne Tennis Club is a private company, limited by guarantee, incorporated in England & Wales, registered number 00841056. The registered office is Iford Lane, Southbourne, Bournemouth, Dorset, BH6 5NF.
For the year ending 31 March 2021 the company w as entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
## **Directors' responsibilities:**
The members have not required the company to obtain an audit in accordance w ith section 476 of the Companies Act 2006.
The directors acknow ledge their responsibilities for complying w ith the requirements of the Act w ith respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance w ith the micro-entity provisions.
On behalf of the board
## **Mr David Bull**
Director
08/11/2021
Page 4
## **Southbourne Tennis Club Detailed Income and Expenditure Account For The Year Ended 31 March 2021**
|**TURNOVER**
Membership income
Coaching and visitor fees
Tournament income
Donations and gift aid
Disability and schools funding
Sundry income
Sponsorship
**OTHER INCOME**
Other operating income
**COST OF RAW MATERIALS AND CONSUMABLES**
Tournament & match fees
Coaching fees
Tennis balls
Disability programme
Other direct costs (COS)
**DEPRECIATION AND OTHER AMOUNTS WRITTEN OFF ASSETS**
Depreciation
**OTHER CHARGES**
_Premises expenses:_
Rent
Rates and w ater
Light and heat
Cleaning of premises
_General administration costs:_
Repairs, renew als and maintenance
Insurance
Printing, postage and stationery
Advertising and marketing costs
Telecommunications and data costs
Accountancy fees
Subscriptions and levies
Sundry expenses|**2021**
**£**
**£**
28,190
2,442
350
2,971
3,333
491
-
37,777
22,305
60,082
184
5,440
952
3,499
812
(10,887)
6,601
(6,601)
1,261
594
3,293
1,112
6,260
9,218
1,149
118
106
828
(1,100)
156
456
10,931|**2021**
**£**
**£**
28,190
2,442
350
2,971
3,333
491
-
37,777
22,305
60,082
184
5,440
952
3,499
812
(10,887)
6,601
(6,601)
1,261
594
3,293
1,112
6,260
9,218
1,149
118
106
828
(1,100)
156
456
10,931|**2020**
**£**
**£**
32,633
4,688
813
1,011
8,273
794
700
48,912
-
48,912
501
7,962
1,834
7,023
361
(17,681)
6,602
(6,602)
3,439
611
5,049
1,560
10,659
1,238
1,165
167
786
1,101
600
756
795
6,608
...CONTINUED|
|---|---|---|---|
||184
5,440
952
3,499
812||501
7,962
1,834
7,023
361|
|||60,082
(10,887)
(6,601)||
||6,601
1,261
594
3,293
1,112||6,602
3,439
611
5,049
1,560|
||6,260||10,659|
||9,218
1,149
118
106
828
(1,100)
156
456||1,238
1,165
167
786
1,101
600
756
795|
||10,931||6,608|
|||||
Page 5
## **Southbourne Tennis Club Detailed Income and Expenditure Account (continued) For The Year Ended 31 March 2021**
|_Interest payable and similar charges:_
Bank loan interest
-
**NET SURPLUS**|(1,000)
(17,191)
25,403|(16,267)|
|---|---|---|
|||8,362|
Page 6
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Independent Examinerfs Report
Report to the trusteosl
members of
Southboume Tennis Club
On accounts forthe year
ended
3110312021
Charty no
Irf any)
I report to the trustees on my examination of the acUnts of the atove
charity (Ihe Trust.) for the year ended 3110312021.
841056
Responslbllltlos and
basis of report
As the charity's trustees. you are responsible for the preparation of the
accounts in 8c£ordance with the requirements of the Charities Act 2011
('the Act.).
I report in respect of my examinalion of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b> of the Act.
Independent
examlner's statement I have completed my examination. I confimi that no material matters have
come lo my attention in connection with the examination which gives me
cause to believe that in, 8ny matenal respect..
the accounting records were not kept in accordance with section 130
of the Charities Act; or
the aOunt$ did not accord with the accounting records,. or
the accounts did not comply with the applicable requirements
conceming the fomi and nIent of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fairf view which is not a matter
considered as part of an independent examinats'on.
I have no concerns and have come across no other matters in connection
wrth the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Slgned:
Dats..
Name:
Mrs D J H Aubin. BA{Hons), FCA
Relevant professional
qualificationls) or body
(If any):
Fellow of The Institute of Chartered Accountants in England and W81es
Address:
4 Old Bam Close, Christchurch, BH23 2QZ
IER
Oct 2018