HONITON COMMUNITY THEATRE COMPANY REPORT AND FINANCIAL STATEMENTS For the year ending 31 March 2024 Charity Number: 1185903
HONITON COMMUNITY THEATRE COMPANY ANNUAL REPORT AND FINANCIAL STATEMENTS For the ear endin 31 March 2024 Contents Page Trustees Report Independent examiners report Statement of Financial Activities (including Income and Expenditure account) Balance Sheet Notes to the Financial Statements 10-15
HONITON COMMUNITY THEATRE COMPANY A Charitable Incorporated Organisation Trustees Annual Report For the year ending 31 March 2024 The Trustees for Honiton Communty Theatre Company have pleasure in presenting their annual reportand financial statements of the charity forthe yearending 31 March 2024. Reference and admlnistrative details of the charity. Its trustees and advlsors Chartty Name Honiton Communty Theatre Company Registered Charity Number 1185903 Registered Office and 0ratIOn address 10 Riverside Close Honiton Devon EX14 1XJ Truste8S'. Sally Cregan Jo Hutter Katie Haywood Karen Wilson Danny Beaven Tina Paveley Kalhy Tomlinson Steve Miller Jake Bonetta {Resigned 0711112023} Larissa White (Resigned 0110412023} Rochelle Anderson (Appointed 2210712023) Susannah Gahan {Appointed 2210712023) Lucy Wlliams (Appointed 2210712023) (Resigned 01104120231 (Resigned 2810312024) Independent Examiner Geraldine Coates ACPA Robson House, Chapel Street, Honiton, Devon, EX14 1EU Bankers Barclays Bank Leicester LE87 2BB Email.. Webstte.. info honilontheatre.co.uk htt '.Ilwww.honilontheatre.co.uk
HONITON COMMUNITY THEATRE COMPANY A Charitable Incorporated Organisation Trustees Report For the year ending 31 March 2024 Structure, governance and management Governin documents The organisation is a Charitable Incorporated Organisation, incorporated on the 21 October 2019. The charity was established under a Foundation Model Constitution which establishes the objectives and powers of the charitable incorporated organisation and is governed under its Constitution. ointment of Trust*s Apart from the first charity trustees, every trustee must be appointed for a temi of three years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. anisation The Trustees meet quarterly to discuss and deal with the administration of the charity encompassing the strategic vision, financial accountability and risk management. The operational management of the organisation is undertaken by a sub-committee on a monthly basis who report back to the Board of Trustees, who review and endorse the strategic plan. Risk Mana ement The Trustees have conducted a review of the major risks to which the charity is exposed and systems have been established to mitigate those expenses. These include the implementation of procedures for authorisation of all transactions and projects and for ensuring the consistent quality of the delivery of all operational aspects of the charitable organisation. These prOdureS are periodically reviewed to ensure that they will still meet the needs of the ch8rity. Financial Review The results for the year and the charity's financial position at the end of the year are shown on the attached financial statements. During the year ending 31 March 2024, the Charity had income of £20,103 and expenditure of £20,670. There was a deficit of £567.00..
HONITON COMMUNITY THEATRE COMPANY A Charitable Incorporated Organisation Trustees Report For the year ending 31 March 2024 The Charity undertook the following activities during the period.. Performed a youth production of Disney's High School Musical in August 2023 Performed a production of Out Of Focus in November 2023 Performed a pantomime.. Robin Hood in February 2024 Performed at several community events including Honiton Charter Day, Honiton Primary School Fete and further promoted our productions through group singing at Honiton Tesco. Reserves olic The trustees have a strategy to continue to build reserves through planned operating surpluses. Flnancial Revlew The Trustees have had due regard to the Charity Commission's guidance on public benefrt when reviewing the charity's objectives and planning its future activities. This report will aim to demonstrate the link between our charitable activily and how this beneffts our seNice users. Objectives and activlti08 To advanGe, improve, develop and maintain public education in, and appreciation of the art of drama, and performing artists by any means the Trustees see frt, including through the presentation of public perfomances. Thi$ continues to be the Charity's objective. Over the past year, the effects ofthe pandemic linger. Audiences and support for our Charity have not returned to pre covid levels despite Covid becoming a part of life now. We have however, maintained a strong base of Trustees despite some attrition with two new co-treasurers gradually picking up the baton Irom our long standing treasurer with the delay due in no small part to Barclays policies and procedures. Our long standing chair stepped down and her successor quickly stepped forward ready with some ideas such as fundraising for the future. The subdivision of duties put in pla in the previous year has resulted in the Trustees. workload remaining sustainable with greater clarity of indÈvidual duties. Cont'ld....
HONITON COMMUNITY THEATRE COMPANY A Charitable Incorporated Organisation Trustees Report For the year ending 31 March 2024 Objectives and activities cont'dl... We have maintained our usual programme of three productions through the period, commencing with High School Musical in August 2023. We had not been in a position to perfonr a youth production since before the pandemic and we were pleased to at last able to offer our youth section the opportunity to take part in a popular Disney musical. IlIst this sold well, and was extremely popular, the associated costs wer8 high an due to this, it was never predicted to be a big earner, with a modest loss being the ultimate result. In November 2024, we staged a production with an adult cast of the comedy drama play, Out of Focus. Audience numbers were low, however, the cost of the production were also. We finished the year with Robin Hood, a pantomime in February 2024. Pantomime remains popular in Honiton and with high ticket sales and modes associated costs, the production was financial successful and served to help to offset the Gostlier productions of the year. Josie Shepwood took directing this pantomime and gave it fast paced and fun feel that was not far off a sellout. Josie has appeared in many previous Honiton Pantomimes often in a leading role. Plan8 for tho future An adult company musical was Considered for the Summer 2024 slot with the plan being for Calendar Girls,. however, with the licence for this suddenly withdrawn, a rethink was need. Sister Act was the preferred choice to fit best with our potential cast of the company and to achieve a balance beeen sufficient cast members and an adult production, itwas decided thatthe showwould be open to members aged 14plus. Tracey Bonetta came foward wth a youth production of Alice in Wonderland planned for the OctoberlNovember half term slot, and we hope for a further pantomime for February 2025. INhilst all the productions that took place in the period were well received, we continue to face a number of challenges including audience levels., costume and crew support and the stability of Dur perfOrrnan home, The Beehive complex. Cont'dl...
HONITON COMMUNITY THEATRE COMPANY A Charitable Incorporated OryanS8ation Truste88 Report For the year ending 31 March 2024 Objèctlveg and actlvities convdl... We have started to focus discussions on greater fund raising activities in future through possible framework of moving to 2 productions in a year instead of 3 to allow fortime to be freed up to put such fundraising in place. This could be through a combination of company arranged fund raising events and that of employing a professional fund raiser with the skills and experien to apply for fundinglgrants. Also, we plan to give a greater consideration to holding more social events for membefslpublic in a bid to increase cohesion and attract greater support for the company. Statoment of Tru8tse Re8pon8ibiliti88 The trustees are responsible for preparing the Tru8te85' Annual Report and the Financlal Statem8nts in accordance with applicable law and United Kingdom Accounting Standard8 (United Kingdom Generally Accepted A¢Gounting Practlcel.
HONITON COMMUNITY THEATRE COMPANY A Charitable Incorporated Organisation Trustees Annual Report For the year ending 31 March 2024 Charity Law requires the Truste8S to prepare financial stat8ments for each financial period which gives a view of the state of affairs of the charitable incorporated organisation and of incoming resources and application of reSoUrs, including the income and expenditure of the charitable incorporated organisation for that period In preparing those financial slatements, the Trustees are required to: select suitable accounting policies and apply them consistently; observe the methods and principles in the Charity SORP., make judgements and estimat8s thal are reasonable and prud6nt', state whether appllcable accounting stalements have been followed, subject to any material departures disclosed and explained in the financial statements; prepare the financial statements on the going conrn basis unless it is inappropriate to presurr',e that the charity will continue in operation The Trustees are responsible for keeping accounting re-Ards that disclose wilh reasonable accuracy at ariy tim8 the financi81 position of tlie charitable incorporated organisation and enable them lo ensure that the financial staiemenls cornply with the Charities Act 2011. Th8y are alsn rc#sponsible for safeguarding the assets of the charitable incorporated organisation and hence for taking re8sonabl8 steps for the prevention and detection of fraud and other irregularities. Approved by the Board on ar.d signed on their bE:half by- JqJ24 Sally Cregan (Chairperson j
HONITON COMMUNITY THEATRE COMPANY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES For the ear endin 31 March 2024 I report on the financial ststements of Honiton Community Theatre Company for the year ending 31 March 2024, which are set out on pages 8 to 15. Respective re8pon8ibilitie8 of trustees and examinor The Charty's Trustees are responsible for the preparation of the accounts. The Charity's Trustees considerthat an audit is not required for this year under section 144 of the Charities Act 2011 1"the Charities Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: examine the accounts under section 145 of the Charities Act. to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)Ib) of the Charities Act). and to state whether particular matters have come to my attention Ba818 of Indapend6nt oxamlneV8 8tatement My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking 8xplanations from the trustees concerning any such matters. The procedures Liridertaken do not provide all evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. Independent examlner's statement In connection with my examination, no materi81 matters have come to my attention which gives me cause to believe that in, any material respect.. the accounting records were not kept In accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements conmIng the form and content of accounts set out in the Charities (Accounts and Report) Regulations 2008 other than any requirement that the accounts give a Yrue and fair" view which is not a matter considered as part of an independent examination.
HONITON COMMUNITY THEATRE COMPANY INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES For the ear endin 31 MarGh 2024 I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Geraldine Coates ACPA Robson House Chapel Street Honiton Devon EX14 1EU 4 September 2024
HONITON COMMUNITY THEATRE COMPANY STATEMENT OF FINANCIAL ACTIVITES For the ear endin 31 March 2024 Notes Unrestricted Funds Restricted Funds Total 2024 Total 2023 Income from: Charitable Activities Donations Membership Other Trading Income Sundry Income Interest Income Total Incomg 29,987 611 2.593 1,070 738 236 35,235 29,987 611 2,593 1,070 738 236 35,235 22,638 853 2,292 10 408 39 26,890 nditurfr on: Raising Funds 11 Operation of the Charty 12 26.868 26,868 25,649 32,195 32,195 29,825 Net Incom(9xpendItUrèl 3.040 {2,9351 The Statement of Financi81 Activities includes all gains and losses reujgnised in the year. All income and expenditure derived from contsnuing acb'vilies. The notes on pages 10 to 15 fomi an integral part of the accounts.
HONITON COMMUNITY THEATRE COMPANY Charity Number: 1185903 BALANCE SHEET As at 31 March 2024 Total 2024 Total 2023 Notes Flx•d •• Tangible As¥ets 13 15,589 14,696 Cu Debtors Cash at Bank & In Hand 2,076 2.231 25,456 24,200 Cr•dltov•: amounts falling due within one year Not Curr•nt A•••ts Total •M•t• IM• curront Ilabllltl•• 39,001 38,094 Unr8stricled income funds ReslrsGled Incomg funds Yot*l Fund• 39,001 36,094 39.001 36,094 The note6 on pago8 10 to 15 forrn an Integr81 part of th¢80 accounts. The6e flnanclal ststements weie approved by the Board on.. And are $lgned on Its behalf by.. Sally Cregan Chairperson 10
HONITON COMMUNITY THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS For the ear endin 31 March 2024 Accounting Polictes The principal accounting policies adopted, judgement5 and key sources of estimation uncertainty in the preparation of the financial statements are as follows: Basis of accounting 2.1 Basis of preparation These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(5) to these accounts. The accounts have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102} (effective 1 January 2015) Charities SORP IFRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. Honiton Community Theatre Company CIO meets the definFtion of a public benefft entity under FRS 102. 2.2 Preparation of tho accounts on a going concern basis The charity reported total unrestricted funds at the year end of £39,001. The Trustees are of the view that the immediate future of the charity for the next 12 to 18 months is secure and that on this basis the charity is a going concern. Income Recognltion of Income Income is recognised when the charity has entitlement to the reSoUrs, any performan conditions attached to the item(s) of income have been met, it is more likely than not that the resources will be received and the monetary value can be measured with sufficient reliability. 3.2 Offsetting There has been no offsetting of assets and liabilities. or income and expenses, unless required or permitted by FRS102 SORP or FRS102.
HONITON COMMUNITY THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS For the ear ended 31 March 2024 3.3 Grants and donations Income from government and other grants, whether 'capitsl' grants or 'revenue' grants. is recognised when the charity has entitlement to the funds, any perf0rrnan conditions attached to the grants have been met, it is probable that the income will be re$Ve and the amount can be measured reliably and is not deferred. Income received In advance of the provision of a specified seNice is deferred until the criteria of income recognition are met. 3.4 Voluntser help The value of volunteer help received is not included in the accounts. 3.5 Inter08t r•colvable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity,. this 18 normally upon notification of the interest paid or payable by the bank. 3.6 Fund accountlng Unrestricted funds are available to spend on activities that further any of the purposes of the charty. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the Gharity's work or for specific projects being undertaken by the charity. Expendituro and liabiliti08 Llability recognitlon Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Charitable activitlO8 Expenditure on charitable activities includes the costs of work and other activities undertaken to further the purposes of the charity and their associated support costs. 12
HONITON COMMUNITY THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS For the ear endin 31 March 2024 Irrgcoverable VAT Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. Creditor8 The Charity has creditors which are measured at settlement amounts less any trade discounts. 6 A88ets 5.1 Tanglble flxed a890ts for uso by tho charfty Individual fixed assets costing £250 or more are capttslised at cost (unless deemed to be an improvement to an asset) and are depreciated over their estimated useful lives on a straight line basis. Equipment Containers Straight line @ 10% Straight line @ 5% 13
HONITON COMMUNITY THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS For the ear endin 31 March 2024 Anatysls of Income Unrestricted Funds Total 2024 Totsl 2023 6 Charltsble A¢tivitle8 Fundraising Performance Draws Sale of DVDS Sale of Photographs Sale of Proyrammes Sale of T-shirts On Tour Receipts Ticket Sales 956 649 210 956 649 210 335 90 685 550 213 882 1,403 264 882 1,403 264 29,987 29,987 22,638 7 DOnaOn8 Batter5thorne Trust Other Donations 500 353 853 611 611 611 611 momrnhIP On stsge subsGriplions SUbriptIOns 1,592 1,592 1,164 2,593 2,593 2,292 9 Other Tradlng Income Advertising Income Sale of Costumes 820 250 1,070 820 250 1,070 610 10 Sundry Income Panto Meal Miscellaneous Income 974 974 974 974 447 447 The total income reiVed by the Charity wa$ £35,235 which includes interest income of £236.00. 14
HONITON COMMUNITY THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS For the ear endin 31 March 2024 Analys1• of •xp•ndllure on chorlt•blo actlvltlos Unrestricted Fund$ Total 2024 Total 2023 11. Raising Funds Advertising & Promotion Band Beehfve Rent81 Performances Rehearsa18 663 4.145 1,092 7,736 4.145 4,702 4,010 4,702 4,010 1,830 4.071 Cub& Hire DVDIVideo Purchases FundTaising Expenses Llghting Make Up Perfomlng Rlghts Fges Programmes & TSckel$ Props Purcha88 of T-Shirt8 Scenery ¢osts Scripts & Fee8 Sound Sundry Expendilurn Venue Hire W8rdrob6 110 300 978 65 72 1,026 89 1,443 3,063 4,869 597 30 120 110 300 978 1,163 99 130 780 304 550 318 4,254 168 72 1,026 69 1,443 3,C83 4,869 597 30 120 2,774 378 25,649 26,868 26,868 12. OFeration of the Charity Depreciatlon Insurance Miscellaneou8 Expenses NODA Office Expenses & Postage 40th Gala Expenses Refreshments CharitylSponsor8hip Piofessional Fees Wobsite Costs 1.684 508 994 215 101 750 1.684 506 994 215 101 750 1,619 496 600 183 286 690 100 65 157 4,176 200 200 877 5,327 5.327 The lolal expendire for the period ending 31 mSh 2024 was £32,195. 15
HONITON COMMUNITY THEATRE COMPANY NOTES TO THE FINANCIAL STATEMENTS For the ear endin 31 March 2024 13 Tanglbl• Flxod Assets Equlpment Contalnern Total Co•t Opening Balan¢e8 Addib'ons Disposals B•l•n¢• carrl•d foNaTd 12,911 2,557 7,000 19,911 2,557 1S,468 7,000 22A68 Depr•clatlon Bas18 Rate SL 1a% SL 5°h Balance brought fOard Depre¢i*lon charge for year DIspo8als Balanc• carrl•d f¢rw•rd 4,060 1,392 1,155 292 5,215 1,684 5,462 1,447 6,899 Not Book Valueo 10,010 5,5S3 15,569 16