## **Trustees’ Annual Report**
**From** 1/4/24 **To** 31/3/25
**Charity name:** Cylch Meithrin Pontrobert
**Charity registration number:** 1185890
Principal Address Pontrobert Village Hall, Pont Robert, Meifod, SY22 6JN
Type of governing document: Constitution
How the charity is constituted: CIO Trust
## **Public Benefit Statement:**
The charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the Commission in exercising their powers or duties.
## **1) Objectives and Activities**
**What are the purposes of the charity as set out in its governing document or constitution?**
To advance the education of pre-school children through the medium of the Welsh language within the Pontrobert area.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.**
Cylch Meithrin Pontrobert aims to provide high quality day care and early years education through the medium of Welsh to children from 2 years old to school age. The Cylch is registered with CIW (Care Inspectorate Wales) to care for a maximum of 18 children at any one time.
## **Public benefit statement**
The charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the Commission in exercising their powers or duties.
## **2) Achievements and Performance**
**What were the main achievements of the charity during the year? Identify the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.**
10 hours a week of Powys County Council 3+ funded hours and 9.75 hours a week of Childcare Offer Wales were provided.
The charity was awarded an education tender from Powys to continue to provide 3+ education.
## **Ti a Fi**
Ti a Fi is a parent and toddler group that operates through the medium of Welsh. Ti a Fi Pontrobert ran weekly on Wednesday mornings. The group provides community for local families and feeds into Cylch.
## **Continued development of outdoor areas**
- Visited the local pick your own pumpkins at Bont Newydd.
- Grew potatoes, flowers and beans.
- During the summer term we heard that we had been nominated for a Mudiad Meithrin annual award in the ‘Playing and Learning Outside Area’ category. We have since been to the ceremony in Aberaeron and are very proud to be runners up in the whole of Wales.
## **New resources and training**
- Took part in ‘Pori drwy Stori’ scheme, involving families in sessions and reading/learning songs together.
-
## **Strengthening links with Ysgol Pontrobert Foundation Stage**
- July 2024 – 5 children went to Ysgol Pontrobert.
- We were invited to go to the school to take part in their Pirate Day, many different activities, small world play, water play, biscuit decorating.
## **Offsite visits**
- Went to Theatre Hafren in Newtown to watch Cyw Christmas show
- We went on a bus trip to walk in the park ground around Powys Castle, to look at animals and nature
- Visited Llanfair Light Railway in June.
## **Cultural development**
- Covered e.g. Easter, Autumn, Fireworks, Children in Need, Santes Dwynwen, Chinese New year etc.
- Dressed up for World Book Day, and children brought their favourite books in from home to talk about them – with the option of dressing up if they wanted to.
- We made Welsh cakes to celebrate St David’s Day.
- The National Urdd Eisteddfod was at Mathrafal. To celebrate, we decorated banners and held our own Eisteddfod.
## **Community engagement**
- The children and staff decorated t-shirts for 3 committee members to wear when completing a mud run in aid of Cylch.
- Several fundraisers were carried out, including Children in Need, the Easter Egg Hunt and a Macmillan coffee morning which was held at Ti a Fi.
## **Child led**
- Following the children’s interest, we looked online for pandas this led to regular viewing of the Edinburgh Zoo live webcams, where there are several live webcams of different animals.
- Baby chicks bought into the Cylch for children to hold.
## **3) Financial Review**
## **Please review the charity’s financial position for the year.**
Due to increasing costs and reduction in funding the cylch’s income was expected to be reduced therefore an increase in fundraising has mitigated this.
Income was £42,854 and expenditure at £51,151 leading to a net deficit of £8,297 .
## **What is the policy for holding reserves.**
Policy is to hold minimum 3 months wages in case of long term closure. At 31/3/25 there were £30,390 in unrestricted funds.
## **Are any funds in deficit?**
n/a
## **Are there any uncertainties about the charity continuing as a going concern?**
Government funding changes, low numbers of children attending the setting and increases to National Minimum Wage mean the charity continues to run at a loss. Fundraising efforts continue and various strategies to decrease the deficit are being considered.
## **4) Structure, Governance and Management**
## **How are Trustees selected?**
Vacant trustee positions are offered at the AGM. Trustees are nominated and seconded, and their appointment is agreed by those present at the AGM. Further trustees may be recruited at any point in the year if the need arises.
(1) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.
(2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. ‘
**Were any new trustees appointed in the year?** Rachel Owen 7/11/24
**Did any trustees resign in the year?** Sian Preece 7/11/24
## The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Lowri Griffiths Full name(s) Claire Plowman Position (eg Secretary, Chair, Chair Treasurer etc) Date 30/01/2026
**CC16a**
1185890
## **Receipts and payments accounts**
## **Pontrobert**
**From 01/04/24 To 31/03/25**
**Charity No.**
## **Section A Receipts and payments**
**Unrestricted Restricted Total funds Last year funds funds**
**to the nearest £ to the nearest £ to the nearest £ to the nearest £**
|**Receipts**
3 yo Education Funding (PCC)
Government Funding
Children’s Fees
Fundraising
Refunds on Purchases
Interest Received
Sundry Receipts
Grant
**_Total receipts_**
**Payments**
Wages, HMRC, Pensions
Rent and Premises costs
Subscriptions
Equipment, Materials
Food and Drink
Trips and Events
Activities
Sundry Payments
Refunds on Sales
-
-
-
-
-
-
-
-
-
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**|||||
|---|---|---|---|---|
||**12,321**||**12,321**|**26,875**|
||**7,168**||**7,168**|**9,180**|
||**20,067 **|**-**|**20,067**|**4,708**|
||**1,216**||**1,216**|**1,821**|
||**-**||**-**|**180**|
||**323**||**323**|**305**|
||**1,260**||**1,260**|**-**|
||**500**||**500**|**-**|
||**42,854**|**-**|**42,854**|**43,069**|
||||||
||**43,856 **|**-**|**43,856**|**33,129**|
||**2,309 **|**-**|**2,309**|**1,500**|
||**549 **|**-**|**549**|**140**|
||**1,088 **|**-**|**1,088**|**436**|
||**199 **|**-**|**199**|**311**|
||**507 **|**-**|**507**|**564**|
||**22 **|**-**|**22**|**2,535**|
||**2,601 **|**-**|**2,601**|**28**|
||**20**|**-**|**20**|**80**|
||**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|
||**-**|**-**|**-**|**-**|
||**51,151**|**-**|**51,151**|**38,723**|
||||||
||
**(8,297)**|**0**|**(8,297) **|**4,346**|
||**38,687**|**-**|**38,687**||
||
**30,390**|**0**|**30,390**||
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|
|---|---|---|---|---|
|
**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|
**Details**
**Total**
**to nearest £**
**to nearest £**
**to nearest £**
**Unrestricted**
**funds**
**Restricted**
**funds**||||
||**Current**|**7,131**|**0**|**7,131**|
||**Savings **|**23,256**|**0**|**23,256**|
||**Cash**|**3**|**0**|**3**|
||**_Total cash funds_**|**30,390**|**0**|**30,390**|
||**Details**
**to nearest £**
**to nearest £**
**Unrestricted**
**funds**
**Restricted**
**funds**||||
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
|||**-**|**-**|**-**|
||**Details**
**Cost (optional)**
**Fund to which**
**asset belongs**
**Current value**
**(optional)**||||
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||**Details**
**Cost (optional)**
**Fund to which**
**asset belongs**
**Current value**
**(optional)**||||
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
||||**-**|**-**|
## **B5 Liabilities**
|**Details**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**When due**
**(optional)**|**Details**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**When due**
**(optional)**|**Details**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**When due**
**(optional)**|**Details**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**When due**
**(optional)**|
|---|---|---|---|
|||||
|||**-**||
|||**-**||
|||**-**||
|||**-**||
**Signed by one or two trustees on behalf of all the trustees**
|Signature|Print Name|Date of
approval|
|---|---|---|
||Claire Plowman|30/1/26|
||Lowri Griffiths|30/1/26|
||||
## **Funds Movement Schedule**
|**Funds Movement Schedule**|||||
|---|---|---|---|---|
||**Opening**
**Balance**|**Additions in**
**year**|**Payments in**
**year**|**Closing**
**Balance**|
|**Restricted Funds**|to the nearest £|to the nearest £
|to the nearest £|to the nearest £|
||**0**|**0**|**0**|**0**|
||**0**|**0**|**0**|**0**|
||**0**|**0**|**0**|**0**|
||**0**|**0**|**0**|**0**|
||**0**|**0**|**0**|**0**|
|**Unrestricted Funds**|
**38,687**|**42,854**|**51,151**|**30,390**|
|**Total Funds**|
**38,687**|**42,854**|**51,151**|**30,390**|
## **Notes**
## **CIO Guarantees and Secured Debts**
The trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at the year end the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.
## **Related party transactions**
There were no transactions between the charity and its trustees or other connected persons.
## **Trustee expenses**
No remuneration was paid to the trustees, nor were any expenses reimbursed to them during the year to 31/3/25 (2024: NIL).
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
> **Report to the trustees/** Cylch Meithrin Pontrobert **members of**
> **On accounts for the** From 1/4/24 To 31/3/25 **Charity no** 1185890 **period (if any)**
I report to the trustees on my examination of the accounts of the above **Responsibilities and** charity for the period 1/4/24 to 31/3/25 **basis of report**
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. The accounts have been prepared on a Receipts and Payments basis in accordance with section 133 of the act.
- **Independent** I confirm that I have the requisite skills and experience to conduct the
- **examiner's statement** Independent Examination for this charity to the standards required as set out in Appendix 5 of CC32. Although retired from practice as an accountant and as a member of a listed professional accountancy body, I continue to conduct a number of examinations on a voluntary basis every year. I also confirm that I am independent of the charity as set out in Direction 2 of CC32.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Date:** 30/1/26 **Signed: Name:** Andy Moore
**Address:** Blaenpentre, Swyddffynnon, Ystrad Meurig, SY25 6AW