Trustees’ Annual Report
From 1/4/23 To 31/3/24
Charity name: Cylch Meithrin Pontrobert
Charity registration number: 1185890
Principal Address Pontrobert Village Hall, Pont Robert, Meifod, SY22 6JN
Type of governing document: Constitution
How the charity is constituted: CIO Trust
Public Benefit Statement:
The charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the Commission in exercising their powers or duties.
1) Objectives and Activities
What are the purposes of the charity as set out in its governing document or constitution?
To advance the education of pre-school children through the medium of the Welsh language within the Pontrobert area.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.
Cylch Meithrin Pontrobert aims to provide high quality day care and early years education through the medium of Welsh to children from 2 years old to school age. The Cylch is registered with CIW (Care Inspectorate Wales) to care for a maximum of 18 children at any one time.
Public benefit statement
The charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the Commission in exercising their powers or duties.
2) Achievements and Performance
What were the main achievements of the charity during the year? Identify the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
Inspection
Joint Estyn and CIW inspection July 2023 – pleased with outcomes as good. Letter of congratulations from Russell George MP.
Attendance
| 3+ | 2year olds | |
|---|---|---|
| Summer 2023 | 16 | 5 |
| Autumn 2023 | 5 | 5 |
| Spring 2023 | 5 | 10 |
Ti a Fi
Ti a Fi is a parent and toddler group that operates through the medium of Welsh. Ti a Fi Pontrobert ran weekly on Tuesday afternoons. The group provides community for local families and feeds into Cylch.
Continued development of outdoor areas
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Visited the local pick your own pumpkins at Bont Newydd.
-
Grew potatoes, flowers and beans.
-
Installed new musical instrument in Parc Eifion.
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Forest school visit in Parc Eifion.
New resources and training
-
Took part in ‘Pori drwy Stori’ scheme, involving families in sessions and reading/learning songs together.
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Enjoyed using the large loose parts (stored in the new shed in Parc Eifion – funded by grants.
Strengthening links with Ysgol Pontrobert Foundation Stage
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July 2023 – 14 children went to Ysgol Pontrobert
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Children sang in school Christmas concert and took part in joint sports day.
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We were invited to go to the school to meet the Royal Harpist Alys Huws. She played for us and all the children were offered the chance to touch or play the harp.
Offsite visits
-
Went to Theatre Hafren in Newtown to watch Cyw Christmas show
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The 3 year old children went to Derwen garden centre in March.
Cultural development
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Covered e.g. Easter, Autumn, Fireworks, Children in Need, Santes Dwynwen, Chinese New year etc.
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Dressed up for World Book Day, and children brought their favourite books in from home to talk about them – with the option of dressing up if they wanted to.
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We made Welsh cakes to celebrate St David’s Day.
Community engagement
Several fundraisers were carried out, including Children in Need, the Easter Egg Hunt and a Macmillan coffee morning which was held at Ti a Fi.
Child led
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Following the children’s interest, we looked online for pandas this led to regular viewing of the Edinburgh Zoo live webcams, where there are several live webcams of different animals.
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Baby chicks bought into the Cylch for children to hold.
3) Financial Review
Please review the charity’s financial position for the year.
Due to increasing costs and reduction in funding the cylch’s income was expected to be reduced therefore an increase in fundraising has mitigated this.
Income estimated at £43,069 and expenditure at £38,722 March salaries (3015.89) went out of the account in April therefore are not in this year’s accounts. No rent was paid in this year.
What is the policy for holding reserves.
Policy is to hold minimum 3 months wages in case of long term closure.
Are any funds in deficit?
n/a
Are there any uncertainties about the charity continuing as a going concern?
During the financial year 23/24 there were no concerns however, as of April 24, a change in Powys funding means we are currently running at a loss. There are further changes to funding this April (25) and we are looking at ways to reduce the deficit.
4) Structure, Governance and Management
How are Trustees selected?
Vacant trustee positions are offered at the AGM. Trustees are nominated and seconded, and their appointment is agreed by those present at the AGM. Further trustees may be recruited at any point in the year if the need arises.
‘(1) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.
(2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. ‘
Were any new trustees appointed in the year?
Eleanor Langford 22/11/24
Did any trustees resign in the year?
Hana Watkins 22/11/23 Beth Jarman 22/11/23
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) **Date ** |
Claire Plowman | Lowri Griffiths |
|---|---|---|
| Claire Plowman | Lowri Griffiths | |
| Chair | Treasurer | |
| 31/1/25 31/1/25 |
||
| 31/1/25 |
| Pontrobert | 1185890 | CC16a | |||
| Receipts andpayments accounts | |||||
| For the period from |
01/04/23 | To | 31/03/24 |
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest to the nearest to the nearest £ to the nearest £ to the nearest £ £ £
A1 Receipts
| A1 Receipts | |||||
|---|---|---|---|---|---|
| 3 Year Old Educaton Funding (PCC) | 26,875 | 26,875 | 28,497 | ||
| Ceredigion Funding | 9,180 | 9,180 | 10,760 | ||
| Childrens Fees | 4,708 | 4,708 | 5,666 | ||
| Fundraising | 1,821 | 1,821 | 1,224 | ||
| Refund onpurchase | 180 | 180 | 0 | ||
| 0 | |||||
| - | 0 | ||||
| Interest Received | 305 | 305 | 109 | ||
| **Total receipts ** | 43,069 | - | - | 43,069 | 46,256 |
| A3 Payments | |||||
Salaries |
30,049 | 30,049 | 30,152 | ||
| Rent and Heatngcosts | 1,500 | 1,500 | 750 | ||
| Subscriptons | 140 | 140 | 125 | ||
| Equipment,Materials and Resources | 436 | 436 | 3,789 | ||
| Food and Drink costs | 311 | 311 | 820 | ||
| PAYE/People costs | 3,080 | 3,080 | 2,160 | ||
| Trips and FundraisingEvents | 564 | 564 | 1,242 | ||
| Actvites | 2,535 | 2,535 | - | ||
| Phone | 28 | 28 | - |
| Refunds | 80 | 80 | |||
|---|---|---|---|---|---|
| - | |||||
| Total payments | 38,723 | - | - | 38,723 | 39,038 |
| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||
| 4,346 | - | - | 4,346 | 7,218 | |
- |
- | - | - | - | |
| 34,340 | - | 34,340 | 27,122 | ||
| 38,686 | - | - | 38,686 | 34,340 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets |
Details to nearest £ to nearest £ to nearest £ Unrestricted funds Restricted funds Endowment funds |
Details to nearest £ to nearest £ to nearest £ Unrestricted funds Restricted funds Endowment funds |
Details to nearest £ to nearest £ to nearest £ Unrestricted funds Restricted funds Endowment funds |
Details to nearest £ to nearest £ to nearest £ Unrestricted funds Restricted funds Endowment funds |
|---|---|---|---|---|
| Current | 15,754 | - | ||
| Savings | 22,932 | - | - | |
| Cash | - | - | - | |
| Total cash funds | 38,686 | - | - | |
| OK OK OK Details to nearest £ to nearest £ to nearest £ Unrestricted funds Restricted funds Endowment funds |
||||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - | ||
| - | - | - |
Details
Fund to which Current value Cost (optional) asset belongs (optional)
B3 Investment assets
B4 Assets retained for the charity’s own use
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
- - - - - - - - - -
| Details Cost (optional) Fund to which asset belongs Current value (optional) |
Details Cost (optional) Fund to which asset belongs Current value (optional) |
Details Cost (optional) Fund to which asset belongs Current value (optional) |
Details Cost (optional) Fund to which asset belongs Current value (optional) |
|---|---|---|---|
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - | ||
| - | - |
| Details Fund to which liability relates Amount due (optional) When due (optional) |
Details Fund to which liability relates Amount due (optional) When due (optional) |
Details Fund to which liability relates Amount due (optional) When due (optional) |
Details Fund to which liability relates Amount due (optional) When due (optional) |
|---|---|---|---|
| PAYE | Unrestricted | 3,000 | 01 April 2024 |
| - | |||
| - | |||
| - | |||
| - |
Date of Signature Print Name approval
Funds Movement Schedule
| Restricted Funds | Opening Balance |
Additions in year |
Payments in year |
Cross Transfer | Closing Balance |
|---|---|---|---|---|---|
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ |
|
| 0 | |||||
| 0 | |||||
| 0 | |||||
| 0 | |||||
| 0 | |||||
| 0 | |||||
| 0 | |||||
| 0 | |||||
| Unrestricted Funds | 34,340 |
43,069 | 38,723 | 38,686 | |
| Total Funds | 34,340 | 43,069 | 38,723 | 38,686 |
Signed
Claire PlowmanLowri Griffiths Chair Treasurer 31/1/25 31/1/25
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Cylch Meithrin Pontrobert
On accounts for the year 31/03/2024 Charity no 1185890 ended (if any) Set out on pages Sections A and B
Set out on pages
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation of basis of report the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 31/1/25 Name: Andrew Moore BSc(Hons), FFA Retired Blaenpentre, Swyddffyonn, Ystrad Meurig, SY25 6AW Address: